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2025 07 01 HA Special MeetingLA QUINTA HOUSING AUTHORITY Page 1 of 2 JULY 1, 2025 SPECIAL MEETING NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA HOUSING AUTHORITY TO THE MEMBERS OF THE LA QUINTA HOUSING AUTHORITY AND TO THE AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a Special Meeting of the La Quinta Housing Authority is hereby called to be held on Tuesday, July 1, 2025, commencing at 4:00 p.m. (or thereafter) at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253 for the following purpose: CONSENT CALENDAR 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES DATED JUNE 3, 2025 2. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH JC DESERT ENTERPRISES, INC DBA LA QUINTA PALMS REALTY, INC FOR PROPERTY MANAGEMENT SERVICES 3. APPROVE AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING WITH J&H ASSET PROPERTY MANAGEMENT, INC FOR PROPERTY MANAGEMENT SERVICES AT DUNE PALMS MOBILE ESTATES BUSINESS SESSION 1. APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION PROGRAMS FOR FISCAL YEAR 2025/26 Dated: June 27, 2025 /s/ Deborah McGarrey DEBORAH McGARREY, Chairperson Attest: MONIKA RADEVA, Authority Secretary LA QUINTA HOUSING AUTHORITY Page 2 of 2 JULY 1, 2025 SPECIAL MEETING DECLARATION OF POSTING I, Monika Radeva, Authority Secretary, do hereby declare that the foregoing notice for the Special Meeting of the Housing Authority of the City of La Quinta on May 20, 2025, was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 27, 2025. MONIKA RADEVA, Authority Secretary La Quinta Housing Authority HOUSING AUTHORITY AGENDA Page 1 of 4 JULY 1, 2025 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico La Quinta SPECIAL MEETING TUESDAY, JULY 1, 2025, AT 4:00 P.M. (or thereafter) Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings. CALL TO ORDER ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Sanchez, and Chairperson McGarrey VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The Housing Authority values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES DATED JUNE 3, 2025 5 Housing Authority agendas and staff reports are available on the City’s web site: www.laquintaca.gov HOUSING AUTHORITY AGENDA Page 2 of 4 JULY 1, 2025 SPECIAL MEETING 2. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH JC DESERT ENTERPRISES, INC DBA LA QUINTA PALMS REALTY, INC FOR PROPERTY MANAGEMENT SERVICES 7 3. APPROVE AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING WITH J&H ASSET PROPERTY MANAGEMENT, INC FOR PROPERTY MANAGEMENT SERVICES AT DUNE PALMS MOBILE ESTATES 13 BUSINESS SESSION PAGE 1. APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE ASSIS TANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION PROGRAMS FOR FISCAL YEAR 2025/26 19 STUDY SESSION - NONE HOUSING AUTHORITY MEMBERS’ ITEMS ADJOURNMENT *************************************** The next regular quarterly meeting of the Housing Authority will be held on July 15, 2025, at 4:00 p.m. in the City Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing agenda for the La Quinta Housing Authority was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 27, 2025. DATED: June 27, 2025 MONIKA RADEVA, Authority Secretary La Quinta Housing Authority PUBLIC NOTICES  Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at https://www.laquintaca.gov/business/city-council/housing- HOUSING AUTHORITY AGENDA Page 3 of 4 JULY 1, 2025 SPECIAL MEETING authority-agendas/, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7123, 24-hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the Housing Authority during a Housing Authority meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the Authority Secretary for distribution. It is requested that this takes place prior to the beginning of the meeting. PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the Housing Authority on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the Authority Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to the Housing Authority, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the Authority Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Chairperson. In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the Authority Secretary by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Chairperson. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the Authority Secretary to be disseminated to the Housing Authority, made public, and incorporated into the public record HOUSING AUTHORITY AGENDA Page 4 of 4 JULY 1, 2025 SPECIAL MEETING of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Chairperson. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the Housing Authority requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. *** TELECONFERENCE PROCEDURES*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Pursuant to Government Code § 54953(f) [AB 2449, Stats. 2022, Ch. 285, Rubio]. Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Chair; the City will facilitate the ability for a member of the public to be audible to the Housing Authority and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Chairperson, in order to become audible to the Housing Authority and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chair. ZOOM LINK: https://us06web.zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 – 8782 Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the Housing Authority, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. HOUSING AUTHORITY MINUTES Page 1 of 2 JUNE 3, 2025 SPECIAL MEETING HOUSING AUTHORITY SPECIAL MEETING MINUTES TUESDAY, JUNE 3, 2025 CALL TO ORDER A special meeting of the La Quinta Housing Authority was called to order at 6:30 p.m. by Chairperson McGarrey. PRESENT: Authority Members Evans, Fitzpatrick, Peña, Sanchez, and Chairperson McGarrey ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA – Confirmed CONSENT CALENDAR 1. APPROVE HOUSING AUTHORITY QUARTERLY MEETING MINUTES DATED 1. DISCUSS FISCAL YEAR 2025/26 PROPOSED HOUSING AUTHORITY BUDGET Finance Director Martinez introduced Finance Manager Ortega who presented the staff report, which is on file in the Clerk’s Office. Authority Members discussed the proposed fiscal year 2025/26 budget allocation for funding homelessness support services organizations; possible increased funding for the Coachella Valley Association of Governments (CVAG) Housing First program from $100,000 to $125,000 per fiscal year per their prior ask based on costs associated with running the program; homelessness funding allocations will be presented to the Authority