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Proposal - HGA (Cost)HGA PROPOSAL PREPARED FOR CITY OF LA QUINTA I MAINTENANCE & OPERATIONS YARD PROJECT PROJECT NO. 2018-05 1 PLANNING AND DESIGN SERVICES COST PROP ;--4t- **4. At W-R HGA TRANSMITTAL To: Carley Escarrega Date: April 23, 2024 Administrative Technician RFP for Professional Planning City of La Quinta and Design Services - 78495 Calle Tampico Project: Maintenance and Operations La Quinta, CA 92253 Yard Project No. 2018-05 Recipient's Phone:760.777.7041 Project No.: Department: Delivery Apr 25, 2024/5pm Date/Time: From: Kelly Ditto Phone: 916-787-5123 Description/Remarks: HGA Response includes: • One (1) Printed work proposal • One (1) Printed cost proposal Fed Ex: Insurance Amount ❑ No Value 0 $500 1:1 $1000 0 $2000 ❑ $3000 ❑ Other: Delivery ❑ Send Tracking Info. To Requester(s) ❑ Residential ❑ Saturday Delivery ❑ Return Label Requested: Office Services Only Package Dimensions (L x W x H): Place FeclEx tab or Tracking # here. Via: ❑ First Class Mail ® Direct Courier ❑ Courier: ❑ 1-Hour ❑ 2-Hour ❑ 3-Hour ❑ Overnight/Express (by 10:30 a.m.) ❑ Standard Overnight (3:00, 4:30, or 8:00 p.m.) ❑ 2-Day Air (AM or Reg by 4:30 p.m.) ❑ Ground ❑ International ❑ Other: ❑ Fax No.: Copy To: cc: HGA ❑ Fielding Featherston ❑ Hannah Richard 771 EJ document1 1301 Colorado Ave I Santa Monica, CA 90404 1 HGA.COM r 0- COST PROPOSAL Hammel, Green and Abrahamson Inc. (HGA) is pleased to submit this fee proposal for Maintenance & Operations Yard for the City of La Quinta, as described in RFP No. 2018-05. HGAs understanding of the project scope and scope of services is described below, and in our response to the subject RFP. r� P. UNDERSTANDING YOUR VISION 01 We have thoroughly reviewed the RFP and appreciate the City's vision for a new, modern Maintenance and Operations Yard that fosters a functional and efficient work environment for your staff. We recognize the importance of creating r., a space that accommodates not only current operational needs but also allows for future growth and evolving service demands. A COLLABORATIVE AND METICULOUS APPROACH P. PHASE I: LAYING THE FOUNDATION FOR SUCCESS r� Our approach in Phase I will focus on meticulous data gathering and collaborative planning to establish a strong foundation for the project. This phase will include: r • Comprehensive Site Analysis: We will conduct a thorough site investigation, including potholing utilities and r preparing a detailed base map that depicts all above -ground and below -ground features. We will also evaluate the feasibility of re-establishing or remediating the existing Compressed Natural Gas (CNG) area. r^ o Site Considerations: During the Design Development phase, we will collaborate with you to identify any r additional site investigations that may be necessary to inform the design further. This may include, but is not limited to: r, ♦ Geotechnical Report: The RFP mentions the requirement for a geotechnical report to assess the soil conditions for structural footings and potential infiltration testing for the proposed drainage and facilities. r As per the RFP, we recommend that you engage a qualified geotechnical engineer directly to conduct this investigation and provide a report. We can collaborate with the chosen geotechnical engineer to ensure the report findings are appropriately integrated into the design process. r • Needs Analysis Update: Leveraging