2020 02 18 Michael Baker Int. - Amend 9City of La Quinta
CITY COUNCIL MEETING: February 18, 2020
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 9 TO PROFESSIONAL SERVICES
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO PERFORM
ADDITIONAL SERVICES FOR THE SILVERROCK VENUE SITE PROJECT NO.
2016-08
RECOMMENDATION
Approve Amendment No. 9 to the Professional Services Agreement with Michael
Baker International, in the amount of $24,575 to perform work outside of
current scope of work; and authorize the City Manager to execute the
amendment.
EXECUTIVE SUMMARY
•In August 2006, the La Quinta Redevelopment Agency (RDA) contracted
with RBF Consulting, now Michael Baker International (MBI), to design
the SilverRock Phase II Infrastructure Improvements.
•In July 2016, Council approved an Implementation of Services Agreement
(Agreement) with MBI to complete project plans, specifications and
engineer’s estimate (PS&E) for SilverRock Resort Phase II Infrastructure
Improvements.
•Amendments No. 3 and 4 provided engineering and coordination services
for the SilverRock Venue Site Project.
•During the bid and award of the SilverRock Venue Site Project a rain
event occurred that eroded one of the retention basin slopes and
damaged an outlet structure that was planned to be modified.
•Amendment No. 9 (Attachment 2) identifies additional engineering
services to repair storm damage and redesign outlet structure to prevent
future damage.
FISCAL IMPACT
Sufficient funds are available for this amendment in the SilverRock Venue Site
(Project No. 2016-08). Amendment No. 9 will be reimbursed on a lump sum
not to exceed basis.
CONSENT CALENDAR ITEM NO. 5
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Original Implementation Agreement $394,170
Amendment No. 1 $ 7,000
Amendment No. 2 $183,565
Amendment No. 3 $ 26,800
Amendment No. 4 $100,700
Amendment No. 5 $ 19,150
Amendment No. 6 $ 4,810
Amendment No. 7 $ 47,450
Amendment No. 8 $ 51,205
Amendment No. 9 $ 24,575
Revised Agreement Total $859,425
BACKGROUND/ANALYSIS
The RDA entered into a Professional Services Agreement (PSA) with RBF
Consulting in July 2006 to design Phase II infrastructure improvements for
SilverRock. In 2014, Council approved an agreement with SilverRock
Development Company, which requires the City to fund the design and
construction of SilverRock Way, a public roadway that will be owned and
maintained by the City. In August 2016, the City entered into an agreement
with Consultant to finish designing these improvements.
Amendments No. 1 and 2 added the design of the Jefferson Street and Avenue
53 roundabout (Project No. 2017-09), Amendment No. 3 provided preliminary
engineering services for the SilverRock Phase II and Venue Site, Amendment
No. 4 provided final engineering and coordination services for the SilverRock
Venue Site (Project No. 2016-08), Amendment No. 5 slightly re-aligned
SilverRock Way near the intersection with Avenue 52, and Amendment No. 6
added striping and signing modifications to the Avenue 53 and Jefferson Street
Intersection Roundabout Design. Amendment No. 7 split the canal crossing into
two plan sets for the structure to be built with CVWD’s project. Amendment No.
8 included canal crossing modifications, SilverRock Venue Site modifications,
and SilverRock Way Modifications.
Amendment No. 9 addresses the following changes:
During bidding and award of the SilverRock Venue Site Project a rain
event occurred damaging a slope within a retention basin and a headwall
that was planned to be replaced. A Geotechnical Tech Memorandum was
prepared in December 2019 outlining the work necessary to repair the
slope and how to place back the portion of damaged pipe prior to the
construction of the headwall at the SilverRock Venue Site. This
amendment allows the designer to design the recommendations in the
Tech Memorandum and prepare plans and specifications.
ALTERNATIVES
Staff does not recommend an alternative.
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Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachment: 1. Amendment No. 9
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AMENDMENT NO. 9 TO PROFESSIONAL SERVICES AGREEMENT
WITH MICHAEL BAKER INTERNATIONAL
This Amendment No. 9 to Professional Services Agreement (Agreement)
is made and entered into as of the ___ day of February, 2020 (“Effective Date”)
by and between the CITY OF LA QUINTA (“City”), a California municipal
corporation and Michael Baker International (“Consultant”).
