2021 07 20 Urban Habitat Change Order 15City of La Quinta
CITY COUNCIL MEETING: July 20, 2021
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 15 TO CONTRACT WITH
URBAN HABITAT FOR THE SILVERROCK PARK VENUE PROJECT AND ACCEPT
SILVERROCK PARK VENUE PROJECT NO. 2016-08
RECOMMENDATION
Approve Change Order No. 15 in the amount of $145,493; accept the
SilverRock Park Venue Project as complete; authorize the City Clerk to file a
Notice of Completion with the Office of the County Recorder; and authorize staff
to release retention in the amount of $281,878, thirty-five days after the Notice
of Completion is recorded.
EXECUTIVE SUMMARY
•The SilverRock Park Venue project included a parking lot, approximately
eight acres of walking paths, turf, landscaping and a meandering stream
with lake and stage area. In addition, one restroom building, one storage
building, and a 3,050 square foot building with utility hook -up. The
project also included pads for future art installations. (Attachment 1)
•Change Order No. 15 (Attachment 2) includes final quantity adjustments
and additional costs for the initial utility delays, labor agreement delays,
and building shipping delays.
•The work is complete and Council acceptance will close the contract and
allow final payment.
FISCAL IMPACT
The following is the financial accounting for Project No. 2016-08 with funding
in the amount of $6,566,600 from account number 401-0000-20600 and
$432,903 from the Alongi Project account number 101 -1007-71050:
Original Contract Amount $ 4,218,880
Change Order No. 1 - 14 $ 1,273,188
Pending Change Order No. 15 $ 145,493
Final Contract Amount $ 5,637,561
Project Budget $ 6,999,503
CONSENT CALENDAR ITEM NO. 9
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Final Contract Amount ($ 5,637,561)
Design & Professional Costs ($ 623,935)
Inspection, Survey, Plans, & Other Construction Costs ($ 737,069)
Anticipated Funds Remaining* $ 938
* All costs to date have been accounted for and no further costs are anticipated .
There are adequate funds to close this project; the final retention amount of
$281,878 will be paid from account number 401-0000-20600.
BACKGROUND/ANALYSIS
On August 6, 2019, Council awarded a $4,218,880 contract to Urban Habitat.
On October 8, 2019, a Notice to Proceed was issued with a 120-working day
completion time starting on October 14, 2019 and ending on April 9, 2020. The
project was deemed substantially complete on March 30, 2021. No liquidated
damages or early completion incentives are recommended.
Contract Change Order No. 1 through 14 allow for miscellaneous repairs and
additions; also extending the contract completion date to April 1, 2021.
Contract Change Order No. 15 will be issued for final quantity adjustments and
for the initial utility delays, labor agreement delays, and building shipping
delays. The additional funding budget for delay was recommended by the FAC
on November 4, 2020 and approved by Council on November 17, 2020.
The project construction effort is complete and in compliance with the plans
and specifications. Staff recommends acceptance and release of the retention
thirty-five days after the Notice of Completion is recorded.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Change Order No. 15
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Sheet 1 of 5
CONTRACT: SilverRock Park Venue
PROJECT NO. 2016-08
CONTRACTOR: Urban Habitat
PO Box 1177
La Quinta, CA 92247
CONTRACT CHANGE ORDER NO. 15
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
DESCRIPTION OF CHANGE
This Contract Change Order allows for final quantity adjustments and additional costs for the initial utility delays,
labor agreement delays, and building shipping delays. Total $143,493.00
By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to
contract time. The contract completion date shall be: Monday, April 1, 2021.
Submitted By: Date:
Approved By: Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree , if this
proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: Title:
Contractor: Date:
Previous Contract Amount Through CCO #14 $ 5,492,068.01
Add This Change Order No. 15 $ 145,493.00
Revised Contract Total $ 5,637,561.01
ATTACHMENT 2
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