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2014 CM - Correspondence, Unsuccessful RFPs 1987-2011Z66. © 3 121t� of,ta Quinta RECORDS DESTRUCTION AUTHORIZATION In accordance with the City's Records Retention Schedule as adopted by Resolution 2010-016, it is requested that the records delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would require these records be held. The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate, legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and (4) Q true, segondar ctronic copy is kept in a safe and separate place. FRANK SPEVACEK CITY MANAGER p rtment a S ture Print Name Department M. Katherine Jenson Iq�ri City Attorney Sig ure Print Name Date RECORDS TO BE DESTROYED: UFFS# and TITLE or E -IMAGE REQUIRED DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES EXIST? TOTAL RETENTION 413.07 RFP/Qs - UNSUCCESSFUL: current year + 2 years 1 Proposals to prepare the General Plan 11update & EIR O P/R 6/23/2009 no 2 Proposals for SilverRock Canal Relocation professional services 3 Proposals to partner with the City for acquisition, management and conversion of the 214 unit Silverhawk Apts from Coachella Valley Housing Coalition & LINC Housinq 4 Proposal from Centre at La Quinta, LLC and Regal Entertainment Group to locate a 13-plex theater in a portion of the former Sam's Club property. Explored but never materialized. 5 Proposals for SilverRock, Phase II, Golf Course Irrigation Design Services 6 Proposals for SilverRock, Phase Il, Landscape Architectural Design Services 7 Proposals for SilverRock, Phase II, Program & Construction Management Services AND Engineering & Surveying Services 101.01 CORRESPONDENCE 1 Katz Hollis re: alternative discretionary revenue analyses for RDA 2 Wells Marvin re: acquisition of 0.57 vacant parcel at SWC Tampico/ Bermudas, APN 770-121-009 3 Barry Ephraim re: mixed income senior development opportunities 4 City Manager Dept, Development Services Division, outgoing chrono correspondence file 0 P/R 2/1/2010 no 0 P/S 8/15/2008 no " 0 P/S 12/19/2011 no " 0 P/R 10/11/2007 no " 0 P/R 5/29/2007 no " 0 P/R 7/1/2006 no " C P/S 7/20/1987 current year + 2 years no Keep 0 P/S 4/30/2009 no 0 P/S 2008 & 2009 no " C P/S 2009 & 2010 no until 1203.02 WATER SERVICE superceded + 2 years Grey Water Reuse System info 0 P/R 11/9/2009 no I certify that the records described above and approved for destruction wereX recycled Kshredded on 1�(%/k4. f0, as prescribed by law. /B A r TERESA THOMPSON Deputy City Clerk City Clerk or Deputy City Clerk Signature Print Name Title Type: Original Documents = 0 Format: Paper records to be shreded = P/S Copies = C Paper records to be recycled = P/R Electronic document to be deleted = E CD, DVD, Tape to be destroyed = CDT until 1002.05 PROPERTY APPRAISALS disposition + 2 years 1 Appraisal by Dozier Appraisal Company for APN 649-030-034 - SWC Hwy 0 P/S 2/24/2004 no " 1 1 1 /Dune Palms - 27,75 acres (not purchased by City/RDA) 2 Appraisal by Dozier Appraisal Company for portion of APN 649-030-034 - SWC 0 P/S 10/5/2004 no Hwy 1 1 1 /Dune Palms - 1.99 acres (not purchased by City/RDA) 3 Appraisal by Dozier Appraisal Company for APNs 773-078-016 & 017 on 0 P/S 111/11/2006 no " Avenida Bermudas (not purchased) 4 Appraisal by Capital Realty Analysts for APN 600-020-028, 79315 Hwy 1 11, a non -operational service station formally 0 P/S 12/6/2011 no " operated by Sam's Club. (not purchased by City/RDA) until 1203.02 WATER SERVICE superceded + 2 years Grey Water Reuse System info 0 P/R 11/9/2009 no I certify that the records described above and approved for destruction wereX recycled Kshredded on 1�(%/k4. f0, as prescribed by law. /B A r TERESA THOMPSON Deputy City Clerk City Clerk or Deputy City Clerk Signature Print Name Title Type: Original Documents = 0 Format: Paper records to be shreded = P/S Copies = C Paper records to be recycled = P/R Electronic document to be deleted = E CD, DVD, Tape to be destroyed = CDT