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2025-26 Senior Advocates of the Desert - Free Info-ResourcesMEMORANDUM Cv day CALIFORNIA DATE: July 16, 2025 TO: Christina Calderon, Community Services Deputy Director FROM: Caroline Doran, Senior Community Services Specialist RE: Senior Advocates of the Desert - Volunteer Org - Free information/resources Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. 0 Authority to execute this agreement is based upon: Approved by City Council on City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must apply): ❑ Bid ❑ Sole Source RFP n RFQ nSelect Source 3 written informal bids Cooperative Procurement Requesting department shall check and attach the items below as appropriate: Agreement payment will be charged to Account No.: Agreement term: Start Date July 16,2025 End Date July 17,2026 Amount of Agreement, Amendment, Change Order, etc.: $ -0- REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! ❑✓ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica Date: 7/17/2025 Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. 0773312-2025 Expires: 6/30/2026 Requisition for a Purchase Order has been prepared (Agreements over $5,000) 78495 Calle Tampico I La Quinta, Califomia 922531760.777,7000 I www.laquintaca.gov Otthfrai (...:Al.IFOR,NIA • VOLUNTEER ORGANIZATION SERVICE AGREEMENT Our organization, Senior Advocates of the Desert will provide volunteers to perform only the services as outlined in the attached scope of work for the City of La Quinta ("City"). We understand that we will not be compensated for our work and we will complete our organization volunteer duties in a responsible manner. If we decide to iscontinue our organization volunteer services, our contact person Chris O'1-J6410r) , will notify Caroline Doran, City designee. We understand and agree that: • No one in the group is to appear for volunteer service under the influence of any drugs or alcohol. • Our organization will provide the City with a roster of individual participants including the names and hours worked. • Our organization will report any injuries sustained by participants during their volunteer activities to Caroline Doran, City designee, immediately upon occurrence. • Our organization is responsible for directly supervising the activities of all the individuals in our group who will be doing volunteer work, and therefore, in consideration of our organization and members being permitted to perform services on City property, our organization agrees to defend, indemnify, and hold harmless the City and its officials, employees, and agents from any damage claim or lawsuit for injury, illness, (including exposure to communicable diseases, illnesses, or viruses), damage or other loss of any kind to anyone including members of our organization that might arise out of our activities or the actions of any individuals of our group, except for injuries or damages caused by the sole negligence of the City. • Our organization has commercial general liability insurance of at least $1 M per occurrence / $2M general aggregate to cover our activities. A copy of the certificate of insurance, the additional insured endorsement, naming the City as an "additional insured," and a Primary and Non -Contributory endorsement is attached. • The City may terminate this agreement at any time without cause, and we agree that we are volunteering our services at will and may be asked to discontinue such without prior notice or reason. This agreement will be in effect for the duration of our volunteer services or one year, whichever is less, beginning on this date. Page 1 of 2 Dated this 16 day of July 2025 . CITY OF LA QUINTA, a California Municipal Corporation CHRISTINA CALDERON, Community Services Deputy Director City of La Quinta, California Dated: ATTEST: MONIKA RADA, City Clerk La Quinta, California APPROVED AS TO FORM: (4/FV tire. WILLIAM IHRKE, City Attorney City of La Quinta, California Senior Advocates of the Desert Name of Organization Authorized Signature on behalf of Organization Aris 0 I-1G.0l9," Printed Name Pre Si (14,A-1- Title I, o, goy 4,2 ga ? CcSr (Cff. C claa3S Address Ch riS o 1, a h Novi e v e r; zo" ..,et Email Address N0) 020d- Phone Number Page 2 of 2 SCOPE OF WORK Senior Advocates of the Desert will offer FREE information to the community. Date/Times: Dates and times to be decided by Senior Advocates of the Desert representative and the Wellness Center staff. A representative of Senior Advocates of the Desert will provide free senior informational resources to the community. Location Presentations are in the Wellness Center Art or Leisure Room with table/s and chairs will provided by the center. Lobby Who is in the Lobby - table and chair provided by Wellness Center.