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2025-26 Litch-Hammam, Joyce Volunteer Coordinator - Mexican Train DominoesMEMORANDUM DATE: 5/27/2025 TO: Michael Calderon, Management Analyst FROM: Luis Magallanez, Community Services Specialist ,Ca Qa &a CALIFORNIA RE: Joyce Litch-Hammam, Volunteer Agreement for the Mexican Train Dominoes program Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑ Approved by City Council on ❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. ❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. ❑✓ Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must anal ❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids ❑ Sole Source ❑ Select Source ❑✓ Cooperative Procurement Requesting department shall check and attach the items below as appropriate. ❑✓ Agreement payment will be charged to Account No.: 101-0000-42214 ❑✓ Agreement term: Start Date July 1, 2025 End Date June 30,2026 ❑ Amount of Agreement, Amendment, Change Order, etc.: $ REMINDER: Signing authorities listed above are applicable on the a_g_pre_pate Agreement amount, not individual Amendments or Change Orders! ❑ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: N/A - Oscar Mojica Date: 6/2/2025 ❑ Bonds (ori_ginals) as required by the Agreement (Performance, Payment, etc.) ❑ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) NOTE. Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) ❑ Business License No. Expires: ❑ Requisition for a Purchase Order has been prepared (Agreements over $5,000) — — — — t(V tGNNW City of La Quinta Community Services Department Contract # 470901 VOLUNTEER COORDINATOR AGREEMENT This VOLUNTEER COORDINATOR AGREEMENT ("AGREEMENT") is hereby formed on July 1, 2025, through June 30, 2026, between the CITY OF LA QUINTA, BY AND THROUGH ITS COMMUNITY SERVICES DEPARTMENT ("CITY") and JOYCE LITCH-HAMMAM, a person or business engaged in offering services ("VOLUNTEER") for Provision of Services to the City. CITY AND VOLUNTEER MUTUALLY AGREE AS FOLLOWS: 1. SCOPE OF WORK. The scope of work is described as: MEXICAN TRAIN DOMINOES held at a City of La Quinta facility. The scope of work includes all goods and actions necessary to complete the task VOLUNTEER has been hired to perform, whether specifically included in the scope of work or not. Specific dates and times for contracted work will be requested by letter to VOLUNTEER from CITY on a bi- annual basis. Work proposals, once approved by CITY, will be attached as exhibits to this AGREEMENT. 2. COMPENSATION. VOLUNTEER shall not be paid for services performed under this AGREEMENT. VOLUNTEER shall perform SCOPE OF WORK strictly as a VOLUNTEER and shall not request or require any form of monetary compensation from CITY or any participant of the program.) 3. VOLUNTEER COORDINATOR. This Agreement calls for the performance of the services of VOLUNTEER and not as an employee of CITY. 4. CANCELLATIONS/CHANGES. CITY RESPONSIBILITY. CITY will contact VOLUNTEER and all program participants if CITY cancels or changes a program from original approved schedule based on zero enrollments, minimum student requirement not met, and if use of facility becomes unavailable. CITY reserves the right to change original approved schedule of program if the facility becomes unavailable. CITY will attempt to re -locate said program to another suitable facility if one is available. If there are no available facilities, CITY will cancel said program and coordinate with VOLUNTEER to schedule a make-up date. VOLUNTEER RESPONSIBILITY. VOLUNTEER will contact CITY as defined in the NOTICE section in advance to notfy of any cancellations or 698/015610-0002 11541254.1 a05114125 changes from original approved schedule if said program is cancelled or changed by VOLUNTEER. VOLUNTEER will be solely responsible to contact any and all participants of the program. 5. COMPLIANCE WITH LAW. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the CITY and any Federal, State, or local government agency of competent jurisdiction. In explanation of the foregoing and not by way of limitation, VOLUNTEER COORDINATOR shall comply with any Federal, State, and local laws, regulations, orders, and guidelines relating to the classes, programs, and work provided by VOLUNTEER COORDINATOR relating to COVID-19 or any other public health response to disease, epidemic, or pandemic for the work provided by the VOLUNTEER COORDINATOR. Such Federal, State, and local laws, regulations, orders, and guidelines include but are not limited to: Executive Orders from the Governor of California and orders and guidance issued from the California Department of Public Health (CDPH), California Occupational Safety and Health (Cal/OSHA), Orders from the Riverside County Public Health Officer; and Emergency Resolutions and Executive Orders from the City Council and City Manager, respectively, for the City of La Quinta. 