for consideration at a future meeting; and the City of Desert Hot Springs will be partnering CONSENT CALENDAR ITEM NO. 1 5 APRIL 15, 2025 MOTION – A motion was made and seconded by Authority Members Fitzpatrick/Evans to approve the Consent Calendar as presented. Motion passed unanimously. STUDY SESSION HOUSING AUTHORITY MINUTES Page 2 of 2 JUNE 3, 2025 SPECIAL MEETING again with CVAG Housing First, instead of continuing to run their own homelessness operations, and will utilize their housing resources more for permanent housing versus shelter facilities. HOUSING AUTHORITY MEMBERS' ITEMS – None ADJOURNMENT There being no further business, it was moved and seconded by Authority Members Evans/Fitzpatrick to adjourn at 6:41 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Authority Secretary La Quinta Housing Authority 6 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: July 1, 2025 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH JC DESERT ENTERPRISES, INC DBA LA QUINTA PALMS REALTY, INC FOR PROPERTY MANAGEMENT SERVICES RECOMMENDATION Approve Amendment No. 2 to Agreement for Contract Services for property management services with JC Desert Enterprises, Inc. dba La Quinta Palms Realty, Inc.; and authorize the Executive Director to execute the amendment. EXECUTIVE SUMMARY The City contracts property management services for its affordable housing properties inventory for qualified low-income residents. On May 19, 2020, the La Quinta Housing Authority (Authority) approved a 3-year Agreement for Contract Services with La Quinta Palms Realty (LQPR) for property management services, following the competitive request for proposals (RFP) public procurement process conducted in 2020. In November 2022, the Authority executed an Assignment, Assumption, and Consent Agreement with JC Desert Enterprises, Inc. dba La Quinta Palms Realty, Inc. (JC Desert), who assumed LQPR’s contractual obligations for the services due to LQPR’s dissolution; the agreement expired June 30, 2023. In June 2023, the Authority executed Amendment No. 1 with JC Desert extending the agreement through June 30, 2025. Proposed Amendment No. 2 (Attachment 1) with JC Desert will extend the services through June 30, 2027. On June 11, 2025, the Housing Commission reviewed and recommended the Authority approve the proposed Amendment No. 2. FISCAL IMPACT Estimated costs per fiscal year (FY) for the proposed two-year term extension under Amendment No. 2 are not to exceed $46,296 ($3,858 monthly). If approved, the total not- to-exceed amount under the agreement is $306,792 as detailed in the table below. Funds are budgeted in the Authority’s FY 2025/26 Rental Expenses budget (Account No. 241- 9103-60157), and future FYs will be budgeted in accordance with the agreement. CONSENT CALENDAR ITEM NO. 2 7 Term Compensation Original 3-Year Term FY 2020/21 ($3,500 per month) $42,000 FY 2021/22 ($3,500 per month) $42,000 FY 2022/23 ($3,500 per month) $42,000 Original 3-year Term Total: $126,000 Amendment No. 1 – 2-Year Term FY 2023/24 ($3,675 per month) $44,100 FY 2024/25 ($3,675 per month) $44,100 Amendment No. 1 Total: $88,200 Proposed Amendment No. 2 – 2-Year Term FY 2025/26 ($3,858 per month) $46,296 FY 2026/27 ($3,858 per month) $46,296 Proposed Amendment No. 2 Total: $92,592 Grand Total: $306,792 BACKGROUND/ANALYSIS In February 2020, the City published an RFP for property management services for the Authority’s affordable housing properties inventory for qualified low-income residents in La Quinta; and received one proposal from LQPR. On May 19, 2020, the Authority executed a 3-year agreement with LQPR for the services, which was set to expire on June 30, 2023. In November 2022, following LQPR’s dissolution, the Authority executed an Assignment, Assumption, and Consent Agreement with JC Desert. Under this agreement, JC Desert assumed all of LQPR’s contractual obligations with the Authority, and now operates under the Department of Real Estate as a dba of La Quinta Palms Realty, Inc. (License No. 02198183). In June 2023, the Authority executed Amendment No. 1 with JC Desert extending the agreement term through June 30, 2025. The proposed Amendment No. 2 with JC Desert, if approved, will extend the term of the agreement for two additional years, through June 30, 2027. The Authority may terminate the agreement at any time with a 30-day written notice. ALTERNATIVES The Authority may elect not to approve the proposed Amendment No. 2, however, staff does not recommend this alternative due to the immediate need for these services. Prepared by: Laurie McGinley, Management Specialist Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development Attachment: 1. Amendment No. 2 to agreement with JC Desert 8 AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH JC DESERT ENTERPRISES AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES (JC DESERT ENTERPRISES INCORPORATED, formerly LA QUINTA PALMS REALTY) This Amendment No. 2 (“Amendment No. 2”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 1st day of July, 2025, ("Effective Date") by and between the LA QUINTA HOUSING AUTHORITY a public body, corporate and politic (“Authority”), and JC DESERT ENTERPRISES, INC., a California corporation, and d/b/a LA QUINTA PALMS REALTY, Inc. (“Contracting Party”). RECITALS WHEREAS, on or about July 1, 2020, the Authority and Contracting Party entered into an Agreement to provide residential property management services, with an initial term ending June 30, 2023 (the “Initial Term”); and WHEREAS, on or about November 1, 2022, the Authority executed an Assignment, Assumption, and Consent Agreement with JC Desert Enterprises, Inc. operating as d/b/a La Quinta Palms Realty, Inc., per its fictitious business name under Department of Real Estate License No. 02198183, who assumed all contractual obligations of the former La Quinta Palms Realty upon its dissolution; and WHEREAS, on or about June 30, 2023, the Authority and Contracting Party executed Amendment No. 1 to the Agreement, extending the term for two (2) years to June 30, 2025 (“First Extended Term”); and WHEREAS, Section 10.6 of the Agreement authorizes the Authority and Contracting Party to amend the Agreement upon mutual written approval; and WHEREAS, the Authority and Contracting Party now desire to extend the term of the Agreement for two (2) additional years, from July 1, 2025, through June 30, 2027 (“Second Extended Term”); and WHEREAS, the Authority and Contracting Party further desire to revise Exhibit B to the Agreement, which sets forth the Schedule of Compensation, to reflect the revised compensation amounts as agreed upon. