2025-26 Emerald Events - LQ Fall Fest Equipment RentalMEMORANDUM
CALIFORNIA -
DATE: August 22, 2025------------
TO: Christina Calderon, Community Deputy Director
FROM: Enrique Cardenas, Administrative Technician
RE: Emerald Events - Attraction Rentals for the LQ Fall Fest
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑ Approved by City Council on
❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
❑✓ Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must a
❑ Bid ❑ RFP ❑ RFQ 3 written informal bids
❑ Sole Source ❑ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: 101-3003-60149
❑✓ Agreement term: Start Date 08/31 /2025
❑✓ Amount of Agreement, Amendment, Change Order, etc.
End Date
$12,420.00
06/30/2026
REMINDER: Signing authorities listed above are applicable on the apprepate Agreement amount, not individual
Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica (In -House) Date: 8/22/2025
.❑
NOTE.
.❑
L
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No.
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
te Qa f r(V
-- 6Et1 o,• .i;e DESERT —
CITY OF LA QUINTA
SHORT -FORM SERVICES AGREEMENT
(S25.000 OR LESS)
1. PARTIES AJND DH'E. This Agreemen- is made and entered into this 31st day of August. 2025
('Effeot►ve Date" by and between the City of La Quinta, a Municipal Corporation and Charter City
organized under the Constitution and laws of the State of California with its principal place of business at
78495 Cahe Tampico La Qua to CA ('City`} and Emerald Is-e Entertainment Inc. a California Limited
Liability Corporation with its principal place of business at 980 N Main St Orange. CA 92687 ("Vendor-)_
City and Vendor are sometimes individually referred to as 'Party' and collectively as "Parties' in this
Agreement.
2, TERMS AND CONDITIONS. The Parties shall comply witn the terns and conditions in the attached
Exhibit "A,"
3. SCOPE AND SCHEDULE OF SERVICES. Vendor shall prov de to City the services pursuant to the
date's} and schedules) described in accordance with the schedule set forth in Exhibit `8 '
4. TERM. The term of this Agreement shall be from August 311. 2025, to June 30, 2025. unless earlier
terminated as set forth in the attached Terms and Conditions. Tnts Agreement may r-ot extend beyond a
Deriod of five (5) years. unless under the City's Fiscal Policies and Procedures this Agreement is exempt
from the five (5) year limitation.
5. COMPENSATION- Vendor shalt receive compensation for services rendered under this Agreement
at the rates and schedule set forth in the attached Exhibit `C" but in no event shall Vendor's compensation
exceed Twelve Tnousary Two Hundred Forty Dollars ($12.240.00) per fiscal year (July 1 to June 30j
without written amendment_
6. FORCE MAJEURE The time perod specified for performance of the services rendered pursuant to
tnis Agreement shall be extended because of any delays due to unforeseeable causes beyond the control
and without the fault or negligence of Vendor including_ but not restricted to. ac*s of God or of the public
enemy, fires, earthquakes, floods epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts
of any governmental agency other than City and unusually severe weather. if Vendor shall within ten (10)
days of the commercerrment of such delay notify the City in writing of the causes of the delay. The City
shall ascertain the facts and the extent of delay and extend the time for performing the Services for the
perod of the `orced delay when and if in their judgment such delay is justified, and the City's determination
shall be final and conclusive upon the parties to this Agreement. Extensions to time periods for
performance of services which are determined by the City to be justified pursuant to this Section. shall not
entitle the Vendor to additional compensation unless City expressly agrees to an increase in writing_
7_ ;'OLINTERPARTS. This Agreement may be executed in counterparts. each of which shall be deemed
to be an original, and such counterparts shall constitute one and :ne same Instrument_
B. IN SU►tANC=. In accordance with Section 4 of Exhibit `A," Vendor shag at its expense, procure and
maintain for the duration of the Agreement such insurance policies as Checked below and provide p-aof cf
such insurance policies to the City. Vendor shall obtaln policy endorsements on Commercial General
Liability Insurance that name Additional Insureds as follows: The City of La Quinta, its officers,
officials, employees and agents_
Commercial General Liability Insurance:
FK $1,000.000 per occurrenceIS2.000,GD0 aggregate OR
j S2,000,000 per occurrence.54.0M,000 aggregate
Additional Insured Endorsement naming City of La Quinta
LXj Primary ano Non -Contributory Endorsemen
Automobile Liability:
�J S1.000,000 combined single limit for bodily injury and prcpert; damage
-J Auto Liability Additional Insured
Workers' Compensation:
Statutory Limits f Employer's '.iability 51.000,000 Ver accident or d sease
Workers' Compensation Endorsement with ',Araiver of Sibrogation
Professional Liability (Errors and omissions):
❑ Errors and Omissions liability insurance with a limit of not less than $1.000,000 per c4m
2
IN WITNESS WHEREOF. each of the Parties has caused this Agreement to be executed on the
day and year first above written
CITY OF LA QUINTA
a California Municipal Corporation,
and Charter City
MICHAEL CALDERON
Community Services analyst
Requiripd for over $5,000:
CHRISTiN^ CALDERON
Community Services Deputy Director
ATTEST:
August 8, 2025
MONIKA RADEVA,'aty Clerk
City of La Quinta. Califomia
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Ouinta, Califomia
3
Emerald isle Entertainment Inc.
