2019 11 05 Michael Baker Int. - Amend 8City of La Quinta
CITY COUNCIL MEETING: November 5, 2019
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 8 TO PROFESSIONAL SERVICES
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO PERFORM
ADDITIONAL SERVICES FOR THE SILVERROCK WAY PROJECT NO. 2014-
17/141513 AND THE SILVERROCK VENUE SITE PROJECT NO. 2016-08
RECOMMENDATION
Approve Amendment No. 8 to the Professional Services Agreement with Michael
Baker International, in the amount of $51,205 to prepare plan amendments
and to perform work outside of current scope of work; and authorize the City
Manager to execute the amendment.
EXECUTIVE SUMMARY
In August 2006, the La Quinta Redevelopment Agency (RDA) contracted
with RBF Consulting, now Michael Baker International (MBI), to design
the SilverRock Phase II Infrastructure Improvements.
In July 2016, Council approved an Im plementation of Services Agreement
(Agreement) with MBI to complete project plans, specifications and
engineer’s estimate (PS&E) for SilverRock Resort Phase II Infrastructure
Improvements (Attachment 1).
During the preparation of the various SilverRock projects, it has become
necessary for MBI to make plan changes, modifications to bid documents,
and prepare easements, which are considered outside the original scope
of work.
Amendment No. 8 (Attachment 2) includes changes to the plans and bid
documents for SilverRock Way, SilverRock Venue Site, and preparation
of an easement at the Avenue 53 roundabout.
FISCAL IMPACT
Sufficient funds are available for this amendment in the SilverRock Way Project
(Project No. 2014-17/141513) and the SilverRock Venue Site (Project No.
2016-08) Account No. 401-0000-60185. The SilverRock Way project is funded
with Bond proceeds.
CONSENT CALENDAR ITEM NO. 10
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Original Implementation Agreement $394,170
Amendment No. 1 $7,000
Amendment No. 2 $183,565
Amendment No. 3 $26,800
Amendment No. 4 $100,700
Amendment No. 5 $19,150
Amendment No. 6 $4,810
Amendment No. 7 $47,450
Amendment No. 8 $51,205
Revised Agreement Total $834,850
BACKGROUND/ANALYSIS
The RDA entered into a Professional Services Agreement (PSA) with RBF
Consulting in July 2006 to design Phase II infrastructure improvements for
SilverRock. In 2014, Council approved an agreement with SilverRock
Development Company, which requires the City to fund the design and
construction of SilverRock Way, a public roadway that will be owned and
maintained by the City. In August 2016, the City entered into an agreement
with Consultant to finish designing these improvements.
Amendments Nos. 1 and 2 added the design of the Jefferson Street and Avenue
53 roundabout to the project (Project No. 2017-09), Amendment No. 3
provided preliminary engineering services for the SilverRock Phase II and Event
Site, Amendment No. 4 provided final engineering and coordination services for
the SilverRock Event Site (Project No. 2016-08), Amendment No. 5 slightly re-
aligned SilverRock Way near the intersection with Avenue 52, and Amendment
No. 6 added striping and signing modifications to the Avenue 53 and Jefferson
Street Intersection Roundabout Design. Amendment No. 7 split the canal
crossing into two plan sets for the structure to be built with CVWD’s project.
Amendment No. 8 scope of work entails the following:
• While preparing the bid documents for the canal crossing at SilverRock
Way, Coachella Valley Water District (CVWD) requested the diversion
channel be larger to accommodate additional flow.
• During preparation of the SilverRock Venue Site, the plan concept
changed after the rough grading was prepared and accepted.
• Plan modifications were requested to the entrance of SilverRock Way to
have a temporary connection allowing full use of the existing SilverRock
Way during construction. MBI was also asked to prepare details to allow
Bureau of Reclamation irrigation mains to remain in place which were
planned to be abandoned.
