SPEV 2025-0010 LQ Historical Society Fundraiser - 58300 Almonte Dr (10.09.2025)October 9, 2025
CASE NUMBER
Special Event Permit 2025-0010
ACTIVITY/EVENT
La Quinta Historical Society Fundraiser and Traveling Paws
Thursday October 30, from (6:00pm - 9:00pm) - Historical Society
Friday October 31, from (6:00pm - 10:00pm) - Traveling Paws
58300 Almonte Drive
La Quinta, CA 92253
APPLICANT
Mr. John K. Miller & James Blanton
La Quinta Historical Society
Traveling Paws
58300 Almonte Drive
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed and approved Special Event Permit
2025-0010, pursuant to LQMC Section 9.60.170 (Special Events – Residential), based on the
following Findings:
A.The event will not be detrimental to the health, safety, and general welfare of the
community in the area of the proposed event.
B.There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C.Sufficient parking will be provided for the anticipated attendance.
D.Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided. (Approval by the health officer
may be required.)
E.Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F.Security plans and facilities have been provided to the satisfaction of the sheriff.
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G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
The outdoor events are approved for Thursday October 30, 2025 (6:OOpm — 9:OOpm)
and Friday October 31, 2025 (6:OOpm — 10:00pm).
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff's
Department, Alcoholic Beverage Control (ABC), etc.).
3. Individual or grouped together temporary tent structures will require separate
permitting with the building division if they are more than 400 square feet with
enclosure walls or 700 square feet open on all sides. If Temporary electrical
installations such as generators or feeders/branch circuits are to be erected or
installed, they will require separate permitting with the building division.
4. The applicant shall obtain an encroachment permit for any off -site signs and traffic
controls placed within the City's right-of-way. Traffic control plans shall be submitted
and consistent with the Traffic Control Plan attached and on file. Please contact
Amy Yu at (760) 777-7047 to coordinate permit information.
5. The applicant shall provide notification of the event to properties and Homeowners
Associations within 500 feet of event site; the notices shall be issued no later than
fourteen (14) days prior and completed no more than seven (7) days prior to
the special event. Notification shall include date, time, event scope, and contact
information for the property and the police department. Proof of notification shall be
provided to the Design and Development Department by October 23, 2025, and
shall include the following:
a) a map showing all properties within a minimum 500-foot radius of subject
property,
b) a typed list of all property owners and their mailing address within a 500-foot
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radius, and all residents/tenants of said properties, -
c) photographic evidence of addressed envelopes,
d) copy of the written notification, and
e) signed affidavit by the applicant that notices have been mailed or delivered.
These items may be emailed to the Planning Division at Planning�LaQuintaCA.gov.
Please provide the case number with correspondence.
6. The applicant shall provide the Design and Development Department with list of
contact(s) who will be on site during all event hours. Contact(s) will be responsible
for responding to calls or complaints regarding the condition, operation, or conduct
of event in a timely and appropriate manner. Contact information shall be provided to
Design and Development department by October 23, 2025.
7. All vendors shall obtain a City of La Quinta Business License.
8. Fireworks, pyrotechnics, or fire performers shall require an additional permit and
approval.
9. Please see the attached Conditions of Approval issued by the Riverside County Fire
Department, Office of the Fire Marshal.
Completion/confirmation durina the event:
10. The event will not be detrimental to the health, safety, and general welfare of the
community in the area of the proposed event.
11. The set-up and operation of the event shall be consistent with the attached exhibits
and event information on file.
12. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed by
the State of California and possess a valid private security license.
13. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
14. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
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A. Before 10:00pm: Sixty-five decibels (65 dB(A))
B. After 10:OOpm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any
combination thereof, each of the noise levels specific above shall be reduced
by five dB(A).
15. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground -secured to prevent tripping. Any lighting shall be
directed away from surrounding roadways and surrounding residential properties. No
spot or searchlights are permitted.
16. Surrounding roadways and intersections shall remain readily accessible for passage
of emergency response vehicles and private vehicles. There shall be no queuing of
vehicles along all surrounding roads for the purposes of dropping off for, picking up
for, or entering the event.
17. Roadways/traffic aisles to structures and activities in and around the event will
always be maintained accessible to emergency vehicles. Parking monitors shall
wear light-colored clothing and reflective vests as needed. Flashlights shall be used
after dusk.
18. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter.