Graham Hayden
Emerald Isle Entertainment Inc. President
(sham kctjd�ti
Emerald isle Entertainment Inc. President
EXHIBIT 'A'
TERMS AND CONDITIONS
1. Comw.sation. Ver<k)r shall be paid on a tlM and
materials or :a"nr sum basis as may be set 'orth in
Extribt'C'. wihin 30 (j0ys of pCrr.plefoc of the Work
and approve; by the City
2. Cun.pliarlCe wit') Law. Ve,-Wr shall Comply earth all
applicable lays and regulations of the redone.. stale
an i locs• govern me -.t Vendor shall assist the City, as
rcvx�ted, ir'• and rra,nta-fr-g all permits
reQ:.A-reo of Vendor by %*--tal. Saute• and 1001
rr gviainry agencies. Vendor is respersible =or all costs
of deem up 'ifl(ji(X lemovai of nazsrdcus arn toxic
substances spilled era o resull W hrn or her Wcrc. In
explanation oftre forgar�g and not by way of limitabon,
VeWor shall Comply w1h any Fecerai. State, and kcal
laws, regulations, orders. ar4 quP,4e�ines related to the
wc:rrc provided by the Vendor during tie COVID-19
stale of emerSjeriCy del'aed by me C>7ve'nc� of
Caidomia anrd City of La Quinta axh Federal. State,
and fool L;yo^, regulat its. orders. and gu�+iines
inoVk but arc not Inroad t0 rxecutive orders from
the Governor of California and 0r(W3 and Quir1ance
issued from the California Departmcrrt of PtbfiC I lealth
i DPI I) Orders tran the Riyers�3e County Public Health
Officer, a+ri Errerper► y ReA044ions and Executive
Orders `ror t-oe City Courr i and City Uinager
respectr:ety for the City of La Quinta.
3. Standard of Caro. The Vendor ".I perform '.he
Wnrk in arrrrdance with generally accep*ed
profession -a xac iucs and pun Ales and in a manner
consistent wrr-, the level of rare and sk;?l urdirariy
c;xmised try rnernbers of ttre profession practicing
under sir-. �ar cpnditiom
4. I.. surarr_e. T,�e Vendor shall take out and -maintain
:luring me performance of &I v+M under to:s
A jrrrtrent A c;nmsnprciai General Liabdr;y InsL.-arra
in the amounts specfied in Sectior 0 of the Agreement
for bodiy injury, personal niury and property darr.ago.
at Icast as b(c2e1 as lnwrafx-e Services Office
Commeresa� General Liability coveW,e ",)xurrence
Form CG O0011 and d r* amour, is selectee ir. Sermon
8 cf the Agrcrnurt the amounts snail tie S1
Fe• oeau'rrce-12,GW 000 aggregate: B. feller t��ir
_ .at,...ry� Insurance for bodily injurj and praaorty
dwnagc including rp rage fLx aimed non -owned and
hired vehicles. of at Icast 31 00C,,XD,) Pei �k.r-,,Je.nt for
bodry "-ioy arw property carnage. at least as broad as
insurance SPr: Ky—. c;tt -e Fcx-m Number CA 0001 (ed.
