2011 Planning - Receipts, Demand/Check Request, Misc 1992-2002104. 03
- `-*& of.Pa QgL1ta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 207G-016, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated Investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed becau (1) these records have been scanned Into a permanent electronic fomtat, (2) the format produced an accurate,
legible copy tit foes not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a tn4VMkonflary electronic copy Is kept in a safe and separate place.
Les Johnson, Director Planning
Print Name Department.
M. Katherine Jenson
J�4 t ,
1;71
ty Ador4ey Signature
Print Name
Dafe
RECORDS TO BE DESTROYED:
REQUIRED
UFFSf! and TITLE or
E-IMAGE
DESCRIPTION OF RECORD
TYPE
FORMAT
RECORD DATES
EXIST?
TOTAL
RETENTION
Demand/Check Request for WMD-
C
P/S
5/16/2001
No
Until Audited
5/16/01-Pro party Tax 99100
+ 7 years
CC Report-3/17/98-Auth. To Conduct
C
P/S
3/17/1998
Yes
CU + 2
Audit of WMD
Emergency Request for Prewrite Ck for
Until Audited
WMD - Waste Trans. Cost to Edom Hill
C
P/S
12/11 /1998
No
+ 7 years
per Agmt for 5/19-12/31197
Emergency Request for Prewrite Ck for
Until Audited
WMD for Property Tax Fiscal Year 1999-
C
P/S
8/14/2000
No
+ 7 years .
2000
Receipt for WMD-Franchise Fees, AB 939 0
Fees, Transportation Fund- $47,644.64
Emergency Request.for Prewrite Ck for
WMD for Waste Trans Cost to Edom Hill C
Dump per agmnt for 1/1198 - 12/31/98
Demand/Check Request for WMD
property tax for fiscal year 00/01 - C
$157,216.79
Demand/Check Request for WMD SS2
Demand/Check Request for WMD for
Property Tax for 99/00- $50,945.29
Demand/Check Request.for WMD for
Propety Tax for FY 1998/99 -
$39,466.29
General Ledger Page-131.1501-AC 101-
000-203-221
RivCo Waste Resources Mgmt Dist Letter
to Fred Baker re: Nondisposal Facility
Element Amendment No. 97-1
WMD Memo to Jerry Herman from Frank
Orlett- Re: 2000 4th Qtr Waste Analysis
C
C
C
C
0
O
P/S 2/11/1999
P/S 2/3/1999
P/S
4/25/2001
P/S
4/25/2001
P/S
4/25/2001
P/S
4/25/2001
P/S
4/25/2001
P/S
312611997
P/S
CA Integrated Waste Mgmt Bd Itr to J
Herman -Re: City of La Quinta 1999 Ann 0 P/S
Report -Results of Preliminary Review
12/15/2000
4/24/2001
No CU + 2
No Until Audited
+ 7 years
No Until Audited
+ 7 years
No Until Audited
+ 7 years
No Until Audited
+ 7 years
No Until Audited
+ 7 years
No Until Audited
+ 7 years
No CU + 2
No CU + 2
No CU + 2
Ltr to Kathi Jacobs form Britt Wilson Re:
Request for Waste Management PSAs on
C P/S 4/2/2001 No CU + 2
Channel 10 for City recycling program
WMD Ltr to Jerry Herman Re: Discussion
of Results of AB 939.
