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2005 07 21 HPC MinutesMINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA July 21, 2005 This meeting of the Historic Preservation Commission was called to order by Chairman Allan Wilbur at 3:00 p.m. He then led the flag salute and asked for the roll call. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mouriquand, Wright, and Chairman Wilbur Absent: Commissioners Puente and Sharp. Staff Present: Principal Planner Stan Sawa and Secretary Carolyn Walker 11. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Chairman Wilbur asked if there were any corrections to the Minutes of May 19, 2005. Commissioner Mouriquand asked that Item 7 on Page 4 be changed to read as follows: "Commissioner Mouriquand commented there was probably no building permit because it was in the County's jurisdiction and building permits were not issued until 1950." Commissioner Mouriquand asked that Item 8, Page 7 be changed to read as follows: "Commissioner Mouriquand said she could not remember an instance where the City had. Staff replied they would review the matter." There being no further changes, it was moved and seconded by Commissioners Mouriquand and Wilbur to approve the Minutes of May 19, 2005, as amended. Unanimously approved. IV. CONSENT CALENDAR: �... 0C}3 P:\CAROLYN\Hist Pres Com\HPC 7-21-05.doc Historic Preservation Commission July 21, 2005 V. BUSINESS ITEMS: A. Paleontological Evaluation Report and Mitigation Plan• Applicant: Quadrant, Inc. Archaeological Consultant: Cogstone Resource Management, Inc. (for ECORP Consulting) Location: South side of Avenue 58, west of Monroe Street 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mouriquand commented the report was comprehensive and well done. 3. Chairman Wilbur concurred with staff's recommendation to require the monitoring. He stated the Commission should be consistent in their monitoring recommendations. 4. Commissioner Wright concurred with staff's recommendations. 5. It was moved and seconded by Commissioners Wright and Mouriquand to adopt Minute Motion 2005-017 accepting the results of the Paleontological Evaluation Report and Mitigation Plan, as submitted. Unanimously approved. B. Phase I Cultural Resources Survey Report: Applicant: Quadrant, Inc. Archaeological Consultant: ECORP Consulting Location: South side of Avenue 58, west of Monroe Street 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mouriquand said she noticed the consultant only used a one-half mile study radius. The standard is one mile. Also, she did not find an explanation of why the radius was reduced to one-half mile. There was no reference to a Government Land Office (GLO) search or discussion on the Euro-American History. It has been the Commission's policy to request they be included in the report. nnq P:\CAROLYN\Hist Pres Com\HPC 7-21-05.doe 2 Historic Preservation Commission July 21, 2005 Staff asked if there were representatives from ECORP Consulting in the audience. There being none available staff suggested the Commission require those items be included and the report brought back at a future meeting. Commissioner Mouriquand agreed it be done in order for this report to be complete. 3. Chairman Wilbur said he appreciated staff's recommendations, but agreed with Commissioner Mouriquand's suggestion. 4. It was moved and seconded by Commissioners Mouriquand and Wright to continue this application with the following recommendations: a. The Applicant shall expand the discussion to the radius of one mile, or justify the use of a one-half mile radius. b. Include discussion of the Government Land Office (GLO) search for homesteads and land -granted properties. C. Include discussion on the Euro-American history for the project area. Unanimously approved. C. Phase II (Test Level) Archaeological Investigation at CA-RIV-5211, Tentative Tract Map 31732: Applicant: IREC PAC LQ/197, LLC Archaeological Consultant: Archaeological Resource Management Corporation (Carol R. Demcak, RPA and Sue A. Wade, RPA) Location: Southeast corner of Monroe Street and Avenue 60. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Wilbur asked about a statement in the chronology section regarding "data needed." He wanted to know if that meant data would be supplied later or it could not be supplied based on the research. 