2016 Finance - Correspondence, Bank Reconciliations, Surplus Propertry, etc 2008-2009City of La Q' u i nta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it Is requested that the records delineated below
be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would require these records be held.
The total retention period hos expired or in accordance with GC34090,5, any original/permanent records herein are being destroyed because (1)
these records hove been scanned into a permanent electronic format, (2) the format produced an accurate, legible copy that does not permit
edits, (3) it is accessible for public reference to the same degree as the original version, and (4) a true, secondary electronic copy Is kept in a safe
and separate place.
f r
I,✓G' �.gri"z 4 Rita Conrad Finance
Otr15 a hrwril Head Signature
Print Name Department
�1
William Irhke
City Attorney Signature e
Print Name ate
RECORDS TO BE DESTROYED:
_
REQUIRED
UFFS No. and TITLE or
E -IMAGE
TYPE
FORMAT RECORD DATES TOTAL
DESCRIPTION OF RECORD
EXIST?
RETENTION
Surplus Property - Auction {Listing of
0
a PIS 2008-2009 no AU +7
Property}
Correspondence
0
PIS 2008-2009 no CU +7
Budget Adjustments
0
P/S 2008-2009 no AU +7
Purchase Orders
0
P/S 2008-2009 no AU +7
Bank Reconciliations
0
P/S 2008-2009 no AU +7
Business Licenses
0
P/S 2008-2009 no T +4
I certify that the records escribed above and approved for destruction were orecycledshredded on as prescribed by law.
Roo,r.vfi—Deputy City Clerk
Deputy y Clerk Sig ature U Print Name Title / I