2019 08 06 Urban Habitat Contract AwardCity of La Quinta
CITY COUNCIL MEETING: August 6, 2019
STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO URBAN HABITAT IN THE AMOUNT OF
$4,218,880; AND APPROVE CITY RESTROOM PURCHASE TO ROMTEC IN THE
AMOUNT OF $234,138 FOR THE SILVERROCK PARK VENUE PROJECT LOCATED
ON THE SOUTHEAST CORNER OF SILVERROCK WAY AND AVENUE 52
(PROJECT NO. 2016-08)
RECOMMENDATION
Award a contract to Urban Habitat in the amount of $4,218,880, and approve
the City to purchase a restroom from Romtec in the amount of $234,138 for
the SilverRock Park Venue Project; and authorize the City Manager to execute
the agreements.
EXECUTIVE SUMMARY
•In February 2018, Council appointed an Ad Hoc Committee to develop a
Master Plan for the SilverRock Venue Site. In August 2018, Council
subsequently approved the Master Plan and Site Development Permit
(Attachment 1).
•The park site sits on approximately 14 acres and will include a parking
lot; and approximately eight (8) acres of walking paths, turf, and
landscaping. The site will also include a meandering stream with lake and
stage area. There will be at minimum one (1) restroom building with the
potential for one (1) additional stand-alone restroom building, one (1)
storage building, and a space for a 3,050 square foot building with utility
hook-up. Additionally, the site includes pads for future art installations.
•Urban Habitat of La Quinta, California submitted the lowest responsible
and responsive bid of $4,218,880 (Attachment 2).
FISCAL IMPACT
The project budget is $6.0 Million with the following revenue sources:
Total Budget
Arts in Public Spaces $ 300,000
Measure G Funding $ 1,300,000
Park & Rec DIF Fund $ 2,400,000
Quimby Funding $ 2,000,000
Total Budget: $ 6,000,000
CONSENT CALENDAR ITEM NO. 8
69
The following is the project budget:
Total Budget
Design $ 490,200
Professional $ 30,000
Inspection/Testing/Survey/Monitors $ 250,000
Pre-Construction (Mass Grading) $ 89,330
Construction (Base Bid) $ 4,036,880
Restroom (Base) $ 234,138
Utility Fees $ 150,000
Contingency $ 405,000
Additional Items Requested $ 314,452
Total Budget: $ 6,000,000
There is a budget for additional items in the amount of $314,452. City Staff has
identified the following options with direction from Council:
Total Budget
Additional Restroom $ 234,138
Storage Building $ 140,061
Shade Structures (3x500sf) - Budget $ 135,000
Construction (Add Alt Floating Fountain) $ 21,000
Construction (Add Alt Metal Screens) $ 35,000
Construction (Add Alt Terrace Walls) $ 126,000
Total: $ 691,199
Staff recommends awarding the additive alternates to Urban Habitat in the
amount of $182,000 to save the additional mobilization and soft costs that
would occur if these items are constructed later. The additional restroom,
storage building, and shade structures are all furnished and installed by the
manufacturer and can be purchased at any time. Staff recommends that at the
completion of construction, staff present Council with the final budget and
options for purchasing any additional items.
BACKGROUND/ANALYSIS
In conformance with the Specific Plan for SilverRock Development, a
community park for passive use is proposed. This park, called SilverRock Park
Venue, was designed using an Ad Hoc Committee in February 2018. The goal
is to use the park for special events such as Art Festivals. It is anticipated that
the site operation cost of $149,500 annually could be offset with rental income
for public and private events.
On July 2, 2019 staff solicited construction bids from qualified contractors. The
City received 6 bids on July 30, 2019. Urban Habitat submitted the lowest
responsible and responsive bid of $4,218,880.
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The restroom will be purchased from Romtec in the amount of $234,138. This
restroom will have a total of (6) water closets. Delivery and installation are
included in the cost of the restroom (Attachment 3).
The following is the project schedule:
Council Considers Project Award August 6, 2019
Execute Contract and Mobilize August 7 to September 16, 2019
Construction (120 Working Days) September 2019 to March 2020
Accept Improvements May 2020
ALTERNATIVES
Council may elect to not award the alternates.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, City Engineer
Attachments: 1. Location Map
2. Bid Comparison Summary
3. Romtec Restroom Purchase
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Bid Opening Date: 7/30/19 Attachment 2
SilverRock Park Venue
City Project No. 2016-08
Item Item Description Unit Quanitity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost
1 Mobilization LS 1 150,000.00$ 150,000.00$ 120,000.00$ 120,000.00$ 183,000.00$ 183,000.00$ 114,120.00$ 114,120.00$ 106,000.00$ 106,000.00$ 250,000.00$ 250,000.00$ 740,625.00$ 740,625.00$
2 Traffic Control LS 1 20,000.00$ 20,000.00$ 10,500.00$ 10,500.00$ 2,100.00$ 2,100.00$ 5,472.00$ 5,472.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 43,750.00$ 43,750.00$
3 Dust Control LS 1 65,000.00$ 65,000.00$ 80,000.00$ 80,000.00$ 55,000.00$ 55,000.00$ 53,018.00$ 53,018.00$ 66,000.00$ 66,000.00$ 75,000.00$ 75,000.00$ 37,500.00$ 37,500.00$
4 Storm Water Pollution Prevention Plan (SWPPP)LS 1 15,000.00$ 15,000.00$ 13,000.00$ 13,000.00$ 22,800.00$ 22,800.00$ 36,852.00$ 36,852.00$ 17,000.00$ 17,000.00$ 30,000.00$ 30,000.00$ 56,250.00$ 56,250.00$
5 Demolition and Disposal LS 1 20,000.00$ 20,000.00$ 5,000.00$ 5,000.00$ 29,500.00$ 29,500.00$ 16,009.00$ 16,009.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 43,750.00$ 43,750.00$