the City's existing space/needs analysis as a starting point, we will conduct in-depth workshops and discussions with City staff to identify their current and future space requirements. This r` collaborative process will inform the development of a comprehensive and updated space/needs analysis r document that reflects the evolving operational needs of your department. • Master Plan Development: Considering the updated needs analysis and the feasibility of on -street parking, we will create a Master Plan that outlines a functional, efficient layout for the entire Maintenance and Operations Yard property. This Master Plan will encompass the location of new buildings, strategically placed facility amenities to r optimize workflow, and a meticulously designed plan for an ADA-compliant path of travel throughout the yard, r, ensuring accessibility for all staff members. Throughout Phase I, we will maintain open communication and collaboration. We will schedule regular meetings with the City's project development team to ensure clear understanding, gather valuable input, and address any questions or concerns promptly. We will present our findings and recommendations at a Planning Commission Meeting, a City Council Study Session, and a City Council Meeting, as outlined in the RFP r r` 2 1 HGA PHASE II: TRANSFORMING THE VISION INTO REALITY Following the City's selection of a preferred Master Plan option, Phase II will focus on developing a clear roadmap for design and construction: • Preliminary Design Documents: This phase focuses on translating your vision into a clear and cohesive design plan. Here's a breakdown of the key steps involved: o Concept Design: We will begin with a burst of creativity through brainstorming sessions to explore a wide ` range of design possibilities for the new Maintenance Office and Crew Quarters. This initial phase allows us to generate fresh ideas and explore various design approaches. We will present these initial concepts to you, utilizing tools like sketches, mood boards, and basic space layouts (bubble diagrams). Through collaborative discussions, we will refine these concepts and select the direction that best aligns with your needs and vision. r°• o Schematic Design (SD): Based on the chosen concept from Concept Design, we will move into a more detailed ` planning stage. We will develop Schematic Design (SD) drawings that illustrate the overall massing (size and r� shape) of the buildings, the layout of spaces for the Maintenance Office and Crew Quarters, and the general ` relationship between different areas. We will consider key factors such as: ♦ Site orientation: Optimizing the placement of the buildings to take advantage of natural light ,w and ventilation. ♦ Traffic flow: Designing an efficient circulation pattern for vehicles, pedestrians, and equipment within C the site. ♦ Zoning regulations: Ensuring the design adheres to all applicable City regulations and codes. ♦ ADA accessibility: Implementing features that ensure the buildings are accessible to everyone. ♦ Integration with existing facilities: Designing the new structures to seamlessly integrate with the existing exterior storage facilities. You will receive initial presentation documents during this phase to help visualize the design intent and provide a better understanding of the overall project scale and functionality. C o Design Development (DD): Taking your feedback from