SPEV 2025-0011 Wedding - Austin Estate (10.17.2025)ta QaLtra
(ALIFORNIA -
October 17, 2025
CASE NUMBER
Special Event Permit 2025-0011
ACTIVITY/EVENTS
Wedding Ceremony & Reception
77600 Avenida Fernando
La Quinta, CA 92253
Saturday, October 25, 2025
4:00pm-10:00pm
APPLICANT PROPERTY OWNER
Jeff Austin Austin Family Revocable Trust
2108 The Strand 77600 Avenida Fernando
Hermosa Beach, CA 90254 La Quinta, CA 92253
(703)626-4052
APPROVAL
The Design and Development Department has reviewed your request for Special Event Permit
2025-0011 for a wedding ceremony and reception event pursuant to LQMC Section 9.60.170
(Special Events — Residential) and has approved the permit subject to the Conditions of Approval
based on the following findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in and around the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance. Attendees will be
parking and staying at the adjacent La Quinta Resort, then walking to the event from the
hotel. Therefore, there will be no onsite parking required for attendees. Vendors will have
access to the property's service road and will be parking onsite.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
ta QaLtra
(ALIFORNIA -
E. Security plans and facilities have been provided to the satisfaction of the sheriff.
F. Public roadways leading to the La Quinta Resort can accommodate the anticipated traffic
volumes in a reasonable and safe manner with minimal disruption to local traffic
circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be required
below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to the start of event:
The applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the
City"), its agents, officers and employees from any claim, action or proceeding to attack,
set aside, void, or annul the approval of this Special Event Permit. The City of La Quinta
shall have sole discretion in selecting its defense counsel. The City shall promptly notify
the applicant of any claim, action or preceding and shall cooperate fully in the defense.
2. The event is approved for Saturday, October 25, 2025, from 4:00 pm - 10:00 pm. The
total number of attendees shall not exceed 200 on -site at any given time. The applicant
is required to always maintain a count of all event attendees on -site during the event. The
event count shall be maintained by the applicant and made available upon request by the
Police Department, Fire Department, and/or City Staff. The Police Department and/or Fire
Department can request a reduction of total event participants if the number of
participants is detrimental to the health, safety, and general welfare of the community
around the proposed event.
3. The applicant shall provide notification of the event to properties within 500 feet of the site
at least fourteen (14) days prior to the event by October 11, 2025. Notifications shall
include date, time, event scope, and contact information. Proof of notification shall be
provided to the Design and Development Department and include the following:
a) A map showing all properties within a minimum 500-foot radius of subject
properties. Received/Satisfied on 10/3/2025
b) A typed list of all property owners and their mailing address within a 500-foot
radius, and all residents/tenants of said properties. Received/Satisfied
c) Photographic evidence of addressed envelopes. Received/Satisfied
d) Copy of the written notification Received/Satisfied
r7a4S5lle Tampico I la Ouha, Califomia 922531760.M.7000 I www.bquinfaca.gov
ta QaLtra
(ALIFORNIA -
e) Acknowledgement by the applicant that notices have been mailed or delivered.
Received/Satisfied
4. The applicant shall provide the Design and Development Department with a list of
contact(s) who will be on site during all event hours. The contact(s) will be responsible for
responding to calls or complaints regarding the condition, operation, or conduct of the
event in a timely and appropriate manner. Contact information for the applicant was
received by the Design and Development Department on September 9, 2025.
5. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Building Department, Sheriff's Department, etc.). Building permits are
required for all structures, including tents and canopies, and portable generators.
6. Special Inspection permit from the Building Division for the following temporary
installations required:
a. Temporary Electrical Installations. Examples of temporary installations would be
generator use, or setup of any transformers, subpanels or receptacle branch
circuits, but would not necessarily include cord and plug lighting - Compliance with
the California Electrical Code to be demonstrated by plan submittal and review,
this would include generator specifications, whether fuel storage is proposed,
equipment locations, conductor specifications and conductor installation
requirements.
7. This review does not include the use of the main dwelling for assembly purposes or
verification of required plumbing fixtures.
8. Any building, structure, facility, complex or improved area, or portions thereof, which are
used by the public shall be provided with barrier free design to ensure that these
improvements are accessible to and usable by people with disabilities. Plans shall fully
detail how the proposed events comply with the California Accessibility Standards defined
in Title 24 Chapter 11 B and Federal ADA Regulations.
9. The applicant shall obtain an encroachment permit for off -site signs and traffic controls
placed within the City's right-of-way. Encroachment permits shall include all applicable
insurance to be provided to the Public Works Department.
10. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the Riverside
7 4495 Calle Tampico I la Ouli�a, Califomia 922531760,M.70001 www.laquintaca.gov
ta QaLtra
(ALIFORNIA -
11. County Health Department and State of California Alcoholic Beverage Control,
respectively. Vendors shall have Business Licenses approved prior to the date of the
event.
Completion/confirmation during the event:
12. The set-up and operation of the event shall be consistent with the attached exhibits and
event information on file.
13. Security personnel shall be easily identifiable to the public by the provision of uniformed
personnel. All designated private security personnel must be licensed by the State of
California and possess a valid private security license.
14. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10.00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination thereof,
each of the noise levels specific above shall be reduced by five dB(A).
15. Extension Cords: Extension cords shall be over -current protected and/or ground -fault
interrupter protected. No additional taps are to be in any device. All extension cords shall
be of 12/3-gauge wire or greater with approved connectors.
16. Portable Outdoor Gas -Fired Heaters: The storage or use of portable outdoor gas -fired
heating appliances is prohibited inside tents, canopies and membrane structures. The
heating appliance shall be located not less than 5 feet from buildings, exits and exit
discharges. The heating appliance shall not be located beneath or closer than 5 feet to
combustible decorations and combustible overhangs, awnings, sunshades or similar
combustible attachments to buildings. Heating appliances shall be listed and labeled in
accordance with ANSI Z83.26/CSA2.37 and provided with a tip -over switch that
automatically shuts off the flow of gas if the appliance is tilted more than 15 degrees from
vertical.
17. Portable Outdoor Fireplaces: Portable outdoor fireplaces shall be used in accordance
with manufacturer's instructions and shall not be operated within 15 feet (3048 mm) of a
structure or combustible material.
ta QaLtra
(ALIFORNIA -
18. Designated Smoking Areas [CFC 3106.4.51: Smoking shall be permitted only in
designated areas. Other areas shall have approved "No Smoking" signs conspicuously
posted and maintained.
19. Open flames or any other device emitting flames or fire or creating a glow capable of
igniting combustibles shall not be permitted.
20. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queueing of
vehicles along all surrounding roads for the purpose of dropping off for, picking up for, or
entering the event.
21. Roadways/traffic aisles to structures and activities in and around the event will always be
maintained and accessible to emergency vehicles. Parking monitors shall wear light-
colored clothing and reflective vests as needed. Flashlights shall be used after dusk.
22. The event is subject to spot inspections by the Police Department, Fire Department,
and/or City staff to ensure compliance with the conditions of this letter.
23. Furnishings, decorations or other objects shall not be placed to obstruct ingress or egress
access. Any draperies or hangs shall not be placed over exit doors or otherwise be
located to conceal or obstruct an exit.
24. Curtains, draperies, hangings and other decorative materials suspended from walls or
ceilings shall meet the flame propagation performance criteria of CCR Title 19 in
accordance with section 807.2 or be non-combustible. (CFC 807.1)
25. LP -Gas containers- shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks, valves, tubing
and other related components shall be approved.
Completion/confirmation after the conclusion of the event (if necessary):
26. The event site shall be left clean and in its original manner after the event. All event areas
shall be left free of debris after the event concludes.
27. Any damage to the public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
78495 Calle Tampico I la Ouli�a, Califomia 922531760,M.7000 I www.laquintaca.gov
ta QaLtra
(ALIFORNIA -
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this event, the applicant agrees to indemnify, defend and hold harmless the City of
La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding
to attack, set aside, void, or annul the approval of this temporary use permit. The City of La
Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify
the applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add conditions to this application request to mitigate any problems that
arise not previously addressed herein. If you have any questions, please contact me at
Hima(ailaguintaca.gov and or (760)777-7195.
EMS
Jack Lima, Assistant Planner
Design and Development Department
Cc Cheri Flores, Interim Design and Development Director
i!
o e
El
0,
Ono
a �
Reception Area
11011
0 Cocktail Hour
o
Location of Ceremony Iff 111111111111
Wedding Ceremony
PLANNING APPROVAL
Saturday, May 10, 2025
ADMINISTRATIVE
77600 Avenida Fernando
La Quinta, CA 92253
CASE# SPEV2025-0011
EXHIBIT#
4:00pm-10:00pm
INITIAL a-' J.LIMA
DATE 10/17/2025
0
C' maKm
L AA,,J �J
CO c"A (L-
t-�nuR
(CA-S-i E►-eV� SPi�ce�
0l�
.Spt • i . �
7 � i
I
4
P-E-ceeTi CV -A