3. Ms. Carol Demcak, RPA for Archaeological Resource Management, introduced herself and said these are questions n05 P:\CAROLYN\Hist Pres Com\HPC 7-21-05.doe 3 Historic Preservation Commission July 21, 2005 that are sent out to guide the research and they hope to obtain the answers after excavation of the site. 4. Chairman Wilbur said the report was very thorough and thoughtful in the handling of the materials, documentation, cataloging, and categorizing them. He asked if any human remains were found would excavation be halted. Staff replied that is standard operating procedure to stop excavation if human remains are found. Carol Demcak referred to Page 56 of the report, final paragraph, which includes this procedure, "... in the event of discovery of human remains; contact will be made with the Riverside County Coroner's Office in Indio as well as decendancy modices followed." Chairman Wilbur asked if this paragraph was included in the recommendations. Staff said it is the law and not necessary for inclusion as all professional archaeologists are aware of the requirement. 5. Commissioner Mouriquand said this was a very good report, comprehensive, tackled some good research questions, and provided another piece of the historic puzzle. 6. Commissioner Wright said it was a very good report and he concurred with staff's recommendation. 7. It was moved and seconded by Commissioners Mouriquand and Wright to adopt Minute Motion 2005-018 accepting the Phase II Archaeological Investigation Report for Tentative Tract Map 31732 as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: A. Two items were distributed: "The L.E.E.D. Building Certification Program" and "Meet the USGBC." These items were distributed in response to Commissioner Mouriquand's previous inquiry. B. Grant information was distributed in response to Chairman Wilbur's previous inquiry. Chairman Wilbur commented on the Anderson Grant. There followed discussion on various grant programs including the Berger Foundation. Commissioner Mouriquand commented the Commission first needed to identify projects before searching for grant funding. C. Historic Records Survey Discussion: ,,., 006 P:\CAROLYN\Hist Pres Com\HPC 7-21-05.doc 4 Historic Preservation Commission July 21, 2005 1. Commissioner Wright asked if staff was still researching funding to update the Historic Records survey. Staff replied there may be money budgeted by the City to complete the survey. Commissioner Wright said the survey is eight years old and needs to be updated. He asked if staff had any information on the survey update. Staff replied they will look into the matter and report back. 2. Commissioner Mouriquand asked if an Request For Proposal would be sent out to consultants. Staff replied yes. 3. Commissioner Wright asked how much the survey would cost. Commissioner Mouriquand said the original grant received was for $15,000 with a City in -kind match of 40% which included staff time and services. Commissioner Wright commented this should be a real priority of this Commission. Commissioner Mouriquand added the Commission should also take a look at the Preservation Ordinance and the Preservation Plan to see if there is a need for any changes or amendments. 4. Commissioner Mouriquand asked if there would be an opportunity to display curated artifacts in the new City Library. She asked if there were any grants available to prepare an interpretive display in the library for public education and suggested a brochure be included describing the artifacts and their history. Commissioner Wright commented there should be available space as only one-half of the Library will be used when it is opened. He added use of the Library space would have to be cleared with the County. Commissioner Mouriquand said there were grants available for public education displays if they have a particular type of theme and are oriented towards a specific audience, such as children. She suggested checking on grants from the Anderson Foundation. Discussion followed regarding the possibility of obtaining this type of grant as well as types and locations for displays. Commissioner Wright said he was interested in seeing a project of that type in the Library. Those types of displays were originally planned for the City Museum which has been on hold but may be reconsidered soon. Staff said that was a possibility. Commissioner Mouriquand said once the Museum is built it will be the perfect venue for this type of display and public outreach. 5. Commissioner Mouriquand said the Commission might consider partnering with the Desert Sands Unified School District on this 007 PACAROLYN\Hist Pres Com\HPC 7-21,-05.doc 5 Historic Preservation Commission July 21, 2005 display. Chairman Wilbur said he would like to see a portable display that could be used by the schools. Commissioner Wright said this could be on a partnership basis with the school districts. Commissioner Mouriquand said she would imagine the schools would be having field trips to the new Library. The school children could then gain the benefits of the exhibit and the brochure. The pre -history of La Quinta and the summary history of La Quinta could be included in the display. It should be geared for the 8" grade level. That seems to be an appropriate level for most children and adults to grasp. Commissioner Mouriquand said the priority was to figure out what types of artifacts are in storage and put something together. Curating, or doing an exhibit, would be an excellent public outreach project. 