2012 Finance - Correspondence, Bank Reconciliations, Surplus Property, etc 2002-200507/12/2012 THU 11128 PAR 760 777 7105 City of La Quinta
a.... ..... ..... _..._...- RECQRD.S. DESTRUCTION- AU-- THORIIATI - --
.—.---- nce - a y-s• Records itetemtorrS e'WedoPtR e1i adutTon :FOI "16, It is requested that the records
defineated below be destroyed. There Is no known litigation or reasonably anticipated Investigation or litigation that would
require these records be held.
The total retention period has expired or In accordance with GC39090.5, any original/permanent records herein are being
destroyed because (t) Owe records have loan scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it Is accessible for public reference to the same degree as the original version, and
4) a ! s, secondary electronic copy Is kept In a Rafe and separate place.
II John M Falconer Finance
- artment Heed Signature .1 ^ t Print Name Department
O..MI. 4 A sy OYV�.
Attorney Signature
Print Name
M
UFFS# and TITLE or
E -IMAGE
REQUIRED
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES
EXIST?
TOTAL
RETENTIOR
-----------------------
Surplus Property - Auction (Listing of Property), 2005, no, AU +2
Surplus Property - Auction, 2004, no, AU +4
Correspondence, 2004 -2005, no, CU +2
Budget Adjustments, 2004-2005, no, AU+2 - (do any of these relate to
city - agency loans/advances? If so, we need to keep)
Purchase Orders, 2002, no, AU+4
Bank Reconciliations, 2004-2005, no, AU +5
Business Licenses, 2004 - 2005, no, T +4
---------------------------
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Type: 0dynab Docurrams - D Format: Paper records to be Weeded - PIS
copies - C Paper records to be recycled - PIR
eeolronlc document to be deleted - E
CD, DVD, Tape to be dnaoyed . CDT