the Schematic Design phase, we will refine the chosen concept further. This stage focuses on solidifying the design direction for the Maintenance Office and Crew C Quarters. This involves: ♦ Finalizing the space layout: Optimizing the use of space within the buildings to meet your specific needs and workflow requirements. ♦ Specifying materials and finishes: Selecting materials that are not only aesthetically pleasing but also durable and appropriate for the intended use of each space. ♦ Determining window and door locations: Strategically placing windows and doors to optimize natural C light, ventilation, and views while also considering security needs. ♦ Exploring structural details: Collaborating with structural engineers to explore different structural systems to ensure the buildings can be built feasibly and meet all safety requirements. We will develop more comprehensive drawings during this phase to provide a clearer understanding of the r- design. This will allow you to see the project come to life in greater detail and make informed decisions before moving forward with Construction Documents. C • Cost Estimates: We understand the importance of financial transparency. We will prepare detailed cost estimates with clear and concise backup documents for bid item quantities and associated unit costs. This will provide the City with a realistic understanding of project expenses. �3 1. PHASE III: DELIVERING A COMPREHENSIVE DESIGN PACKAGE Phase III will involve the refinement of plans and documentation for construction, ensuring a smooth transition to the building phase: • Final Design Documents: We will finalize all plans, including the parking lot and site improvement plan, utility plan, electrical plan, landscaping and irrigation plan, drainage plan, signing and striping plan, architectural design plans for all buildings, and construction notes. All plans will be meticulously reviewed and finalized to ensure clarity and completeness. • Project Specifications and Bid Documents: We will develop comprehensive project specifications and bid documents, encompassing a detailed project description, a preparation of a bid schedule that outlines project components and associated costs, Special provisions that address specific project requirements, and a general ^ conditions document that outlines contractual obligations and expectations for all parties involved. 0 Construction Phase Support: HGA will provide ongoing support during the construction phase to ensure the ^ project adheres to the design guidelines and specifications. This includes attending pre -construction meetings, responding to contractor inquiries, reviewing shop drawings and submittals, conducting site visits to address any ^ unforeseen challenges, and providing change order justification and cost estimates. SCHEDULE The RFP did not specify a project schedule. However, leveraging our experience with similar projects, we have ^ developed a preliminary project schedule that outlines the key milestones for each phase. We are confident in our ability to meet this proposed schedule and are committed to working collaboratively with the City to refine it as ^ needed to ensure alignment with all stakeholders' expectations. '' COMMITMENT TOSUSTAINABILITY P► HGA is committed to incorporating sustainable design principles into our projects. During the design process, we will explore opportunities to implement energy -efficient features, utilize recycled and sustainable building materials, P. and integrate water -saving landscaping practices. We will work collaboratively with the City to ensure the new Maintenance and Operations Yard reflects the City's commitment to environmental responsibility. P. Intentionally left blank COMPLETE FEE SCHEDULE Z N W 0 W N N �a Q DISCIPLINE a a CONCEPT SD DD ARCHITECTURE HGA $ 16,055.00 $ ------------------- 71,669.00 $ ------------------ 41,052.00 $ ------------------- 94,078.00 $ ------------------- 89,981.00 ----------------------------------------- CIVIL ENGINEERING --------------------- PSOMAS $ --------------------- - $ ------------------- 6,000.00 $ ------------------ - $ ------------------- 18,000.00 $ --------- 28,000.00 ----------------------------------------- SURVEYIN G PSOMAS $ - $ ------------------- 46,425.00 $ ------------------ - $ ------------------- - $ ------------------- ----------------------------------------- STRUCTURAL ENGINEERING --------------------- HGA $ - $ ------------------- 500.00 $ ------------------ - $ ------------------- 4,503.00 $ ------------------- 12,508.00 -------------------- ---------------------ING MEP ENGINEER --------------------- HGA $ ------------------ - $ ------------------- 11,600.00 $ ------------------ - $ ---------------- 21,750.00 -- $ --------- 29,000.00 --- -- -- ------ST--------ESTIMATIN--------------------------- CO G -- HGA $ --------------------- - $ ------------------- 1,800.00 $ ------------------ - $ ------------------- 4,000.00 $ ------------------- 7,800.00 ----------------------------------------- LIGHTING HGA $ - ----- $ ------------------- - $ ------------------ - $ ------------------- 1,100.00 $ ------------------- 7,700.00 --------------------------- -------------R-OOFING WATERP ---------------- HGA $ - $ ------------------- - $ ------------------ - $ ------------------- 5,936.00 $ ------------------- 6,360.00 ----------------------------------------- LANDSCAPE ARCHITECTURE --------------------- McCullough $ --------------------- - $ ------------------ 14,480.00 $ ------------------ 2,884.00 $ ------------------- 11,381.00 $ ------------------- 10,820.00 ----------------------------------------- TECHNOLOGY HGA $ - $ 2,398.00 $ - $ 3,488.00 $ 3,488.00 Subtotall $ 16,055.00 1 $ 154,872.00 1 $ 43,936.00 $ 164,236.00 1 $ 195,657.00 Z H O P Ir Z N_ m LL N Z Q U M Q } V Y Z N Z O W Q w \ _ � m V U W Z LU Q V Z h Q C1 J H 2 a J h N ---- m O u (A X W W O f- CD AR $ 275,624.00 --------------------- $ 12,784.00 ----------------- $ 601,243.00 ---------------------- $ 36.77 -------------- $ 10,592.00 ----------------- $ 377,424.00 -------------------- $ 5,242.00 ----------------- $ ------------------------- 989,259.00 $ --------------------- 50,000.00 $ 1,875.00 ----------------- $ ---------------------- 103,875.00 $ -------------- 7.68 ---- $ ----------------- 5,000.00 $ -------------------- 15,000.00 $ ----------------- 500.00 $ ------------------------- 123,875.00 $ --------------------- - $ - ----------------- $ ---------------------- 46, 425.00 $ -------------- - ---- $ ----------------- - $ -------------------- - $ ----------------- - $ ------------------------- 46, 425.00 $ --------------------- 23,515.00 $ 3,584.00 ----------------- $ ---------------------- 44,610.00 $ -------------- 3.24 ---- $ ----------------- 1,500.00 $ -------------------- 7,505.00 $ ----------------- 250.17 $ ------------------------- 