Granicus - GovMeetings Q-334070_2024-02-28G GRAN ICUS
THIS IS NOT AN INVOICE
Granicus Proposal for La Quinta, CA
ORDER DETAILS
Prepared By: Emery Henschel
Phone: 720-575-6139
Email: emery.henschel@granicus.com
Order #: Q-334070
Prepared On: 28 Feb 2024
Expires On: 28 Apr 2024
ORDER TERMS
Currency:
Payment Terms:
Order Form
Prepared for
La Quinta, CA
USD
Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The term of the Agreement will commence on the date this document is
signed and will continue for 36 months.
Order #: Q-334070
Prepared: 28 Feb 2024
Page 1 of 7
G GRANICUS
Order Form
La Quinta, CA
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One -Time Fees
Solution
Billing
Frequency
Quantity/Unit
One -Time Fee
GovMeetings Live Cast SetUp and Config
Up Front
1 Hours
$212.00
Granicus Live Cast Encoder- Hardware
Upon Delivery
1 Each
$3,710.00
Granicus Video - Online Training
Upon Delivery
6 Hours
$2,544.00
Granicus Live Cast Encoder Setup and
Configuration
Up Front
1 Each
$927.50
US Shipping Charge C - Large Item
Upon Delivery
1 Each
$132.50
Open Platform - Setup and Configuration
Up Front
1 Each
$0.00
SUBTOTAL:
$7,526.00
New Subscription Fees
Solution
Billing
Frequency
Quantity/Unit
Annual Fee
GovMeetings Live Cast
Annual
1 Each
$6,260.78
Recurring Captioning Services
Annual
250 Hours
$38,922.50
Open Platform Suite
Annual
1 Each
$0.00
Granicus Live Cast Encoding Software
Annual
1 Each
$1,590.00
SUBTOTAL:
$46,773.28
Order #: Q-334070
Prepared: 28 Feb 2024
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G GRAN ICUS
FUTURE YEAR PRICING
Order Form
La Quinta, CA
Solution(s)
Period of Performance
Year 2
Year 3
GovMeetings Live Cast
$6,699.03
$7,167.97
Recurring Captioning Services
$41,647.08
$44,562.37
Open Platform Suite
$0.00
$0.00
Granicus Live Cast Encoding Software
$1,701.30
$1,820.39
SUBTOTAL:
$50,047.41
$53,550.73
Order #: Q-334070
Prepared: 28 Feb 2024
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G GRANICUS
PRODUCT DESCRIPTIONS
Order Form
La Quinta, CA
Solution
Description
GovMeetings Live Cast
govMeetings Live Cast provides the ability to manage public meetings
from anywhere, on almost any device using cloud based software and a
Granicus Live Cast encoder. It will stream public meetings in HD, allow
users to live index items, record and publish minutes, and provide archive
videos for on -demand viewing.
Recurring Captioning Services
Live closed captioning.
• All Meetings will incur one hour minimum.
• Cancellations within 24 hrs. will be charged 1 hour minimum.
• Caption reservations should be reserved two weeks in advance. Jobs
with little notice may not be guaranteed coverage, 24 hours as an
absolute minimum.
• Real Time Captions are provided at an 98% accuracy readability rating
• Recurring Caption hours not used in the period of performance will not
carry over to the following year.
Granicus Live Cast Encoder -
Hardware
Granicus Live Cast encoder is the hardware appliance used convert
the video feed for video streaming on the web. It also records the
video and provides the MP4 file for archive playback.
Granicus Video - Online Training
Granicus Video - Online Training
Open Platform Suite
Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Granicus Live Cast Encoding
Software
Granicus Live Cast Software will convert the video feed for video
streaming on the web which will also record video and provides the MP4
file for archive playback.
Only used with the Live Cast encoder hardware and Live Cast solution.
US Shipping Charge C - Large
Item
US shipping of a large item
Open Platform - Setup and
Configuration
Setup and configuration for Open Platform
Order #: Q-334070
Prepared: 28 Feb 2024
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G GRAN ICUS
Order Form
La Quinta, CA
THIRD PARTY DISCLAIMER
Closed Captioning and Meeting Services: Client and Granicus may agree that a third party will provide closed
captioning, transcription services, or other meeting services under this Agreement. In such case, Client
expressly understands that the third party is an independent contractor and not an agent or employee of
Granicus. Granicus is not liable for acts performed by such an independent third party.
Order #: Q-334070
Prepared: 28 Feb 2024
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G GRAN ICUS
Order Form
La Quinta, CA
TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-334070 dated 28 Feb 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of La Quinta, CA to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that
exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein.
Order #: Q-334070
Prepared: 28 Feb 2024
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G GRANICUS
BILLING INFORMATION
Order Form
La Quinta, CA
Billing Contact:
Billing Address:
Billing Email:
Purchase Order
Required?
PO Number:
If PO required
Billing Phone:
] - No
] - Yes
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote 0-334070 dated 28 Feb 2024 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
La Quinta, CA
Signature:
Name:
Title:
Date:
Order #: Q-334070
Prepared: 28 Feb 2024
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