19. Smoking shall not be permitted in any tent or canopy or in any adjacent area where
hay, sawdust or any other combustible materials are stored or used unless approved
by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies.
20. All tent and temporary member plans shall meet the requirements of the California
Fire Code.
21. No fireworks, or open flame, or any other device emitting flame or fire or creating a
glow capable of igniting combustibles shall be permitted.
22. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be always kept open with minimum of 20 feet unobstructed access.
Fire lanes shall be clearly outlined in an approved manner throughout the event
grounds by posting "NO PARKING FIRE LANE".
23. No fire -lanes, fire hydrants or any other Fire Department appliances shall be blocked
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or obstructed. -
24. The applicant shall conform with all Riverside County Fire Department conditions of
approval, attached to this letter.
ComDletion/confirmation after the conclusion of the event (if necessa
25. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day's activities, and after
the event concludes.
26. Any damage to the public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb and
gutter, landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta ("the City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The
City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the
defense.
The City may elect to add Conditions to this application request to mitigate any problems that
arise not previously addressed herein. The City of La Quinta reserves the right to revoke,
suspend or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal and
filing fee are submitted to this Department within 15 calendar days. Please contact this office
should you wish to file an appeal, and we will assist you in that regard.
Thank you for your attention to the above items and if you have any questions, please contact
me at (760) 777-7195 and or by email at JLima .LaQuintaCA.gov.
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Jack Lima, Assistant Planner
Design and Development Department
Cc: Cheri Flores, Interim Design and Development Director
CAL FIRE - RIVERSIDE UNIT
RIVERSIDE COUNTY FIRE DEPARTMENT ZGN'NW
BILL WEISER - FIRE CHIEF
OFFICE OF THE FIRE MARSHAL — LA QUINTA-CALIFORNIA
-
78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7078
• www.rvcfire.org
September 22, 2025
John Miller and James Blandton
58300 Almonte
La Quinta, CA 92253
Re: Special Event — Halloween Fundraiser
Case #SPEV2025-0010
The application for the referenced event was reviewed by the Fire Department. Fire Department approval is
granted with the following conditions.
This approval is not to be construed as the approval to use or occupy any structure for special amusement
such as a haunted house. Such use would require additional evaluation by the Fire Marshal's Office to
ensure fire and life safety.
A temporary special event structure in excess of 400 square feet, including but not limited to a stage, shall
not be erected or constructed before approval is granted from the Fire Department and a permit is obtained
from the City of La Quinta Building Division.
Based on the information provided by the applicant, no Fire Inspection is required for this special event.
All questions regarding the meaning of these conditions should be referred to the Office of the Fire Marshal
staff at (760)777-7000 or FireBusinessMail(cr�,LaQuintaCA.Gov
Chris Cox — Supervising Fire Marshal
Description of Activity
Event:
Annual Halloween Fundraiser
Hosts:
John K. Miller & James Blanton
Location:
58300 Almonte Drive, La Quinta, CA
Dates & Times:
- Thursday, October 30, 2025 — 6:00 pm to 9:00 pm
Open to the public with ticketed entry. Guests will enjoy a guided tour of the property to view
Halloween-themed decorations.
- Friday, October 31, 2025 — 6:00 pm to 10:00 pm
Private ticketed fundraiser for clients and invited guests. The evening will include food service, live
entertainment, and complimentary onsite valet parking.
Beneficiaries:
Proceeds will benefit the La Quinta Historical Society and Traveling Paws.
Parking Plan:
All parking will be located onsite within the 2.5-acre property. Valet attendants will manage parking on
Friday evening. No street or offsite parking will be permitted.
Noise Control:
Entertainment will consist of live music on Friday evening. All amplified sound and entertainment will
end by 10:00 pm.
Fire & Safety:
There will be no fires, open flames, or hazardous materials at any time. All applicable fire and safety
codes will be followed.
Neighborhood Notification:
The only homes located within 500 feet are in the Andalucia community. The HOA and property
manager will be notified in advance with our event details and contact information.
Event Layout & Plot Plan:
The event layout and plot plans are the exact same as last year's and all prior submissions, with no
changes at all.
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Address: 58300 Almonte Drive, La Quinta
PLANNING APPROVAL
ADMINISTRATIVE
CASE# SPEV2025-0010
EXHIBIT#
INITIAL a7�r J.LIMA
DATE 10/9/2025
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