0 P/S 1/25/2001 No CU + 2
WMD Itr to COLQ Re: Francise Fees and
AS 939 Fees
C P/S 6/15/2001 No CU + 2
WMD Memo to Jerry Herman from
Alberto Guardado-Re: Service Charge
O P/S 11/30/2000 No CU + 2
WMD Memo to Rivco Solid Waste Mgmt
Advisory Council - Re: LTF Mtg-May 24,
0 P/S 511 /2001 No CU + 2
2001
E-mail w/Itr to Mr. Sudit Dhillon-Supvr-
Waste Analysis Branch-CIWMB, Sacto
0 P/S 3/15/2001 No CU + 2
CA -Re: Adjustment Method
Commentary prepared by HFH, Titled
Solid Waste Legislative, Regulatory and
0 P/S No other date noted No CU + 2
Policy Update, April 2001
RivCo Waste Mgmt Dept- Memo to Rivco
Solid Waste Mgmt Advisory Council-
0 P/S 3/28/2001 No CU + 2
Re:Rescheduling of May LTF Mtg
- - -
CA Integrated Waste Mgmt Bd Itr to J
Herman -Re: CA Integrated Waste Mgmnt
O P/S 5/24/2001 No CU + 2
Bd Site Visit
WMD-Ltr to Jerry Herman Re: Monthly &
Complaint Log reports for the Mo of
0 P/S 1/15/2000 No CU + 2
December 2000
Rivo Solid Waste Mgtmt Advisory
Council (Countywide Local Task Force)
C P/S 7/19/2001 No CU + 2
Agenda - July 19, 2001
Unidentified photo -labeled Item 4.B.6
0 P/S No date noted No CU + 2
Report Page Titled La Quinta Tax Roll
Payment Reconciliation 1 /1 /99-Total
C P/S No other date noted. No CU + 2
Assessed Amt 96/99-Palm Royale
Report Page Titled La Quinta Tax Roll
Payment Reconciliation 1/1/99-Total
C P/S No other date noted No CU + 2
Assessed Amt 98/99-w/ck copy att
Report Page Titled Recap Prop Tax
Collection -Distribution of Refuge
C P/S No other date noted No CU + 2
Collection Fee -Property Tax Year 99/00 -
with notations
Report Page Titled Recap Prop Tax
Collection -Distribution of Refuge
Collection Fee -Property Tax Year 99/00-
w/o notations
General Ledger-GL1501 Acct History -AC
No. 101-000-203-221 - Due to Waste
C P/S 7/31/2000 No CU + 2
Management
Yellow -lined note pages -titled FY 96/97,
0 P/S No other date noted No CU + 2
97/98, 98/99 and 99/00
Email to Jerry Herman from Ann Errebo
O P/S 12/17/1998 No CU + 2
Re 96/97 Tax Roll
Ltr from Ann Errebo(with attachments)-
0 P/S 12/15/1998 No CU + 2
Re: Transportation Costs
Copy of WMD Ck for Franchise Fees - AB
C PIS 9/13/2001 No CU + 2
939 Fee 8.01 028,1 18)
CIWMB Notices of Fund Availability for
C P/S 1/12/01 & 11/5/01 No CU + 2
HHHW and Used Oil
CIWMB Notice of 20000 4th Qtr
Disposal Rpts & Revised Disposal Rpts
C
P/S
3/30/2001
No
CU + 2
Ltr from J Harman to Gary Keeley (WMD)
_
re: Transportatoni Costs for 1999
C
P/S
3/8l2000
No
CU + 2
AP (AP 9006)Transactions by Vendor -
6/4/99 Page 1
C
Pis
6/4/1999
No
CU + 2
Ltr fm TPG to CIWMB Re: Rivco Dept of
Environ Health for the 2000/01 HHHW
C
Pit
3/29/2001
No
CU + 2
Grant
AP (AP 9006) Transactions by Vendor -
2/14/01-Page 1
C
PIS
2/14/2001
No
CU + 2
St of CA -Dept of Conservation- Note Re:
Proposed Regulations & Reporting
C
P!S
2/23/2001
No
CU + 2
Requirements for Curbside Operators
WMD Itr to J Herman re: where to send
ck for tax roll remittance or other fees.