6 Subgrade Preparation and Precise Grading LS 1 200,000.00$ 200,000.00$ 28,500.00$ 28,500.00$ 124,200.00$ 124,200.00$ 102,017.00$ 102,017.00$ 350,000.00$ 350,000.00$ 125,000.00$ 125,000.00$ 43,750.00$ 43,750.00$
6a Remove and Replace Soil Stabilization SF 82,000 1.00$ 82,000.00$ 0.20$ 16,400.00$ 0.43$ 35,260.00$ 0.27$ 22,140.00$ 0.04$ 3,280.00$ 0.50$ 41,000.00$ 5.63$ 461,660.00$
7 Decomposed Stabilized Granite Over Class II Aggregate Base per Plan SF 69,943 2.50$ 174,857.50$ 2.00$ 139,886.00$ 2.85$ 199,337.55$ 2.00$ 139,886.00$ 2.00$ 139,886.00$ 3.50$ 244,800.50$ 7.50$ 524,572.50$
8 6” P.C.C. Pavement Over Class II Aggregate Base per Plan (Parking)SF 1,788 12.00$ 21,456.00$ 9.25$ 16,539.00$ 9.00$ 16,092.00$ 12.00$ 21,456.00$ 10.20$ 18,237.60$ 16.00$ 28,608.00$ 25.00$ 44,700.00$
9 Interlocking Pavers Over Class II Aggregate Base per Plan (Site
Entrance)SF 9,167 12.00$ 110,004.00$ 15.00$ 137,505.00$ 18.00$ 165,006.00$ 10.00$ 91,670.00$ 15.00$ 137,505.00$ 17.00$ 155,839.00$ 18.75$ 171,881.25$
10 Gravel Pave2 with 3/8” Crushed Rock Over Class II Aggregate Base with
Permaloc per Plan SF 4,727 12.00$ 56,724.00$ 11.00$ 51,997.00$ 11.75$ 55,542.25$ 13.00$ 61,451.00$ 12.00$ 56,724.00$ 6.00$ 28,362.00$ 15.00$ 70,905.00$
11 12” Wide P.C.C. Banding Over Class II Aggregate Base per Plan LF 346 18.00$ 6,228.00$ 32.00$ 11,072.00$ 40.00$ 13,840.00$ 16.00$ 5,536.00$ 27.00$ 9,342.00$ 42.50$ 14,705.00$ 39.58$ 13,694.68$
12 6” Class II Aggregate Base Over Compacted Native Soil per Plans SF 8,775 2.50$ 21,937.50$ 1.75$ 15,356.25$ 2.05$ 17,988.75$ 1.40$ 12,285.00$ 1.50$ 13,162.50$ 4.00$ 35,100.00$ 6.25$ 54,843.75$
13 6” P.C.C. – See Plan for Width(s)SF 45,158 9.50$ 429,001.00$ 7.75$ 349,974.50$ 6.25$ 282,237.50$ 9.00$ 406,422.00$ 8.45$ 381,585.10$ 16.00$ 722,528.00$ 18.75$ 846,712.50$
14 6” PCC Hardscape per Landscape Plans SF 2,060 9.50$ 19,570.00$ 10.50$ 21,630.00$ 6.25$ 12,875.00$ 10.40$ 21,424.00$ 11.20$ 23,072.00$ 16.00$ 32,960.00$ 18.75$ 38,625.00$
15 2” Thick Stabilized Decomposed Granite Trail per Plan SF 4,794 5.00$ 23,970.00$ 2.00$ 9,588.00$ 3.10$ 14,861.40$ 1.50$ 7,191.00$ 2.50$ 11,985.00$ 3.00$ 14,382.00$ 12.50$ 59,925.00$
16 6” Concrete Vertical Curb per City of La Quinta Std. 210 LF 170 17.00$ 2,890.00$ 36.00$ 6,120.00$ 37.50$ 6,375.00$ 24.00$ 4,080.00$ 38.00$ 6,460.00$ 37.50$ 6,375.00$ 61.68$ 10,485.60$
17 4” Concrete Rolled Curb per City of La Quinta Std. 203 LF 114 15.00$ 1,710.00$ 38.00$ 4,332.00$ 47.00$ 5,358.00$ 27.00$ 3,078.00$ 40.00$ 4,560.00$ 50.00$ 5,700.00$ 121.53$ 13,854.42$
18 Concrete Cross Gutter and Spandrel (Modified with Rolled Curb) per
City of La Quinta Std. 230 SF 806 12.00$ 9,672.00$ 11.00$ 8,866.00$ 13.00$ 10,478.00$ 20.00$ 16,120.00$ 12.00$ 9,672.00$ 25.00$ 20,150.00$ 30.41$ 24,510.46$
19 2’ Transition from 4” Rolled Curb Height to 0” Curb Height per Plans EA 2 500.00$ 1,000.00$ 400.00$ 800.00$ 200.00$ 400.00$ 1,282.00$ 2,564.00$ 230.00$ 460.00$ 2,450.00$ 4,900.00$ 3,125.00$ 6,250.00$
20 Parking Lot Wheel Stops per Plans EA 7 300.00$ 2,100.00$ 500.00$ 3,500.00$ 100.00$ 700.00$ 69.00$ 483.00$ 100.00$ 700.00$ 200.00$ 1,400.00$ 75.00$ 525.00$
21 “Stop Bar” and Legend per Caltrans Std. A24D and A24E EA 1 550.00$ 550.00$ 200.00$ 200.00$ 600.00$ 600.00$ 200.00$ 200.00$ 60.00$ 60.00$ 2,000.00$ 2,000.00$ 219.00$ 219.00$
22 Parking Lot Signage and Striping LS 1 7,000.00$ 7,000.00$ 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$ 9,800.00$ 9,800.00$ 4,000.00$ 4,000.00$ 7,500.00$ 7,500.00$ 10,718.00$ 10,718.00$
23 ADA Site Entrance Sign and Stop Sign per Plan LS 1 550.00$ 550.00$ 9,500.00$ 9,500.00$ 400.00$ 400.00$ 686.00$ 686.00$ 400.00$ 400.00$ 3,500.00$ 3,500.00$ 750.00$ 750.00$
24 36” Wide Truncated Domes per Plans and 2016 CBC Requirements SF 628 50.00$ 31,400.00$ 50.00$ 31,400.00$ 41.50$ 26,062.00$ 37.00$ 23,236.00$ 51.00$ 32,028.00$ 40.00$ 25,120.00$ 34.38$ 21,590.64$
25 6’ CMU Irrigation Equipment Screen Wall per City Freestanding Block
Wall Standard Detail – Final Pay Item LF 46 2,000.00$ 92,000.00$ 400.00$ 18,400.00$ 200.00$ 9,200.00$ 191.00$ 8,786.00$ 600.00$ 27,600.00$ 200.00$ 9,200.00$ 398.75$ 18,342.50$
26 6” PVC C-900 Fire Line (Including Bends and Fittings) per Plans LF 876 35.00$ 30,660.00$ 70.00$ 61,320.00$ 49.00$ 42,924.00$ 70.00$ 61,320.00$ 76.00$ 66,576.00$ 100.00$ 87,600.00$ 56.44$ 49,441.44$
27 1 ½” PVC Schedule 40 Water Line (Including Bends and Fittings) per
Plans LF 976 5.00$ 4,880.00$ 6.50$ 6,344.00$ 15.00$ 14,640.00$ 21.00$ 20,496.00$ 20.00$ 19,520.00$ 22.00$ 21,472.00$ 78.04$ 76,167.04$
28 Connect to Existing Domestic Water Meter LS 1 5,000.00$ 5,000.00$ 750.00$ 750.00$ 3,000.00$ 3,000.00$ 771.00$ 771.00$ 1,000.00$ 1,000.00$ 8,000.00$ 8,000.00$ 3,145.00$ 3,145.00$
29 6” Fire Hydrant Assembly (Wet Barrel) per CVWD Std. W-33A and
Plans EA 2 3,000.00$ 6,000.00$ 12,200.00$ 24,400.00$ 9,900.00$ 19,800.00$ 16,123.00$ 32,246.00$ 13,000.00$ 26,000.00$ 12,500.00$ 25,000.00$ 6,875.00$ 13,750.00$
30 6” PVC C-900 Irrigation Line (Including Reducer, Gate Valves, Blind
Flange, Tees, Bends and Fittings) per Plans LF 2,486 36.00$ 89,496.00$ 31.00$ 77,066.00$ 37.00$ 91,982.00$ 75.00$ 186,450.00$ 59.00$ 146,674.00$ 100.00$ 248,600.00$ 17.08$ 42,460.88$
31 6” PVC C-900 Irrigation Line Connection to Existing 15” Line per Plans
(Including Gate Valves, Flanges)LF 40 55.00$ 2,200.00$ 200.00$ 8,000.00$ 60.00$ 2,400.00$ 165.00$ 6,600.00$ 100.00$ 4,000.00$ 600.00$ 24,000.00$ 375.00$ 15,000.00$
32 ¾” PVC Schedule 40 Water Line (Including Bends and Fittings) per
