2025-29 Visual Edge IT Amendment 1 - IT ServicesMEMORANDUM
DATE: August 6, 2025
TO: Jon McMillen, City Manager
FROM: Doug Kinley, Management Analyst
4Q!th
Cv
CALIFORNIA
RE: Visual Edge IT - Managed Information Technology Services - Amendment No. 1
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
✓
✓
✓
✓
Authority to execute this agreement is based upon:
Approved by City Council on July 1, 2025 -Business 3
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Bid
Sole Source
✓
Procurement Method (one must apply):
RFP
n RFQ
Select Source
❑
3 written informal bids
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 502-0000-60104 (Consultants)
Agreement term: Start Date July 1, 2024 End Date June 30, 2029
$1,090,000 Add'I compensation
Amount of Agreement, Amendment, Change Order, etc.:
.z. Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI current 10/31/25 - MR Date: 8/7/2025
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
n
Business License No.
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
18495 Calle Tampico I is Quinta, California 92253 I 760 717 1000 I www.laquintaca.gov
AMENDMENT NO. 1 TO MANAGED IT SERVICES
WITH VISUAL EDGE IT
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 1st day of July, 2025, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
VISUAL EDGE IT, a Delaware Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about May 8, 2024, the City and Contracting Party entered into
a five-year Agreement to provide managed information technology (IT) services for a total
not to exceed amount of $2,310,000; the Agreement expires June 30, 2029; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1
Scope of Services and related Exhibit A of the Agreement to include additional equipment
and professional services related to IT Infrastructure Project Upgrades, as well as
essential equipment and professional services for 7 priority projects, increased
cybersecurity and data protection, risk reduction, and contingency planning for
operational needs; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1
Contract Sum and related Exhibit B of the Agreement to increase the total not to exceed
compensation amount from $2,310,000 to $3,400,000 for the additional services listed
above for the Agreement Term.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 1.1 Scope of Services is amended to read as follows:
1.1 Scope of Services. In Compliance with all terms and conditions of this
Agreement, Contracting Party shall provide those services related to Managed IT
Services, and additional equipment and professional services related to IT Infrastructure
Projects Upgrades, as specified in the "Scope of Services" attached hereto as "Exhibit A"
and incorporated herein by this reference (the "Services"). Contracting Party represents
and warrants that Contracting Party is a provider of first-class work and/or services and
Contracting Party is experienced in performing the Services contemplated herein and, in
light of such status and experience, Contracting Party covenants that it shall follow
industry standards in performing the Services required hereunder, and that all materials,
if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement,
the phrase "industry standards" shall mean those standards of practice recognized by
one or more first-class performing similar services under similar circumstances.
2. "Exhibit A" — Scope of Services is amended to include the additional services
detailed in Exhibit A, attached to this Amendment No. 1, and incorporated herein
by this reference.
3. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Contracting Party shall be compensated in accordance with the following revised
"Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Three Million
Four Hundred Thousand Dollars ($3,400,000), for the life of the Agreement,
encompassing the Initial and any Extended Terms (the "Contract Sum"), except as
provided in Section 1.7.
4. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B,"
attached hereto and incorporated herein by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA VISUAL EDGE IT, INC.
a California municipal corporation a Delaware Corporation
JON MciVITLLEN, City Manager
City of La Quinta, California
SIGNED IN COUNTERPART
ERIC STAVOLA, Vice President
Managed Services
Dated: 7l1/2_0Z-5— Dated:
ATTEST:
MONIKA RADEVA, Cfty Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
2. "Exhibit A" — Scope of Services is amended to include the additional services
detailed in Exhibit A, attached to this Amendment No. 1, and incorporated herein
by this reference.
3. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Contracting Party shall be compensated in accordance with the following revised
"Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Three Million
Four Hundred Thousand Dollars ($3,400,000), for the life of the Agreement,
encompassing the Initial and any Extended Terms (the "Contract Sum"), except as
provided in Section 1.7.
4. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B,"
attached hereto and incorporated herein by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA VISUAL EDGE IT, INC.
a California municipal corporation a Delaware Corporation
SIGNED IN COUNTERPART
JON McMILLEN, City Manager ERIC STAVOLA, Vice President
City of La Quinta, California Managed Services
Dated:
ATTEST:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Dated: August 6, 2025
2. "Exhibit A" — Scope of Services is amended to include the additional services
detailed in Exhibit A, attached to this Amendment No. 1, and incorporated herein
by this reference.
3. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Contracting Party shall be compensated in accordance with the following revised
"Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Three Million
Four Hundred Thousand Dollars ($3,400,000), for the life of the Agreement,
encompassing the Initial and any Extended Terms (the "Contract Sum"), except as
provided in Section 1.7.
4. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B,"
attached hereto and incorporated herein by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA VISUAL EDGE IT, INC.
a California municipal corporation a Delaware Corporation
JON McMILLEN, City Manager ERIC STAVOLA, Vice President
City of La Quinta, California Managed Services
Dated: Dated:
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Exhibit A
Scope of Services
Exhibit A incorporated in the Agreement remains in full force and effect.
Contracting Party is to provide additional equipment and professional services
related to IT infrastructure upgrades.
Contracting Party's quotes for 7 additional IT priority projects are attached hereto
and incorporated herein by this reference in enclosed Exhibit A:
a) City Hall Wi-Fi Upgrades
b) UPS Battery Back-ups for Network Racks
c) Server Room Clean-up and Server Rack Additions
d) Museum Network Clean-up and Build -out
e) Server Hardware Replacement and Migration
f) Laptop Inventory Replenishment
g) Civic Center Campus Park Wi-Fi Upgrades
VIsuAL EDGEIT
SECURE TECHNOLOGY SOLUTIONS
"EXHIBIT A"
SCOPE OF SERVICES
We have prepared a quote for you
City Hall Wifi Upgrades
Quote # 034097
Version 1
are
'to
City of La Quinta
Prepared by:
Visual Edge IT
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Hardware
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Description
Price Qty Ext. Price
Ubiquiti U7 Pro Max Tri Band IEEE 802.11 a/b/g/n/ac/ax/be 8.60 Gbit/s
Wireless Access Point - 2.40 GHz, 5 GHz, 6 GHz - MIMO Technology -
Multi User MIMO - 1 x Network (RJ-45) - 2.5 Gigabit Ethernet, Gigabit
Ethernet - 25 W - Wall Mountable, Ceiling Mounta
$388.05
15
$5,820.75
Subtotal: $5,820.75
Visual Edge IT Professional Services
Description
Price Qty Ext. Price
Visual Edge IT Professional Services
$15,384.62
1
$15,384.62
Subtotal: $15,384.62
2 Quote # 034097 Version 1 Visual Edge IT 1 3874 Highland Park 1 North Canton, OH 44720
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement
I3 Quote # 034097 Version 1 Visual Edge IT 1 3874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
City Hall Wifi Upgrades
Quote Information:
Quote #: 034097
Version: 1
Delivery Date: 06/23/2025
Expiration Date: 02/14/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Prepared by:
Visual Edge IT
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Hardware
Visual Edge IT Professional Services
Total: 1 $21,205.37
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
Visual Edge IT
Signature:
Name: Christopher Sanchez
Title: Technical Account Manager
Date: 06/23/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
I4 Quote # 034097 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL EDGEIT
SECURE TECHNOLOGY SOLUTIONS
We have prepared a quote for you
UPS Battery Backups for Network
Racks
Quote # 034098
Version 1
fitAvataserq
City of La Quinta
Visual Edge IT
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Hardware
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Description
Price Qty Ext. Price
APC Smart -UPS C, Line Interactive, 1440VA, Rackmount 2U, 120V, 6x
NEMA 5-15R outlets, SmartConnect port, USB and Serial
communication, AVR,Graphic LCD - 2U Rack -mountable - 3 Hour
Recharge - 10.10 Minute Stand-by - 120 V Input - 120 VAC Output -
Sine Wav
$939.40
8
$7,515.20
Subtotal: $7,515.20
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement
2 Quote # 034098 Version 1
Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
UPS Battery Backups for Network Racks
Quote Information:
Quote #: 034098
Version: 1
Delivery Date: 06/23/2025
Expiration Date: 02/14/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Prepared by:
Visual Edge IT
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Hardware
Total:) $7,515.20
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
Visual Edge IT
Signature:
Name:
Title:
Christopher Sanchez
Technical Account Manager
Date: 06/23/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
I3 Quote # 034098 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VISUI4L EDGEII
SECURE TECHNOLOGY SOLUTIONS
L
We have prepared a quote for you
Server Room Clean Up and Adding
of Server Racks
Quote # 034329
Version 1
111 iYTtaif01
City of La Quinta
IMS - Image Source
Main: 9098904040
Email: csanchez@visualedgeit.com
Web: https://imagesourceusa.com/
VIsuAL
EDGE I T
SECURE TECHNOLOGY SOLUTIONS
Visual Edge IT Professional Services
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: https://imagesourceusa.com/
Descripti.