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: ATTACHMENT 1 9 AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH JC DESERT ENTERPRISES 1.Section 3.4 Term is amended to read as follows: Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this Agreement commenced on July 1, 2020, and was originally set to terminate on June 30, 2023 (“Initial Term”). This Agreement was extended via Amendment No. 1 to the Agreement for two (2) additional years from July 1, 2023, to June 30, 2025 (“First Extended Term”). This Agreement is further extended by Amendment No. 2 to the Agreement for two (2) additional years from July 1, 2025, to June 30, 2027 (“Second Extended Term”). 2. Exhibit B – Schedule of compensation is amended to read as listed in attached Exhibit A, incorporated herewith by this reference. In all other respects, the original Agreement and Amendment No. 1 shall remain in effect. This Amendment No. 2 may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 2 to the Agreement on the respective dates set forth below. LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic ______________________________ JON McMILLEN, Executive Director & City Manager La Quinta, California JC DESERT ENTERPRISES, INCORPORATED, a California Corporation, and d/b/a LA QUINTA PALMS REALTY __________________________________ ROBIN CARNEY, Owner ATTEST _____________________________ MONIKA RADEVA, Authority Secretary & City Clerk La Quinta California APPROVED AS TO FORM _____________________________ WILLIAM H. IHRKE, Authority General Counsel & City Attorney La Quinta, California 10 AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH JC DESERT ENTERPRISES Exhibit A Revisions to Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Three-Hundred Six Thousand Seven-Hundred Ninety-Two dollars ($306,792) (“Contract Sum”) for the life of the agreement, encompassing the Initial and any Extended Terms of this Agreement as detailed in the table below. The Contract Sum shall be paid to Contracting Party upon being properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Term Compensation Original 3-Year Term FY 2020/21 ($3,500 per month) $42,000 FY 2021/22 ($3,500 per month) $42,000 FY 2022/23 ($3,500 per month) $42,000 Original 3-year Term Total: $126,000 Amendment No. 1 – 2-Year Term FY 2023/24 ($3,675 per month) $44,100 FY 2024/25 ($3,675 per month) $44,100 Amendment No. 1 Total: $88,200 Proposed Amendment No. 2 – 2-Year Term FY 2025/26 ($3,858 per month) $46,296 FY 2026/27 ($3,858 per month) $46,296 Proposed Amendment No. 2 Total: $92,592 Grand Total: $306,792 11 12 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: July 1, 2025 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING WITH J&H ASSET PROPERTY MANAGEMENT, INC FOR PROPERTY MANAGEMENT SERVICES AT DUNE PALMS MOBILE ESTATES RECOMMENDATION Approve Amendment No. 1 to the Memorandum of Understanding with J&H Asset Property Management, Inc. for property management services at Dune Palms Mobile Estates; and authorize the Executive Director to execute the amendment. EXECUTIVE SUMMARY The La Quinta Housing Authority (Authority) has contracted with J&H Asset Property Management, Inc. (J&H) for property management services for the Dune Palms Mobile Estates (Park) since the Authority acquired the Park in 2021. The current Memorandum of Understanding (MOU) with J&H for these services expires June 30, 2025. Proposed Amendment No. 1 to the MOU, if approved, will extend the term of the MOU from July 1, 2025, through June 30, 2026; and will ensure continuity and consistency of services for the Park and its residents, as well as maintain compliance with California Department of Housing and Community Development (HCD) requirements. On June 11, 2025, the Housing Commission reviewed and recommended the Authority approve the proposed Amendment No. 1 to the MOU. FISCAL IMPACT Estimated fiscal year 2025/26 costs under the proposed Amendment No. 1 to the MOU with J&H are not to exceed $39,620, based on a $3,260 monthly cost, and a $500 annual audit fee, for a total not to exceed amount of $193,780, as detailed in the table below. Funds are budgeted in the Authority’s fiscal year 2025/26 Professional Services budget (Account No. 241-9104-60103). CONSENT CALENDAR ITEM NO. 3 13 Fiscal Year Monthly Amount Management Fee Fiscal Year Amount 2020/21 $2,720 $16,320* (*six months only from January to June 2021) 2021/22 $2,720 $32,640 2022/23 $2,800 $33,600 2023/24 $2,900 $34,800 2024/25 $2,900 $34,800 2025/26 $3,260 $39,120 Fee Per Audit (1 audit per year) $500 5 audits total for a cumulative total of: $2,500 TOTAL CONTRACT AMOUNT $193,780 BACKGROUND/ANALYSIS The Authority acquired the Park in 2021 and retained J&H as property manager to ensure a seamless transition for residents. J&H has provided consistent management services for the Park since February 2006, including maintaining all legally required California State licensing and reporting, maintenance requests from residents, rent collections, and facilitating operations for the Park. On March 16, 2021, the Authority approved an agreement with J&H for property management services, which expired June 30, 2024. In 2024, the Authority executed an MOU to continue the services through June 30, 2025. Proposed Amendment No. 1 to the MOU with J&H will extend the term through June 30, 2026; fiscal year compensation is detailed under the Fiscal Impact section of this report. The Authority may terminate the MOU at any time with a 30-day written notice. Extending property management for the Park with J&H will ensure continuity and consistency of services for its residents, as well as maintain compliance with HCD requirements. All other terms and conditions of the original agreement and MOU remain unchanged. ALTERNATIVES The Authority may elect not to approve the proposed Amendment No. 1 to the MOU, however, staff does not recommend this alternative due to the immediate need for these services. Prepared by: Laurie McGinley, Management Specialist Approved by: Gilbert Villalpando, Director of Business Unit and Housing Attachment: 1. Amendment No. 1 to MOU with J&H Asset Property Management, Inc. 14 AMENDMENT 1 TO MEMORANDUM OF UNDERSTANDING REGARDING AGREEMENT FOR CONTRACT SERVICES AMENDMENT 1 TO MEMORANDUM OF UNDERSTANDING REGARDING AGREEMENT FOR CONTRACT SERVICES This Amendment No. 1 (“Amendment No. 1”) to the Memorandum of Understanding Regarding Agreement for Contract Services (“MOU”) is made and entered into as of July 1, 2025, by and between the La