C
P/S
4/27/2001
No
CU + 2
WMD Ltr to COLA Re: Francise Fees and
AS 939 Fees
C
P/S
1 /15/2000
No
CU + 2
WMD Ck to COLA for Francise Fees -AB
939 (S24,338.20)
C
PIS
1/11/2001
No
CU + 2
St of CA -Calif EPA - Memo Re: Issue
Paper for the January 25 and 31, 2001
Workshops Regarding Goal Measurement
C
PIS
1/11/2001
No
CU + 2
and Dispoals Reporting Potential
Solutions (GMDRPS)
Rivco WMD Ltr to J Herman re:
Countywide Dispoals Tonnage Tracing
System (CDTTS)-3rd qtr, 2000 Disposal
C
P!S
1/11/2001
No
CU + 2
Reports
Ltr to G Keeley (WMD) fm J Herman Re:
over -billing on the Tax Rools by WMD
C
P/S
2/5/2001
No
CU + 2
Rivco Solid Waste Management Advisory
Council (Countywide Local Task Force)
C
P/S
1/18/2001
No
CU + 2
Agenda
Receipt for Tonnage Delivered to World
Products Recycling Yard -From 4/1/02 to
C
P/S
5/22/2002
No
CU + 2
4/30/02
Ltr fm HFH to J Herman re: Rivco Solid
Waste Services Survey w/att CC Reso 01
C
P/S
10/9/2001
No
CU + 2
94, 01-93, and 000-83
Ltr fm Co of LA to TPG Re: Revised Solid
Waste Quarterly Disposal Quantity Report
C
P/S
2/7/2002
No
CU + 2
- All Qtrs 2000, First and Second
Quarters 2001
Ltr fm Co of LA to TP re: Solid Waste
Quarterly Disposal Quantity Report
C
P/S
4/10/2002
No
CU + 2
Fourth Quarter-2001
WMD Itr to COLA Re Franchise Fees and
C
P/S
2/15/2002
No
CU + 2
AS 939 Fees - Jan 2002
Rivco WMD Ltr to J Herman re:
Countywide Disposal Tonnage Tracing
O
P/S
3/4/2002
No
CU + 2
System (CDTTS)-Solid Waste Dispoal
Reports - 4th Qtr 2001
WMD Ltr to TPG Re: Implemenation of a
O
P/S
3/5/2002
No
CU + 2
new organization structure.
Receipt - Tonnage Delivered to World
Products Recycling Yard - Fm 1 /1 /02 to
C
P/S
2/4/2002
No
CU + 2
1 /31 /02
Receipt - SoCalif Recylcing for Feb 2001
C P/S 3/1 /2002
No CU + 2
Rivco WMD Ltr to J Herman re:
Countywide Disposal Tonnage Tracking
System (CDTTS) 2001 Ann
O P/S 3/26/2002
No CU + 2'
Summary/Revisions to ADC Reports
Cc of Orange Memo to O C Haulers and
Cities Reported as C&D Debris Sources
Re: First, Second, Third and Fourth
C P/S 3/14/2002
No CU + 2
Quarter 2001 Recycled Construction &
Demolition Debris Report
Receipt -Tonnage Delivered to World
Products Recycling Yard fm 2/1/02 to
C PIS 3/2/2002
No . CU + 2
2/28/02
COLD Ltr to CIWMB fm TPG Re:
Authorization Letter for Used Oil
C P/S 4/11 /2002
No CU + 2
Recycling Block Grant-FY 2002/03
Cc of LA Ltr to TPG Re: Solid Waste
Quarterly Disposal Quantity Report - 4th
C PIS 4/10/2002
No CU + 2
Qtr - 2001
WMD Ltr Re: Francise Fees and AB 939
Fees for Feb 2002
O P/S 3/15/2002
No CU + 2
Receipt-SoCal Recycling -March 2001
C P/S 4/1/2002
No CU + 2
Copy of Ck to US Postmaster+ copy of
HHHS Event on 4/20/022
C P/S 4/1112002
No CU + 2
Ltr fm TPG to CIWMB re: Riverside Cc
Waste Mgmt Dept App for the HHHW
C PIS 4/3/2002
No CU + 2
Grant-FY 2062/2003
WMD Itr to J Herman Re; Mo Rat for Mo
of Feb 2002
O P/S 3/18/2002
No CU + 2
1996 CIWMB Ann Rpt for CC, In. Wells,
LQ & R Mirage
C PIS 7/31/1996
No CU + 2
Riverside County Nondisposal Facility
Element
0 P/S 11/29/1994
No CU + 2
RivoCo Waste Resources Mgmt Dist Ltr
to F Baker Re: Rivco Nondisposal Facility
0 PIS 7/13/1995
No. CU + 2
Element
CC Staff Report - Adoption of a
Nondisposal Facility Element, mandated