53,615.00 $ --------------------- 58,000.00 $ 4,280.00 ----------------- $ ---------------------- 124,630.00 $ -------------- 8.70 ---- $ ----------------- 7,250.00 $ -------------------- 29,000.00 $ ---------------- 966.67 $ ------------------------- 160,880.00 $ --------------------- 5, 000.00 $ - ----------------- $ ---------------------- 18, 600.00 $ -------------- 1.34 ---- $ ----------------- - $ -------------------- - $ ----------------- - $ ------------------------- 18, 600.00 $ --------------------- 7,700.00 $ - ----------------- $ ---------------------- 16, 500.00 $ -------------- 1.32 ---- $ ----------------- 1,100.00 $ -------------------- 4,400.00 $ ---------------- 146.67 $ ------------------------- 22, 000.00 $ --------------------- 20,776.00 $ - ----------------- $ ---------------------- 33,072.00 $ -------------- 2.65 ---- $ ----------------- 824.00 $ -------------------- 9,328.00 $ ----------------- 310.93 $ ------------------------- 43,224.00 $ --------------------- 15,240.00 $ - ----------------- $ ---------------------- 54,805.00 $ -------------- 3.00 ---- $ ----------------- 1,590.00 $ -------------------- 12,665.00 $ ----------------- 422.17 $ ------------------------- 69,060.00 $ 6,540.00 $ - $ 15, 914.00 $ 1.08 $ 872.00 $ 10,464.00 $ 348.80 $ 27, 250.00 $ 462,395.00 $ 22,523.00 $ 1,059,674.00 $ 65.78 $ 28,728.00 $ 465,786.00 $ 8,187.40 $ 1,554,188.00 TOTAL $ 1,554,188.00 r r PROPOSED SCHEDULE r ^ D Task Task Name Duration Start Firnsh Mode ^ 1 M4 LA QUINTA YARD BUILDING 335 days Mon 6/3/24 Fri 9/12/25 2 w4 PRE -DESIGN 5 days Mon 6/3/24 Fri 6/7/24 ^ 3 04 Pre -Design Start Date 0 days Mon 6/3/24 Mon 6/3/24 4 w4 PROJECT SETUP 5 days Mon 6/3/24 Fri 6/7/24 P. 5 w CLIENT: Kick-off - Meeting 01 1 hr Mon 6/3/24 Mon 6/3/24 6 W HGA: Confirm Target Budget 0 days Mon 6/3/24 Mon 6/3/24 P. 7 ! HGA: Gather Documents from Client 1 day Mon 6/3/24 Mon 6/3/24 8 HGA: Document Setup 2 days Tue 6/4/24 Wed 6/5/24 9 HGA: Develop Project Schedule 2 days Mon 6/3/24 Tue 6/4/24 ^ 10 HGA: Site Visit 1 day Mon 6/3/24 Mon 6/3/24 11 HGA: Internal Coordination 5 days Mon 6/3/24 Fri 6/7/24 P. 12 PHASE 1 52.63 days Mon 6/10/24 Wed 8/21/24 13 TASK 01 - PREPARE SURVEY 35 days Mon 6/10/24 Fri 7/26/24 ^ 14 CIVIL: Perform Field Survey 15 days Mon 6/10/24 Fri 6/28/24 15 CIVL: Prepare Survey 20 days Mon 7/1/24 Fri 7/26/24 r 16 TASK 02 - UPDATE MASTER PLAN & NEEDS ASSESMENT 23.5 days Mon 6/10/24 Fri 7/12/24 17 UPDATE MASTER PLAN & ASSESMENT 13.5 days Mon 6/10/24 Fri 6/28/24 ^ 18 HGA: Update Master Plan & Assement Start Date 0 days Mon 6/10/24 Mon 6/10/24 ^ 19 HGA: Update Master Plan & Assement Preparation 1 day Tue 6/11/24 Tue 6/11/24 20 CLIENT: Update Master Plan & Assement Kick-off - Meeting 01 1 hr Wed 6/12/24 Wed 6/12/24 P. 21 HGA: Update Master Plan & Assement Preparation 5 days Wed 6/12/24 Wed 6/19/24 22 CLIENT + HGA: Update Master Plan & Assement Development 2.25 days Wed 6/19/24 Fri 6/21/24 P. 23 CLIENT: Update Master Plan & Assement Session 2.25 days Wed 6/19/24 Fri 6/21/24 24 Stakeholder & Staff Meeting 01 2 hrs Wed 6/19/24 Wed 6/19/24 25 ! Stakeholder & Staff Meeting 02 2 hrs Thu 6/20/24 Thu 6/20/24 26 Stakeholder & Staff Meeting 03 2 hrs Fri 6/21/24 Fri 6/21/24 27 HGA: Update Master Plan & Assement Review and Development 5 days Fri 6/21/24 Fri 6/28/24 28 TASK 04: Update Master Plan & Assement Confirmation - Meeting 02 1 hr Fri 6/28/24 Fri 6/28/24 29 UPDATE MASTER PLAN & ASSESMENT - CLEINT REVIEW & APPROVAL 10 days Fri 6/28/24 Fri 7/12/24 r 30 ! CLIENT: Review of Updated Master Plan & Assement Work Effort 5 days Fri 6/28/24 Fri 7/5/24 31 CLIENT: Comments to HGA 0 days Fri 7/5/24 Fri 7/5/24 r 32 HGA: Update Master Plan & Assement Revision Based on Client ComrS days Fri 7/5/24 Fri 7/12/24 33 CLIENT: Approval of Update Master Plan & Assement Work Effort 0 days Fri 7/12/24 Fri 7/12/24 r 34 TASK 03 - FACILITIES PROGRAMMING 22.5 days Mon 7/15/24 Wed 8/14/24 35 FACILITIES PROGRAMMING 12.5 days Mon 7/15/24 Wed 7/31/24 36 HGA: Programming Confirmation Start Date 0 days Mon 7/15/24 Mon 7/15/24 37 HGA: Programming Preparation 1 day Mon 7/15/24 Tue 7/16/24 r` 38 CLIENT: Program Confirmation Kick-off -Meeting 01 1 hr Tue 7/16/24 Tue 7/16/24 39 HGA: Programming Preparation 5 days Tue 7/16/24 Tue 7/23/24 40 CLIENT + HGA: Programing Confirmation Development 1.25 days Tue 7/23/24 Wed 7/24/24 r.. 41 CLIENT: Programming Session - Community Center 1.25 days Tue 7/23/24 Wed 7/24/24 42 Stakeholder & Staff Meeting 01 2 hrs Tue 7/23/24 Tue 7/23/24 r` 43 Stakeholder & Staff Meeting 02 2 hrs Wed 7/24/24 Wed 7/24/24 44 HGA: Programing Review and Development 5 days Wed 7/24/24 Wed 7/31/24 r" 45 TASK 04: Programing Confirmation - Meeting 02 1 hr Wed 7/31/24 Wed 7/31/24 46 ! TENANT SURVEY + PROGRAMMING - CLEINT REVIEW & APPROVAL 10 days Thu 8/1/24 Wed 8/14/24 r 8 1 HGA IHalf 2 2024 Half 1 2025 Half 2ii 2025 Half 1ff 2026 Half 2 M J!J AIS'OIN D J F,M'A�MIJ J AIS'O N D J FIM A MIJ JIA1 LA QUINTA YARD BUILDING p PRE -DESIGN Pre -Design Start Date p PROJECT SETUP CLIENT: Kick-off - Meeting 01 ♦1IV HGA: Confirm Target Budget THGA: Gather Documents from Client HGA: Document Setup HGA: Develop Project Schedule HGA: Site Visit HGA: Internal Coordination r-1 PHASE I r1 TASK 01 -PREPARE SURVEY CIVIL: Perform Field Survey CIVL: Prepare Survey r1 TASK 02 - UPDATE MASTER PLAN & NEEDS ASSESMENT rl UPDATE MASTER PLAN & ASSESMENT 1HGA: Update Master Plan & Assement Start Date HGA: Update Master Plan & Assement Preparation CLIENT: Update Master Plan & Assement Kick-off - Meeting 01 HGA: Update Master Plan & Assement Preparation CLIENT + HGA: Update Master Plan & Assement Development CLIENT: Update Master Plan & Assement Session Stakeholder & Staff Meeting 01 Stakeholder & Staff Meeting 02 Stakeholder & Staff Meeting 03 1WHGA: Update Master Plan & Assement Review and Development 'BASK 04: Update Master Plan & Assement Confirmation - Meeting 02 PI UPDATE MASTER PLAN & ASSESMENT -CLEINT REVIEW & APPROVAL CLIENT: Review of Updated Master Plan & Assement Work Effort -CLIENT: Comments to HGA HGA: Update Master Plan & Assement Revision Based on Client Comments CLIENT: Approval of Update Master Plan & Assement Work Effort TASK 03 FACILITIES PROGRAMMING FACILITIES PROGRAMMING *HGA: Programming Confirmation Start Date HGA: Programming Preparation CLIENT: Program Confirmation Kick-off - Meeting 01 HGA: Programming Preparation I CLIENT + HGA: Programing Confirmation Development I CLIENT: Programming Session -Community Center Stakeholder & Staff Meeting 01 Stakeholder & Staff Meeting 02 1WHGA: Programing Review and Development 'rTASK 04: Programing Confirmation - Meeting 02 rl TENANT SURVEY+ PROGRAMMING - CLEINT REVIEW & APPROVAL Half 1, 2027 1 H f'i r. P. r. ID P Pk ►� r► F. P. P. P. 80 !-+ 81 W4 h 82 !� 83 !� P,84 85 ~!� r - 86 !� 91 ►, 92 - �> 93 r 94 !� 95 r� 96 !� P97 8 !� r 99 104 105 !� 106 107 !