Quinta Housing Authority, a public body, corporate and politic (“Authority”), and J & H Asset Property Management, Inc., a California Limited Liability Corporation (“Contracting Party”). RECITALS A. WHEREAS, on October 21, 2024, the Parties entered into the MOU; and B. WHEREAS, the MOU memorializes the Parties’ mutual intent to operate pursuant to the terms and conditions of that certain Agreement For Contract Services approved by the City Council of the City of La Quinta on March 16, 2021 (the “Agreement”) as amended by that certain Amendment No. 1 to the Agreement entered into between the Parties on June 30, 2022; and C. WHEREAS, the MOU is set to terminate on June 30, 2025; and D. WHEREAS, the Authority and Contracting Party desire to extend the term of the MOU for an additional one (1) year term, as set forth herein; and E. WHEREAS, Authority and Contracting Party further desire to stipulate to a revision to Exhibit B to the Agreement as applied through the MOU, which sets forth the Schedule of Compensation for the Agreement, to reflect the revised compensation amounts as agreed upon. NOW THEREFORE, Authority and Contracting Party agree as follows: AGREEMENT 1. Extension of Term. The term of the MOU shall be extended for an additional one (1) year term, commencing on July 1, 2025, and expiring on June 30, 2026, unless terminated earlier as provided for in the MOU. 2. Amendment to Exhibit B – Schedule of Compensation. Exhibit B to the Agreement, as incorporated by reference in the MOU, is hereby revised and restated in its entirety as attached hereto as Exhibit A. 3. No Other Modifications. Except as specifically modified by this Amendment No. 1, all other terms and conditions of the MOU shall remain in full force and effect. 4. Counterparts. This Amendment No. 1 may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, Authority and Contracting Party have executed this Amendment as of the date set forth in the preamble, [SIGNATURES ON THE FOLLOWING PAGE] ATTACHMENT 1 15 AMENDMENT 1 TO MEMORANDUM OF UNDERSTANDING REGARDING AGREEMENT FOR CONTRACT SERVICES LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic ______________________________ JON McMILLEN, Executive Director & City Manager La Quinta, California J & H ASSET PROPERTY MANAGEMENT, INC., a California Limited Liability Corporation __________________________________ JAMES JOFFE, President __________________________________ THOMAS PACELLI, Vice President of Operations ATTEST _____________________________ MONIKA RADEVA, Authority Secretary & City Clerk La Quinta California APPROVED AS TO FORM _____________________________ WILLIAM H. IHRKE, Authority General Counsel & City Attorney City of La Quinta, California 16 AMENDMENT 1 TO MEMORANDUM OF UNDERSTANDING REGARDING AGREEMENT FOR CONTRACT SERVICES Exhibit A Revisions to Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Hundred Niney-Three Thousand Seven Hundred Eighty Dollars ($193,780) (“Contract Sum”) as detailed in the table below. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Fiscal Year Monthly Amount Management Fee Fiscal Year Amount 2020/21 $2,720 $16,320* (*six months only from January to June 2021) 2021/22 $2,720 $32,640 2022/23 $2,800 $33,600 2023/24 $2,900 $34,800 2024/25 $2,900 $34,800 2025/26 $3,260 $39,120 Fee Per Audit (1 audit per year) $500 5 audits total for a cumulative total of: $2,500 TOTAL CONTRACT AMOUNT $193,780 17 18 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: July 1, 2025 STAFF REPORT AGENDA TITLE: APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION PROGRAMS FOR FISCAL YEAR 2025/26 RECOMMENDATIONS Appropriate funds of $800 from the Low-Mod Housing Authority fund to account number 243-0000-60532; and approve funding to provide $125,000 in assistance to each local homeless service provider and homeless prevention partner – Coachella Valley Rescue Mission, Martha’s Village and Kitchen, and Coachella Valley Association of Governments for fiscal year 2025/26; and authorize the Executive Director to execute the Memoranda of Understanding. EXECUTIVE SUMMARY Since fiscal year (FY) 2016/17, the annual budget of the La Quinta Housing Authority (Authority) has incorporated funding to assist local homeless service providers and homeless prevention partners as these services positively impact the City and the greater Coachella Valley community. The Authority allocated $300,000 of Authority funds to local homeless service providers and homeless prevention partners in FY 2024/25. On April 16, 2025, the Housing Commission (Commission) reviewed the request from the Coachella Valley Association of Governments (CVAG) to increase their annual assistance from $100,000 to $125,000. The Commission recommended Authority approval to increase funding to $125,000 for each provider. FISCAL IMPACT The Low-Mod Housing Authority fund has a homeless funding budget for FY 2025/26 of $374,200, which incorporates a carryover of $49,200 from the prior FY. A budget appropriation of $800 from the Housing Authority Fund Balance is required for FY 2025/26 if the Authority elects to approve the proposed funding of $125,000 for each provider. Funding is available in the Homelessness Assistance budget, account number 243-0000- 60532. The maximum allowed to be expended annually by these funds is $500,000, per California Health and Safety Code Section 34176.1.(a)(2). BUSINESS SESSION ITEM NO. 1 19 BACKGROUND/ANALYSIS The Authority annually allocates funding for local homeless service providers and homeless prevention partners in the Coachella Valley. To address the rising cost of housing, in the current economic climate, the Commission and staff recommend increasing the funding allocation for each local homeless prevention partner from $100,000 to $125,000 per FY. This adjustment reflects the growing financial need for housing assistance and ensures that key service providers, Coachella Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK), and CVAG, can continue delivering essential support to individuals and families at risk of homelessness in La Quinta and the surrounding region. Each organization is required to provide a quarterly report on the use of the funds, including the number of individuals from La Quinta who were assisted and the services they utilized. The Authority is able to provide this assistance pursuant to California Health and Safety Code’s Community Development and Housing law, which states “…if the Housing Successor (the Authority) has fulfilled all obligations pursuant to Health and Safety Code Sections 33413 and 33418, the Authority