Price
$17,200.00
Qty
1
Ext. Price
$17,200.00
Visual Edge IT Professional Services
2 42U RACKS, PATCH CORDS, STRAPS, MISC EQUIPMENT
PROVIDED BY PSI - $6,153.85 (Hardware)
SERVER RACK REPLACEMENT AND CLEAN UP
REPLACE EXISTING RACK WITH RACK NOT AS DEEP (NEW 42U
NAVEPOINT)
REMOVE ALL CABLES, PATCH PANELS, SERVERS, SWITCHES OUT
OF OLD ONE AND TRANSFER TO NEW ONE
INSTALL NEW 42U NAVEPOINT FOR BACKUP. TEST ALL EXISTING
EQUIPMENT
WORK NEEDS TO BE DONE ON WEEKEND SO CUSTOMER IS NOT
DOWN DURING DAY
2 TECHS @ 2 DAYS SAT/SUN - $11046.15 (Labor with Prevailing
Wages)
Subtotal: $17,200.00
2 Quote # 034329 Version 1 IMS - Image Source 1650 E Hospitality Lane Suite 540 I San Bernardino, CA
,..
VIsuAL
EDGE I T
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: https://imagesourceusa.com/
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement
3 Quote # 034329 Version 1 IMS - Image Source 1650 E Hospitality Lane Suite 540 I San Bernardino, CA
•
,..
VIsuAL
irEDGE
SECURE TECHNOLOGY SOLUTIONS
Server Room Clean Up and Adding of Server Racks
Quote Information:
Quote #: 034329
Version: 1
Delivery Date: 06/23/2025
Expiration Date: 06/27/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: https://imagesourceusa.com/
Prepared by:
IMS - Image Source
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Visual Edge IT Professional Services
Total: $17,200.00
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
IMS - Image Source
Signature:
Name:
Title:
Christopher Sanchez
Technical Account Manager
Date: 06/23/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
4 Quote # 034329 Version 1 IMS - Image Source 1650 E Hospitality Lane Suite 540 I San Bernardino, CA
•
,..
VIsuAL EDGEIT
SECURE TECHNOLOGY SOLUTIONS
We have prepared a quote for you
Museum Network Cleanup and
Buildout
Quote # 035341
Version 1
eT TI TS•(i]-
City of La Quinta
Visual Edge IT
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Statement of Work
Business Objectives
City of LaQuinta is looking to have their network rack and cabling cleaned up.
Project Brief & Solution Requirements
The project will installing a new 18U rack, patch panels, and conduit for cabling.
Implementation
Visual Edge IT will:
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
• Clean up the backboard where the new rack will be mounted.
• Install new 18U 600m-deep lockable wall rack
• Remove old 2-post rack and ladder.
• Reroute all data cables into the new rack and existing equipment.
• Install (2) 48-port patch panels in the new rack.
• Terminate data cables.
• Run patch cables from patch panels to the switches.
• Install two 2-inch EMT conduits at a length of an estimated 150-feet in the museum from the storage room to the
workspace as outlined in the PSI quote.
• Strap and secure conduit to walls and ceilings as needed.
• Install pull strings in the conduit.
• Test all connections after deployments
City of LaQuinta will:
• Provide windows for downtime, coordination with users, any passwords that we do not already have, and access to
vendors
• Provide access to all systems in the old suite and the new suite
• Work with VEIT project engineers throughout the project to ensure the goals are understood and agreed to by all parties
• Verify that everything is working correctly after the changes
Deliverables
• All material including all required RJ45 ethernet cabling, patch cables, patch panels, the 2" EMT conduit, elbows,
couplings, straps, and struts are to be provided by PSI as outlined in the quote.
Constraints & Assumptions
Assumptions
• Project Engineers must be knowledgeable about the client's environment as well as the solution being implemented.
• Project Engineer must ensure that they have all necessary tools required to implement the technology identified in this
project.
• This SOW was designed based on information provided at the time of creation. Any changes that take place between
SOW creation and the quote being signed could require a project change order. This may cause a delay in the project as
additional licensing, labor, and/or quotes may be necessary.
• Any deviation from the steps outlined in this SOW will require a project change order. This may cause a delay in the project as
2 Quote # 035341 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
additional licensing, labor, and/or quotes may be necessary.
• PSI will perform the work as outlined over an estimated 3 days, and will provide all required materials.
Administrative Credentials
• Admin rights must be provided to VEIT .
Required and Unplanned Down Time
• There will be required downtime with this project.