by the State, which identifies existing
C P/S 12/6/1994
No CU + 2
expansion of existing, and proposed
waste facilities
CIWMB Ltr to Diane Beck (CVAG) Re:
Board Appval of the CVAG Multi -
Jurisdictional document for the Cities of
Cathedral City, Indian Wells, La Quintal
Palm Desert, Palm Springs, and Rancho
C P/S 7/14/1995
No CU + 2
Mirage's Source Reduction and Recycling
Element, Household Hazardous Waste
Element, and Nondisposal Facility
Flwmant -
' Ltr to Gerald Malongey Rivco Clerk,
Board of Supervisors Re: Reso 92-27
C P/S 2/20/1992
No CU + 2
SRRE & HHWE
CVAG-Finds of Exemption Re: The CVAG
C P/S 2/5/1992
No CU + 2
Household Hazardous Waste Element
Agreement for the Collection,
Transportation & Disposal of Municipal
C P/S 7/14/1996
No CU + 2
Solid Waste Between the City of La
Quints & Waste Mau of CA
Table A-3-Co of Riverside NDFE-
Coachella Transfer Recyling Station
C
PIS
3/4/1997
No
CU + 2
City of LQ-Riverside Recap Prop Tax
Collection-Distr. Of Refuge Collection Fee
C
P/S
8/11/2000
No
CU + 2
For Fys 97/28, 98/99, & 99/00
Various Invoices & Check Requests for
Waste Management of the Desert
C
P/S
Throughout 1997
No
CU + 2
• 2000 2nd Quarter Waste Analysis
0
P/S
6/15/2000
No
CU + 2
2000 1st Quarter Waste Analysis
0
P/S
3/14/2000
No
CU + 2
2000 3rd Quarter Waste Analysis
O
P/S
9/15/2000
No
CU + 2
City of LQ - Agreement for HHW Event
Letter from Riv Co ,Re: working with
0
P/S
12/18/2000
No
CU + 2
Regional Medical Center
Note to TPG & E-Mail to K. Jenson Re:
LQ Refuse Disposal Rate Miscalculation
0
P/S
1/3/2001
No
CU + 2
Franchise Fees & AB 939 Fees from
WMD
0
P/S
10/16/2001
No
CU + 2
WMD Billing/Hauling to Edom Hill Landfill
for 1999
0
P/S
3/2/2000
No
CU + 2
Ltr from J Herman to Frank Orlett (WMD)
Re: Waste Service Fee Increase
C
P/S
7/11/2001
No
CU + 2
WMD Billing for Frankchise Fees & AB
939 Fees, dated 7/13/2001
C
PIS
7/73/2001
No
CU + 2
Ltr from Margo Wilman (Ca Dept of
Conservation) to Kimberly Keyton (WMD)
C
P/S
6/29/2001
No
CU + 2
Bill from HF&H for Professional Services-
4/1/01 to 4/36/01
C
P/S
7/21/2001
No
CU + 2
Fax from HF&H-Scope of Services -
Proposed Tasks for AB 939
C
PIS
7/30/2001
No
CU + 2
Implementation for 2001-2002
WMD Ck Copy -Franchise Fees/AB 939
Fees for April 2001 ($28,314.89)
C
P/S
4/30/2001
No
CU + 2
WMD Franchise Fees & AB 939 Fees +
C
P/S
8/16/2001
No
CU + 2
Check for $26,460.62
WMD Letter to J. Herman re: price
increase and appropriate documentation
C
P/S
3/31/2001
No
CU + 2
Ltr fm J Herman to Frank Orlett (WMD)
C
P/S
2/24/1999
No
CU + 2
re: Reconciliation forTY 96/97 & 97/98
Ltr to M Joki (WMD) fm J Herman re:
C
P/S
2/24/1999
No
CU + 2
Invoice for Holiday Tree Flyer
Emergency Ck Request & Copy of Ck to
WMD, for $79,677-Waste Trans cost to
C
P/S
2/3/1999
No
CU + 2
Edom Hill Dump per Agreement for
1 /1 /98 through 12/31 /98
Ltr fm HFH to J Herman re: Final Invoice
C
P/S
2/9/1999
No
CU + 2
for Holiday Tree Flyers
CIWMB Notice -Changes to Title 14
0
P/S
8/14/2001
No
CU + 2
California Code of Regulations
CIWMB Notice -Report to the Legislature--
A Comprehensive Analysis of the
0
P/S
8/2/2001
No
CU + 2
Integrated Waste Managementy Act
Diverstion Rate Measurement System
Ltr fm M. O'Connor-Rivco - to T.