Plans LF 194 10.00$ 1,940.00$ 10.00$ 1,940.00$ 10.00$ 1,940.00$ 16.00$ 3,104.00$ 16.00$ 3,104.00$ 18.00$ 3,492.00$ 56.45$ 10,951.30$
33 6” PVC (SDR-35) Sewer Line (Including Bends, Fittings and Cleanouts to
Grade with Cap) per Plans LF 966 25.00$ 24,150.00$ 20.00$ 19,320.00$ 64.00$ 61,824.00$ 69.00$ 66,654.00$ 72.00$ 69,552.00$ 30.00$ 28,980.00$ 81.25$ 78,487.50$
34
Furnish and Install Grinder Pump (2 pump system), Electrical
Conduit/Lines, Control Panel, 4’ Extension, Wet Well, Lateral Kit,
Reducers, Couplings, Decorative Rock Cover, and Including All
Appurtenances as Needed to Make Function.LS
1 3,000.00$ 3,000.00$ 40,000.00$ 40,000.00$ 36,100.00$ 36,100.00$ 32,339.00$ 32,339.00$ 50,000.00$ 50,000.00$ 30,000.00$ 30,000.00$ 12,500.00$ 12,500.00$
35 2” HDP SDR 11 Force Main W/ Metal Identification Tape Placed Over
Top of Pipe (4’ Cover Min.) per Plans LF 468 20.00$ 9,360.00$ 22.00$ 10,296.00$ 35.00$ 16,380.00$ 55.00$ 25,740.00$ 47.00$ 21,996.00$ 35.00$ 16,380.00$ 61.25$ 28,665.00$
36 6” ABS Drain Line at 1.0% Minimum per Plans– Final Pay Item LF 47 8.00$ 376.00$ 60.00$ 2,820.00$ 110.00$ 5,170.00$ 71.00$ 3,337.00$ 135.00$ 6,345.00$ 80.00$ 3,760.00$ 60.09$ 2,824.23$
37 8” HDPE N-12 Storm Drain Line per Plans– Final Pay Item LF 30 92.00$ 2,760.00$ 75.00$ 2,250.00$ 50.00$ 1,500.00$ 58.00$ 1,740.00$ 153.00$ 4,590.00$ 70.00$ 2,100.00$ 250.00$ 7,500.00$
38 12” HDPE N-12 Storm Drain Line per Plans– Final Pay Item LF 26 50.00$ 1,300.00$ 145.00$ 3,770.00$ 62.00$ 1,612.00$ 81.00$ 2,106.00$ 155.00$ 4,030.00$ 200.00$ 5,200.00$ 281.25$ 7,312.50$
38a 18” HDPE N-12 Storm Drain Line per Plans– Final Pay Item LF 79 60.00$ 4,740.00$ 12.00$ 948.00$ 62.00$ 4,898.00$ 70.00$ 5,530.00$ 160.00$ 12,640.00$ 90.00$ 7,110.00$ 437.50$ 34,562.50$
39 12” Square Area Drain per NDS-1200 and 1210 as per Plans– Final Pay
Item EA 1 575.00$ 575.00$ 500.00$ 500.00$ 900.00$ 900.00$ 181.00$ 181.00$ 1,600.00$ 1,600.00$ 750.00$ 750.00$ 625.00$ 625.00$
40 9” Square Area Drain per NDS-900 and 916 as per Plans– Final Pay
Item EA 1 550.00$ 550.00$ 400.00$ 400.00$ 900.00$ 900.00$ 134.00$ 134.00$ 1,100.00$ 1,100.00$ 650.00$ 650.00$ 625.00$ 625.00$
41 24” Inline Drain Basin per Nyloplast 2824AG with Traffic Rated Grate
per Plans– Final Pay Item EA 1 800.00$ 800.00$ 3,500.00$ 3,500.00$ 4,200.00$ 4,200.00$ 2,715.00$ 2,715.00$ 3,800.00$ 3,800.00$ 3,200.00$ 3,200.00$ 3,125.00$ 3,125.00$
42
4-inch Radius Trench Drain with Heel-Proof and ADA Compliant SS
Grating; Product as Manufactured by Dura Trench or Approved Equal,
as per the Architectural Plans LS
1 11,750.00$ 11,750.00$ 8,000.00$ 8,000.00$ 10,000.00$ 10,000.00$ 9,716.00$ 9,716.00$ 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 18,750.00$ 18,750.00$
43 8” ABS End Caps per Plans EA 2 50.00$ 100.00$ 130.00$ 260.00$ 200.00$ 400.00$ 53.00$ 106.00$ 140.00$ 280.00$ 50.00$ 100.00$ 250.00$ 500.00$
44 18” ADS Flared End Section Model No. 1810 NP– Final Pay Item EA 1 1,500.00$ 1,500.00$ 650.00$ 650.00$ 950.00$ 950.00$ 890.00$ 890.00$ 700.00$ 700.00$ 250.00$ 250.00$ 813.00$ 813.00$
45 75 lb. Rock Rip-Rap per Plans– Final Pay Item SF 350 20.00$ 7,000.00$ 12.50$ 4,375.00$ 40.00$ 14,000.00$ 19.00$ 6,650.00$ 29.00$ 10,150.00$ 72.00$ 25,200.00$ 187.50$ 65,625.00$
46 Modify 54” Storm Drain, Construct Headwall, and Place ¼ Ton
Grouted Rip-Rap Limits per Plans (Including Trash Rack)LS 1 40,000.00$ 40,000.00$ 55,000.00$ 55,000.00$ 15,000.00$ 15,000.00$ 66,330.00$ 66,330.00$ 119,000.00$ 119,000.00$ 15,000.00$ 15,000.00$ 31,250.00$ 31,250.00$
47
Furnish and Install Water Feature per Plans and Specifications
Including All Appurtenances as Shown on the Plans and as Needed to
Make Function. Including but not limited to items listed in Technical
Specifications 18.1, crossing structure, and railing. – Specialty Item LS
1 450,000.00$ 450,000.00$ 595,000.00$ 595,000.00$ 658,340.00$ 658,340.00$ 625,222.00$ 625,222.00$ 900,000.00$ 900,000.00$ 550,000.00$ 550,000.00$ 631,680.00$ 631,680.00$
48 Restroom Building Utility and Construction Coordination LS 1 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$ 6,250.00$ 6,250.00$ 5,514.00$ 5,514.00$ 12,000.00$ 12,000.00$ 3,500.00$ 3,500.00$ 15,000.00$ 15,000.00$
49 P.C.C. Stage, Stage Apron, Ramp, Railing and Step Slab per Plans LS 1 39,240.00$ 39,240.00$ 103,551.00$ 103,551.00$ 50,000.00$ 50,000.00$ 147,294.00$ 147,294.00$ 134,000.00$ 134,000.00$ 100,000.00$ 100,000.00$ 76,250.00$ 76,250.00$
50 Decorative Brick Pavers per Plan SF 3,944 12.00$ 47,328.00$ 20.00$ 78,880.00$ 19.00$ 74,936.00$ 10.00$ 39,440.00$ 15.00$ 59,160.00$ 17.00$ 67,048.00$ 20.00$ 78,880.00$
51 Stage Retaining Walls per Plans LF 100 240.00$ 24,000.00$ 350.00$ 35,000.00$ 400.00$ 40,000.00$ 270.00$ 27,000.00$ 210.00$ 21,000.00$ 800.00$ 80,000.00$ 300.00$ 30,000.00$
52 Bike Racks with Concrete Pad per Plans EA 5 1,500.00$ 7,500.00$ 500.00$ 2,500.00$ 645.00$ 3,225.00$ 957.00$ 4,785.00$ 500.00$ 2,500.00$ 2,500.00$ 12,500.00$ 1,875.00$ 9,375.00$
C.S. Legacy Construction, Inc.Engineer's Estimate - Base Bid Marina Landscape, Inc.Desert Concepts Construction Metro Builders & Engineers Corp.Urban Habitat Three Peaks Corp.
ATTACHMENT 2
ATTACHMENT 275
Bid Opening Date: 7/30/19 Attachment 2
SilverRock Park Venue
City Project No. 2016-08
Item Item Description Unit Quanitity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost
C.S. Legacy Construction, Inc.Engineer's Estimate - Base Bid Marina Landscape, Inc.Desert Concepts Construction Metro Builders & Engineers Corp.Urban Habitat Three Peaks Corp.