may expend up to $500,000 dollars… per FY for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance, including the provision of short- term or medium-term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless.” A Memorandum of Understanding (MOU) is signed by each provider, stipulating annual and quarterly reporting requirements (Attachments 1, 2, and 3). ALTERNATIVES The Authority may elect not to support this funding request, adjust funding amounts, or save funds for future projects; however, since these organizations have consistently provided support for our community, and rely on these contributions for overall operations, Staff does not recommend an alternative. Prepared by: Laurie McGinley, Management Specialist Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development Attachments: 1. CVAG MOU 2. MVK MOU 3. CVRM MOU 20 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR FUNDING CV HOUSING FIRST AND ADDRESSING HOMELESSNESS This Memorandum of Understanding (the "Memorandum" or “MOU”) is made by and between the CITY OF LA QUINTA (“City”) and the COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ("CVAG"), with respect to the following: WHEREAS, the City is interested in funding the provision of food, emergency shelter, and outreach to those in need and, in that regard would like to support the CVAG homelessness program; and WHEREAS, the City is supporting CVAG's CV Housing First program as a regional solution for homeless individuals; and WHEREAS, CVAG agrees to use the City funding for the CV Housing First program to provide case management and outreach services to chronically homeless individuals in the Coachella Valley for Fiscal Year 2025/2026, as more particularly set forth in this MOU. NOW, THEREFORE, the City and CVAG agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall commence on July 1, 2025 and expire on June 30, 2026. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 CVAG shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference ("Scope of Services"). CVAG shall deliver quarterly reports to the City detailing the CV Housing First program metrics as set forth in Exhibit B attached hereto and incorporated by this reference ("Quarterly Reports"). CVAG shall comply with any and all federal, state, and local laws and regulations applicable to CVAG, the Scope of Services, and the use of the City Funds (as defined in Section 2.2 below) and the use of any other public moneys (collectively, the "Compliance Requirements"). 2.2 The City shall provide financial support for the fiscal year 2025-26 (Fiscal Year (FY) 2025-26) with payment in an amount that shall not exceed One Hundred Twenty-Five Thousand Dollars ($125,000) (the “City Funds”), made to CVAG as provided in this MOU. 2.3 The City Funds shall be paid to CVAG, provided CVAG complies with its obligations under this Memorandum and provided that the Memorandum is not earlier terminated as ATTACHMENT 1 21 provided for herein. The City shall disburse of the City Funds no later than ninety (90) days after the beginning of the fiscal year for FY2025-26. All funds shall be used by CVAG for the Scope of Services and for no other purpose, and CVAG shall deposit the City Funds in an account that can track the use of said funds throughout FY 2025-26. 2.4 CVAG shall be deemed to have failed to provide CV Housing First services if any of the following occurs: a) Failure to assist with outreach activities within the City of La Quinta; b) Failure to submit complete and accurate quarterly reports at the end of each quarter and/or the regional report to CVAG’s Homelessness Committee; c) Failure to maintain adequate staffing levels per CVAG’s standards, necessary to deliver the services outlined in Exhibit A; d) Diversion of City Funds for purposes other than those specified in this Memorandum; or e) Substantial non-compliance with program guidelines and best practices in homeless services provision as promulgated by the State of California or Riverside County and implemented by the program as authorized by the CVAG Executive and Homelessness Committees, of which the City is a member (the “Compliance Requirements” ). If CVAG fails to comply with any Compliance Requirements, the City may (i) withhold an installment disbursement of the City Funds that has not yet been disbursed, (ii) demand a return to the City of any portion or all of the City Funds that were not used in compliance with this Memorandum or any of the Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity 3.0 INDEMNITY AND RELEASE. CVAG hereby agrees to indemnify, defend, and hold harmless the City and its officers, employees, agents and independent contractors (collectively, "Indemnitees") from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys' fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to CVAG's activities in the performance of this Memorandum, or to CVAG's acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the City. 22 4.0 CVAG INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, CVAG, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the CVAG facility(ies) resulting from any actions or omissions of CVAG or any use of the CVAG facility(ies), or the CVAG's invitees in accordance with the terms of this Memorandum. At the City’s srequestrequest, CVAG shall submit certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memorandum. 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of CVAG's CV Housing First Program. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys' fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys' fees, expenses, and costs incurred in establishing the right to indemnification). [signatures on next page] 23 IN WITNESS WHEREOF, Coachella Valley Association of Governments and the CITY OF LA QUINTA have executed this Memorandum as evidenced by the signatures contained below: CITY COACHELLA VALLEY OF LA QUINTA ASSOCIATION OF GOVERNMENTS By: ______________________________ By: ______________________________ Name: Jon McMillen Name: Tom Kirk Title: Executive Director Title: Executive Director Date: ___________________________ Date: ___________________________ ATTEST ATTEST By: ______________________________ By: ______________________________ Name: Monika Radeva Name: Allen McMillen Title: Authority Secretary Title: CVAG Contracts Analyst Date: ___________________________ Date: ___________________________ APPROVED AS TO FORM By: ______________________________ Name: William H. Ihrke Title: City Attorney Date: ___________________________ 24 EXHIBIT A Scope of Services Provide services to unhoused individuals and families in the Coachella Valley, and more specifically in the CITY OF LA QUINTA who are literally homeless by providing outreach, connections to housing solutions (including crisis stabilization housing and/or permanent solutions), rapid resolution assistance for one-time emergency needs such as move-in costs, or other supportive services and resources such as food distribution, legal services or clinics, and linkages to housing services. 