• VEIT will do everything to prevent unplanned downtime.
Third Parties Coordination
• Client will be responsible for coordinating any 3rd-party interaction required.
Expected Outcome
At the conclusion of the network cleanup project, the City of LaQuinta will have a new rack installed and cabling cleaned up.
• The project will not necessarily follow the exact order outlined in the calculator
• SOW assumes that all labor can be performed during business hours
I3 Quote # 035341 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Visual Edge IT Professional Services
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Descripti.
Price
Qty
Ext. Price
Visual Edge IT Professional Services
INSTALL NEW 18U 600M DEEP LOCKABLE WALL RACK. CLEAN UP
BACKBOARD WHERE NEW RACK WILL GO. REMOVE OLD 2 POST
RACK & LADDER, REROUTE ALL DATA CABLES INTO NEW RACK
AND EXISTING EQUIPMENT.
INSTALL 2 48 PORT PATCH PANELS IN NEW RACK, RE TERMINATE
DATA CABLES AND PATCH OVER CABLES TO SWITCHES. NEW
PATCH PANELS & PATCH CORDS PROVIDED BY PSI.
INSTALL AN ESTIMATED 150FT OF 2 2" EMT CONDUITS IN
MUSUEM FROM STORAGE ROOM TO WORKSPACE. STRAP AND
SECURE CONDUIT TO WALLS/CEILINGS. INSTALL PULL STRINGS
IN BOTH CONDUITS.
2 TECHS @ AN ESTIMATED 3 DAYS - $13,961.54 (Labor with
prevailing wages)
ALL MATERIAL INCLUDING 2" EMT CONDUIT/2" 90
ELBOWS/COUPLINGS/STRAPS/STRUT PSI TO PROVIDE. - $3,569.23
(Hardware)
$17,530.77
1
$17,530.77
Subtotal: $17,530.77
I4 Quote # 035341 Version 1 Visual Edge IT 1 3874 Highland Park 1 North Canton, OH 44720
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Consumption -Based Usage and Billing:
• Pricing is based on actual usage, and estimates provided are for reference only. Final charges may differ from initial
estimates due to variations in usage.
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement.
I5 Quote # 035341 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Museum Network Cleanup and Buildout
Quote Information:
Quote #: 035341
Version: 1
Delivery Date: 06/23/2025
Expiration Date: 06/27/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Prepared by:
Visual Edge IT
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Visual Edge IT Professional Services
Total:) $17,530.77
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
Visual Edge IT
Signature:
Name:
Title:
Christopher Sanchez
Technical Account Manager
Date: 06/23/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
6 Quote # 035341 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL EDGEIT
SECURE TECHNOLOGY SOLUTIONS
We have prepared a quote for you
Server Hardware Replacement &
Migration
Quote # 036709
Version 1
eT TITif[i]-
City of La Quinta
Visual Edge IT
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Statement of Work
Business Objectives
The City of La Quinta has approximately 18 servers in production that are a mix of physical and virtual servers. The virtual servers
are in a VMWare cluster with a SAN as backend storage. The hardware has become aged and is starting to experience technical
deficiencies and the city would like to see an option for upgrading the infrastructure. The proposed solution is to implement a
Scale Hypervisor system to replace the aging physical servers and SAN. The Scale solution will reduce the number of existing
physical servers and SAN into one three node configuration that includes the compute and storage functionality.
Project Brief and Solution Requirements
The project will consist of performing the tasks as stated above, and in more detail, below.
Implementation
Visual Edge IT Responsibilities:
• Install and configure a new Scale Hypervisor system
• Meet with client to plan the migration process — order of servers, schedule, downtime, and testing
o Each server will be tested after being migrated. Testing will include starting up the new virtual server, verifying
domain login, verifying IP address, verifying that there are no critical server errors, and verifying access to the
rest of the network
o Any application testing will need to be completed by the client
• Migrate and test servers based on the agreed upon plan
• Provide information for e-cycling the hardware (physical servers and SAN)
Client Responsibilities:
• Provide a dedicated user/team to work with the VEIT team throughout the project to ensure the goals are understood
and agreed to by all parties
• Provide a dedicated user/team to work with the VEIT team during the testing phases of the project to verify user
acceptance
• Provide windows for downtime, coordination with users, and any passwords that we do not already have
• Provide admin access to all systems as needed
Visual Edge IT Responsibilities:
• Install and configure a new Scale Hypervisor system
• Meet with client to plan the migration process — order of servers, schedule, downtime, and testing
o Each server will be tested after being migrated. Testing will include starting up the new virtual server, verifying
domain login, verifying IP address, verifying that there are no critical server errors, and verifying access to the
rest of the network
o Any application testing will need to be completed by the client
• Migrate and test servers based on the agreed upon plan
• Provide information for e-cycling the hardware (physical servers and SAN)
Client Responsibilities:
• Provide a dedicated user/team to work with the VEIT team throughout the project to ensure the goals are understood
and agreed to by all parties
• Provide a dedicated user/team to work with the VEIT team during the testing phases of the project to verify user
2 Quote # 036709 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
acceptance
• Provide windows for downtime, coordination with users, and any passwords that we do not already have
• Provide admin access to all systems as needed
Constraints & Assumptions
Assumptions
• The SOW assumes that all physical servers (outside of the VMWare hosts) will be migrated to the Scale Hypervisor,
along with all virtual servers.