6. Chairman Wilbur said the Commission's first priority was to finish the survey. Commissioner Wright agreed. He said once it was completed, it could be included in an exhibit and presented to the people of La Quinta showing what the survey uncovered as far as paleontological, archaeological and cultural artifacts and information. 7. Commissioner Mouriquand said the State has a foundation for humanities which issues grants to groups to do oral histories and public interpretation. Commissioner Wright commented the public currently is unaware of the City's Historic Survey. Since the survey was originally done, La Quinta has grown and annexed new areas. 8. Chairman Wilbur said they had previously discussed preparing a brochure. Commissioner Wright agreed with Commissioner Mouriquand concerning public outreach as an end -product of the survey and suggested piggy -backing the request on to the humanities grant. Commissioner Mouriquand suggested the City obtain consultant bids on all of these items. The Commission could then calculate how much grant money would be needed to supplement the City's contribution. Commissioner Wright said he would like to see this plan in action by the first of the year. Commissioner Mouriquand asked how soon funds would be available. Staff replied they would check and get back to the Commission. 9. Chairman Wilbur asked if there was any value in preparing a Scope of Services for the projects the Commission would be 008 P:\CAROLYN\Hist Pres Com\HPC 7-21-05.doc 6 Historic Preservation Commission July 21, 2005 requesting. Commissioner Mouriquand replied it was not necessary as a Scope of Work was prepared for a Request For Proposal (RFP). A Scope of Work would explain the project; identify the different components, and a cost estimate proposal. The project, Scope of Work and the RFP would all have to be approved by the Council. Commissioner Wright said he was confident staff knew the best way to present this to the Council. Once an amount is determined then grant information could be obtained. Chairman Wilbur asked staff if there was enough money budgeted by the City to complete all these tasks. Staff was advised the survey money was budgeted, but did not have an exact figure. Staff replied they would look into the matter and report back. 10. Commissioner Mouriquand commented on the Certified Local Government (CLG) funding deadlines for next year and said the first thing the Commission needed to do was develop a Scope of Work stating exactly what they want done. Commissioner Wright replied they should complete the survey, create an exhibit based on the results of the survey, and a take-home brochure to go with the exhibit. Chairman Wilbur said this should be done on a level that would be interesting to people of all ages and not too technical. 11. Commissioner Mouriquand outlined what would be included in the RFP and survey update as well as exactly what the Commission expected of the consultant. 12. Commissioner Wright commented the consultant would have less work when they deal with the new annexation areas because they are already documented. Commissioner Mouriquand said they still have to document the homes in the Cove that were overlooked in the last survey. She estimated a field crew and a couple of people could do the actual field survey part and the DPR forms in three days costing about $15,000 to cover the whole cost. Chairman Wilbur suggested if the City funding fell short, the Commission could apply for additional grants. Commissioner Mouriquand reminded the Commissioners that the money received from the City could serve as a percentage match for larger grants. Commissioner Wright said the important thing was just to get the ball rolling instead of having to wait. Chairman Wilbur commented it is now up to staff. 11 009 P:\CAROLYN\Hist Pres Com\HPC 7-21-05.doc 7 Historic Preservation Commission July 21, 2005 VII. COMMISSIONER ITEMS: A. Staff advised the Commission there were no cases pending and therefore there would be no August meeting. If a meeting was needed, the Commissioners would be called. Commissioners agreed with staff's recommendation. B. Commissioner Mouriquand advised the Commissioners of an upcoming conference: 1. California Indian Conference 2005, October 7-9, 2005, at Humboldt State University: "Finding Balance Through Traditional Native Knowledge." She offered to get materials to Commissioners who were interested. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Mouriquand to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on September 15, 2005. This meeting of the Historic Preservation Commission was adjourned at 3:48 p.m. Unanimously approved. Submitted by: Carolyn Walker Secretary 010 PACAROLYMHist Pres Com\HPC 7-21-05.doe 8