� 108 84 r^ 109 !4 110 or, r r 10 1 HGA Task Task Name Mode 47 CLIENT: Review of Programming Work Effort 48 CLIENT: Comments to HGA 49 HGA: Programming Updates Based on Client Comments 50 CLIENT: Approval of Programming Work Effort 51 TASK 04 - FINDINGS PRESENTATION 52 w4 City Council Study Session 53 =P* City Council Meeting 54 w* PHASE II 55 w� TASK 01 - PREPARE PRELIMINARY PLANS 56 !4 CONCEPT DESIGN + VISIONING 57 CONCEPT DESIGN + VISIONING 66 COST ESTIMATING 67 W4 HGA: Cost Estimating Development HGA: Final Concept Design Documents Development CONCEPT DESIGN - CLEINT REVIEW & APPROVAL SCHEMATIC DESIGN HGA: Schematic Design Start Date CONSULTANT: Structural, MEP, Technology, Acoustical Start Date HGA: Consultant Kick-off Meeting HGA: Schematic Design Documents Development HGA: Team Kick-off Meeting HGA: SD Architecture Document Development CLIENT: Schematic Design Presentation - Meeting 01 HGA: Schematic Design Documents Development HGA: Schematic Design Final Documents Development COST ESTIMATING HGA: Cost Estimating Development SCHEMATIC DESIGN - CLIENT REVIEW + APPROVAL DESIGN DEVELOPMENT HGA: Design Development Start Date HGA: Design Development Documents Development CLIENT: Weekly Design Development Presentation - Meeting 01 HGA: Design Development Documents Development HGA: Design Development Final Documents Development COST ESTIMATING HGA: Cost Estimating Development DESIGN DEVELOPMENT - CLIENT REVIEW + APPROVAL PHASE III TASK 01- PREPARE FINAL PLANS CONSTRUCTION DOCUMENTS HGA: Construction Documents Start Date HGA: Construction Documents Development CLIENT: 95% Construction Documents Deliverable COST ESTIMATING HGA: Cost Estimating Development SUBMITTAL: AM Duration Start Finish 5 days Thu 8/1/24 Wed 8/7/24 0 days Wed 8/7/24 Wed 8/7/24 5 days Thu 8/8/24 Wed 8/14/24 0 days Wed 8/14/24 Wed 8/14/24 2.63 days Mon 8/19/24 Wed 8/21/24 2 hrs Mon 8/19/24 Mon 8/19/24 3 hrs Wed 8/21/24 Wed 8/21/24 179.5 days Fri 6/7/24 Fri 2/14/25 179.5 days Fri 6/7/24 Fri 2/14/25 51.25 days Fri 6/7/24 Tue 8/20/24 25.25 days Fri 6/7/24 Mon 7/15/24 15 days Mon 7/15/24 Mon 8/5/24 15 days Mon 7/15/24 Mon 8/5/24 1 day Mon 8/5/24 Tue 8/6/24 10 days Tue 8/6/24 Tue 8/20/24 64.13 days Tue 8/20/24 Mon 11/18/24 0 days Tue 8/20/24 Tue 8/20/24 0.25 days Tue 8/20/24 Tue 8/20/24 2 hrs Tue 8/20/24 Tue 8/20/24 0.13 days Tue 8/20/24 Tue 8/20/24 1 hr Tue 8/20/24 Tue 8/20/24 8 wks Tue 8/20/24 Tue 10/15/24 1 hr Tue 10/15/24 Tue 10/15/24 2 days Tue 10/15/24 Thu 10/17/24 2 days Tue 10/15/24 Thu 10/17/24 15 days Thu 10/17/24 Thu 11/7/24 15 days Thu 10/17/24 Thu 11/7/24 7 days Thu 11/7/24 Mon 11/18/24 64.13 days Mon 11/18/24 Fri 2/14/25 0 days Mon 11/18/24 Mon 11/18/24 8 wks Mon 11/18/24 Mon 1/13/25 1 hr Mon 1/13/25 Mon 1/13/25 2 days Mon 1/13/25 Wed 1/15/25 2 days Mon 1/13/25 Wed 1/15/25 15 days Wed 1/15/25 Wed 2/5/25 15 days Wed 1/15/25 Wed 2/5/25 7 days Wed 2/5/25 Fri 2/14/25 150.5 days Fri 2/14/25 Fri 9/12/25 150.5 days Fri 2/14/25 Fri 9/12/25 102.25 days Fri 2/14/25 Tue 7/8/25 0 days Fri 2/14/25 Fri 2/14/25 16 wks Fri 2/14/25 Fri 6/6/25 2 hrs Fri 6/6/25 Fri 6/6/25 15 days Fri 6/6/25 Fri 6/27/25 15 days Fri 6/6/25 Fri 6/27/25 2 hrs Fri 6/27/25 Fri 6/27/25 Half 2 2024 Half 1 2025 Half 2 2025 Half 1 2026 Half 2, 2026 1 J J AiSIO N D JIF�MIA M J JIA�SIO NiD JIF�MIAIMIJ JIAISIO1 CLIENT: Review of Programming Work Effort ZCLIENT: Comments to HGA HGA: Programming Updates Based on Client Comments CLIENT: Approval