2011 Finance - Correspondence, Bank Reconciliations, Surplus Propertry, etc 2003-200407/14/2011 THU 10:06 FAX 760 777 7105 City of La Quints,
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ft of a Qgbaft RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City'a Records Retention Schedule as adopted by Resolution 2010-016, It is requested that the records
delineated below be destroyed.. There Is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or In accordance with GC34090.5, any original/permanent records herebi are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced en scourge,
able copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original vereion, and
a t seODnqary elect nic " y is kept In a safe and separate place.
raJohn M Falconer Finance
Depa meat Head Signatgo Print Name Department
j " M. Katherine Jenson j /,2" /
Cily ftohioy Signature Prim Name Date
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
E-IMAGE
.REQUIRED
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES
EXIST?
TOTAL
RETENTION
- Surplus Property - Auction (Usting Of
Property)
2004
no
AU +2
Surplus Property • Auction
2003
no
AU+4
Correspondence
2003-2004
no
CU +2
Budget Adjustments
2003-201)4
no
AU +2
Purchase Orders
2001
no
AU +4
Bank Reconciliations
2003-2004
no
AU +5
Business Licenses
2003-2004
no
T +4
I certify that the records described above and. approved for destruction were o recycled)(1hredded on ]1[Cb% as
pmsciibad by law. l
Susan Maysels Deputy Clerk
City Clerk or Deputy fry Clerk Signature Prim Name Title
Typs Original Documents = O
copies - C
Format: Paper records to be shreded = P/S
Papa records to be recycled a PIA
Electronic domrrdnt to be deleted = E
t