• This SOW was designed based on information in place at the time of creation. Any changes that take place
between SOW creation and the quote being signed could require a project change order. This may cause a delay
in the project as additional licensing, labor, and/or quotes may be necessary.
• Any deviation from the steps outlined in this SOW will require a project change order. This may cause a delay in the
project as additional licensing, labor, and/or quotes may be necessary.
Administrative Credentials
• Admin rights must be provided to VEIT
Required and Unplanned Down Time
• There will be required downtime with this project
• VEIT will do everything to prevent unplanned downtime
Third Parties Coordination
• The client will be responsible for coordinating and paying for any 3rd-party interaction required.
Expected Outcome
The project will be considered complete once the following parameters have been met:
• Scale Hypervisor system installed and configured
• All physical production servers migrated to Scale
• All virtual servers migrated to Scale
• All servers tested after the migrations
Scale
Description
Price Qty Ext. Price
Scale Computing Server
XEON SP CPU 3X HDDHC1350 CHASSIS
8C/16T 2.8GHZ 2666MT/SINTEL XEON SILVER 4309Y
32GB DDR4 3200 MHZ RDIMM32GB DDR4 RDIMM
7.68TB 3.5IN SATA SSD7.68TB 3.5IN SATA SSD
$80,811.26
1
3
3
18
3
$80,811.26
I3 Quote # 036709 Version 1 Visual Edge IT 13874 Highland Park 1 North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Scale
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Description
Price Qty Ext. Price
"12TB 3.5IN SAS HDDI2TB 3.5IN SAS HDD
INTEL E810-XXVDA4 SFP284-PORT 10/25GB
SCALE COMPUTING 4-PORT 10/25Gb SFP28 NIC
SC HYPERCORE 60 MONTH PROFESSIO ESSENTIALS SOFTWARE
AND SUPP
SC HYPERCORE 60 MONTH PROFESSIO ESSENTIALS SOFTWARE
AND SUPPORT
5YR LICS AND SW SC//FLEET LICS MANAGER - 5 CLUSTER
5YR LICS AND SW SC//FLEET LICS MANAGER - 5 CLUSTER
5YR HW WARRANTY SVCS
5YR HW WARRANTY SVCS
SUP ADV OS INSTL SVC HW AND SW SVCS SCALECARE SVC-
SUP ADV OS INSTL SVC HW AND SW SVCS SCALECARE SVC-ADV
OS INSTALL
VMWARE REPLACE PARTNER PROMO SVCS OFFER PER
CUSTOMER
MARKETNG DISC SOFTWARE SERVICES ADVANCED TRAINING
QHAT
PROMO HC3 MOVE POWERED BY DT SVCS WINDOWS/LINUX SE
SC//HYPERCORE ADV TRAINING CLAS
SC//HYPERCORE ADV TRAINING CLAS
9
3
1
1
1
1
1
1
1
Subtotal: $80,811.26
Visual Edge IT Professional Services
Descripti
Price Qty
Ext. Price
Visual Edge IT Professional Services
$6,890.00
1
$6,890.00
Subtotal: $6,890.00
I4 Quote # 036709 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Consumption -Based Usage and Billing:
• Pricing is based on actual usage, and estimates provided are for reference only. Final charges may differ from initial
estimates due to variations in usage.
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement.
