2014 Community Services - Facility Use Permits 2009-2011 & Registrations 1994-2011iCit,q ofXa Quinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 201 1-014, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would require
these records be held. The total retention period has expired or in accordance with GC34090.5, any original/permanent records
herein are being destroyed because (11 these records have been scanned into a permanent electronic format, (2) the format
produced an accurate, egible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the
original version, and (4) a true, secondary electronic copy is kept in a safe and separate place.
Edie Hylton Community Services
Department Head Signature Print Name Department
G JV, William H. Ihrke//L�/'7�s/fi
City Attorney Signature Print Name Date
RECORDS TO BE DESTROYED:
REQUIRED
UFFS# and TITLE or DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES E-IMAGE EXIST? TOTAL
RETENTION
1402.17 Facility Use Permits 0 P/S 7/1/09 N C+2
6/30/10
1402.17 Facility Use Permits 0 P/S 7/1/10 - N C+2
6/30/1 1
Adult SilverRock Registrations 0 P/S 7/1/10 - N C+2
6/30/1 1
Adult Activity Registrations 0 P/S 7/1/10 - N C+2
6/30/1 1
Minor Activity Registrations 0 P/S DOB 1994 N age 18 + 2
"In accordance with GC 34090.5, these original permanent paper records are being destoryed because:
1) these records have been scanned into a permanent electronic format
2) the format produced an accurate, legible copy that does not permit edits
3) it is accessible for public reference to the same degree as the original paper
4) a true, secondary electronic copy is kept in a safe and separate place
I certify that the records described above and approved
prescribed by law. _
�usf nnay�Pi� City Clerk
City Clerk or Deputy City Cler Signature Print Name Title
Type: Original Documents = 0 Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT