2025-26 CVAG MOU - Homeless Prevention Services (Housing First Program)MEMORANDUM
.Ca Qa &a
CALIFORNIA
DATE: July 3, 2025-------
TO: Jon McMillen, City Manager
FROM: Laurie McGinley, Management Specialist
RE: CVAG FY 2025-26 MOU - Homeless Prevention and Assistance Program Services Funding
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on HA - July 1, 2025 Business 1
❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids
❑ Sole Source ❑✓ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate.
❑✓ Agreement payment will be charged to Account No.: 243-0000-60532
❑✓ Agreement term: Start Date 07/01 /2025 End Date 06/30/2026
❑✓ Amount of Agreement, Amendment, Change Order, etc.: $ 125,000
REMINDER: Signing authorities listed above are applicable on the a_g_pre_pate Agreement amount, not individual
Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: (CJPIA Member) Date:
❑ Bonds (ori_ginals) as required by the Agreement (Performance, Payment, etc.)
❑ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE. Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
❑ Business License No. Expires:
❑✓ Requisition for a Purchase Order has been prepared (Agreements over $5,000) — — — —
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LA QUINTA
1 , ,
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
FOR FUNDING CV HOUSING FIRST AND ADDRESSING HOMELESSNESS
This Memorandum of Understanding (the "Memorandum" or "MOU") is made by and
between the CITY OF LA QUINTA ("City") and the COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS ("CVAG"), with respect to the following:
WHEREAS, the City is interested in funding the provision of food, emergency shelter, and
outreach to those in need and, in that regard would like to support the CVAG
homelessness program; and
WHEREAS, the City is supporting CVAG's CV Housing First program as a regional
solution for homeless individuals; and
WHEREAS, CVAG agrees to use the City funding for the CV Housing First program to
provide case management and outreach services to chronically homeless individuals in
the Coachella Valley for Fiscal Year 2025/2026, as more particularly set forth in this MOU.
NOW, THEREFORE, the City and CVAG agree to the following:
1.0 TERM OF MEMORANDUM.
The term of this Memorandum shall commence on July 1, 2025 and expire on June 30,
2026.
2.0 OBLIGATIONS OF THE PARTIES.
2.1 CVAG shall provide the services set forth in Exhibit A attached hereto and
incorporated herein by this reference ("Scope of Services"). CVAG shall deliver quarterly
reports to the City detailing the CV Housing First program metrics as set forth in Exhibit
B attached hereto and incorporated by this reference ("Quarterly Reports"). CVAG shall
comply with any and all federal, state, and local laws and regulations applicable to CVAG,
the Scope of Services, and the use of the City Funds (as defined in Section 2.2 below)
and the use of any other public moneys (collectively, the "Compliance Requirements").
2.2 The City shall provide financial support for the fiscal year 2025-26 (Fiscal Year (FY)
2025-26) with payment in an amount that shall not exceed One Hundred Twenty -Five
Thousand Dollars ($125,000) (the "City Funds"), made to CVAG as provided in this MOU.
2.3 The City Funds shall be paid to CVAG, provided CVAG complies with its obligations
under this Memorandum and provided that the Memorandum is not earlier terminated as
provided for herein. The City shall disburse of the City Funds no later than ninety (90)
days after the beginning of the fiscal year for FY2025-26. All funds shall be used by CVAG
for the Scope of Services and for no other purpose, and CVAG shall deposit the City
Funds in an account that can track the use of said funds throughout FY 2025-26.
2.4 CVAG shall be deemed to have failed to provide CV Housing First services if any
of the following occurs:
a) Failure to assist with outreach activities within the City of La Quinta;
b) Failure to submit complete and accurate quarterly reports at the end of each quarter
and/or the regional report to CVAG's Homelessness Committee;
c) Failure to maintain adequate staffing levels per CVAG's standards, necessary to deliver
the services outlined in Exhibit A;
d) Diversion of City Funds for purposes other than those specified in this Memorandum;
or
e) Substantial non-compliance with program guidelines and best practices in homeless
services provision as promulgated by the State of California or Riverside County and
implemented by the program as authorized by the CVAG Executive and Homelessness
Committees, of which the City is a member (the "Compliance Requirements" ).