Genovese re: Requests for Proposals -
C
P/S
7/24/2001
No
CU + 2
Coachella Valley Air Quality Enhancement
Projects
' Ltr fm D Pressgrove (Cat City) to J
Herman re: City of Cathedral City
Nondisposal Facility Element (NDFE)
0
P/S
8113/2001
No
CU + 2
Amendment No. A-4 For the Desert
Solutions, Inc. Comoosting Facilitv
Ltr fm HF&H to J Herman re: AB 939
Implementation -Project Status Report
0
P/S
8/20/2001
No
CU + 2
Ltr fm C Thomas (CA Dept of
Conservation) -to K. Keyton (WMD) re:
Payment in the amt of $9,685.71-
C
P/S
6/15/2001
No
CU + 2
Curbside Program Share
Preliminary Draft-LAFCO-Service Review
Guidelines-2001
C
P/S
7/31/2001
No
CU + 2
WMD-Independent Auditors Report, Stmt
of Operating Income-LQ Allocation &
Stmt of Surcharge Rev & Cost of Waste
C
P/S
12/31/1997
No
CU + 2
Disposal & Supp Info
-
WMD-Independt Auditor's Report &
Schad of Net Operating Rev Less Costs
C
P/S
3/27/1998
No
CU + 2
of Doing Business-12/31/1997 & 1996
Ltr to T Freeman (WMD) fm J Herman -
Transportation of Solid Waste
C
P/S
5/7/1997
No
CU + 2
CIWMB Notice -Draft 5-Year Revision
C
P/S
10/30/1998
No
CU + 2
Rivco Notice - Riverside Co Ninth Annual
Christmas Tree Recycling Program
C
P/S
10/30/1998
No
CU + 2
Fax to WMD fm J Herman re: Customer
Complaint Log for the Mo of Sept
C
P/S
10/20/1998
No
CU + 2
Fax to R Minarcik (WMD) fm J Herman
re: Fall Clean Up -Complaints
C
P/S
10/19/1998
No
CU + 2
Ltr to G. Engle fm J Herman -re: Waste
a Collection Service Fees
C
P/S
6/30/1997
No
CU + 2
Stmt fm WMD to COLA -Prepaid Balance
O
P/S
11/2/1998
No
CU + 2
Cr of $105.17
Ltr fm L Van Kekerix (CIWMB) to C. Di
lorio re: Diversion Goal Annual Report
C
P/S
6/18/1998
No
CU + 2
Contract
Fax fm J Herman to WMD re: Complaint
C
PIS
9/11/1998
No
CU + 2
Log for the Mo of Aug 1998
Ltr to R. Nelson Rivco Waste Res Mgmt
Dist frm TPG-Re: Reminder of Gate Fee
C
P/S
9/22/1998
No
CU + 2
Waiver for Community Clean Up
Fax fm J Herman to WMD re: Complaint
C
PIS
11/9/1998
No
CU + 2
Log for the Mo of Oct 1998
Ltr to T Freeman (WMD) fm J Herman re:
C
P/S
3/26/1998
No
CU + 2
Tax Billing (R. Yessayian)
Fax fm WMD IT Freeman) to J Herman
re: Christmas Tree Curbside Collection
C
P/S
6/3/1998
No
CU + 2
Only
Fax to WMD fm J Herman re: Customer
C
P/S
6/17/1998
No
CU + 2
Complaint Log for the Mo of May
Fax to WMD fm J Herman re: Customer
C
P/S
7l13l1998
No
CU + 2
Complain Log for the Mo of June
WMD Invoice 835-683855 for $315 with
note saying these services are at no
0
PIS
7/2/1998
No
CU + 2
charge to the City per Franchise
Agreement
WMD Franchise Fees and AB 939 Fees
note stating a ck in the amt of
C
P/S
10115/2000
No
CU + 2
$23,819.64 is attached, but no
documentation is attached.