53 Benches with Concrete Pads per Plans EA 8 2,500.00$ 20,000.00$ 400.00$ 3,200.00$ 3,300.00$ 26,400.00$ 2,791.00$ 22,328.00$ 2,800.00$ 22,400.00$ 2,500.00$ 20,000.00$ 3,500.00$ 28,000.00$
54 Drinking Fountains with Concrete Pads and Sumps per Plans EA 2 6,500.00$ 13,000.00$ 8,000.00$ 16,000.00$ 8,355.00$ 16,710.00$ 8,802.00$ 17,604.00$ 6,000.00$ 12,000.00$ 15,000.00$ 30,000.00$ 4,375.00$ 8,750.00$
55 Tubular Steel Fence and Gates per Plan LF 468 125.00$ 58,500.00$ 78.00$ 36,504.00$ 95.00$ 44,460.00$ 114.00$ 53,352.00$ 100.00$ 46,800.00$ 80.00$ 37,440.00$ 91.25$ 42,705.00$
56 Concrete Mow Curb per Plans LF 2,200 27.00$ 59,400.00$ 19.00$ 41,800.00$ 28.00$ 61,600.00$ 9.99$ 21,978.00$ 18.50$ 40,700.00$ 25.00$ 55,000.00$ 18.75$ 41,250.00$
57 Permaloc Steel Edging per Plans LF 4,100 12.00$ 49,200.00$ 8.00$ 32,800.00$ 8.50$ 34,850.00$ 9.08$ 37,228.00$ 8.00$ 32,800.00$ 12.00$ 49,200.00$ 6.25$ 25,625.00$
58 Pedestal, Conduit (Including Empty Conduit), Wire and Circuiting per
Plans LS 1 149,000.00$ 149,000.00$ 80,000.00$ 80,000.00$ 200,000.00$ 200,000.00$ 253,252.00$ 253,252.00$ 255,000.00$ 255,000.00$ 200,000.00$ 200,000.00$ 259,215.00$ 259,215.00$
59 Parking Lot Lighting per Plans EA 20 7,000.00$ 140,000.00$ 4,400.00$ 88,000.00$ 2,500.00$ 50,000.00$ 3,409.00$ 68,180.00$ 3,470.00$ 69,400.00$ 4,500.00$ 90,000.00$ 2,853.54$ 57,070.80$
60 Pole Lights per Plans EA 24 7,000.00$ 168,000.00$ 6,000.00$ 144,000.00$ 3,000.00$ 72,000.00$ 5,279.00$ 126,696.00$ 5,300.00$ 127,200.00$ 4,500.00$ 108,000.00$ 3,400.00$ 81,600.00$
61 Bollards per Plans EA 6 4,500.00$ 27,000.00$ 4,500.00$ 27,000.00$ 3,500.00$ 21,000.00$ 3,017.00$ 18,102.00$ 4,000.00$ 24,000.00$ 850.00$ 5,100.00$ 2,936.27$ 17,617.62$
62 Ingrade Uplight with Wide Flood Distribution per Plans EA 15 2,500.00$ 37,500.00$ 2,500.00$ 37,500.00$ 4,000.00$ 60,000.00$ 2,560.00$ 38,400.00$ 1,750.00$ 26,250.00$ 650.00$ 9,750.00$ 2,238.28$ 33,574.20$
63 Ingrade Uplight with Spot Distribution per Plans EA 12 2,500.00$ 30,000.00$ 1,200.00$ 14,400.00$ 3,000.00$ 36,000.00$ 1,233.00$ 14,796.00$ 1,700.00$ 20,400.00$ 650.00$ 7,800.00$ 2,557.89$ 30,694.68$
64 Color Changing Tree Uplights per Plans EA 36 1,000.00$ 36,000.00$ 1,500.00$ 54,000.00$ 3,000.00$ 108,000.00$ 851.00$ 30,636.00$ 900.00$ 32,400.00$ 650.00$ 23,400.00$ 2,096.58$ 75,476.88$
65 Steplights for Stage Area per Plans EA 3 1,500.00$ 4,500.00$ 800.00$ 2,400.00$ 2,000.00$ 6,000.00$ 572.00$ 1,716.00$ 600.00$ 1,800.00$ 1,200.00$ 3,600.00$ 298.13$ 894.39$
66 Utility Company Service Charges and Transformer Pad per Plans LS 1 100,000.00$ 100,000.00$ 5,400.00$ 5,400.00$ 7,000.00$ 7,000.00$ 20,336.00$ 20,336.00$ 21,000.00$ 21,000.00$ 25,000.00$ 25,000.00$ 11,200.00$ 11,200.00$
67 Panel Boards and Panel Board Feeders per Plans LS 1 115,000.00$ 115,000.00$ 94,000.00$ 94,000.00$ 50,000.00$ 50,000.00$ 83,206.00$ 83,206.00$ 84,000.00$ 84,000.00$ 125,000.00$ 125,000.00$ 110,818.00$ 110,818.00$
68 Pull Boxes per Plans LS 1 24,000.00$ 24,000.00$ 60,000.00$ 60,000.00$ 10,000.00$ 10,000.00$ 14,289.00$ 14,289.00$ 15,000.00$ 15,000.00$ 12,000.00$ 12,000.00$ 28,616.00$ 28,616.00$
69 Soil Prep and Fine Grade per Plans LS 1 23,500.00$ 23,500.00$ 98,000.00$ 98,000.00$ 86,000.00$ 86,000.00$ 147,553.00$ 147,553.00$ 75,000.00$ 75,000.00$ 75,000.00$ 75,000.00$ 73,920.00$ 73,920.00$
70 Weed Abatement per Plans LS 1 11,750.00$ 11,750.00$ 2,500.00$ 2,500.00$ 4,685.00$ 4,685.00$ 12,969.00$ 12,969.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 2,800.00$ 2,800.00$
71 Concrete Vault per Plans LS 1 5,000.00$ 5,000.00$ 11,000.00$ 11,000.00$ 1.00$ 1.00$ 8,722.00$ 8,722.00$ 500.00$ 500.00$ 3,200.00$ 3,200.00$ 20,000.00$ 20,000.00$
72 Furnish and Install Landscaping per Plans LS 1 416,250.00$ 416,250.00$ 285,000.00$ 285,000.00$ 352,750.00$ 352,750.00$ 397,136.00$ 397,136.00$ 375,000.00$ 375,000.00$ 500,000.00$ 500,000.00$ 384,160.00$ 384,160.00$
73 Furnish and Install Irrigation per Plans (Includes Filter, Pump, Concrete
Pads and All Fittings)LS 1 545,000.00$ 545,000.00$ 530,000.00$ 530,000.00$ 377,500.00$ 377,500.00$ 422,814.00$ 422,814.00$ 450,000.00$ 450,000.00$ 750,000.00$ 750,000.00$ 585,750.00$ 585,750.00$
74 Furnish and Install Boulders per Plan – “Rustic Brown”EA 27 180.00$ 4,860.00$ 250.00$ 6,750.00$ 200.00$ 5,400.00$ 548.00$ 14,796.00$ 200.00$ 5,400.00$ 350.00$ 9,450.00$ 263.35$ 7,110.45$
75 Furnish and Install 6” Minus Baja Cresta Rubble per Plans SF 410 2.50$ 1,025.00$ 3.00$ 1,230.00$ 8.00$ 3,280.00$ 11.00$ 4,510.00$ 6.00$ 2,460.00$ 3.50$ 1,435.00$ 8.13$ 3,333.30$
76 Furnish and Install 3/8” Apache Brown Crushed Rock per Plans SF 660 1.75$ 1,155.00$ 7.50$ 4,950.00$ 3.10$ 2,046.00$ 8.00$ 5,280.00$ 4.00$ 2,640.00$ 3.50$ 2,310.00$ 7.50$ 4,950.00$
77 Furnish and Install 3/8” Minus Desert Gold Crushed Rock per Plans SF 66,400 1.75$ 116,200.00$ 1.10$ 73,040.00$ 2.00$ 132,800.00$ 1.45$ 96,280.00$ 0.90$ 59,760.00$ 2.00$ 132,800.00$ 1.13$ 75,032.00$
78 90-Day Maintenance Period LS 1 18,000.00$ 18,000.00$ 20,500.00$ 20,500.00$ 25,300.00$ 25,300.00$ 23,283.00$ 23,283.00$ 12,000.00$ 12,000.00$ 22,000.00$ 22,000.00$ 39,375.00$ 39,375.00$
4,564,665.00$ 4,036,879.75$ 4,274,266.45$ 4,525,834.00$ 4,976,946.20$ 5,598,506.50$ 6,755,194.01$
Item Item Description Unit Quanitity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost
1 Metal Screens at Amphitheater Platform LS 1 150,000.00$ 150,000.00$ 35,000.00$ 35,000.00$ 17,592.00$ 17,592.00$ 33,150.00$ 33,150.00$ 23,000.00$ 23,000.00$ 20,000.00$ 20,000.00$ 95,000.00$ 95,000.00$
150,000.00$ 35,000.00$ 17,592.00$ 33,150.00$ 23,000.00$ 20,000.00$ 95,000.00$
Item Item Description Unit Quanitity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost
1 Additional Terrace Walls per Plans LS 1 70,000.00$ 70,000.00$ 95,000.00$ 95,000.00$ 96,200.00$ 96,200.00$ 117,165.00$ 117,165.00$ 103,500.00$ 103,500.00$ 150,000.00$ 150,000.00$ 185,000.00$ 185,000.00$
2 Additional Irrigation per Plans LS 1 25,000.00$ 25,000.00$ 31,000.00$ 31,000.00$ 7,000.00$ 7,000.00$ 11,431.00$ 11,431.00$ 16,000.00$ 16,000.00$ 6,000.00$ 6,000.00$ 19,600.00$ 19,600.00$
