2025 Reyes, Giovanna - Admin Tech HR (Jul 14 to Dec 31)1
MEMORANDUM
DATE: June 30, 2025
TO: Jon McMillen, City Manager
FROM: Human Resources
Cv &gra
CALIFORNIA
RE: Temporary Employment Agreement with Giovanna Reyes for HR Administrative Technician Eff. 07/01/2025
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
✓
Authority to execute this agreement is based upon:
Approved by City Council on
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Bid
Sole Source
Procurement Method (one must apply):
RFP
❑ RFQ 3 written informal bids
Select Source 111 Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 101-1004-50251
Agreement term: Start Date 07/14/2025 End Date 12/31/2025
Amount of Agreement, Amendment, Change Order, etc.: $ N/A
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: N/A Date: N/A
✓
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. N/A
Expires: N/A
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
78495 Calle Tampico I to Quinta, California 92253 1760.777.7000 I www.laquintaca,gov
TEMPORARY EMPLOYMENT AGREEMENT WITH
GIOVANNA REYES
This TEMPORARY EMPLOYMENT AGREEMENT ("Agreement") is made and
entered into this 1st day of July 2025 ("Effective Date") by and between the City of
La Quinta, a public body ("City") and Giovanna Reyes, an individual ("Employee"), both
of whom understand as follows:
City and Employee agree as follows:
Section 1. Duties.
City hereby agrees to employ said Employee as a Human Resources Administrative
Technician on a temporary status. Employee agrees to perform the duties under this
Agreement as described in Exhibit A attached hereto.
Section 2. Term.
A. Temporary employment shall commence on July 14, 2025, which shall also be
deemed the effective date of this Agreement and will terminate on December 31, 2025.
B. Employee is "AT WILL" serving at the pleasure of the City Manager and subject to
summary dismissal without any right of pre- or post -termination hearing or any other form
of due process, including any Skelly hearing.
C. Both Employee and the City may terminate Employee's employment at any time,
for any reason, with or without cause, upon written notice to the other. Employee is not
entitled to receive any severance compensation other than the wages due to the
Employee through the last day of Employee's employment.
Section 3. Salary.
A. City agrees to pay Employee at a rate of $30.13 per hour for the performance of
the duties described in Exhibit A for the term of the agreement.
B. City agrees to pay Employee overtime for time worked more than forty (40) hours
in a work week. All overtime worked by the Employee must be approved in advance by
the Employee's supervisor.
C. Compensation shall be paid by the City bi-weekly and will be subject to City
withholdings.
Section 4. Hours of Work.
A. The Employee's work schedule will vary according to the needs of the City. The
City agrees to provide two weeks' notice for any work schedule changes.
B. City does not guarantee a minimum of work hours per day, workweek, or workdays
within a workweek.
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Section 5. Benefits.
Employee is not eligible to participate in the City's Employee Benefit Plan except as
otherwise required by law, including but not limited to the Affordable Care Act.
Section 6. Other Terms and Conditions of Employment.
A. This agreement shall be governed by the laws of the State of California.
B. The City will comply with all CaIPERS laws, regulations, and legislations.
C. The Employee agrees and acknowledges that they will comply with the City's
Personnel Policies and Procedures (excluding Section 2.3 and 7.5 and Sections 3, 4, 6,
8, 10, 11, 13, and 14), as well as any other rules, policies, and procedures relating to the
Employee's job duties and/or responsibilities.
D. The Employee agrees to not disclose any confidential information regarding the
City, or any persons employed by the City to anyone outside the City during and after the
term of the Employee's employment with the City.
E. Immediately upon termination of this Agreement, the Employee agrees to return
all equipment or documents relating to City business to the Human Resources Division.
Section 7. General Provisions.
A. This Agreement shall constitute the entire agreement between the parties. No prior
oral or written communications are incorporated herein.
B. This Agreement shall be binding upon and inure to the benefit of the heirs at law
and executors of Employee.
C. If any provision, or any portion thereof, contained in this Agreement is held
unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion
thereof, shall be deemed severable, shall not be affected and shall remain in full force
and effect.
D. This Agreement may be signed in counterparts with signature pages transmitted
by email, facsimile, personal delivery or overnight delivery, all of which will be treated as
originals.
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IN WITNESS WHEREOF, the City of La Quinta has caused this Agreement to be
dated, signed and executed in its behalf by its City Manager, and duly attested by its City
Clerk, and the Employee has dated, signed and executed this Agreement, both in
duplicate, to become effective as of the Effective Date.
CITY OF LA QUINTA, a California municipal corporation and charter city:
Date:
JON EN, CITY MANAGER
ATTEST:
Date:
MONIKA RADEVA, CI Ily CLERK
APPROVED AS TO FORM:
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WILLIAM H. IHRKE, C TY ATTORNEY
EMPLOYEE:
WV � J�
GIOV NA REYES Q
Date: Olo/ Scl aoa-J—
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Exhibit A
Duties and Responsibilities
Human Resources Administrative Technician responsibilities include:
• Administers employment eligibility verification; and maintains accurate files.
• Assists with coordinating department and/or management activities, project
schedules, relaying communications, researching information, and providing related
support.
• Compiles, formats, and proofs complex documents, reports, and other written
materials.
• Conducts and coordinates onboarding for new employees, promotions, board and
commission members, elected officials, and volunteers, including preparing and
processing all documents and reviewing for accuracy and completeness.
• Coordinates pre -employment process, including background checks and medical
examinations for prospective employees.
• Ensures accurate recordkeeping and destruction of all employment -related
documents.
• Performs training of new employees in work duties and procedures as assigned.
• Prepares and processes department agreements, contracts, and purchase order
requisitions, including processing invoices.
• Prepares and processes documents necessary for hiring, separation, transfer, and
other related employment activities.
• Processes insurance enrollment changes and works with benefit providers to resolve
employee discrepancies or issues; verifies employee and dependent plan eligibility;
answers questions regarding benefits, open enrollment, and related benefits
information.
• Provides administrative support for HR matters, including responding to general
inquiries, preparing correspondence, memoranda, reports, processing mail,
performing data entry, and maintaining various schedules, records, and logs.
• Receives and processes leave documentation in accordance with applicable federal
and state laws and regulations.
• Responds to routine salary survey requests, verification of employment, and
employment records requests.
• Reviews, verifies, and processes personnel actions and related documents, including
entering information into software and updating and maintaining various databases.
• Schedules and coordinates recruitment and testing activities; posts advertisements;
proctors exams; prepares interview materials; and notifies candidates of status.
• Performs related duties as assigned.
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