2011 City Clerk - Correspondence, Request for Records, Unsucessful RFPs/RFQs, etc 1996-2008fofP. a3
ray of�a Quizta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2010-016, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible cop that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
141 air , secon`ary�ctronig cyp e -and separate place.
Veronica Montecino CLERK DEPT.
it YHeae Print Name /Department
c M. Katherine Jenson
y Signature Print Name ate
RECORDS TO BE DESTROYED:
UFFS# and TITLE or E-IMAGE REQUIRED
DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES EXIST? TOTAL
RETENTION
413.07 UNSUCCESSFUL RFPs/RFQs current year
+ 2 years
1. Citywide Underground Utility Study 0 P/R 2008 no "
2. Hydrology & Hydraulic Analysis for 0 P/R 2008 no "
Dune Palms & Hwy 111 Project
3. On -call Engineering Plan Checking 0 P/R 2008 no
4. Development Reivew & Condition 0 P/R 2008 no
Writing Services
413.01 INVITATIONS TO BID- VEHICLES 0 P/R 1996 thru 1999 until audited
+ 7 years
703.01 REQUESTS FOR RECORDS 0 P/S 2007 no until completed
+ 2 years
704.12 CITY ATTORNEY CORRESPONDENCE 0 P/S 1997, 1998 no current year + 2
years
paper = 2 yrs
701.02 AGENDAS & STAFF REPORTS 0 P/R CY 2008 YES electronic =
Laserfiche PERM
I certify that the records described above and approved for destruction were y res d oshredded on 64 • 74. 2.0/ 1 as
prescribed by law. -
Susan Maysels Deputy Clerk
City Clerk or Deputy qy Clerk Signature Print Name Title
Type: Original Documents = O Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, OVD, Tape to be destroyed = CDT