I5 Quote # 036709 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Server Hardware Replacement & Migration
Quote Information:
Quote #: 036709
Version: 1
Delivery Date: 06/23/2025
Expiration Date: 07/10/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Prepared by:
Visual Edge IT
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Scale
Visual Edge IT Professional Services
Total: 1 $87,701.26
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
Visual Edge IT
Signature:
Name: Christopher Sanchez
Title: Technical Account Manager
Date: 06/23/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
6 Quote # 036709 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL EDGEIT
SECURE TECHNOLOGY SOLUTIONS
We have prepared a quote for you
Laptop Inventory Replenishment
(25/26)
Quote # 036938
Version 1
eT TI TS•(i]-
City of La Quinta
Visual Edge IT
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Hardware
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Description
Price Qty Ext. Price
Lenovo ThinkPad P14s Gen 5 Mobile Workstation
Lenovo ThinkPad P14s Gen 5 14.5" Mobile Workstation - WQXGA - Intel
Core Ultra 7 165H - vPro Technology- 32 GB - 1 TB SSD - English
Keyboard - Black
$2,101.96
20
$42,039.20
Subtotal: $42,039.20
Software
Description
Price Qty Ext. Price
Lenovo Premier Support Plus - 5 YR Extended Service
Lenovo Premier Support Plus - Extended Service (Upgrade) - 5 Year -
Service
$418.28
20
$8,365.60
Subtotal: $8,365.60
2 Quote # 036938 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Consumption -Based Usage and Billing:
• Pricing is based on actual usage, and estimates provided are for reference only. Final charges may differ from initial
estimates due to variations in usage.
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement.
I3 Quote # 036938 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Laptop Inventory Replenishment (25/26)
Quote Information:
Quote #: 036938
Version: 1
Delivery Date: 06/23/2025
Expiration Date: 07/23/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Prepared by:
Visual Edge IT
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Hardware
Software
Total: 1 $50,404.80
This agreement shall be enforceable from date of signing and shall remain in effect through no less than 36 consecutive monthly
payments for Visual Edge IT Managed Services.
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
Visual Edge IT
Signature:
Name:
Title:
Christopher Sanchez
Technical Account Manager
Date: 06/23/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
I4 Quote # 036938 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL EDGEIT
SECURE TECHNOLOGY SOLUTIONS
We have prepared a quote for you
Civic Center Campus Park Wifi
Quote # 034096
Version 1
'to
City of La Quinta
Prepared by:
Visual Edge IT
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Statement of Work
1
Business Objectives
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
To provide extended wireless coverage across the Civic Center campus and park area by installing outdoor -grade Wi-Fi access
points.
1
Implementation
1. Hardware Installation:
o Install five (5) Ubiquiti E7 Audience access points on the rooftops of the following buildings:
• Library (2 units)
• Wellness Center (1 unit)
• City Hall (2 units)
o Mounting will ensure optimal signal distribution across the open outdoor areas of the Civic Center and adjacent
park.
2. Cabling:
o Run outdoor -rated CAT6 cabling from each rooftop AP location to the nearest network switch within each
building.
o Cable runs will be secured, weatherproofed, and tested to ensure reliability and performance.
3. Switch Integration:
o Terminate and patch each CAT6 run into an available port on the building's existing switch infrastructure.
o Confirm PoE (Power over Ethernet) functionality for each AP.
4. Testing & Validation:
o Conduct signal and performance testing post -installation.
o Validate full coverage across targeted outdoor areas.
I Deliverables
• Fully installed and functional Ubiquiti E7 Audience AP network
• Cabling tested and documented
• Basic support documentation for IT reference
2 Quote # 034096 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL IT
EDGE
SECURE TECHNOLOGY SOLUTIONS
Visual Edge IT Professional Services
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Description
Price Qty Ext. Price
Visual Edge IT Professional Services (Labor)
$9,230.77
1
$9,230.77
Subtotal: $9,230.77
Managed IT Services and Projects Overview
Terms of Agreement
• This agreement is between City of La Quinta, herein referred to as Client, and Visual Edge IT, hereinafter referred to as
Service Provider.
• This agreement will be effective upon the date signed, unless otherwise stated.
• Contract prices and fees may be subject to change after the initial and subsequent terms.
• The Professional Services hours listed in the proposal are an approximation of the project requirements as described by
the client.
• The actual cost may change after commencement of the project if unforeseen circumstances are encountered.
• The client will be informed of any changes in cost in advance.
• Any additional services requested by the company that are not covered by the project parameters will incur additional
fees.
Payment Terms:
Current Clients:
• VEIT may require milestone (progress) billing for labor for projects projected to last longer than 30 days.
• Hardware will be invoiced upon delivery to the customer.
• New customers (or previous customers who have not had an invoice generated in more than 12 months), or customers
with current or previous payment challenges, a deposit invoice will be generated for the full invoice amount.