25 EXHIBIT B CV Housing First Metrics and Reporting Requirements CVAG will also provide a quarterly report, modeled after the one attached, that provides an overview of services provided across the Coachella Valley. • Number of unduplicated CV 200 clients from the City who moved into crisis stabilization housing • Number of permanent housing resolutions for CV 200 clients from the City • Number of contacts made with CV 200 clients in the City • Number of total outreach scheduled outings in the City Number of clients located within the City’s boundaries that were moved into crisis stabilizing housing, but were unsuccessful 26 Page 1 of 7 FY 2025/2026 MEMORANDUM OF UNDERSTANDING BETWEEN LA QUINTA HOUSING AUTHORITY AND MARTHA’S VILLAGE AND KITCHEN This Memorandum of Understanding (the “Memorandum”) is made by and between the LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic (“Authority”), and the MARTHA’S VILLAGE AND KITCHEN (“MVK”), as of July 1, 2025, with respect to the following: RECITALS WHEREAS, the Authority is interested in providing food and shelter to those in need and, in that regard would like to support Martha’s Village and Kitchen; WHEREAS, MVK agrees to use the Authority funding for homeless prevention measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal year; NOW, THEREFORE, the Authority and MVK agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30, 2026. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 MVK will provide food and shelter services through their program(s) located at 83-791 Date Avenue, Indio, CA 92201. MVK shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Services”). MVK shall deliver to the Authority and City periodic reports and compliance metrics as set forth in Exhibit B attached hereto and incorporated by this reference (“Compliance Reports”). MVK shall comply with all federal, state, and local laws and regulations applicable to MVK, the Scope of Services, and the use of the Authority and City Financial Support Funds (as defined in Section 2.2 below) and the use of any other public moneys (collectively, the “Compliance Requirements”). 2.2 The Authority will provide financial support in a total amount of One Hundred Twenty-Five Thousand Dollars ($125,000) (“Authority Financial Support Funds”) to MVK. Provided MVK complies with its obligations under this Memorandum, the Authority shall disburse the Authority Financial Support Funds no later than 10 days after the execution of this Memorandum. MVK agrees to provide the Authority with four (4) financial quarter Compliance Reports of that fiscal year with reporting periods as follows: Q1 (July 1 – September 30), Q2 (October 1 – December 31) Q3 (January 1 – March 31) and Q4 (April 1 – June 30). All Authority Financial Support Funds shall be used by MVK for the Scope of Services and for no other purpose. If MVK fails to timely deliver a Compliance Report, the Authority may withhold an installment disbursement of the Authority Financial Support Funds that has not yet been disbursed. If MVK fails to comply with any Compliance Requirements, the Authority may (i) withhold an installment disbursement that has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority Financial Support Funds that were not used in compliance with this Memorandum or any other Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity. ATTACHMENT 2 27 Page 2 of 7 3.0 INDEMNITY AND RELEASE. MVK hereby agrees to indemnify, defend, and hold harmless the Authority and its officers, employees, agents and independent contractors (collectively, “Indemnitees”) from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to MVK’s activities in the performance of this Memorandum, or to MVK’s acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the Authority. 4.0 MVK INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, MVK, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the MVK facility(ies) resulting from any actions or omissions of MVK or any use of the MVK facility(ies), or the MVK’s invitees in accordance with the terms of this Memorandum. The policy or policies evidencing such insurance shall name the Authority and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the date of this Memorandum, and upon renewal of such policies, MVK shall submit to the Authority certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be primary and the Authority’s coverage will not contribute. MVK shall provide workers’ compensation insurance in accordance with California law. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memorandum. 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of the MVK. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification). 28 Page 3 of 7 6.0 HOMELESS OUTREACH. The Authority shall utilize the MVK shelter and staff to provide emergency homeless services and prevention services to Coachella Valley individuals and families, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face-to-face or telephone outreach, shelter (emergency and / or permanent), employment services, case management with referrals so as to help individuals stay in their current home or locate other permanent housing. MVK will also provide food distribution, public meals, referrals to onsite non-emergency medical and behavioral health counseling as well as education. MVK will address emergencies and engage individuals as well as families. MVK will work with City of La Quinta Law Enforcement & Code Enforcement as well as the Riverside County Sheriff’s Department to support and maximize the effectiveness of emergency services. MVK will accept drop-offs from these agencies provided that MVK approves drop-offs in advance. The following personnel are authorized to provide approvals for client drop-offs: 1) Residential Floor 760-347-4741, Ext. 105 and 106 2) Espy Ortiz, Vice President of Programs 760-347-4741, Ext. 142 3) Security 760-347-4741, Ext. 103 4) Sam Hollenbeck, President & CEO 760-347-4741, Ext. 143 5) Rosa E. Verduzco-Ruiz, COO 760-347-4741, Ext. 109 Authority shall initiate contact first with Rosa Verduzco and then if unable