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•Preparation of the last remaining easement which is required to construct
the roundabout at Avenue 53.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Amendment No. 8
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Vicinity Map
SilverRock Way Infrastructure Street Improvements
(Project No. 2014-17)
ATTACHMENT 1
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AMENDMENT NO. 8 TO PROFESSIONAL SERVICES AGREEMENT
WITH MICHAEL BAKER INTERNATIONAL
This Amendment No. 8 to Professional Services Agreement (Agreement)
is made and entered into as of the ___ day of November, 2019 (“Effective Date”)
by and between the CITY OF LA QUINTA (“City”), a California municipal
corporation and Michael Baker International (“Consultant”).
RECITALS
WHEREAS, on or about August 16, 2006, the La Quinta Redevelopment
Agency and Consultant, formerly known as RBF, entered into an Agreement to
provide services related to the SilverRock Resort Phase II Infrastructure
Improvements, Project No. 2014-13. The term of the Agreement is in full force
and effect until completion of the services; and
WHEREAS, on or about July 8, 2016, the City entered into Implementation
of Services Pursuant to the Agreement with Michael Baker International; Scope
of Services was unchanged; total not to exceed amount at transfer was
$394,170; and
WHEREAS, Amendment No. 1, executed on or about August 16, 2017,
amended the Scope of Services to include design of a roundabout at Jefferson
Street and Avenue 53, and increased the Contract Sum by $7,000; and
WHEREAS, Amendment No. 2, executed on or about February 27,
2018, amended the Scope of Services to include additional design of a
roundabout at Jefferson Street and Avenue 53; Schedule of Performance;
and increased the Contract Sum by $183,565; and
WHEREAS, Amendment No. 3, executed on or about April 6, 2018,
amended the Scope of Services to include preparation of Plats and Legals for the
SilverRock Venue Site; Schedule of Performance; and increased the Contract
Sum by $26,800; and
WHEREAS, Amendment No. 4, executed on or about July 19, 2018,
amended the Scope of Services to include preparation of project Plans,
Specifications and Engineer’s estimates for SilverRock Resort Phase II
Infrastructure Improvements – SilverRock Venue Site Final Engineering and
Coordination; Schedule of Performance; and increased the Contract Sum by
$100,700; and
WHEREAS, Amendment No. 5, executed on or about October 15, 2018,
amended the Scope of Services to include SilverRock Way Plan Modifications, and
increased the Contract Sum by $19,150; and
ATTACHMENT 2
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WHEREAS, Amendment No. 6, executed on or about January 27, 2019,
amended the Scope of Services to include striping and signing modifications to
the Avenue 53 and Jefferson Street Intersection Roundabout Design, and
increased the Contract Sum by $4,810; and
WHEREAS, Amendment No. 7, executed on or about June 24, 2019,
amended the Scope of Services modifications to the canal crossing for SilverRock
Way to allow Coachella Valley Water District to construct a portion of the work
and to provide construction support services for the canal crossing, and increased
the Contract Sum by $47,450.00; and
WHEREAS, the City is utilizing the Consultant to prepare the Plans,
Specifications and Estimates (PS&E) for SilverRock Resort Phase II Infrastructure
Improvements, Project No. 2014-13.
WHEREAS, the City and Consultant wish to amend the Scope of Services to
include modifications to the canal crossing for SilverRock Way as requested by
Coachella Valley Water District to increase the diversion channel; and
WHEREAS, the City and Consultant wish to amend the Scope of Services to
include modifications to the SilverRock Venue Site as requested by the City to
change the site grading for various walkways and to include additional scope to
prepare specifications and estimates; and
WHEREAS, the City and Consultant wish to amend the Scope of Services to
include modifications to the SilverRock Way as requested by the City to change
the plans to reflect the temporary entrance at old SilverRock Way, plan
modifications to incorporate the Roundabout at Avenue 53, plan modifications for
the water and sewer plans, and additional preparation of an easement for the
roundabout at Avenue 53; and
WHEREAS, the Contract Sum of the Agreement is being amended by
$51,205; where, $16,900 is for the canal crossing for SilverRock Way, $21,975
is for the SilverRock Venue Site, and $12,330 is for the SilverRock Way Plan
Modifications and will be compensated on a lump sum basis not to exceed
amount;
WHEREAS, the Term of the Agreement is extended to December 31, 2020
(“Extended Term”); and
AMENDMENT NO. 8
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
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In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency
and receipt of which are hereby acknowledged, the parties hereto agree as
follows:
1.Section 1.1 – Scope of Services. is amended to read as follows:
For the services rendered pursuant to this Agreement, Consultant shall
provide additional services outlined in Exhibit “A”, attached hereto and
made apart hereof.
