2010 City Clerk - Proof of Publications 1989-1992RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution No. 99-95, it is requested that the records
delineated below be destroyed. The Total Retention Period has expired. There is no known litigation or reasonably anticipated
mvestigaL or litigation that would require these records be held.
"A dut to preserv Tecords ex' s w n a party should have known that the evidence may be relevant to future litigation"
ke IV (SDftV~200~ 12,216
Date 9/23/10
Veronica Montecino City CLerk.
Print Name Department
M. Katherine Jenson ~+~p~, ~ 3 ~Q/ (~
Print Name Da a T
RECORDS TO BE DESTROYED:
E-IMAGE REQUIRED
UFFStI and TITLE or TYPE FORMAT RECORD DATES TOTAL
DESCRIPTION OF RECORD EXIST?
RETENTION
704.06 Proof of Publication
(legal notices)
Proofs of Publication for Council and
Planning Commission Public Hearings and 0 P/R
Director Hearings
Proofs of Publication for Council and
,Planning Commission Public Hearings,
Director Hearings, Notices of 0 P/R
Determination, Notices of Public Review
Period
Proofs of Publication for Planning
Commission Public Hearings, Director
Hearings, Notices of Public Review 0 P/R
Period, Notices of Joint Meeting of City
Council and Planning Commission,
Meeting Notices for CDBG Program RFPs
Proofs of Publication for Planning
Commission Public Hearings, Director O P/R
Hearings, Notice of Scopinp Meeting
CY 1989
CY 1990
CY 1991
CY 1992
Permanent*
Laserfiche "
Laserfiche
Laserfiche
Laserfiche
I certify that the records described above and approved for destruction were~l(recycled o shredded on .2 as
prescr~i~b~'e'{d//~b~y law.~,,~ ~y] ~,-,
"' " " `~~7/ ~"~ W Susan Maysels Deputy Clerk
City Clerk or Depu City Clerk Signature Print Name Title
Type: Original Documents = O Format: Paper documents to be shreded = P/S
Copies = C Paper documents to be recycled = PIR
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed =CDT
'In accordance with GC34090.5, these original permanent paper records are being destroyed because (1) these records have
been scanned into a permanent electronic format (Laserfiche), (2) the format produced an accurate, legible copy that does not
permit edits, (3) it is accessible for public reference to the same degree as the original paper version, antl (4) a true, secondary
electronic copy is kept in a safe and separate place.
RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution No. 99-95, it is requested that the records
delineated below be destroyed. The Total Retention Period has expired. There is no known litigation or reasonably anticipated
investigation or litigation that would require these records be held.
"A duty to preserve records exists when a party should have known that the evidence may be relevant to future litigation"
Zubulake IV ISDNY 20031220F. R.D.212,216
Date 9/23/10
Veronica Montecino CIty Clerk
Depg tm nt Head Signature Print Name Department
/p' ~--- M. Katherine Jenson ~ 3~ Qua
City Attorney Signature Print Name Da r
RECORDS TO BE DESTROYED
E-IMAGE REQUIRED
UFFS# and TITLE or TYPE FORMAT RECORD DATES TOTAL
DESCRIPTION OF RECORD EXIST? RETENTION
704.06 Proof of Publication
(legal notices Permanent*
Proofs of Publication for Council and
Planning Commission Public Hearings,
Director Hearings, Notice of Intent to 0 P/R CY 1993 Laserfiche
Consider a Street Name Change
Proofs of Publication for Planning
Commission Public Hearings, Director
Hearings, Notices of Public Workshop, 0 P/R CY 1994 Laserfiche "
RDA Notice of EIR Availability
Proofs of Publication for Planning
Commission Public Hearings, Director
Hearings, Notice of Availability for draft 0 P/R CY 1995 Laserfiche "
EIR Travertime Point, Publication of PC
Resolution 95-005
I certify that the records described above and approved for destruction were~Q recycled o shredded on pR. 13• Z6 ~ O as
prescribed by law.
Susan Maysels Deputy Clerk
City Clerk or Deput ity Clerk Signature Print Name Title
Type: Original Documents = 0 Format: Paper documents to be shreded = P/S
Copies = C Paper documents to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed =CDT
"In accordance with GC34090.5, these original permanent paper records are being destroyed because (i) these records have
been scanned into a permanent electronic format (Lasertiche), (2) the format produced an accurate, legible copy that does not
permit edits, (3) it is accessible for public reference to the same degree as the original paper version, and (4) a true, secondary
electronic copy is kept in a safe and separate place.
RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution No. 99-95, it is requested that the records
delineated below be destroyed. The Total Retention Period has expired. There is no known litigation or reasonably anticipated
investigation or litigation that would require these records be held.
Date 9/22/10
Department CIty Clerk
~~
G
RECORDS TO BE DESTROYED
Veronica Montecino CLERK
Print Name Department
M. Katherine Jenson ~• ~ Z ~•~/!~
Print Name Date
E-IMAGE REQUIRED
UFFS# and TITLE or TYPE FORMAT RECORD DATES TOTAL
DESCRIPTION OF RECORD EXIST? RETENTION
704.06 Proof of Publication
(legal notices) Permanent*
Proofs of Publication for Council, Joint
Council/RDA and Planning Commission
Public Hearings, Resolutions to Vacate O P/R CY 1996 Laserfiche "
Streets, Director Hearings, Notice of
Consultino Firm Registry
Proofs of Publication for Planning
Commission Public Hearings, Director
Hearings, Notice of Funds Availability and 0 P/R CY 1997 Laserfiche "
RFPs for CDBG funds, Notice of Prep of
an EIR
Proofs of Publication for Council, Joint a
Council/RDA and Planning Commission
Public Hearings, Director Hearings, 0 P/R CY 1998 Laserfiche
Notice of Funds Availability and RFPs for
CDBG funds
I certify that the records described above and approved for destruction were~f recycled ^ shredded on as
prescribed by law.
~~ Susan Maysels Deputy Clerk
City Clerk or Dep City Clerk Signature Print Name Title
Type: Original Documents = O Format: Paper documents to be shreded = P/S
Copies = C Paper documents to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed =CDT
"In accordance with GC34090.5, these original permanent paper records are being destroyed because (1) these records have
been scanned into a permanent electronic format (Laserfiche), (2) the format produced an accurate, legible copy that does not
permit edits, (3) it is accessible for public reference to the same degree as the original paper version, and (4) a true, secondary
electronic copy is kept in a safe and separate place.