95,000.00$ 126,000.00$ 103,200.00$ 128,596.00$ 119,500.00$ 156,000.00$ 204,600.00$
Item Item Description Unit Quanitity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost
1 Furnish and Install Floating Fountain and All Appurtenances as Shown
on the Plans and as Needed to Make Function LS 1 40,000.00$ 40,000.00$ 21,000.00$ 21,000.00$ 14,950.00$ 14,950.00$ 22,554.00$ 22,554.00$ 16,000.00$ 16,000.00$ 67,000.00$ 67,000.00$ 22,400.00$ 22,400.00$
40,000.00$ 21,000.00$ 14,950.00$ 22,554.00$ 16,000.00$ 67,000.00$ 22,400.00$
4,849,665.00$ 4,218,879.75$ 4,410,008.45$ 4,710,134.00$ 5,135,446.20$ 5,841,506.50$ 7,077,194.01$
4,714,665.00$ 4,071,879.75$ 4,291,858.45$ 4,558,984.00$ 4,999,946.20$ 5,618,506.50$ 6,850,194.01$
4,659,665.00$ 4,162,879.75$ 4,377,466.45$ 4,654,430.00$ 5,096,446.20$ 5,754,506.50$ 6,959,794.01$
4,604,665.00$ 4,057,879.75$ 4,289,216.45$ 4,548,388.00$ 4,992,946.20$ 5,665,506.50$ 6,777,594.01$
Miscalculations and rounding errors
Bid Alternate No. 3 - Floating Fountain
Sub-Total Bid Alternate No. 3:
Grand Total Base Bid with Alternate No. 3:
Grand Total Base Bid with Alternate No. 1:
Grand Total Base Bid with Alternate No. 2:
Sub-Total Base Bid:
Bid Alternate No. 1 - Architectural Metal Screens
Sub-Total Bid Alternate No. 2:
Sub-Total Bid Alternate No. 1:
Bid Alternate No. 2 - Additional Terrace Wallss
Grand Total Base Bid Including Alternate Nos. 1 -3:
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ROMTEC SCOPE OF SUPPLY & INSTALLATION SERVICES
Romtec Inc.
Page 1 of 4
Project Name: Silver Rock Venue Site
Location: La Quinta, CA
Date: 1/30/2019
This scope letter is for the building supply and installation. See section 5 for the owner
supplied items that are not supplied by Romtec.
Romtec, Inc. has forty years of experience supplying and constructing site built, pre-engineered, packaged building kits. It is our
mission to lead our industry as the premier designer, builder, and expert of restrooms and similar park structures for both public
and private use. We are the architects, engineers, and manufacturer of all Romtec products. The design for all Romtec buildings
and structures are site specific and designed with the customer to fit to each project’s particular needs.
The following is a detailed scope of products and services that will be included as part of the Romtec building package and
installation services.
1.DESIGN
Romtec works through the complete design with every customer to provide a structure that best fits each project. Since
Romtec is providing a pre-engineered building kit, Romtec has the capability to match any existing park structure or park
theme and customers can choose to use any finish, product, and material without limitation. Once a design is complete
Romtec assists the customer through the design review, building department submission, and the installation of the building.
Once produced, the building package will arrive on organized pallets that are separated into stages for ease of installation.
Because of this packaging style, there are no shipping limitations for the building package.
A.PRELIMINARY DESIGN REVIEW AND APPROVAL
1.Romtec requires approval of the following prior to producing full submittal documentation:
a.The plan view and elevation drawing of your building.
b.The approval of the Romtec Scope of Supply and Services (this document).
c.Colors for roofing, block, metal and all other interior and exterior finishes to be supplied by Romtec.
2.Romtec requires the return of the signed “Design Approval” document prior to producing full submittal
documentation.
B.SUBMITTAL
Romtec will submit the Scope of Supply, Design and Installation Submittal (SSDIS), including the fabrication drawings
and all component data sheets. One full round of SSDIS revisions are provided by Romtec in the design and engineering
services.
1.The Romtec plans will be sealed by an engineer licensed in the state of California.
C.STRUCTURE
The Romtec building package has been quoted with the specific product colors noted below. Changes to these color
selections may result in a price increase. Customer to select colors from each manufacturer’s specified color chart for
block, roofing, steel finishes, etc.
The following items relative to the building structure will be supplied by Romtec.
1.Concrete Masonry Units - CMU
a.Exterior walls will be constructed of smooth-face, mortar joint, concrete masonry units (concrete blocks).
b.Block color will be gray.
2.Exterior finish to be stucco.
3.Interior wall finish shall be latex epoxy paint.
4.Interior floor finish will be sealed concrete.
5.Sanitary tile cove base on interior walls.
6.Doors, frames and hardware.
a.Doors and frames to be powder coated black.
b.Stainless steel, ball bearing hinges.
c.Heavy duty door closures.
d.Grade 2, lever locks.
e.Restroom doors to have 18” x 18” louvered door vents.
7.Phenolic restroom partitions.
a.Partition color to be Graphite Grafix (006F).
8.Roofing materials
a.Glulam beams
ATTACHMENT 3
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ROMTEC SCOPE OF SUPPLY & INSTALLATION SERVICES
Romtec Inc.
Page 2 of 4
b. OSB sheathing
c. 2x6 tongue and groove decking
d. Membrane roofing
e. Cantilever roof extension over restroom entrance.
D. RESTROOM & PLUMBING FIXTURES
The following fixtures will be supplied by Romtec:
1. Wall mount, top supply, stainless steel toilets with manual lever flush valves.
2. Wall mount, top supply, stainless steel urinals with manual lever flush valves.
3. Wall mount, stainless steel sinks with lever handle faucets.
4. Wall mount, white 2-roll toilet paper dispensers.
5. Wall mount, stainless steel paper towel dispensers.
6. Wall mount, stainless steel soap dispensers.
7. Utility sink with legs and ADA faucet in mechanical room.
8. Stainless steel, non-refrigerated drinking fountains.
E. ELECTRICAL FIXTURES
The following electrical fixtures will be supplied by Romtec:
1. Exterior lighting
a. Wall mount, LED wall pack light fixtures.