&92) cover-,; auto-ncbile liaor>ity, Code i {any auto}
o. Vrlerxers' Compensation m cormiianac wish
,Vp Iir.ib:e! !statutory requirements and Employer's
Liability Cayce of -4 least $1.000,0W per acccsent
or disease Vendor st,a i also submit to City a waive: of
A-1
subrogatan endorsement in favor of City. er',d U.
Profossional Liability ;i r-ors ana Omissions) coverage.
if rle-..ked in se t*n 6 of the Agreement with a emit
not less man 51 000,000 per claim and which shall b;,
(,-Jotseo to inck4e xntractual liat:ilryinsurance
carriers shall be authorized by t+� Departrftent of
Insurance State of California, to do business it
California a ai n•aml in an agent for process w4hin'he
state $t►d insurance carrier varh, ve not less than
an 'A" "Class VII•• accordirg to ,he latest 9est Kcy
Rating unless otherwise appruvrd Cry the Ci:y
4.1 Pass Thro gn Clausc. Vc;r or cr:.jrees m a^�m ire
ma, its sub -consultants. sub{arTtrav ors. and arty Wx;r
party invclvOd with the pro4eCt W110 is t roLjQht onto or
invo.;ved in the project by Veridor PrOv,r}e the same
in:rnrnum Insxance coverage and endcr;cmeris
required of Vender. Vendor ;tines to rncr *or and
re•: A,v ar such coverage and assarnes all
responsrbf-ty for ensunnq tttat sum cc•:erage is
pro•:ided ;r- acr:fcrmity wilt. tlx: fuquirements of this
sew ion Vendor agrees that upon rcqu"t -0
agre�rten,s wick consultants. sutxontract m and
others engaged in the VnIect w Il re submrted to
for review.
5_ Indemnificat+on. The Vendor shall irdcrnnN. and
,'hold harmwss t'*- Cary its Council, members of the
Council, agents and employees of the City, apnsl Qry
and all claims. liabilities (.including liability related tc
exposure ,c communicable disease, llnCsst'S, o;
vir•,.$e$' Pxpensea or damages. including resaon_iblc
aromeys Pecs, fin ntjury o< desth of any person or
darrage to property. or mtcevvurrue with re-e nt
property or a-,,y claim of the Vendor or subwntrim;toa
for wages or benefits vvhia~, arise in cor inectaon with thc
performa►ce of this Agrocmcxrt cxueot to the extent
caused or resulting from the wive ne"ncc a willful
misconduct of the (anti• as %oundl members of C.e
Counc agents and :mployccs of the City The
foregoing irzernnity induon. out is not limited tu, thu
cost of Orttgec;uhng or defitndrig such action with iegal
counsel acceptable to the City and the CM's 3ttomeys
lee$ incurred n sue .. an action.
6 t avers arxi Venue f his Agreement shall be
.rterpreted in acxordar= with the laws tit the !`tste of
California. If a ry actor- is brought tr. Jerpret of
enforce ary term of this Agreement. the action shag be
brought in a state of federal court situated in tr a Cot- y
Of Riverside, State of Callomia.
'erminat on i he CQy may termrrste the services
procured under this Agreement !)v rtiving 10 Calendar
days written notce to Vervdor. In such ever;, ;he Ci;y
Shall be immediate!f given nee and possessson to any
Xgilii> field r`otCs, drawings and soeciritWtiorls written
reports and other cocuments produce or deveioped
for V,-. sery c s. The City sinall oaf Vendor the
reasonat 4e -value of seances completecl prior to
ternmrlatmcxm 1 he (sty shall ncN be Irabka., for any omts
Wier Utan Ume charges or Purborts Wweol wNch are
specified herein Vendor "N not be enttled to
payn aril for urimfurmcxi scxviau. and sllall not b4
errtitied to damages or oompensation for termination of
work. Vendor may terminate its obligation to provide
services under ills Agreement capon 30 Calefir days'
written notice to tare City only in the event of Ci y's
failure to perform rr aocordanoe with the terms of tits
hl�r ether:t Ulrough no tauft or Ve:ldor
8. Agrec:ncnt Tears. Nothing herein shaill be
construed tc gn ee any rights or tyenefits to anyone ctner
than t'le City and tree Vei)dof. The unenrorceaciuy.