RECITALS
WHEREAS, on or about August 16, 2006, the La Quinta Redevelopment
Agency and Consultant, formerly known as RBF, entered into an Agreement to
provide services related to the SilverRock Resort Phase II Infrastructure
Improvements, Project No. 2014-13. The term of the Agreement is in full force
and effect until completion of the services; and
WHEREAS, on or about July 8, 2016, the City entered into Implementation
of Services Pursuant to the Agreement with Michael Baker International; Scope
of Services was unchanged; total not to exceed amount at transfer was
$394,170; and
WHEREAS, Amendment No. 1 executed on or about August 16, 2017,
amended the Scope of Services to include design of a roundabout at Jefferson
Street and Avenue 53, and increased the Contract Sum by $7,000; and
WHEREAS, Amendment No. 2 executed on or about February 27, 2018,
amended the Scope of Services to include additional design of a roundabout at
Jefferson Street and Avenue 53; Schedule of Performance; and increased the
Contract Sum by $183,565; and
WHEREAS, Amendment No. 3, executed on or about April 6, 2018,
amended the Scope of Services to include preparation of Plats and Legals for the
SilverRock Venue Site; Schedule of Performance; and increased the Contract
Sum by $26,800; and
WHEREAS, Amendment No. 4, executed on or about July 19, 2018,
amended the Scope of Services to include preparation of project Plans,
Specifications and Engineer’s estimates for SilverRock Resort Phase II
Infrastructure Improvements – SilverRock Venue Site Final Engineering and
Coordination; Schedule of Performance; and increased the Contract Sum by
$100,700; and
WHEREAS, Amendment No. 5, executed on or about October 15, 2018,
amended the Scope of Services to include SilverRock Way Plan Modifications, and
increased the Contract Sum by $19,150; and
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ATTACHMENT 1
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WHEREAS, Amendment No. 6, executed on or about January 27, 2019,
amended the Scope of Services to include striping and signing modifications to
the Avenue 53 and Jefferson Street Intersection Roundabout Design, and
increased the Contract Sum by $4,810; and
WHEREAS, Amendment No. 7, executed on or about June 24, 2019,
amended the Scope of Services modifications to the canal crossing for SilverRock
Way to allow Coachella Valley Water District to construct a portion of the work
and to provide construction support services for the canal crossing, and increased
the Contract Sum by $47,450.00; and
WHEREAS, Amendment No. 8, executed on or about November, 2019,
amended the Scope of Services modifications to the canal crossing for SilverRock
Way include modifications to the canal crossing for SilverRock Way as requested
by Coachella Valley Water District to increase the diversion channel; include
modifications to the SilverRock Venue Site as requested by the City to change
the site grading for various walkways and to include additional scope to prepare
specifications and estimates; and include modifications to the SilverRock Way as
requested by the City to change the plans to reflect the temporary entrance at
old SilverRock Way, plan modifications to incorporate the Roundabout at Avenue
53, plan modifications for the water and sewer plans, and additional preparation
of an easement for the roundabout at Avenue 53. The Contract Sum of the
Agreement was amended by $51,205; where, $16,900 is for the canal crossing
for SilverRock Way, $21,975 is for the SilverRock Venue Site, and $12,330 is for
the SilverRock Way Plan Modifications; and
WHEREAS, the City is utilizing the Consultant to prepare the Plans,
Specifications and Estimates (PS&E) for SilverRock Venue Site Project, Project
No. 2016-08.
WHEREAS, the City and Consultant wish to amend the Scope of Services to
include modifications to the SilverRock Venue Site to repair rain event damages
to a slope within a retention basin and revised headwall design; and
WHEREAS, the Contract Sum of the Agreement is being amended by
$24,575 and will be compensated on a lump sum basis not to exceed amount;
AMENDMENT NO. 9
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency
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and receipt of which are hereby acknowledged, the parties hereto agree as
follows:
1.Section 1.1 – Scope of Services. is amended to read as follows:
For the services rendered pursuant to this Agreement, Consultant shall
provide additional services outlined in Exhibit “A”, attached hereto and
made apart hereof.
2.Section 2.1 – Contract Sum is amended to read as follows:
For the Services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance with “Exhibit B” (the “Schedule of
Compensation”) in a total amount up to but shall not exceed Eight
Hundred Eleven Thousand Nine Hundred Seventy Five Dollars
($811,975.00) (the “Contract Sum”) for the life of the Agreement
encompassing initial terms and Amendments 1 through 6 and
Amendments 8 through 9; and in a time and materials amount up to but
shall not exceed Forty Seven Thousand Four Hundred Fifty Dollars
($47,450.00) for Amendment No. 7; for a total Agreement not to exceed
amount of Eight Hundred Fifty Nine Thousand Four Hundred Twenty
Five Dollars ($859,425) (the “Contract Sum”) for the life of the
Agreement encompassing the initial and extended terms of Amendments
1 through 9 except as provided in Section 1.6.
Exhibit B – Deliverables and Budget is amended as attached in Exhibit B
attached hereto and made apart hereof.
In all other respects, the Original Agreement shall remain in effect.
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IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 9 to the Professional Services Agreement on the respective
dates set forth below.
CITY OF LA QUINTA a California municipal corporation
JON MCMILLEN, City Manager
ATTEST:
____________________
MONIKA RADEVA, City Clerk
APPROVED AS TO FORM:
_______________________
WILLIAM H. IHRKE, City Attorney
Dated:
CONSULTANT: MICHAEL BAKER INTERNATIONAL
By:
Name: Christopher Alberts
Title: Associate Vice-President
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Exhibit A
Scope of Services
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Exhibit B
Schedule of Compensation
The following represents the contract total of Eight Hundred Fifty Nine
Thousand, Four Hundred Twenty Five Dollars ($859,425.00) to be paid after the
consideration of Amendments 1- 9:
Base Contract:
Amendment 1:
Amendment 2:
Amendment 3:
Amendment 4:
Amendment 5:
Amendment 6:
Amendment 7:
Amendment 8
Amendment 9:
Contract Sum with Amendments 1-8:
$394,170.00
$ 7,000.00
$183,565.00
$ 26,800.00
$100,700.00
$ 19,150.00
$ 4,810.00
$ 47,450.00
$ 51,205.00
$ 24,575.00
$859,425.00
NOTE:
Amendment 7 is to be paid as time and materials not to exceed $47,450.00
Amendments 1-6, 8 and 9 are to be paid as lump sum not to exceed total of
$811,975.00
The following represents the Amendment 9 Task Detail:
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