NET New Clients:
• 100% of order invoice total payment must be received before any product is ordered or any work begins.
• For projects projected to last longer than 30 days, milestone invoicing will be defined and completed.
For Managed Services/Onboarding:
• 100% of Onboarding fee will be invoiced and received before onboarding can begin. The first MRR invoice will be sent
30 days after onboarding begins.
Deposit Exceptions:
• Public, State, City, Federal, Nation, and Educational entities - must provide a Purchase Order.
• Leases, Project and Implementation -As -A -Service, and Installation Payment Agreement orders — must have signed
agreements.
Taxes, Shipping, and Fees
• This Quote is valid for a period of 30 days.
• We reserve the right to cancel orders arising from pricing changes, availability, or other updates or errors.
• We specifically disclaim any and all warranties, expressed or implied, including but not limited to any licensed products.
• We shall not be liable for any loss of profits, business, goodwill, data, interruption of business, nor for incidental or
consequential merchantability or fitness of purpose, nor damages related to this agreement
I3 Quote # 034096 Version 1 Visual Edge IT 13874 Highland Park I North Canton, OH 44720
VIsuAL
EDGE IT
SECURE TECHNOLOGY SOLUTIONS
Civic Center Campus Park Wifi
Quote Information:
Quote #: 034096
Version: 1
Delivery Date: 06/25/2025
Expiration Date: 07/31/2025
Prepared for:
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Gilbert Villalpando
(760) 777-7000
gvillalpando@laquintaca.gov
Main: (866) 863-2266
Email: csanchez@visualedgeit.com
Web: www.visualedgeit.com
Prepared by:
Visual Edge IT
Chris Sanchez
(866) 863-2266
csanchez@visualedgeit.com
One Time Payment Summary
Description
Amount
Visual Edge IT Professional Services
Total: $9,230.77
All services will be invoiced in the month services begin and will be invoiced until service is terminated.
All taxes, shipping, and handling fees on quote are estimated.
Billing Invoice will have all actual taxes, shipping and fees.
By endorsing, you agree that you have read and accept the Terms and Conditions of the Master Services Agreement v. 2024.01.
Visual Edge IT
Signature:
Name:
Title:
Christopher Sanchez
Technical Account Manager
Date: 06/25/2025
City of La Quinta
Signature:
Name:
Date:
Gilbert Villalpando
I4 Quote # 034096 Version 1 Visual Edge IT 1 3874 Highland Park 1 North Canton, OH 44720
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section
2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party
under this Agreement during the life of the contract is Three Million Four Hundred
Thousand Dollars ($3,400,000) ("Contract Sum"). The Contract Sum shall be paid to
Contracting Party in installment payments made on a monthly basis and in an amount
identified in Contracting Party's schedule of compensation originally attached for the work
tasks performed and properly invoiced by Contracting Party in conformance with Section
2.2 of the Original Agreement.
Fiscal
Year
Services
Approved
Budget
Additional Services
Proposed
Budget
2023/24
Onboarding Costs
S 49.178
Infrastructure
S 11.059
S 60.237
2024/25
IT Services
S 398.136
Security/Infrastructure
S387.337
S 785.473
2025/26
IT Services
S 398.136
Security/Infrastructure
S317.768
S 715.904
2026/27
IT Services
S 398.136
Security
S106.979
S 505.115
2027/28
IT Services (5% increase)
S 418.043
Security
S 112.328
S 530.371
2028/29
IT Services (5% increase)
S 438.945
Security
S117.945
S 556.890
N/A
Contingency
S 209.426
Contingency
36.584
S 246.010
Total:
$2.310,000
Total:
1,090,000
$3,400,000
BUSINESS SESSION ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETINC July 1, 2025
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT
SERVICES WITH VISUAL EDGE IT FOR (1) MANAGED INFORMATION
TECHNOLOGY SERVICES, AND (2) ADDITIONAL EQUIPMENT AND PROFESSIONAL
SERVICES
RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with Visual Edge IT for
(1) Managed Information Technology Services, and (2) additional equipment and
professional services; and authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
• On May 7, 2024, following the competitive Requests for Proposals (RFP)
procurement process, Council approved a five-year agreement with Visual Edge
IT for managed information technology (IT) service, comprehensive technology
support, cybersecurity management, and IT infrastructure maintenance.
• Over the last year, staff identified critical IT infrastructure needs requiring
immediate attention, including server hardware replacement, network security
upgrades, cybersecurity, facility Wi-Fi improvements, and equipment
modernization to maintain operational continuity and security standards.