rlvakity or i?egairty cf ary provisoon(s) of tt s
Agreement shall not rer4er the other provtsxxr s
A-2
unenforceable. malma or inegat Notice may be given
ce dewered by depositing the saline in any United
States Post Office, ceetifed mail, return recei;x
requested, postage vepaid, addressed to Vic partc*
to tt+e addresses set forth in the Agreement Vendor
zhail not a ss✓gn, sublet, or t-�1g!er t- Agreement nr
any ' V.ts under Or intc:wt in this Agruemard wiViout
the written consent of the Cary, which may be withheid
rut any mEsun. Vurxkx is rctaincd as an indcptrifty t
ccntrartor and is not an employee of the City. No
employee or agent of Vendor shall oecome an
emprovee of me city The 1ndiv,,CW3 signing tNs
Agreement represent that t~ey have t",e authority to
sigr on behalf of iris parties and bird the parties to ttvs
Agreement This is an intege'ated ngieem(r)t
-epic--c„- mng tic: entirc undo -standing of the partEs as
to those matters contained herein and &.persedes and
cancels any prior oral or written understatl*N or
representations wits, respect to -natta-. covered
nereunder. This Agreement may not be modified o•
31tered except Yt writing SgVd by both parties rlei$to
EXHIBIT'W
SCOPE AND SCHEDULE OF SERVICES
EMERALD ISLE ENTERTAINMENT INC. SHALL DELIVER, INSTALL OPERATE, AND
MONITOR EVENT EQUIPMENT FOR THE LQ FALL FEST, SCHEDULED TO TAKE PLACE
ON FRIDAY, OCTOBER 17, 2025, FROM 5:00 P-M. TO 9:00 P.M„ AT LA QUINTA PARK,
LOCATED AT THE CORNER OF BLACKHAWK WAY AND ADAMS STREET IN LA QUINTA,
CALIFORNIA 92-253.
EMERALD ISLE ENTERTAINMENT INC. SHALL PROVIDE AND INSTALL THE FCLLO'lA9NG
EQUIPMENT: A 90-FOO- RADICAL RUN OBSTACLE COURSE. THE EMERALD MAZE, A
DUAL AXE THRONING STATION, A 22-FOCT DUAL LANE SLIDE; LAND BUBBLE ROLLERS
A 4 WITH INFLATABLE ARENA, BUMPSR CARS X 6 WITH INFLATBALE ARENA, AND A
JUNGLE OBSTACLE COURSE INFLATABLE. IN ADDITION.
HERALD ISLE ENTERTAINMENT INC. SHALL SUPPLY ALL NECESSARY SUPPORTING
EQUIPMENT INCLUDING EIGHT (8'1 GENERATORS AND ANY OTHER ITEMS REQUIRED
FOR SAFE AND PROPER OPER.AT ON
EMERALD ISLE ENTERTAINMENT INC. SHALL PROVIDE A FULL CRE'lA(TO PERFORM
THE SETUP AND TEARDOWN OF ALL EQUIPMENT FOR THE DURATION OF THE EVENT,
EMERALD ISLE ENTERTAINMENT iNC. SHALL ENSURE THAT AT LEAST ONE TRAINED
STAFF MEMBER IS ASSIGNED TO OPERATE AND MONITOR EACH OFTHE LISTED
ATTRACTIONS, PROVIDING GUIDANCE TO GUESTS AND ENSURING SAFE USE OF THE
EQUIPMENT
ALL EQUIPMENT SHALL BE DELIVERED AND FULLY SET UP AT LA QUINTA. PARK NO
LATER THAN 5:00 P.M. ON FRIDAY, OCTOB=R 17. 2025_ EMERALD ISLE
ENTERTAINMENT INC. SHALL BEGIN TEARDOWN AND REMOVAL OF ALL EQUIPMENT
PROMPTLY AT THE CONCLUSION OF THE EVENT AT 9:00 P.M_ ON THE SAME DAY.
EXHIBIT 'C"
COMPENSATION FOR SERVICES
=NC -OR SHALL RECEIVE COMPENSATION FOR SERVICES RENDERED UNDER THIS
AGREEhfENT AT THE RATES AND SCHEDULE SET FORTH BUT IN NO EVENT SHALL
VENDORS COMPENSATION EXCEED TWELVE THOUSAND TWO HUNDRED AND FORTY
DOLLARS ($12,240.00). VENDOR SHALL BE PAID AS FOLLOWS
1 OF S12.240 - DUE ON OR BEFORE THE DAY OF THE EVENT OF OCTOBER 17- 2025
C-1