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2025-26 Ochoa Bogh, Rosalicie Senator - Meeting SpaceMEMORANDUM DATE: 6/11 /25 TO: Christina Calderon, Deputy Director FROM: Luis Magallanez, CS Specialist Cv Q"&a CALIFORNIA - RE: Volunteer Agreement for The Senate Committee on Rules on behalf of the Office of the Senator Rosalicie Ochoa Bogh Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑ Approved by City Council on ❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. ❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. ✓❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must apply): ❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids ❑ Sole Source ❑ Select Source ❑ Cooperative Procurement Requesting department shall check and attach the items below as appropriate. ❑ Agreement payment will be charged to Account No.: ❑✓ Agreement term: Start Date 6/11 /2025 End Date 6/11 /2026 ❑ Amount of Agreement, Amendment, Change Order, etc.: $ REMINDER: Signing authorities listed above are applicable on the apprepate Agreement amount, not individual Amendments or Change Orders! ❑✓ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica Date: 6/12/2025 ❑ Bonds (ori_pinals) as required by the Agreement (Performance, Payment, etc.) ❑ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) NOTE. Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) ❑ Business License No. Expires: ❑ Requisition for a Purchase Order has been prepared (Agreements over $5,000) ta Q�W CALII ORMA - VOLUNTEER ORGANIZATION SERVICE AGREEMENT Our organization, the Senate Committee on Rules on behalf of the Office of Senator Rosalicie Ochoa Bogh will provide volunteers to perform only the services as outlined in the attached scope of work for the City of La Quinta ("City"). We understand that we will not be compensated for our work, and we will complete our organization volunteer duties in a responsible manner. If we decide to discontinue our organization's volunteer services, our contact person Emily Davalos, will notify Luis Magallanez, City designee. We understand and agree that: • No one in the group is to appear for volunteer service under the influence of any drugs or alcohol. Our organization will provide the City with a roster of individual participants including the names and hours worked. • Our organization will report any injuries sustained by participants during their volunteer activities to Luis Magallanez, City designee, immediately upon occurrence. • Our organization is responsible for directly supervising the activities of all the individuals in our group who will be doing volunteer work, and therefore, in consideration of our organization and members being permitted to perform services on City property, consistent with Attachment A, our organization agrees to defend, indemnify, and hold harmless the City and its officials, employees, and agents from any damage claim or lawsuit for injury, illness, (including exposure to communicable diseases, illnesses, or viruses), damage or other loss of any kind to anyone including members of our organization that might arise out of our activities or the actions of any individuals of our group, except for injuries or damages caused by the sole negligence of the City. • Insurance shall be governed by Attachment A. • The City may terminate this agreement at any time without cause, and we agree that we are volunteering our services at will and may be asked to discontinue such without prior notice or reason. This agreement will be in effect for the duration of our volunteer services or one year, whichever is less, beginning on this date. Paqe 1 of 2 Dated this 11 day of .June 20 25 CITY OF LA QUINTA, Senate Committee on Rules on behalf of the a California Municipal Corporation Office of Senator Rosilicie Ochoa k� CHRISTINA CALDERON, Community Services Deputy Director City of La Quinta, California Dated: �� o2do2 ATTEST: -J4� - MONIKA RA EVA ity Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM IHRKE, City Attorney City of La Quinta, California Authorized&ignature n beha Organizati n Printed Name Juliana Pinson Title Office Assistant Address 1758 Orange Tree Lane Redlands, CA 92374 Email Address Phone Number Page 2 of 2 ATTACHMENT A Liability and Indemnification The State and the City of La Quinta are public entities under Government Code section 895.2. Pursuant to Government Code section 895.4, the State agrees, as between these entities, to assume liability for bodily injury, death, or property damage arising from or connected with use of the facility by the office of Senator Ochoa Bogh pursuant to this agreement, except that the City of La Quinta assumes liability for bodily injury, death, or property damage that is caused by its own sole negligence or willful misconduct. To this end, each party shall indemnify and hold the other harmless from and against any damage, demand, cause of action, loss, cost, expense, or liability arising from or connected with any bodily injury, death, or property_ damage for which that party has assumed liability. Each party waives subrogation. The provisions of Civil Code section 2778 are made a part hereof as if fully set forth. Insurance Coverage The State shall provide, and the City of La Quinta shall accept, a Letter of Self Insurance in lieu of any insurance requirements under this Agreement. The City of La Quinta or any other party shall not be named as additional insured therein. Scope of Work The Senate Committee on Rules on behalf of the Office of the Senator Rosalicie Ochoa Bogh will utilize a meeting space located inside the La Quinta Wellness Center on every V Wednesday of every month from 11:00 a.m. to 1:00 p.m. to allow for informational office hours for the residents of La Quinta and Bermuda Dunes.