• Amendment No. 1 (Attachment 1) proposes to add the IT infrastructure upgrades
noted above to the agreement's scope of work along with updated annual security
services costs, and increase compensation by $1,090,000, for a total not to exceed
amount of $3,400,000 million for the agreement term.
MPACT
Proposed Amendment No. 1, if approved, amends the agreement's scope of work to
include additional security services and imperative IT infrastructure upgrades, and
provides an increase of $1,090,000, for a total not to exceed compensation of $3,400,000
for the agreement term as detailed in the table below. Funds are available and budgeted
in Account No. 502-0000-60104 (Consultants) for services, Account Nos. 502-0000-
80100 and 502-0000-80103 (Machinery and Equipment and Computers) for hardware,
and Account No. 502-0000-60301 for software purchases.
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Fiscal
Year
Services
Approved
Budget
Additional Services
Proposed
Budget
2023/24
Onboarding Costs
S 49.178
Infrastructure
$ 11.059
S 60.237
2024/25
IT Services
S 398.136
Security/Infrastructure
S387.337
S _785.473
2025/26
IT Services
S 398.136
Security/Infrastructure
S317.768
S 715.904
2026/27
IT Services
S 398.136
Security
$106.979
S 505.115
2027/28
IT Services I596 increase)
$ 418,043
Security
S 112.328
S 530,371
2028/29
IT Services i5%increase)
S 438.945
Security
$117.945
S 556.890
N/A
Contingency
S 209.426
Contingency
36.584
S 246.010
Total:
$2,310.000
Total:
1,090.000
$3,400.000
BACKGROUND/ANALYSIS
In February 2024, staff published an RFP for IT services and received 13 responses. Four
firms were interviewed, and Visual Edge IT was selected as the top contender.
On May 7, 2024, Council approved a five-year agreement with Visual Edge IT for
Managed IT Services for a not to exceed amount of $2,310,000. The agreement provides
comprehensive IT support, including network management and monitoring, cybersecurity
management, user support, mobile device management, Office 365 administration, and
IT infrastructure and system maintenance.
Visual Edge IT has successfully implemented the initial onboarding phase and has been
providing ongoing managed services since July 2024. The company maintains an onsite
full-time network engineer and IT technician at City facilities, with additional 24/7 remote
helpdesk support.
Staff has conducted a comprehensive assessment of the City's IT infrastructure with
Visual Edge IT and identified several critical areas requiring immediate attention to
maintain operational continuity, enhance security, and support growing technology
demands:
Infrastructure Modernization: The City's server hardware, originally installed late 2016,
has reached its end -of -life and requires replacement to prevent system failures and
maintain support coverage. The proposed Scale Hypervisor system will consolidate 18
aging physical and virtual servers into a modern three -node configuration, improving
reliability and reducing maintenance requirements.
Network Security and Capacity: Current network infrastructure requires upgrades to
support increased data demands and implement enhanced security protocols. The City
Hall Wi-Fi upgrade will provide modern 802.11ax/be wireless technology with tri-band
capabilities, while UPS battery backup systems will ensure network continuity during
power disruptions.
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Facility Infrastructure: Both the main server room and museum facility require network
infrastructure improvements. The server room cleanup project will replace aging
equipment racks and improve cable management, while the museum network buildout
will provide modern connectivity to support public services and facility operations.
Equipment Refresh: The proposed laptop inventory replenishment addresses the need
to replace aging workstations with modern devices that support current software
applications and security requirements.
All proposed projects align with industry best practices for municipal IT infrastructure and
are essential for maintaining the City's operational capabilities. The equipment and
services outlined in the amendment will be procured through Visual Edge IT in
accordance with the City's Purchasing and Contracting Policy, which permits contract
amendments for additional services when they are related to existing contract scope of
work and authorized by the contract provisions.
Proposed Amendment No. 1, if approved, amends the agreement's scope of work to
include additional security services and imperative IT infrastructure upgrades, as detailed
above, and provides an increase of $1,090,000, for a total not to exceed compensation
of $3,400,000 for the agreement term as detailed in the Fiscal Impact section of this
report.
. TERNATIVES
Council may elect not to approve this amendment. However, delaying these critical
infrastructure improvements would result in increased risk of system failures, potential
security vulnerabilities, and potential service disruptions to City operations and public
services. Staff does not recommend this alternative.
Prepared by: Doug Kinley III, Senior Management Analyst
Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development
Attachment: 1. Amendment No. 1 to Agreement with Visual Edge IT
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