Romtec Notice to Proceedta Qaigr(V
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MEMORANDUM
TO: Jon McMillen, City Manager >VA''
FROM: Julie Mignogna, Management Analyst
DATE: January 28, 2020
RE: Notice to Proceed for Production of Romtec Prefabricated Restroorn 11Vt*11C V__
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Attached for your signature is the Notice to Proceed referenced above.
Please sign the attached agreement(s) and return to the Julie Mignogna for
processing and distribution.
Requesting department shall check and attach the items below as appropriate -
N/A Contract payments will be charged to account number: 401-0000-60188
N/A Amount of Agreement, Amendment, Change Order, etc.: N/A
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
X no reportable interests in LQ or _ reportable interests
A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on August 6, 2019
City Manager's signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is $. and authorized by [Council, Director, etc]
Initial to certify that 3 written informal bids or proposals were received and considered in selection
Th-e-following required documents are t the -agreement:
N/A Insurance certificates as required by the agreement (approved by Risk Manager on date)
N/A Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License number
N/A A requisition for a Purchase Order has been prepared (amounts over $5,000)
N/A A copy of this Cover Memo has been emailed to Finance (Claudia)
Revised May 2017
R(ORMTEC
Notice to Proceed on Production
Romtec has received formal approval of the Scope of Supply and Design Submittal for all
aspects of the building identified as:
Project Name: SILVER ROCK VENUE SITE 1-8-20
Upon receipt of your Notice to Proceed on Production, Romtec will produce the building kit and
ship it to the project site when completed (in approximately eight weeks). Romtec will send
confirmation of delivery once the building leaves the Romtec yard and is en -route to the
requested delivery site.
Note: If no date is specified, Romtec will ship your order as soon as it is ready.
Please fill in the form below and return it to Romtec.
Yes, I want Romtec to produce the specified building and deliver it to the
project site on the following date:
�s soon as possible.
1/28/20
re of person authorized to give Notice to Proceed on Production Date
Jon McMillen, City Manager
Print Name and Title
City of La Quinta
Print Company/Agency Name
CONSENT CALENDAR ITEM NO. 8
City of La Quints
CITY COUNCIL MEETING: August 6, 2019
STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO URBAN HABITAT IN THE AMOUNT OF
$4,218,880; AND APPROVE CITY RESTROOM PURCHASE TO ROMTEC IN THE
AMOUNT OF $234,138 FOR THE SILVERROCK PARK VENUE PROJECT LOCATED
ON THE SOUTHEAST CORNER OF SILVERROCK WAY AND AVENUE 52
(PROJECT NO. 2016-08)
RECOMMENDATION
Award a contract to Urban Habitat in the amount of $4,218,880, and approve
the City to purchase a restroom from Romtec in the amount of $234,138 for
the SilverRock Park Venue Project; and authorize the City Manager to execute
the agreements.
EXECUTIVE SUMMARY
• In February 2018, Council appointed an Ad Hoc Committee to develop a
Master Plan for the SilverRock Venue Site. In August 2018, Council
subsequently approved the Master Plan and Site Development Permit
(Attachment 1).
• The park site sits on approximately 14 acres and will include a parking
lot; and approximately eight (8) acres of walking paths, turf, and
landscaping. The site will also include a meandering stream with lake and
stage area. There will be at minimum one (1) restroom building with the
potential for one (1) additional stand-alone restroom building, one (1)
storage building, and a space for a 3,050 square foot building with utility
hook-up. Additionally, the site includes pads for future art installations.
• Urban Habitat of La Quinta, California submitted the lowest responsible
and responsive bid of $4,218,880 (Attachment 2).
FISCAL IMPACT
The project budget is $6.0 Million with the following revenue sources:
Total Budget
Arts in Public Spaces
$
300,000
Measure G Funding
$
1,300,000
Park & Rec DIF Fund
$
2,400,000
Quimby Funding
$
2,000,000
Total Budget:
$
6,000,000
.•
The following is the project budget:
Design
Professional
Inspectionf
ng/Survey/Monitors
Pre -Construction (Mass Gradin
Construction (Base Bid)
Restroom (Base;
Utility Fees
Contingency
Additional Items
Total Budget:
uested
Total Budget
$
490,200
$
30,000
$
250,000
$
89,330
$
4,036,880
$
234,138
$
150,000
$
405,000
$
$
314,452
6,000,000
There is a budget for additional items in the amount of $314,452. City Staff has
identified the following options with direction from Council:
_
Additional Restroom
Total Budget
$ 234,138
Storage Building
$
140,061
Shade Structures (3x500sf) - Budget
$
135,000
Construction (Add Alt Floating Fountain)
$
21,000
Construction (Add Alt Metal Screens)
$
35,000
Construction (Add Alt Terrace Walls)
$
126,000
Total:
$
691,199
Staff recommends awarding the additive alternates to Urban Habitat in the
amount of $182,000 to save the additional mobilization and soft costs that
would occur if these items are constructed later. The additional restroom,
storage building, and shade structures are all furnished and installed by the
manufacturer and can be purchased at any time. Staff recommends that at the
completion of construction, staff present Council with the final budget and
options for purchasing any additional items.
BACKGROUND/ANALYSIS
In conformance with the Specific Plan for SilverRock Development, a
community park for passive use is proposed. This park, called SilverRock Park
Venue, was designed using an Ad Hoc Committee in February 2018. The goal
is to use the park for special events such as Art Festivals. It is anticipated that
the site operation cost of $149,500 annually could be offset with rental income
for public and private events.
On July 2, 2019 staff solicited construction bids from qualified contractors. The
City received 6 bids on July 30, 2019. Urban Habitat submitted the lowest
responsible and responsive bid of $4,218,880.
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The restroom will be purchased from Romtec in the amount of $234,138. This
restroom will have a total of (6) water closets. Delivery and installation are
included in the cost of the restroom (Attachment 3).
The following is the project schedule:
Council Considers Project Award
Execute Contract and Mobilize
Construction (120 Working Days)
Accept Improvements
ALTERNATIVES
August 6, 2019
August 7 to September 16, 2019
September 2019 to March 2020
May 2020
Council may elect to not award the alternates.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, City Engineer
Attachments: 1. Location Map
2. Bid Comparison Summary
3. Romtec Restroom Purchase
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