2. Interior lighting
a. 48” surface mount, LED light fixtures.
3. Light controlled by motion sensor.
4. Electric tank, 50 gallon water heater.
5. Main breaker panel sized for the building components.
a. 100 amp, single-phase, indoor.
2. FABRICATION & INSTALLATION
A. The following are included in the fabrication and installation services provided by Romtec:
1. Excavation and pouring of footings, foundation and slab
2. Masonry (concrete) grout and rebar
3. Plumbing and electrical rough in
4. Connection to the site plumbing and electrical utilities within 10’ of the building.
5. Typical fasteners such as nails, staples, and screws.
6. Sealing of all exposed wood
7. Painting of interior walls, doors and frames
8. Fabrication and trim out of the complete Romtec supplied building package
B. The fabrication quote by Romtec assumes the following:
1. A prevailing wage job
2. That the jobsite is semi-truck accessible
3. No bonding requirements
Note: Should bonding become a requirement, Romtec will supply a bond to cover the fabrication portion of the job
only. Further, the customer will incur additional charges that will be added to the quote.
4. A 6 day work week with available work hours of 7:00 AM – 7:00 PM
Note: Reductions in this schedule will result in a price increase.
5. Union workers NOT required.
Note: If Romtec Fabrication is required to hire union workers, a change order will be issued.
6. Romtec is not responsible for assuring specific timelines are met or for liquidated damages incurred if specific
timelines are not met. Romtec Fabrication is an Oregon based crew and will perform the installation of the Romtec
pre-engineered packaged building on the earliest available date.
7. Romtec has not been provided or made aware of any geotechnical reports for this project. Romtec is not responsible
for any additional costs incurred by the installer if the foundation is increased due to local soil conditions.
8. Romtec’s proposal is based on a 24” deep footing. Any changes to this footing design will result in a price increase.
3. DELIVERY, STORAGE, AND HANDLING
A. Romtec’s freight estimates are based on delivering the product on a 48’ to 53’ flatbed or van truck and trailers, or as
close as we can legally get to the site. Overall dimensions of the truck and trailers are the following: 70’ overall length,
102” wide and 168” high.
B. Freight quotes are only good for 30 days and are subject to change without notice.
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ROMTEC SCOPE OF SUPPLY & INSTALLATION SERVICES
Romtec Inc.
Page 3 of 4
4. WARRANTY & LIMITATIONS
A. The building and all its associated components will be warranted against defects in materials and workmanship for a
period of not less than one (1) year from date of final acceptance
B. Tiles will crack over time due to multiple factors including building settlement, wall movement, and other factors.
Romtec cannot guarantee that the tiles in the building will not eventually crack. Romtec considers the repairing of cracks
as a maintenance issue, and not a warranty issue. In other words, the tiles in the building will eventually crack and will
not be covered under the building warranty.
C. If the roofing supplied is not manufactured by Custom-Bilt Metals, Romtec does not provide a warranty for metal
roofing. Metal roofing manufacturers intend for their roofing to be installed immediately upon delivery from the factory.
All project circumstances are different and Romtec cannot guarantee that metal roofing is installed within the timeframe
allowed from the manufacturer. Therefore, Romtec does not warrant metal roofing.
D. All concrete cracks on the surface eventually. This can occur within the first week after the concrete is poured or years
after. Surface cracks in concrete are a maintenance issue for the owner to fill over time. Cracks in concrete are not a
warranty issue.
E. Smooth face block can have a significant variation in the color and texture due to the manufacturing process. Smooth
face block should never be used as an architectural finish. It should always be either painted over or have siding
covering it. Romtec does not guarantee uniform color or texture of block, or warranty that any aspect of block color or
texture will maintain over time.
5. OWNER SCOPE OF SUPPLY AND SERVICES (NOT BY ROMTEC)
A. OVERVIEW
While Romtec is serving as the installer for this turnkey building package, the owner is responsible for the following
items relative to the Romtec building package.
B. STRUCTURE
The following items relative to the structural components will be supplied by the owner:
1. The building pad must be level and compacted to within 6” of the finish floor elevation before Romtec arrives to
begin fabrication. The pad must be prepared per the requirements of the geotechnical report (if one is available).
Note: Any site grading or removal and replacement of fill materials for the building pad must be completed prior to
Romtec’s arrival. Romtec’s installation services do not include excavation beyond what is necessary for
forming and pouring the concrete footings and slab.
2. All materials, equipment and labor for exterior slabs, walkways and sidewalks beyond those shown on the Romtec
plan set.
C. UTILITIES
The following items relative to the utilities will be supplied by the owner:
1. The plumbing utilities brought to within 10 feet of the building pad.
2. The electrical utilities brought to within 10 feet of the building pad.
D. GENERAL EXCLUSIONS
1. Unless otherwise stated, Romtec is not proposing to meet any Buy America standard for materials.
2. The following items will be supplied by the owner:
a. Permits & fees related to bonding requirements
b. Special inspection services
c. Rock excavation
d. Demolition of existing structures
e. Removal of excavated materials
f. Site grading or asphalt paving
g. Masonry pavers
h. Booster pumps &/or pressure reducing valves
i. Backflow check valves
j. Fire alarm & fire suppression equipment
k. Irrigation Equipment
l. Gutters and downspouts
m. Lighting equipment not attached to the building
n. Landscaping
o. Plumbing freeze protection
p. Site plans
3. Site visits by Romtec and/or Romtec’s design professionals are not included in the proposal.
Note: If required, Romtec will issue a change order.
4. Romtec’s proposed building design is based on the following standard design loads. The standard design loads are
“average” for locations across the Country. Local design loads specific to this project may require changes to the
building design, which may result in a price increase due to increased material costs.
a. Roof Snow Load: 0 psf
b. IBC Seismic Design Category: D
c. Design Wind Speed: 110 mph
d. Allowable Soil Bearing: 1500 psf
e. Occupancy Type: U
f. Type: VB
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ROMTEC SCOPE OF SUPPLY & INSTALLATION SERVICES
Romtec Inc.
Page 4 of 4
5. Romtec does not provide LEED/Green submittals as a standard service. Romtec can assist in providing
documentation for products that may meet LEED/Green standards, but Romtec does not provide or fill out LEED
credit forms. Unless specifically included in Romtec’s proposal and quote, Romtec does not supply materials with
the intent of meeting LEED standards. Any changes due to LEED or Green building requirements will result in a
change order and increased lead times.”
E. DELIVERY, STORAGE, AND HANDLING
1. The owner will assume responsibility for adequate protection of materials from weather, damage, and pilferage or all
warranties, expressed or implied may be voided.
2. Do not throw away the Operations & Maintenance manuals that are provided by some manufacturers in their
packaging. It is the responsibility of the owner to collect and maintain these manuals.