to contact her, contact other personnel in the order listed above. MVK will not accept any individual with a criminal record of violence, sexual offense, or arson. Clients must be able to self-toilet and self-feed to receive services at the MVK shelter facility. [signatures on next page] 29 Page 4 of 7 IN WITNESS WHEREOF, Martha’s Village and Kitchen and La Quinta Housing Authority have executed this Memorandum as evidenced by the signatures contained below: LA QUINTA HOUSING AUTHORITY MARTHA’S VILLAGE AND KITCHEN By: By: JON MCMILLEN, Executive Director Dated: Name: ______________ Title: ATTEST: Address: By: City, State, Zip: MONIKA RADEVA, Authority Secretary Email: Dated: APPROVED AS TO FORM AND CONTENT: By: WILLIAM H. IHRKE, Authority Counsel 30 Page 5 of 7 EXHIBIT A Scope of Services Provide homeless prevention assistance to those on the east side of the Coachella Valley, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face- to-face or telephone outreach, shelter (emergency and/or permanent), employment services, emergency rental and utility service assistance, or other supportive services and resources to help individuals stay in their current home such as food distribution, free childcare, health clinics, and education. MVK agrees to allow the City of La Quinta and the Riverside County Sheriff's Department to initiate contact with MVK when City staff or Sheriff's Department personnel encounter an individual experiencing homelessness who is in need of, and willing to accept, assistance. Upon such contact, MVK will make reasonable efforts to engage with the referred individual and provide appropriate services or referrals in accordance with MVK program guidelines and capacity. * Emergency rental assistance is to be issued for no more than one month’s actual rent in the rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental assistance the household must have a verifiable three day pay or quit notice and landlords must be contacted to ensure that they will accept payment to bring the household to a state of good standing. To receive utility assistance households must have a verifiable shutoff notice for cost for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and utility assistance can only be received once per MOU term, per household. Recipients of emergency aid must demonstrate financial ability to sustain household finances after aid has been received by presenting pay stubs, bank records or other supporting documents. All assistance payments are to be made out to verified landlords and utility companies only. **Please note priority is to be given to verified La Quinta residents for both types of emergency services. 31 Page 6 of 7 EXHIBIT B City of La Quinta Reporting Metrics Eastern Valley Services Only (East of Cook Street) Provide homeless outreach via face to face and/or phone: Number of completed interactions. Number of Referrals/Resources provided (Provide narrative of what type of Resources used) Provide homeless prevention assistance to those who are at risk of homelessness through, emergency rental and utility assistance, or other directly provided resources to stay in current home such as Food Distribution, Free Childcare, Health Clinic, Education, etc. resulting in successful diversion. Provide type of Resources used: Emergency rental and utility assistance: Rental – Households served Expenditures Rental – La Quinta Households Expenditures Utility – Households served Expenditure Utility – La Quinta Households served Expenditures Sheltering: How many Individuals who were safely sheltered Units of face-to-face case management Number of clients assessed by case manager. Number of individuals placed into housing. 32 Page 7 of 7 Provide Rapid Rehousing or similar type placement. Number placed. Housing Stability/ Three month follow up after financial support ends. Provide Employment Services: Description of direct Employment Services offered (Submit narrative of what direct services are provided) Number of Individuals served Units of Service 33 Page 1 of 7 FY 2025/2026 MEMORANDUM OF UNDERSTANDING BETWEEN LA QUINTA HOUSING AUTHORITY AND COACHELLA VALLEY RESCUE MISSION This Memorandum of Understanding (the “Memorandum”) is made by and between the LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic (“Authority”), and the COACHELLA VALLEY RESCUE MISSION (“CVRM”), as of July 1, 2025, with respect to the following: RECITALS WHEREAS, the Authority and City are interested in providing food and shelter to those in need and, in that regard would like to support the Coachella Valley Rescue Mission; WHEREAS, the CVRM agrees to use the Authority funding for homeless prevention measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal year; NOW, THEREFORE, the Authority and CVRM agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30, 2026. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 CVRM will provide food and shelter services through their program(s) located at 47-470 Van Buren Street, Indio, CA 92201. CVRM shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Services”). CVRM shall deliver to the Authority periodic reports and compliance metrics as set forth in Exhibit B attached hereto and incorporated by this reference (“Compliance Reports”). CVRM shall comply with all federal, state, and local laws and regulations applicable to CVRM, the Scope of Services, and the use of the Authority Financial Support Funds (as defined in Section 2.2 below) and the use of any other public moneys (collectively, the “Compliance Requirements”). 2.2 The Authority will provide financial support in a total amount of One Hundred Twenty-Five Thousand Dollars ($125,000) (“Authority Financial Support Funds”) to CVRM. Provided CVRM complies with its obligations under this Memorandum, the Authority shall disburse the Authority Financial Support Funds no later than 10 days after the execution of this Memorandum. CVRM agrees to provide the Authority with four (4) financial quarter Compliance Reports of that fiscal year with reporting periods as follows: Q1 (July 1 – September 30), Q2 (October 1 – December 31) Q3 (January 1 – March 31) and Q4 (April 1 – June 30). All Authority Financial Support Funds shall be used by CVRM for the Scope of Services and for no other purpose. If CVRM fails to timely deliver a Compliance Report, the Authority may withhold an installment disbursement of the Authority Financial Support Funds that has not yet been disbursed. If CVRM fails to comply with any Compliance Requirements, the Authority may (i) withhold an installment disbursement that has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority Financial Support Funds that were not used in compliance with this Memorandum or any other ATTACHMENT 3 34 Page 2 of 7 Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity. 3.0 INDEMNITY AND RELEASE. CVRM hereby agrees to indemnify, defend, and hold harmless the Authority and its officers, employees, agents and independent contractors (collectively, “Indemnitees”) from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to CVRM’s activities in the performance of this Memorandum, or to CVRM’s acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the Authority. 