2012 Finance - Journal Entries, 1099's, Time Sheets, etc 2004-200507/12/2012 THU 11127 PAX 760 777 7105 City of La ouinta
V1002/004
c Qplata RECORDS... DESTRUCTION AUTHORIZATION -
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34080.5, any odginallpennangnt records herein am being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the formal produced an accurate,
legible copy that does not permit edits, (3) It Is accessible for public reference to the same degree as the original version, and
Aft, a true, secondary a sctr k copy is kept in a safe and separate piece.
. De O _I John M Falconer Finance
MmiiflHead SI nature Print Name Department
6� 1v fi'd • u— M. Katherine Jenson 42 "64
I T
City Attorney Signature Prim Name . Date
RECORDS TO BE DESTROYED:
2004 -2005
no AU +6
P/R G/L Dist.
UFFS# and TITLE or
no AU +2
E -IMAGE
REQUIRED
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES
EXIST?
TOTAL
RETENTION
----------------
Animal License, 2004-2005, no, AU+4
1099's, 2004-2005, no, AU+4
W-2, 2004-2005, no, AU+4
RDA Journal Entries (these should be maintained. We may need with
regard to Silverrock or other properties. Note by Attorney Jenson), 2004-
2005, no, AU+2
P/R Deduction Registers, 2004-2005, no, AU+6
P/R Time Sheets, 2004-2005, no, AU+6
P/R G/L Dist., 6/2004-6/2005, no, AU+2
Journal Entries, 2004-2005, no, AU+2
---------------
I certify that the records described above and approved for destruction were a recycledXshredded on ?A 5 y as -.
.. prescribed by law.
Susan Mayes Is RivieW Clerk
...._.......
City Clerk or Deputy City Clerk- nature ... ............... Print Name .......,..___..._.... ...,.Title...... ..._:_. ..... ....
Type: odor al Documents = 0 Format: Paper records to be atteded = P/3
Copies - C Paper records to be recycled = P/R
Electronic document to be deleted - E
CD, DOD, Tape to be destroyed = COT