2011 Finance - Journal Entries, 1099's, Time Sheets, etc 2003-200407/14/2011 TRU 10:06 PAX 760 777 7105 City of La Quinta
WUUe/ UUY
raft. .of -fa Qalnta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted. by Resolution 2010416, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigatlon or litigation that would
require these records be held. -
The total retention period has expired or in accordance with GC34090r5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronicforrnat. (2) the format produced an accurate,
legible copy that does not permit edits,(31 it is accessible for public reference to the same degree as the original version, and
(4) +Me, seNridary electroniptcopy A kept in a safe and separate place.
John M Falconer Finance
Head Signatu Print Name Department
i M. Katherine Jenson
y Signature •----. Print Name Date
a�
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES
E-IMAGE
EXIST?
REQUIRED
TOTAL
REf�TION
Animal License
2003-2004
no
AU+4
1099's
2003-2004
no
AU+4
W-2
2003-2004
no
AU+4
RDA Journal Entries
2003-2004
no
AU +2
P/R Deduction Registers
2003-2004
no
AU+6
P/R Time Sheets
2003-2004
no
AU+6
P/R G/L Dist.
612003. 6/2004
no
AV+2
Journal Entries
2003-2004
no
AU +2
I certdythat the records described above and approved for destruction were o recycled)(shredded on zQ as
prescribed by law. -
kSusan Maysseis Deputy Clerk
City Clerk or DepLq City Clerk Signature Print Name Title _
Type: olglnal Docamema . D Petrnat Paper records to be ahreded - PIS
Copies - C 'Paper records to be recycled - PIR
Electronic document to be deleted — E
CD, DVD, Tape to be destroyed - COT