If CVAG fails to comply with any Compliance Requirements, the City may (i) withhold an
installment disbursement of the City Funds that has not yet been disbursed, (ii) demand
a return to the City of any portion or all of the City Funds that were not used in compliance
with this Memorandum or any of the Compliance Requirements, and/or (iii) seek any other
rights or remedies available at law or in equity
3.0 INDEMNITY AND RELEASE.
CVAG hereby agrees to indemnify, defend, and hold harmless the City and its officers,
employees, agents and independent contractors (collectively, "Indemnitees") from and
against any and all of claims, causes of action, obligations, losses, liabilities, judgments,
or damages, including reasonable attorneys' fees and costs of litigation (collectively
"Claims") arising out of and/or in any way relating to CVAG's activities in the performance
of this Memorandum, or to CVAG's acts and/or omissions in providing or administering
the same, excepting only those claims, actions, obligations, losses, liabilities, judgments,
or damages arising out of the sole negligence, active negligence or willful misconduct of
the City.
4.0 CVAG INSURANCE OBLIGATIONS.
Without limiting the indemnification provisions provided herein, CVAG, at its sole
expense, shall obtain and keep in force during the term of this Memorandum and any
extensions thereof, a policy or policies of general liability insurance covering all injuries
to persons and damage to property occurring in, upon or about the CVAG facility(ies)
resulting from any actions or omissions of CVAG or any use of the CVAG facility(ies), or
the CVAG's invitees in accordance with the terms of this Memorandum. At the City's
request, CVAG shall submit certificates of insurance and any applicable endorsements
evidencing that the foregoing policy or policies are in effect.
5.0 ADDITIONAL PROVISIONS.
5.1 In all cases, the language in all parts of this Memorandum shall be construed
according to its fair meaning and not strictly for or against either party, if being agreed that
the parties or their agents have all participated in the preparation of this Memorandum.
5.2 This Memorandum contains the entire agreement of the Parties and supersedes
any prior oral or written statements or agreements between the Parties regarding the
operation of CVAG's CV Housing First Program.
5.3 No termination of this Memorandum shall release either party from any liability or
obligation hereunder resulting from any acts, omissions or events happening prior to the
termination of this Memorandum.
5.4 In the event either party brings any suit or other proceeding with respect to the
subject matter or enforcement of this Memorandum, the prevailing party (as determined
by California law) shall, in addition to such other relief as may be awarded, be entitled to
recover reasonable attorneys' fees, expenses and costs of suit or investigation as actually
incurred (including, without limitation, reasonable attorneys' fees, expenses, and costs
incurred in establishing the right to indemnification).
[signatures on next page]
IN WITNESS WHEREOF, Coachella Valley Association of Governments and the CITY OF
LA QUINTA have executed this Memorandum as evidenced by the signatures contained
below:
CITY
OF LA QUINTA
By: ,
Jon McMillen
Title: Executive Director
Date:
ATTEST
COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
SIGNED IN COUNTERPART
By:
Name: Tom Kirk
Title: Executive Director
Date:
ATTEST
By: A�H By:
Name: Monika Radeva
Title: Authority Secretary
Date:
APPROVED AS TO FORM
By.
Name: William H. Ihrke
Title: City/Attorney /
Date: V � L ( ,
SIGNED IN COUNTERPART
FT -j"A I[�i &RIVADI i
Title: CVAG Contracts Analyst
Date:
IN WITNESS WHEREOF, Coachella Valley Association of Governments and the CITY OF
LA QUINTA have executed this Memorandum as evidenced by the signatures contained
below:
CITY
OF LA QUINTA
By: SIGNED IN COUNTERPART
Name: Jon McMillen
Title: Executive Director
Date:
ATTEST
By: SIGNED IN COUNTERPART
Name: Monika Radeva
Title: Authority Secretary
Date:
APPROVED AS TO FORM
By: SIGNED IN COUNTERPART
Name: William H. Ihrke
Title: City Attorney
Date:
COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
By: Tom Kirk (Jul 5, 2025 20:54 PDT)
Name: Tom Kirk
Title: Executive Director
Date:
ATTEST
Name: Allen McMillen
Title: CVAG Contracts Analyst
Date:
IN WITNESS WHEREOF, Coachella Valley Association of Governments and the CITY OF
LA QUINTA have executed this Memorandum as evidenced by the signatures contained
below:
CITY
OF LA QUINTA
By:
Name: Jon McMillen
Title: Executive Director
Date:
ATTEST
By:
Name: Monika Radeva
Title: Authority Secretary
Date:
APPROVED AS TO FORM
By:
Name: William H. Ihrke
Title: City Attorney
Date:
COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
By:
Name: Tom Kirk
Title: Executive Director
Date:
ATTEST
By:
Name: Allen McMillen
Title: CVAG Contracts Analyst
Date:
EXHIBIT A
Scope of Services
Provide services to unhoused individuals and families in the Coachella Valley, and more
specifically in the CITY OF LA QUINTA who are literally homeless by providing
outreach, connections to housing solutions (including crisis stabilization housing and/or
permanent solutions), rapid resolution assistance for one-time emergency needs such
as move -in costs, or other supportive services and resources such as food distribution,
legal services or clinics, and linkages to housing services.