Emergency Ck Request & Copy of Ck to
WMD, for $1,239.78 for Bulk Mailing of
C
PIS
10/31/2000
No
CU + 2
Household Hazardous Waste Flyer
Ck Request & Co of Ck to WM for
$79,677 for Transportation costs for
C
PIS
811412000
No
CU + 2
1999
Emergency Ck Requst & Copy of Ck to
WMD for $985,774.10 for Property
C
PIS
8/14/2000
No
CU + 2
tax/Fiscal Year 1999-2000
WMD Franchise Fees & AB 939 Fees&
Ck Copy for $28,348.03
C
PIS
11/15/2000
No
CU + 2
WMD Franchise Fees & AB 939 Fees &
Ck Copy for $29,738.92
C
PIS
12/15/2000
No
CU + 2
Draft Worksheet List of Invoices for
C
PIS
approx 10/31 /98
No
CU + 2
1 /1 /98 through 12/31 /98
Amended & Restated Agreement for the
Collection, Transportation and Disposal of
C
PIS
6-30-2000 thru 7-30-
No
CU + 2
Municipal Solid Waste, Between The
2008
COLQ & WMD
Fax frm G. Keeley (WMD) to J Herman
re: 2000/2001 fiscal tax roll billing for
trash collection charges for calendar
C
PIS
6/7/2001
No
CU + 2
2001
Ltr fm G Keeley (WMD) to J Herman re:
Proposed Price Increase Rate Sheets
0
PIS
3/31/2001
No
CU + 2
Reflecting 1.88T% Increase in Rate
Service Factors
Printout of 2000 CV Phone Book
C
PIS
No date noted
No
CU + 2
Recycling Drive
WMD Franchise Fees & AB 939 Fees &
C
PIS
4/18/2001
No
CU + 2
Ck Copy for 55,586.03
Ltr fm S. Collins HF&H to S. Dhillon
C
PIS
5/9/2001
No
CU + 2
(CIWMB) re: Adjustment Method
Ltr fm G. Kealey (WMD) to J Herman re:
Remittance Itr for the Feb 2001
0
PIS
3/27/2001
No
CU + 2
Franchise Contract Fees
Fax to Ann fm J Herman Re: Incorrect
o
PIS
12/2/1998
No
CU + 2
Invoice for -Truman School
Copy of Participating Agency Agreement
between Indian Wells, Coachella &
C
PIS
12/26/1997
No
CU + 2
Riverside County Waste Resources
Management District
For Fund Accounting Print out for GIL
Acct 101-000-262-352 for Tax Year
C
PIS
No date noted
No
CU + 2
97/98
Fax fm C St. John & L Coyle
(EcoNomics) to J Herman re: Task 513-
C
PIS
10/24/1997,
No
CU + 2
Franchise Monitoring: Checklist
Ltr fm J Herman to T. Freeman (WMD)
C
PIS
5/20/1997
No
CU + 2
re: Transportation Costs
Ltr fm Rivco WM Dept to T Genovese
Re: Bulky Items/Community Clean-up
0
PIS
9/10/2001
No
CU + 2
Credit
Fax fm S Collins to J Herman re:
C
PIS
10/22/2001
No
CU + 2
Electronic Annual Report Draft
Fax to J Herman fm K. Siess (LQ Real
Estate) re: WMD Invoice for 46
C
PIS
8/22/2001
No
CU + 2
properties.
I certify that the records described above and approved for destruction were o recycle4shredded on 0 as
prescribed by law. -
Susan Maysels Deputy Clark
City Clerk or Deputy4tty Clerk Signature Print Name Title
- Type: Original Documents O Format: Paper records to be shreded - P/S
Copies = C - - Paper records to be recycled = P/R
Electronic document to be deleted - E,
CO, DVD, Tape to be destroyed = CDT . .