2010 CM - Grant Applications 1999-2005City of La Quinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution No. 98.95, it is requested that the records
delineated below be destroyed. The Total Retention Period has expired. There is no known litigation or reasonably anticipated
investigation or litigation that would require these records be held.
"A duty to preserve records exists when a party should have known that the evidence may be relevant to future litigation"
Zubulake IV (SDNY 20031220F.R.D.212,216
Bret M. Plumlee Management Services
Print Name
Department
M. Katherine Jenson ~-,j. ~ Z ~~ y
Print Name Date 10/5/10
RECORDS TO BE DESTROYED: µQg, ~Z. ~ cr-O
REQUIRED
UFFS# and TITLE or E-IMAGE
TYPE FORMAT RECORD DATES TOTAL
DESCRIPTION OF RECORD EXIST?
RETENTION
Federal-LLEBG Grant 2000 Yes R
Federal -LLEBG Grant 2003 Yes C~„_. ~,~p, 0
~
Federal JAG Grant 2005 Yes '
~"~"^~~
State - CLEEP Grant 2002 Yes ¢ S ~.
State - JAIBG Grant 2002 Yes
State -Labor HHS/Library 2003 Yes
State - OTS GIS Traffic Analysis 1999 Yes
State - OTS GIS Traffic Analysis 2000 Yes
State - OTS GIS Traffic Analysis 2001 Yes
State - OTS GIS Traffic Analysis 2002 Yes
State - OTS -not funded 2002 Yes
State - OTS -not funded 2004 Yes
AOMD - CNG Grant 2001 Yes
CJPIA -Grant 2001 Yes
In accordance with GC34090.5, these original permanent paper records are being
destroyed because (1) these records-have been scanned into a permanent electronic
format (Laserfiche) (2) the format produced an accunate, legible copy that does not
permit edits, (3) it is accessible for public reference to the same degree as the
original paper version, and (4) a true, secondary electronic copy is kept in a safe
and separate place.
I certify that the records described above and approved for destruction were~recyr,Ied o shredded on /d • 0 ~ O as
pres~c~r~i(b/e~d bay/ law.
~•' `~"~.~ Susan Maysels Deputy Clerk
City Clerk or putt' City Clerk Signature Print Name Title
Type: Original Documents = O Forma[: Paper documents to be shreded = P/S
Copies = C Paper documents to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed =CDT