6. RELEASE AND WAIVER. VOLUNTEER does hereby release and forever discharge and hold harmless CITY and its successors and assigns from any and all liability, (including liability related to exposure to communicable diseases, illnesses, or viruses (such as COVID-19), claims, and demands of whatever kind or nature, either in law or in equity, that arise or may hereafter arise from VOLUNTEER'S SCOPE OF WORK under this AGREEMENT. VOLUNTEER UNDERSTANDS THAT THIS RELEASE DISCHARGES CITY FROM ANY LIABILITY OR CLAIM THAT THE VOLUNTEER MAY HAVE AGAINST CITY WITH RESPECT TO ANY BODILY INJURY, PERSONAL INJURY, ILLNESS, DEATH, OR PROPERTY DAMAGE THAT MAY RESULT FROM VOLUNTEER'S ACTIVITIES WITH CITY, WHETHER CAUSED BY THE NEGLIGENCE OF CITY OR ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS OR OTHERWISE. VOLUNTEER ALSO UNDERSTANDS THAT CITY DOES NOT ASSUME ANY RESPONSIBILITY FOR OR OBLIGATION TO PROVIDE FINANCIAL ASSISTANCE OR OTHER ASSISTANCE, INCLUDING BUT NOT LIMITED TO MEDICAL, HEALTH, OR DISABILITY INSURANCE IN THE EVENT OF INJURY OR ILLNESS. VOLUNTEER expressly waives any common law or statutory provision that a general release does not extend to claims that a person or an entity does not know or suspect to exist in his, her, or its favor at the time of executing a release —which if known would have materially affected a settlement or release, including but not limited to California Civil Code Section 1542, which provides: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR 6981015610-0002 11541254.1 a05/14125 -2- HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER, MUST HAVE MATERIALLY, AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. VOLUNTEER expressly agrees that all release provisions in this AGREEMENT shall be given full force and effect, including those terms and provisions relating to unknown, unsuspected or future claims, demands and causes of action related to any such claims. 7. ASSUMPTION OF THE RISK. VOLUNTEER understands that the SCOPE OF WORK may involve work that may be hazardous to the VOLUNTEER, including, but not limited to, transportation to and from the sites. VOLUNTEER hereby expressly and specifically assumes the risk of injury or harm in the SCOPE OF WORK. 8. INSURANCE. The VOLUNTEER understands that CITY does not carry or maintain health, medical, or disability insurance coverage for any VOLUNTEER. Each VOLUNTEER is expected and encouraged to obtain his or her own medical or health insurance coverage. 9. PHOTOGRAPHIC AND AUDIO USE, VOLUNTEER does hereby grant and convey to CITY a non-exclusive, irrevocable, and perpetual license for use of any and all photographic likeness and images and video or audio recordings made during the VOLUNTEER'S SCOPE OF WORK with CITY, including, but not limited to, likeness and images, video and audio, presented or presentable in any media whatsoever, and any royalties, proceeds, or other benefits derived from such photographs or recordings. 10. COVENANT AGAINST DISCRIMINATION. VOLUNTEER covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability, ancestry, or any other protected class or characteristic under federal, state, or local law, in the performance of this AGREEMENT. VOLUNTEER shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, disability, ancestry or any other protected class identified in federal, state, or local law. 11. NO ASSIGNMENT. VOLUNTEER shall not, under any circumstances, assign this AGREEMENT or its rights or duties without prior written authorization from CITY. Should such authorization be granted, VOLUNTEER agrees to inform any subcontractor of all the stipulations of this AGREEMENT. Please list any/all subcontractors for hire for the term of this AGREEMENT that have been approved by CITY: Name Address Phone Number Nancy Pohlman 77849 Valle Arroba 480 650-3445 698/015610-0002 11541254.1 a05/14/25 -3- Subcontractors listed above have been approved by the CITY to perform the SCOPE OF WORK. Additional subcontractors will require prior written approval from the CITY. All subcontractors shall be subject to the terms and conditions in Paragraphs 5, 6, 7, 8, 9, and 10 of this AGREEMENT, and VOLUNTEER shall obtain signatures of all subcontractors to be bound by said paragraphs prior to subcontractors performing any of the SCOPE OF WORK. Notwithstanding the previous sentence, VOLUNTEER shall remain obligated and liable for every subcontractor that fails to comply with the terms and conditions of this AGREEMENT. 12. TERMINATION. It is understood that VOLUNTEER will perform all services set forth herein in a good and workable manner. CITY reserves the right to terminate services for any reason, including, but not limited to, insufficient number of participants or unavailability of facilities. In such circumstances, City shall not be liable for compensation or damages to VOLUNTEER for remainder of this AGREEMENT. 13. NOTICE. Notice shall be deemed given when VOLUNTEER contacts CITY COMMUNITY SERVICES SPECIALIST or SENIOR COMMUNITY SERVICES SPECIALIST in person, via telephone call, email, faxed with a fax return, or seventy- two (72) hours after deposit in the United States mail postage prepaid, return receipt requested, addressed as follows: VOLUNTEER: CITY. Joyce Litch Hammam Community Services Department 51040 Avenida Carranza City of La Quinta La Quinta, CA 92253 78495 Calle Tampico La Quinta, CA 92253 14. DOCUMENTS. Any documents and marketing materials created by CONTRACTOR under this AGREEMENT shall be submitted to CITY for approval prior to distribution. 15. MISCELLANEOUS. This AGREEMENT is the only agreement between VOLUNTEER and CITY and may be amended in writing and agreed upon by both parties. No waiver of any term or condition of this AGREEMENT shall be a continuing waiver thereof. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year as first stated above. 6981015610-0002 11541254.1 a05/14/25 -4- CITY OF LA QUINTA, COMMUNITY SERVICES DEPARTMENT ("CITY") APPROVED: By: Michael Calderon, Community Services Analyst JOYCE LITCH HAMMAM ("VOLUNTEER") APP7X-7; By: COUNTE SIC?NED: 51040 Avenida Carranza ' La Quinta CA 92253 By: �� ;,r ,�-,�_ G �— (408) 593-5442 Christina Calderon Community Services Deputy Director 698/015610-0002 11541254A a05/14/25 -5-