2020 05 05 Urban Habitat Change Order 1City of La Quinta
CITY COUNCIL MEETING: May 5, 2020
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH
URBAN HABITAT FOR THE SILVERROCK PARK VENUE PROJECT NO. 2016-08
FOR ELECTRICAL CONTRACTOR SERVICES TO COMPLY WITH THE LABOR
UNION AGREEMENT
RECOMMENDATION
Approve Change Order No. 5 to the contract with Urban Habitat, in the amount
of $210,171, for the SilverRock Park Venue, Project No. 2016-08, for
electrical contractor services that comply with the labor union agreement; and
authorize the City Manager to execute the change order.
EXECUTIVE SUMMARY
•On August 6, 2019, a contract was awarded to Urban Habitat for the
construction of the La Quinta SilverRock Park Venue Project (Project)
(Attachment 1) and construction began in September 2019.
•The electrical sub-contractor and the restroom installer were unable to
comply with the projects required labor union agreement (PLA). Urban
Habitat provided the City with a change order requesting $90,175 for
additional electrical costs and $175,282 for the restroom installation to
comply with the PLA.
•In order to help offset this change order, the restroom installer contract
was previously reduced by $127,985 and staff recommends changing the
method of installing/placing grass from installing sod to placing grass
stolons, which will save $55,286.
FISCAL IMPACT
The project budget is $6.0 Million with the following revenue sources:
Total Budget
Arts in Public Spaces $ 300,000
Measure G Funding $ 1,300,000
Park & Rec DIF Fund $ 2,400,000
Quimby Funding $ 2,000,000
Total Budget: $ 6,000,000
CONSENT CALENDAR ITEM NO. 8
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The following is a list of all change orders to date:
Total Contract
Original Contract Amount: $ 4,218,880
Contract Change Order No. 1: $ 5,630
Contract Change Order No. 2: $ 8,759
Contract Change Order No. 3: $ 42,996
Contract Change Order No. 4: $ 35,195
This Contract Change Order No. 5: $ 210,171
Final Contract Amount: $ 4,521,631
There will be a remaining $174,274 in contingency with the approval of this
change order.
BACKGROUND/ANALYSIS
Contract Change Order No. 1 was issued for extra work to repair the adjacent
retention basin.
Contract Change Order No. 2 was issued for the repair of an unknown lake
pipeline that was hit during construction.
Contract Change Order No. 3 was issued to find the location of a pipeline and
for the addition of electrical scope to construct improvements for IID to provide
power to the site.
Contract Change Order No. 4 was issued for additional drainage both in the
parking lot and for the terrace walls near the stage area.
Proposed Contract Change Order No. 5 is recommended for approval to include
the cost increase for using an electrical subcontractor that can comply with the
PLA ($90,175); and, for the contractor to install the restroom building since the
manufacturer cannot comply with the PLA ($175,282). The contract with the
restroom manufacturer, Romtec, was previously reduced by $127,985, which
was the cost allocated for the installation of the restroom and bonding. The
increase to the initial budgeted restroom installation cost is $47,297. To help
offset these costs Staff recommends changing the way the grass is placed on
this project by using a more cost-efficient method (-$55,286). The use of
stolons will increase the amount of time for the grass to be established.
ALTERNATIVES
Staff does not recommend an alternative due to the time constraints.
Prepared by: Ubaldo Ayón, Assistant Construction Manager
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1.Project Vicinity Map
2. Change Oder No. 5
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Sheet 1 of 3
CONTRACT: SilverRock Park Venue
PROJECT NO. 2016-08
CONTRACTOR: Urban Habitat
PO Box 1177
La Quinta, CA 92247
CONTRACT CHANGE ORDER NO. 5
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Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
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DESCRIPTION OF CHANGE
This Contract Change Order allows for the installation of the restroom building: Total $ 175,282.33
This Contract Change Order allows for a new Electrical Subcontractor: Total $ 90,174.54
This Contract Change Order allows for replacing sod with stolon: Total -$55,286.10
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By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to
contract time.
The contract completion date shall be: 5/01/2020
(contract completion date and working days will be adjusted after City Council approval)
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Submitted By: Date:
Approved By: Date:
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We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: Title:
Contractor: Date:
Previous Contract Amount Through CCO #4 $ 4,311,460.03
Add This Change Order No. 5 $ 210,170.77
Revised Contract Total $ 4,521,630.80
ATTACHMENT 2
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10 days
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