4.0 CVRM INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, CVRM, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the CVRM facility(ies) resulting from any actions or omissions of CVRM or any use of the CVRM facility(ies), or the CVRM’s invitees in accordance with the terms of this Memorandum. The policy or policies evidencing such insurance shall name the Authority and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the date of this Memorandum, and upon renewal of such policies, CVRM shall submit to the Authority certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be primary and the Authority’s coverage will not contribute. CVRM shall provide workers’ compensation insurance in accordance with California law. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memorandum. 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of the CVRM. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, 35 Page 3 of 7 without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification). [signatures on next page] 36 Page 4 of 7 IN WITNESS WHEREOF, Coachella Valley Rescue Mission and La Quinta Housing Authority, have executed this Memorandum as evidenced by the signatures contained below: LA QUINTA HOUSING AUTHORITY COACHELLA VALLEY RESCUE MISSION By: By: JON MCMILLEN, Executive Director Dated: Name: ______________ Title: ATTEST: Address: By: City, State, Zip: MONIKA RADEVA, Authority Secretary Email: Dated: APPROVED AS TO FORM AND CONTENT: By: WILLIAM H. IHRKE, Authority Counsel 37 Page 5 of 7 EXHIBIT A Scope of Services Provide homeless prevention assistance to those on the east side of the Coachella Valley, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face- to-face or telephone outreach, shelter (emergency and/or permanent), employment services, emergency rental and utility service assistance, or other supportive services and resources to help individuals stay in their current home such as food distribution, free childcare, health clinics, and education. CVRM agrees to allow the City of La Quinta and the Riverside County Sheriff's Department to initiate contact with CVRM when City staff or Sheriff's Department personnel encounter an individual experiencing homelessness who is in need of, and willing to accept, assistance. Upon such contact, CVRM will make reasonable efforts to engage with the referred individual and provide appropriate services or referrals in accordance with CVRM program guidelines and capacity. * Emergency rental assistance is to be issued for no more than one month’s actual rent in the rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental assistance the household must have a verifiable three day pay or quit notice and landlords must be contacted to ensure that they will accept payment to bring the household to a state of good standing. To receive utility assistance households must have a verifiable shutoff notice for cost for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and utility assistance can only be received once per MOU term, per household. Recipients of emergency aid must demonstrate financial ability to sustain household finances after aid has been received by presenting pay stubs, bank records or other supporting documents. All assistance payments are to be made out to verified landlords and utility companies only. **Please note priority is to be given to verified La Quinta residents for both types of emergency services. 38 Page 6 of 7 EXHIBIT B City of La Quinta Reporting Metrics Eastern Valley Services Only (East of Cook Street) Provide homeless outreach via face to face and/or phone: Number of completed interactions. Number of Referrals/Resources provided (Provide narrative of what type of Resources used) Provide homeless prevention assistance to those who are at risk of homelessness through, emergency rental and utility assistance, or other directly provided resources to stay in current home such as Food Distribution, Free Child Care, Health Clinic, Education, etc. resulting in successful diversion. Provide type of Resources used: Emergency rental and utility assistance: Rental – Households served Expenditures Rental – La Quinta Households Expenditures Utility – Households served Expenditure Utility – La Quinta Households served Expenditures Sheltering: How many Individuals who were safely sheltered Units of face-to-face case management Number of clients assessed by case manager. Number of individuals placed into housing. 39 Page 7 of 7 Provide Rapid Rehousing or similar type placement. Number placed. Housing Stability/ Three month follow up after financial support ends. Provide Employment Services: Description of direct Employment Services offered (Submit narrative of what direct services are provided) Number of Individuals served Units of Service 40 POWER POINTS HOUSING AUTHORITY SPECIAL MEETING JULY 1, 2025 July 1, 2025 1 Housing Authority Special Meeting July 1, 2025 49 50 July 1, 2025 2 Housing Authority Special Meeting July 1, 2025 B1 – Authorize Funding for Local Homeless Service Providers for FY 2025/26 •Strong partnerships with Local Area Homeless Relief Providers Martha’s Village and Kitchen Coachella Valley Rescue Mission Coachella Valley Association of Governments •Housing Authority ability to provide funds modified with AB 1782’s passage in July 2024 updated to $500,000 annually •Recommended for approval during the April 16, 2025, Housing Commission Meeting Homeless Relief Program Overview 51 52 July 1, 2025 3 •Funding for organizations used to provide varying relief services •Equal funding to all providers •$100,000 per Organization with MOUs Program History: •CVAG Requested additional funds based on risingcosts for services, total of $125k. •MVK and CVRM confirmed need, if provided, foradditional funds. •$125,000 per Organization, continued 1-YearMOUs. Current Proposal: FY 2025/26 53 54 July 1, 2025 4 55 56 July 1, 2025 5 Questions and Recommendations Classified 57 58