2020 05 19 Urban Habitat Change Order 6City of La Quinta
CITY COUNCIL MEETING: May 19, 2020
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDING AND APPROVE CHANGE ORDER NO.
6 TO CONTRACT WITH URBAN HABITAT FOR THE SILVERROCK PARK VENUE
PROJECT (NO. 2016-08) FOR STORM DAMAGE REPAIR AND MISCELLANOUS
ADDITIONAL WORK REQUESTS
RECOMMENDATION
Appropriate funding in the amount of $321,900 from Measure G Funds; approve
Change Order No. 6 to Contract with Urban Habitat in the amount of $321,900
for the SilverRock Park Venue project for storm damage repair and
miscellaneous additional work requests; and authorize the City Manager to
execute the change order.
EXECUTIVE SUMMARY
•On August 6, 2019, a contract was awarded to Urban Habitat (Contractor)
for the construction of the La Quinta SilverRock Park Venue Project
(Project) (Attachment 1) and construction began in September 2019.
•During the bid and award of the Project, a rain event occurred that eroded
one of the retention basin slopes and damaged an outlet structure that
was planned to be replaced. This damage was made worse by subsequent
rain events.
•The Contractor requested five bids and received three responses from
subcontractors to perform the work. The lowest price was selected in the
amount of $256,441.
•The additional miscellaneous extra work in the amount of $65,459
includes irrigation main repairs for the SilverRock frontage, additional
potholing costs, stage modifications, temporary retention basin repairs,
and replacing gravel pave with grass pave for fire department access.
CONSENT CALENDAR ITEM NO. 12
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FISCAL IMPACT
Staff requests an appropriation of FY 2020/21 Measure G funds in the amount
of $321,900. The following table shows the original project budget and
proposed project budget with revenue sources:
Original Budget Proposed Budget
Arts in Public Spaces $ 300,000 $ 300,000
Measure G Funding $ 1,300,000 $ 1,621,900
Park & Rec DIF Fund $ 2,400,000 $ 2,400,000
Quimby Funding $ 2,000,000 $ 2,000,000
Total Budget: $ 6,000,000 $ 6,321,900
The following is a list of all change orders to date:
Total Contract
Original Contract Amount: $ 4,218,880
Contract Change Order No. 1: $ 5,630
Contract Change Order No. 2: $ 8,759
Contract Change Order No. 3: $ 42,996
Contract Change Order No. 4: $ 35,195
Contract Change Order No. 5: $ 210,171
This Contract Change Order No. 6: $ 321,900
Final Contract Amount: $ 4,843,531
The full amount is requested for the change order to maintain the current
remaining contingency in the amount of $170,227 since this project is not near
completion.
BACKGROUND/ANALYSIS
Proposed Change Order No. 6 is recommended for approval for the following:
• $256,441 - To repair the severely damaged retention basin slope and
damaged outlet structure. Staff recommends this work be performed now
to ensure the repairs are made before the summer monsoon season.
• $31,670 – To repair irrigation conduit in the parkway along Avenue 52
adjacent to the project site that was discovered to be non-functional.
• $5,154 – Cost incurred for additional potholing needed to locate a well
line.
• $1,657 – Cost incurred to make modifications to the stage area to add a
portion of retaining wall for functionality.
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• $14,699 – Cost incurred to place temporary protection measures on the
eroded retention basin slope and cost incurred to pump water out of the
damaged retention basin to place temporary measures.
• $12,279 – To replace a proposed gravel pave surface with grass pave
surface used for fire department access to the site for aesthetic purposes.
ALTERNATIVES
Council may elect to not appropriate funds or approve this this change order.
Prepared by: Ubaldo Ayón, Assistant Construction Manager
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Project Vicinity Map
2. Storm Damage Photos
3. Change Oder No. 6
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PHOTOS OF STORM DAMAGE
ATTACHMENT 2
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Sheet 1 of 3
CONTRACT: SilverRock Park Venue
PROJECT NO. 2016-08
CONTRACTOR: Urban Habitat
PO Box 1177
La Quinta, CA 92247
CONTRACT CHANGE ORDER NO. 6
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
DESCRIPTION OF CHANGE
This Contract Change Order allows for approval to repair the severely damaged retention basin slope and
damaged outlet structure: Total $ 256,441.00
This Contract Change Order allows for approval to repair irrigation conduit in the parkway along Avenue 52
adjacent to the project site that was discovered to be non-functional: Total $ 31,670.00
This Contract Change Order allows for approval for costs incurred for additional potholing needed to locate a
well line: Total $ 5,154.00
This Contract Change Order allows for approval for costs incurred to make modifications to the stage area to
add a portion of retaining wall for functionality: Total $ 1,657.00
This Contract Change Order allows for approval for costs incurred to place temporary protection measures on
the eroded retention basin slope and to pump water out of the damaged retention basin to place temporary
measures: Total $ 14,699.00
This Contract Change Order allows for approval to replace a proposed gravel pave surface with grass pave
surface used for fire department access to the site: Total $ 12,279.00
By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to
contract time.
The contract completion date shall be: 5/01/2020
(contract completion date and working days will be adjusted after City Council approval)
Submitted By:Date:
Approved By:Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By:Title:
Contractor:Date:
Previous Contract Amount Through CCO #5 $ 4,521,630.80
Add This Change Order No. 6 $ 321,900.00
Revised Contract Total $ 4,843,530.80
ATTACHMENT 3
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