of Programming Work Effort TASK 04 - FINDINGS PRESENTATION City Council Study Session 'City Council Meeting PHASE II TASK 01- PREPARE PRELIMINARY PLANS r—� CONCEPT DESIGN + VISIONING 11 CONCEPT DESIGN + VISIONING r I COST ESTIMATING HGA: Cost Estimating Development FHGA: Final Concept Design Documents Development r1 CONCEPT DESIGN - CLEINT REVIEW & APPROVAL r1 SCHEMATIC DESIGN HGA: Schematic Design Start Date CONSULTANT: Structural, MEP, Technology, Acoustical Start Date HGA: Consultant Kick-off Meeting I HGA: Schematic Design Documents Development "HGA: Team Kick-off Meeting HGA: SD Architecture Document Development CLIENT: Schematic Design Presentation - Meeting 01 HGA: Schematic Design Documents Development `HGA: Schematic Design Final Documents Development f9 COST ESTIMATING HGA: Cost Estimating Development n SCHEMATIC DESIGN - CLIENT REVIEW + APPROVAL r1 DESIGN DEVELOPMENT ZHGA: Design Development Start Date HGA: Design Development Documents Development CLIENT: Weekly Design Development Presentation - Meeting 01 HGA: Design Development Documents Development 7HGA: Design Development Final Documents Development I" I COST ESTIMATING HGA: Cost Estimating Development n DESIGN DEVELOPMENT -CLIENT REVIEW +APPROVAL PHASE III TASK 01- PREPARE FINAL PLANS r— I CONSTRUCTION DOCUMENTS HGA: Construction Documents Start Date HGA: Construction Documents Development 'CLIENT: 95% Construction Documents Deliverable i'1 COST ESTIMATING HGA: Cost Estimating Development 'SUBMITTAL: AH1 2027 . Half 2, 2027 r- P- ID Task Task Name Duration Start Finish r' Mode _ 113 CONSTRUCTION DOCUMENTS - CLIENT REVIEW + APPROVAL 7 days Fri 6/27/25 Tue 7/8/25 r` 114 CLIENT: Construction Documents Client Review 2 days Fri 6/27/25 Tue 7/1/25 115 CLIENT: Comments to HGA 0 days Tue 7/1/25 Tue 7/1/25 116 HGA: Construction Documents Updates Based on Client Comments 5 days Tue 7/1/25 Tue 7/8/25 117 CLIENT: Construction Documents Client Approval 0 days Tue 7/8/25 Tue 7/8/25 r' 118 AGENCY REVIEW (ESTIMATED) 55 days Mon 6/30/25 Fri 9/12/25 GOVERNING AGENCIES 55 days Mon 6/30/25 Fri 9/12/25 ^^ I()d M 9/30/25 Fri 7/11/25 r r r r r r� r r r r r r r 12HGA AHJ - Intake Y. on AHJ - Review 01 15 days Mon 7/14/25 Fri 8/1/25 HGA - Plan Check Comments Review 01 5 days Mon 8/4/25 Fri 8/8/25 AHJ - Review 02 15 days Mon 8/11/25 Fri 8/29/25 RTI 10 days Mon 9/1/25 Fri 9/12/25 BIDDING 22.88 days Tue 7/8/25 Fri 8/8/25 GC Meeting 01 1 hr Tue 7/8/25 Tue 7/8/25 GC Meeting 02 1 hr Wed 7/9/25 Wed 7/9/25 GC Meeting 03 1 hr Thu 7/10/25 Thu 7/10/25 GC Site Walk 6 hrs Thu 7/17/25 Fri 7/18/25 GC RFI Process 15 days Fri 7/18/25 Fri 8/8/25 CONSTRUCTION 360 days Mon 9/15/25 Fri 1/29/27 CONSTRUCTION ADMINISTRATION 360 days Mon 9/15/25 Fri 1/29/27 Construction 18 mons Mon 9/15/25 Fri 1/29/27 -lalf 2] 2025 Half 1, 2026 I Half 212026 I Half 1 JIA SIO�NID JIF MIAIMIJ:JIAiSIOINID JIF� CONSTRUCTION DOCUMENTS - CLIENT REVIEW +APPRO' CLIENT: Construction Documents Client Review 1CLIENT: Comments to HGA t HGA: Construction Documents Updates Based on Client C, CLIENT: Construction Documents Client Approval AGENCY REVIEW (ESTIMATED) GOVERNING AGENCIES AHJ - Intake AHJ -Review 01 HGA - Plan Check Comments Review 01 AHJ - Review 02 y RTI BIDDING GC Meeting 01 GC Meeting 02 GC Meeting 03 'wGC Site Walk GC RFI Process Cvrva i Rua, i ivry CONSTRUCTION ADMINISTF Construction 1 13 9 0.- ly' ON NOW f M'/ 1301 Colorado Avenue 310.557.7600 Sonto Monica, CA 90404 HGA.COM