2020 10 20 Hermann Design Group - Amend 3City of La Quinta
CITY COUNCIL MEETING: October 20, 2020
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR
CONTRACT SERVICES WITH HERMANN DESIGN GROUP, INC FOR
ADDITIONAL DESIGN SERVICES FOR THE SILVERROCK EVENT SITE
(PROJECT NO. 2016-08)
RECOMMENDATION
Approve Amendment No. 3 to Agreement for Contract Services with Hermann
Design Group, Inc. for SilverRock Event Site design services to include
additional construction support and overflow parking lot irrigation design in
the scope of services; increase the total not to exceed contract amount to
$357,300; and authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
•On July 3, 2018, Council approved a Contract Services Agreement with
Hermann Design group, Inc. for the SilverRock Event Site (Agreement).
•In March 2020, Amendment No. 1 extended the contract term, and in
June 2020, Amendment, No. 2 revised the scope of services.
•Amendment No. 3 (Attachment 1) proposes to add construction support
and design of the overflow parking irrigation to the scope of services;
and will increase the contract sum by $17,800.
FISCAL IMPACT
There is sufficient funding in the SilverRock Event Site project budget for this
amendment (Account No. 401-0000-60185, Project No. 201608D).
Contract Services Agreement $339,500
Amendment No. 1 $0
Amendment No. 2 $0
Amendment No. 3 $17,800
Revised Not to Exceed $357,300
CONSENT CALENDAR ITEM NO. 4
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The following is the total revised SilverRock Venue Site project budget:
Design $ 569,159
Design to be paid by Alongi Budget $ (46,955)
Professional $ 60,000
Construction Manager $ 125,000
Inspection/Testing/Survey/Monitors $ 89,921
Pre-Construction (Mass Grading) $ 88,630
Bidding Costs $ 4,741
Restroom Building $ 115,291
Construction $ 5,065,312
Change Order to be paid by Alongi Budget $ (98,161)
Utility Fees $ 288,021
Contingency $ 60,941
TOTAL $ 6,321,900
BACKGROUND/ANALYSIS
On July 3, 2018, Council approved an Agreement with Hermann Design Group
to design the SilverRock Venue Site (Project 2016-08) with a not to exceed
amount of $339,500.
In April 2020, Amendment No. 1 extended the contract term. In June 2020,
Amendment No. 2 amended the scope of services to include tasks related to
the design of Alongi building and remove tasks related to plumbing and
structural design.
Due to the additional Alongi building design and the length of construction,
additional construction support is needed. Irrigation design services are
required for the overflow parking lot and were not included in the original
contract scope. Amendment No. 3 includes additional construction support in
the amount of $12,800 and overflow parking lot irrigation design in the
amount of $5,000 to the scope of services and contract sum.
ALTERNATIVES
Staff does not recommend other alternatives.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1. Amendment No. 3 to Agreement for Contract Services
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AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES
WITH HERMANN DESIGN GROUP, INC.
This Amendment No. 3 to Agreement for Contract Services
(“Agreement”) with Hermann Design Group, Inc. ("Amendment No. 3") is
made and entered into as of the 21st day of October 2020 ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal
corporation and Hermann Design Group, Inc. (“Contracting Party”).
RECITALS
WHEREAS, on or about July 19, 2018, the City and Contracting Party
entered into an Agreement to provide those services related to Design of the
SilverRock Event Site, Project No. 2016-08. The term of the Agreement
expires on June 30, 2021; and
WHEREAS, Amendment No. 1, executed on or about April 28, 2020,
amended Section 3.4 Term to extend the contract term through June 30, 2021
and Section 4.2 Contract Officer, to designate Bryan McKinney, Public Works
Director/City Engineer as the contract officer; and
WHEREAS, Amendment No. 2, executed on or about June 12, 2020,
amended the Scope of Services to include tasks related to the design of Alongi
building and remove tasks related to plumbing and structural
design/construction support services for the SilverRock Event Site; and
WHEREAS, the City and Contracting Party mutually agree to amend
Section 1.1 Scope of Services of the Agreement to include additional
construction support and design of overflow parking lot irrigation; and
WHEREAS, the City and Contracting Party mutually agree to amend
Section 2.1 Contract Sum of the Agreement for a total not to exceed amount
of $357,300 due to the amendment to the Scope of Services outlined in the
above recital; and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1.Section 1.1 Scope of Services is amended to include the enhancements
listed and depicted in the attached “Exhibit A”, incorporated herewith
ATTACHMENT 1
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by this reference.
2.Section 2.1 Contract Sum is amended to read:
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to
exceed Three Hundred Fifty Seven Thousand Three Hundred Dollars
($357,300) (the “Contract Sum”), except as provided in Section 1.6.
“Exhibit B” – Budget is amended as listed in “Exhibit B”, attached
hereto and incorporated by this reference.
In all other respects, the Original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 3 to the Agreement for Contract Services on the respective
dates set forth below.
CITY OF LA QUINTA a California municipal corporation
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Dated:
Jon McMillen, City Manager
ATTEST:
Monika Radeva, City Clerk
APPROVED AS TO FORM:
William H. Ihrke, City Attorney
CONSULTANT: HERMANN DESIGN GROUP, INC.
By: Dated: ________________
Name: Chris Hermann
Title: CEO/President
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HERMANN DESIGN GROUP, INC.
SCOPE OF WORK
SILVERROCK VENUE SITE – CITY OF LA QUINTA
“EXHIBIT A”
Hermann Design Group (HDG) will provide the services as outlined below. These hours represent
anticipated hours spent in the months August through December for the venue site. All other
provisions of the professional services agreement shall apply herein.
ADDITIONAL CONSTRUCTION SERVICES
Additional time will be provided by Hermann Design Group as well as their electrical and
architectural subconsultants on an hourly basis not to exceed $12,800. Tasks anticipated to be
included are:
o RFI Responses and Coordination
o Construction Layout
o Planting Placement Review
o Meetings and Coordination
o Irrigation Coverage Testing
o Final Punch List
o Final Acceptance
ADDITIONAL IRRIGATION DESIGN AND DRAFTING
The City has tasked Hermann Design Group to provide additional irrigation and design for the overflow
parking area. This is requiring the update of ten sheets of the plan set, including irrigation plan, planting
plan, and irrigation/planting details. Additionally, we are coordinating with the City for distribution. These
services are to be provided on a lump sum basis of $5,000.
Exhibit A
Scope of Services
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Exhibit B
Budget
The maximum total compensation to be paid to Contracting Party for
the additional services to be provided under Amendment 1 to the Agreement
is Seventeen Thousand Eight Hundred Dollars ($17,800), for a total not to
exceed Agreement amount of Three Hundred Fifty-Seven Thousand Three
Hundred Dollars ($357,300) (“Contract Sum”). The Contract Sum shall be
paid to Consultant in conformance with Section 2.3 of the Agreement.
Base Contract Amount: $ 339,500
Amendment No. 1: $0
Amendment No. 2: $0
Amendment No. 3: $17,800
Revised Contract Total: $ 357,300
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