80
BPHBWOMENMENHB-1ROOF LINEMECH18'-8"01/29/2019963AJS20821FLOOR PLAN DRINKING FOUNTAINS3" VTR, TYP 4SYMBOLLEGENDDESCRIPTIONAREA/QUANTITYFLOOR DRAIN3ELECTRICAL OUTLET 1CONCRETE WALK(BY INSTALLER)CONCRETE WALK(BY INSTALLER)INTERIOR CEILING LIGHTS 5EXTERIOR WALL LIGHTS 4HB-1WALL FAUCET1HBWALL HYDRANT1ABCDB2C21FLOOR PLANSCALE: 1/4" = 1'-0"THESE PLAN VIEW AND ELEVATION DRAWINGS ARE APRELIMINARY ARCHITECTURAL REPRESENTATION OFTHE BUILDING. ALL DIMENSIONS, FEATURES ANDCOMPONENTS SHOWN ON THESE PRELIMINARYDRAWINGS MAY OR MAY NOT BE PART OF THEQUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLYAND SERVICES" LETTER PROVIDED WITH YOUR QUOTEFOR ROMTEC'S PROPOSED SCOPE OF SUPPLY.28'-0"DFFDFDFDWALL TYPE SCHEDULE8" REINFORCED CONCRETE MASONRYBLOCK WALL WITH MORTAR JOINTS,GROUTED SOLID ALL CELLS RUNNINGBOND PATTERN.EF-2VENTILATION PACKAGEROMTEC 6.1 SDSOAP DISPENSER2TPTWO ROLL TP DISPENSER 4PTDTOWEL DISPENSER 2
ROOF LINEEF-218"X18" LOUVERED DOOR VENT2WH81
01/29/2019963AJS20822ELEVATIONS18'-8"FG28'-0"STUCCO OVER 8" x 16" CMU SMOOTH FACECONCRETE BLOCK WALL FULLY REINFORCEDRUNNING BOND PATTERNMEMBRANE ROOFTHESE PLAN VIEW AND ELEVATION DRAWINGS ARE APRELIMINARY ARCHITECTURAL REPRESENTATION OFTHE BUILDING. ALL DIMENSIONS, FEATURES ANDCOMPONENTS SHOWN ON THESE PRELIMINARYDRAWINGS MAY OR MAY NOT BE PART OF THEQUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLYAND SERVICES" LETTER PROVIDED WITH YOUR QUOTEFOR ROMTEC'S PROPOSED SCOPE OF SUPPLY.BELEVATION VIEWSCALE: 1/4" = 1'-0"CELEVATION VIEWSCALE: 1/4" = 1'-0"FGFGFGWALL MOUNT LIGHT, TYPFASCIAGLULAM BEAMS3" VTR, TYP.121/4/'0DFDFHB91/'09'-4"2'-8"ROOF CAP, TYP.12'-0"WALL CAP, TYP5'-0"CANTILEVER82
Page 1 of 5
18240 North Bank Rd.Date
Roseburg, OR 97470 7/26/2019
P: 541‐496‐3541
F: 541‐496‐0803
E: service@romtec.com
Customer:
Quantity Extended Price
1 $ 101,361.79
101,361.79$
122,368.26$
5,347.00$
127,715.26$
5,060.00$
234,137.05$
*The pricing defined in this proposal is contingent upon the customer signing this form and agreeing to the Romtec terms and conditions
defined in this proposal. Any modifications to the terms and conditions defined herein may result in a price increase.
*This proposal includes the design & engineering by Romtec Inc. to produce a complete plan set that will meet the architectural and
engineering code required in your state. In some cases local code may vary from typical state requirements and may result in a change in
price that could not have been anticipated at time of quote.
PROPOSAL/PO
Silver Rock Venue Site Restroom
City of La Quinta
Frank Spevacek
78‐495 Calle Tapico
La Quinta, CA 92253
Building Proposal Description
Sierra IV Multi‐User Restroom ‐ Turnkey
Per scope of Supply and Services Dated 1‐30‐19
*All prices listed above are F.O.B. Roseburg, OR. Freight prepaid and added. Delivery will be in accordance with a mutually agreed upon
timeline as stated in the Romtec Inc. Notice to Proceed document.
*This proposal is effective for 90 days from above date; thereafter all prices are subject to change without notice
*Non‐Agency orders must be placed on Romtec Inc. purchase order forms.
*Shipping price is effective for 30 days from above date; thereafter the shipping price is subject to change without notice.
*Quote based on ‐ roof snowload of 25psf, IBC Seismic Design Category: C, Design Wind Speed: 115 MPH, Allowable Soule Bearing: 1500
psf, Occupancy Type: U, Construction: VB.
Freight to:
ROMTEC INC. SUPPLY SUBTOTAL
*Romtec Inc. reserves the right to update its purchase order price if, for any reason, the time frame from received of Purchase Order to
subsequent Scope of Supply and Design Submittal Aproval with Notice to Proceed by Romtec Inc.'s Customer exceeds 90 days.
La Quinta, CA 92253
ROMTEC INC. PURCHASE ORDER TOTAL
ROMTEC INC. SERVICES SUBTOTAL
*Design Services includes an initial unsealed plan set on 11 x 17 format, and one sealed revision in response to comments.
In any additional revisions, if sealing or changing in plan set size are requested or required, an additional design service will
be charged.
*This proposal does not include any applicable sales or use taxes.
Installation
Bonding
*A payment schedule and terms will be established after the Purchase Order is received. Romtec Inc. will often require a deposit payment
upon receipt of the signed Submittal Approval & Notice to Proceed document. Any deposit amount will be defined with the forthcoming
payment schedule.
83
Page 2 of 5
Customer/Owner Authorized Signature Date Romtec Inc. Authorized Signature Date
Customer/Owner Printed Name Romtec Inc. Printed Name
Customer/Owner Company
*The above prices, Terms & Conditions are satisfactory and are hereby accepted. Romtec Inc. is authorized to begin work on the Scope
of Supply and Design Submittal document, which the customer will review prior to approval and Notice to Proceed. Additionally, the
customer will complete the Customer & Project Information request as quickly as possible so that payment terms, and if applicable
bonding requirements, can be established. The customer understands that by acceptiing this proposal they are issueing a Purchase
Order for the project detailed above, but that production will not begin and delivery or installation dates cannot be established until
the customer has granted submittal approval and notice to proceed.
84
Page 3 of 5
Time is of the essence with respect to Buyer’s payment of the purchase price, and timely payment shall not be delayed or
excused for any reason. Payment agreement between Buyer and other parties, or failure by other parties to pay Buyer or
perform any agreement with Buyer shall not result in delay of payment to ROMTEC. ROMTEC does not accept partial
payments, any offsets, and/or retainage against the Purchase Order price. Should Buyer not act according to the terms of
payment for any reason, the terms granted will be revoked and any remaining goods or services not yet delivered are
subject to pre‐payment terms whereby payment, in full, is due 10 days prior to delivery. Any amounts not paid when due
shall bear interest at the rate of 15 percent per annum or the highest lawful rate applicable, if such rate is less than 15
percent, from the date payment was due. The ROMTEC Warranty becomes null and void when payment is more than 5
business days past due.
Tax
Unless otherwise indicated on the ROMTEC quote or purchase order, any sales, use, consumption, value added or other
goods/services based tax imposed by a state; county/local or other agency with jurisdictional authority is excluded from this
order. Buyer is responsible for remitting any taxes that are applicable.
Change Orders
All Change Orders must be signed by the Buyer. Prices stated herein are valid for 90 days from the purchase order date, or
two weeks from the purchase order date if unsigned, at which time ROMTEC may adjust its price if cost factors warrant. A
change order will apply (charges will vary depending on the circumstances) for the following design/engineering events: (i)
incurred costs related to ROMTEC making more than two revisions of plan documents in response to review comments, (ii)
incurred costs of “resealing” plan documents, and (iii) incurred costs of changing plan set sizing from the standard 11” x 17”
format. Additionally, any modifications (for any reason) to ROMTEC’s Scope of Supply & Design Submittal, prior to formal
approval, may result in a price adjustment. Any modification to ROMTEC’s Scope of Supply & Design Submittal, after formal
approval, requested or required by Buyer for any reason shall be performed by ROMTEC at Buyer’s expense, as follows: (i)
Buyer shall submit a written description of the modifications to ROMTEC; (ii) within 14 days of receipt of Buyer’s
description, ROMTEC shall provide to Buyer a written price quote for the modifications requested; (iii) Buyer shall pay the
Change Order Invoice to ROMTEC in accordance with payment terms.
Credit terms
Upon execution of the Purchase Order agreement, Customer shall provide a completed credit application (subject to
Romtec’s approval) and evidence of payment bond securing Customer’s obligation to pay the balance of the purchase price
in full. Credit terms are conditional and may be modified subsequent if in the opinion of Romtec management, new
information or conditions warrant such modification.
Payment terms
To be established by Romtec’s accounting department upon receipt of credit application.