2.Section 2.1 – Contract Sum is amended to read as follows:
For the Services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance with “Exhibit B” (the “Schedule of
Compensation”) in a total amount up to but shall not exceed Seven
Hundred Eighty Seven Thousand Four Hundred Dollars
($787,400.00) (the “Contract Sum”) for the life of the Agreement
encompassing initial terms and Amendments 1 through 6 and Amendment
8; and in a time and materials amount up to but shall not exceed Fifty
One Thousand Two Hundred Five Dollars ($51,205.00) for
Amendment No. 7; for a total Agreement not to exceed amount of Eight
Hundred Thirty Four Thousand Eight Hundred Fifty Dollars
($834,850) (the “Contract Sum”) for the life of the Agreement
encompassing the initial and extended terms of Amendments 1 through 8
except as provided in Section 1.6.
Exhibit B – Deliverables and Budget is amended as attached in Exhibit B
attached hereto and made apart hereof.
3.Section 3.4 – Term is amended to read as follows:
The Agreement Term is extended to December 31, 2020
In all other respects, the Original Agreement shall remain in effect.
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IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 8 to the Professional Services Agreement on the respective
dates set forth below.
CITY OF LA QUINTA a California municipal corporation
JON MCMILLEN, City Manager
ATTEST:
____________________
MONIKA RADEVA, City Clerk
APPROVED AS TO FORM:
__________________________
City Attorney
Dated:
CONSULTANT: MICHAEL BAKER INTERNATIONAL
By: _________________________
Name: Christopher Alberts
Title: Associate Vice-President
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Exhibit A
Scope of Services
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Note from City as Agreed by MBI: Task 2 shall also include plan modifications
to include the temporary entrance at Old SilverRock Way in the plan set and
to show temporary paving on the sheet. This task requires updating the
quantities, cost estimate and specifications.
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Exhibit B
Schedule of Compensation
The following represents the contract total of Eight Hundred Thirty-Four
Thousand Eight Hundred and Fifty Dollars ($834,850) to be paid after the
consideration of Amendments 1- 8:
Base Contract:
Amendment 1:
Amendment 2:
Amendment 3:
Amendment 4:
Amendment 5:
Amendment 6:
Amendment 7:
Amendment 8:
Contract Sum with Amendments 1-8:
$394,170.00
$ 7,000.00
$183,565.00
$ 26,800.00
$100,700.00
$ 19,150.00
$ 4,810.00
$ 51,205.00
$ 47,450.00
$834,850.00
NOTE:
Amendment 7 is to be paid as time and materials not to exceed $47,450.00
Amendments 1-6 and 8 are to be paid as lump sum not to exceed total of
$787,400.00
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The following represents the Amendment 8 Task Detail:
Project: SilverRock Way/Canal Diversion Channel Modifications
Task 2.1: Modifications to the Canal Diversion Channel ............ $ 16,900
Total Fee: $ 16,900
Project: SilverRock Venue Site
Task 1: Precise Grading Plan Revisions .................................. $ 19,075
Task 2: Project Specifications / Bid Schedule / Cost Estimate..... $ 2,900
Total Fee: $ 21,955
Project: SilverRock Way
Task 1: Improvement Water and Sewer Plan Modifications.......... $ 4,750
Task 2: Improvement Plan Modifications................................... $ 3,080
Task 3: Prepare Easements, Legal Exhibits & Descriptions .......... $ 4,500
Total Fee: $ 12,330
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Exhibit C
Term of Agreement
The Agreement Term is extended to December 31, 2020 (“Extended Term”).
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