EXHIBIT B
CV Housing First Metrics and Reporting Requirements
CVAG will also provide a quarterly report, modeled after the one attached, that provides
an overview of services provided across the Coachella Valley.
• Number of unduplicated CV 200 clients from the City who moved into crisis
stabilization housing
• Number of permanent housing resolutions for CV 200 clients from the City
• Number of contacts made with CV 200 clients in the City
• Number of total outreach scheduled outings in the City
Number of clients located within the City's boundaries that were moved into crisis
stabilizing housing, but were unsuccessful
BUSINESS SESSION ITEM NO. 1
City of La Quinta
HOUSING AUTHORITY SPECIAL MI:zl:z I INCH July 1, 2025
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE
ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS
PREVENTION PROGRAMS FOR FISCAL YEAR 2025/26
RECOMMENDATIONS
Appropriate funds of $800 from the Low -Mod Housing Authority fund to account number
243-0000-60532; and approve funding to provide $125,000 in assistance to each local
homeless service provider and homeless prevention partner — Coachella Valley Rescue
Mission, Martha's Village and Kitchen, and Coachella Valley Association of Governments
for fiscal year 2025/26; and authorize the Executive Director to execute the Memoranda of
Understanding.
txtcu i ivt SUMMARY
• Since fiscal year (FY) 2016/17, the annual budget of the La Quinta Housing
Authority (Authority) has incorporated funding to assist local homeless service
providers and homeless prevention partners as these services positively impact
the City and the greater Coachella Valley community.
• The Authority allocated $300,000 of Authority funds to local homeless service
providers and homeless prevention partners in FY 2024/25.
• On April 16, 2025, the Housing Commission (Commission) reviewed the request
from the Coachella Valley Association of Governments (CVAG) to increase their
annual assistance from $100,000 to $125,000.
• The Commission recommended Authority approval to increase funding to
$125,000 for each provider.
FISCAL IMPACT
The Low -Mod Housing Authority fund has a homeless funding budget for FY 2025/26 of
$374,200, which incorporates a carryover of $49,200 from the prior FY. A budget
appropriation of $800 from the Housing Authority Fund Balance is required for FY 2025/26
if the Authority elects to approve the proposed funding of $125,000 for each provider.
Funding is available in the Homelessness Assistance budget, account number 243-0000-
60532. The maximum allowed to be expended annually by these funds is $500,000, per
California Health and Safety Code Section 34176.1.(a)(2).
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BACKGROUND/ANALYSIS
The Authority annually allocates funding for local homeless service providers and
homeless prevention partners in the Coachella Valley.
To address the rising cost of housing, in the current economic climate, the Commission
and staff recommend increasing the funding allocation for each local homeless prevention
partner from $100,000 to $125,000 per FY. This adjustment reflects the growing financial
need for housing assistance and ensures that key service providers, Coachella Valley
Rescue Mission (CVRM), Martha's Village and Kitchen (MVK), and CVAG, can continue
delivering essential support to individuals and families at risk of homelessness in La
Quinta and the surrounding region. Each organization is required to provide a quarterly
report on the use of the funds, including the number of individuals from La Quinta who
were assisted and the services they utilized.
The Authority is able to provide this assistance pursuant to California Health and Safety
Code's Community Development and Housing law, which states "...if the Housing
Successor (the Authority) has fulfilled all obligations pursuant to Health and Safety Code
Sections 33413 and 33418, the Authority may expend up to $500,000 dollars... per FY
for homeless prevention and rapid rehousing services for individuals and families who are
homeless or would be homeless but for this assistance, including the provision of short-
term or medium -term rental assistance, contributions toward the construction of local or
regional homeless shelters, housing relocation and stabilization services including
housing search, mediation, or outreach to property owners, credit repair, security or utility
deposits, utility payments, rental assistance for a final month at a location, moving cost
assistance, and case management, or other appropriate activities for homelessness
prevention and rapid rehousing of persons who have become homeless."
A Memorandum of Understanding (MOU) is signed by each provider, stipulating annual
and quarterly reporting requirements (Attachments 1, 2, and 3).
ALTERNATIVES
The Authority may elect not to support this funding request, adjust funding amounts, or
save funds for future projects; however, since these organizations have consistently
provided support for our community, and rely on these contributions for overall operations,
Staff does not recommend an alternative.
Prepared by: Laurie McGinley, Management Specialist
Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development
Attachments: 1. CVAG MOU
2. MVK MOU
3. CVRM MOU
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