Deviation from payment
Proposal Terms & Conditions
Romtec, Inc. (ROMTEC) will provide the scope of supply as listed on the purchase order related hereto in
accordance with the following terms and conditions:
Terms of Payment
Romtec offers terms upon approved payment bond and credit approval by Romtec’s accounting department (to be
determined at the time the Purchase Order is finalized and executed). Payments may be by check or wire transfer, Visa,
MasterCard, Discover or American Express (a separate fee will be charged for payments exceeding $20,000 made by credit
card and for all COD deliveries). Romtec may agree to accept COD payment by bank certified funds or cashier’s check if a
carrier selected by Romtec ships materials.
85
Page 4 of 5
If Buyer delays shipment, regardless of the reason for delay, ROMTEC is permitted to invoice and the Buyer accepts the
obligation to pay ROMTEC under its agreed upon payment terms, using the date the order was ready for shipment as the
invoice date (if prepayment or COD terms apply, payment is due within 7 days from the time of delay). Once the order is
invoiced, the materials shall become property of the agency/contractor. Further, ROMTEC may at its sole discretion invoice
the Buyer for a minimum of $450 per month for on‐site storage. Deliveries that are delayed by the Buyer may be canceled
by ROMTEC and the goods returned to ROMTEC at its discretion. Any costs or difficulties arising from the Buyer’s act in
delaying receipt of ROMTEC’s shipments are the complete responsibility of the Buyer. The Buyer agrees to pay for the
complete shipping cost if ROMTEC elects to cause the goods to be returned to ROMTEC or delivered to another Buyer.
Cancellation
Mutual acceptance of the purchase order indicates notice for ROMTEC to proceed with the provision of design services
required in completing its Scope of Supply & Design Submittal. Should Buyer cancel its purchase order prior to granting
Notice to Proceed in producing the building kit package, Buyer shall pay ROMTEC 40% of the project total as compensation
for design services rendered. In addition, Buyer shall reimburse all expenses related to the authorized purchase or
production of items requested prior to approval of the Scope of Supply & Design Submittal. ROMTEC requires that Buyer
indicate approval of its supply offering by executing the signature page of its Scope of Supply & Design Submittal document
and Notice to Proceed. Upon granting ROMTEC approval of its Scope of Supply Design Submittal and Notice to Proceed in
producing the building kit package, the Buyer is waiving any rights to cancel its purchase order. ROMTEC does not accept
returns or exchanges.
Contract Documents
Together with this Purchase Order, the following constitute the “Contract Documents” and the entire contract between the
parties, either written or oral: (i) ROMTEC’s Scope of Supply & Design Submittal, and (ii) Change Order form (if applicable).
Description of Products and Warranty
ROMTEC’s Scope of Supply & Design Submittal document (provided subsequent to this order) contains & defines ROMTEC’s
complete offering of its products and services (as applicable). In addition, Section 4 of the Scope of Supply & Design
Submittal defines ROMTEC’s Limited One Year Warranty.
Time of Shipment and Delivery
Unless otherwise specified on the purchase order, ROMTEC may ship goods pursuant to an order at any time after the
goods are completed and ready for shipment. Further, unless payment has been made in advance, if a carrier holding a
ROMTEC shipment ordered by a Buyer is ready to deliver the goods to the Buyer, the Buyer agrees to accept the goods at
the carrier's earliest possible delivery date and time.
Store & Invoice
Delay of Project
Should progress of the project be delayed to where ROMTEC cannot produce and deliver six months from the date the
purchase order is signed, Buyer will reimburse ROMTEC for all design and administrative expenses related to the completion
of the Scope of Supply & Design Submittal as compensation for design services rendered, as well as expenses related to the
authorized purchase or production of items requested. Additionally, Buyer agrees to accept cost increases that may occur
during the time the project is delayed.
Terms of Delivery
ROMTEC will not be liable for any delay in the performance of orders or contracts, or in the delivery or shipment of goods,
or for any damages suffered by the Buyer by reason of such delay, when such delay is beyond ROMTEC’s control. All goods
are shipped F.O.B. Roseburg, Oregon, which means that the risk of loss or damage to the goods and risk of delays in transit
passes to the Buyer when the goods are duly delivered to the carrier at Roseburg, Oregon. ROMTEC has no control over
arrival time of a shipment, and shall not be responsible for delays in shipments once the goods leave ROMTEC's plant.
a. Procedures for Handling Products. ROMTEC's suggested procedures for handling products are as follows:
(1) All ROMTEC materials, whether palletized or separated from a pallet, must be handled per the instructions
detailed in the ROMTEC Scope of Supply & Design Submittal with respect to the specified model of ROMTEC
restroom facility or component.
(2) All material received from, but not manufactured by ROMTEC must be handled per the specific handling
instructions of the manufacturer of the material.
(3) PROPER HANDLING EQUIPMENT, ITS SUPPLY AND OPERATION ARE STRICTLY THE RESPONSIBILITY OF THE
BUYER.
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Counterparts
This Purchase Order agreement may be executed in multiple counterparts, each of which shall constitute one agreement,
even though all parties do not sign the same counterpart.
The paragraph headings are for the convenience of the reader only and are not intended to act as a limitation on the scope
or meaning of the paragraphs themselves. This agreement shall not be construed against the drafting party.
Severability
The invalidity of any term or provision of this agreement shall not affect the validity of any other provision.
Waiver
Waiver of any party of strict performance of any provision of this Purchase Order agreement shall not be a waiver of or
prejudice any party’s right to require strict performance of the same provision in the future or of any other provision.
Notice
All notices required by this Purchase Order agreement shall be in writing addressed to the party to whom the notice is
directed at the address of that party set forth in this Purchase Order agreement and shall be deemed to have been given for
all purposes upon receipt when personally delivered; one day after being sent, when sent by recognized overnight courier
service; two days after deposit in United States mail, postage prepaid, registered or certified mail; or on the date
transmitted by facsimile. Any party may designate a different mailing address or a different person for all future notices by
notice given in accordance with this paragraph.
Modification
No modification of this Purchase Order agreement shall be valid unless it is in writing and is signed by all of the parties.
Interpretation
This agreement shall be interpreted and enforced according to the laws of the state of Oregon. The parties irrevocably
submit and consent to the jurisdiction of the circuit courts of the State of Oregon for Douglas County, with respect to
litigation regarding any dispute, claim or other matter related to this contract.
Controlling Provisions
The terms and conditions of this Purchase Order shall supersede and control any provisions, terms, and conditions
contained on any confirmation order, Purchase Order, or other writing the Buyer may give or receive, and the rights of the
parties shall be governed exclusively by the provisions, terms, and conditions hereof.
Binding effect
This Purchase Order agreement shall be effective and in force only when signed by Buyer and also signed by ROMTEC.
ROMTEC must consent to any assignment of this Purchase Order agreement in writing. Subject to any restrictions upon
assignment, this Purchase Order agreement shall be binding on and inure to the benefit of the heirs, legal representatives,
successors, and assigns of the parties.
Attorney Fees
If Buyer fails to pay any amount when due, and ROMTEC incurs any expenses in pursuit of collection, Buyer agrees to pay
the reasonable attorney fees (whether or not litigation is commenced) and other costs of such collection.
In any dispute involving the interpretation or enforcement of this agreement or involving issues related to bankruptcy
(whether or not such issues relate to the terms of this agreement), the prevailing party shall be entitled to recover from the
non‐prevailing party reasonable attorney fees, paralegal fees, costs, disbursements, and other expenses incurred by the
prevailing party in the dispute, including those arising before and at any trial, arbitration, bankruptcy, or other proceeding,
and in any appeal or review thereof. In addition, the amount recoverable by the prevailing party shall include an amount
estimated as the fees, costs, disbursements, and other expenses that will be reasonably incurred in collecting a monetary
judgment or award, or otherwise enforcing any order, judgment, award, or decree entered in the proceeding.
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