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2025 12 02 HA Special MeetingHOUSING AUTHORITY AGENDA Page 1 of 4 DECEMBER 2, 2025 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico La Quinta SPECIAL MEETING TUESDAY, DECEMBER 2, 2025, AT 4:00 P.M. (or thereafter) Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings. CALL TO ORDER ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Sanchez, and Chairperson McGarrey VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The Housing Authority values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES DATED NOVEMBER 18, 2025 5 Housing Authority agendas and staff reports are available on the City’s web site: www.laquintaca.gov HOUSING AUTHORITY AGENDA Page 2 of 4 DECEMBER 2, 2025 SPECIAL MEETING 2. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE DUNE PALMS MOBILE ESTATES POOL ABANDONMENT PROJECT NO. 2025-09 9 BUSINESS SESSION – None STUDY SESSION – None HOUSING AUTHORITY MEMBERS’ ITEMS ADJOURNMENT *************************************** The next regular quarterly meeting of the Housing Authority will be held on January 20, 2026, at 4:00 p.m. in the City Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing Agenda for the Housing Authority meeting was published on the City’s website in the “calendar/public meetings” direct link from the City’s home page, and posted at the following freely accessible bulletin boards to members of the public, located near the entrance to the Council Chamber at 78495 Calle Tampico and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on November 26, 2025. DATED: November 26, 2025 MONIKA RADEVA, Authority Secretary La Quinta Housing Authority PUBLIC NOTICES  Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at https://www.laquintaca.gov/business/city-council/housing- authority-agendas/, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  Closed captions in English and Spanish are available through the City’s video streaming services for live public meetings at www.laquintaca.gov/livemeetings and for the video archive at www.laquintaca.gov/pastmeetings.  The La Quinta City Council Chamber is The La Quinta City Council Chamber is wheelchair accessible. If hearing assistance equipment is needed, please call the City Clerk’s office at (760) 777-7147, 24-hours in advance of the meeting and accommodation will be made. HOUSING AUTHORITY AGENDA Page 3 of 4 DECEMBER 2, 2025 SPECIAL MEETING If background material is to be presented to the Housing Authority during a Housing Authority meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the Authority Secretary for distribution. It is requested that this takes place prior to the beginning of the meeting. PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the Housing Authority on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the Authority Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to the Housing Authority, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the Authority Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Chairperson. In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the Authority Secretary by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the Council. Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Chairperson. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the Authority Secretary to be disseminated to the Housing Authority, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology HOUSING AUTHORITY AGENDA Page 4 of 4 DECEMBER 2, 2025 SPECIAL MEETING to display visual or audible presentations during public comments, unless permitted by the Chairperson. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the Housing Authority requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. *** TELECONFERENCE PROCEDURES*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Pursuant to Government Code § 54953(f) [AB 2449, Stats. 2022, Ch. 285, Rubio]. Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Chair; the City will facilitate the ability for a member of the public to be audible to the Housing Authority and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Chairperson, in order to become audible to the Housing Authority and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chair. ZOOM LINK: https://us06web.zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 – 8782 Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the Housing Authority, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. Closed Caption and Translation – are accessible through the Zoom Webinar audiovisual platform and accessible in real-time to all teleconference participants. Page 1 of 3 NOVEMBER 18, 2025 HOUSING AUTHORITY MINUTES SPECIAL MEETING HOUSING AUTHORITY SPECIAL MEETING MINUTES TUESDAY, NOVEMBER 18, 2025 CALL TO ORDER A special meeting of the La Quinta Housing Authority was called to order at 3:02 p.m. by Chair McGarrey. PRESENT: Authority Members: Evans, Fitzpatrick, Peña, Sanchez, and Chair McGarrey ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA Authority Member Peña said he will recuse himself from participating in the discussion and vote on Closed Session Item No. 1 due to a potential conflict of interest stemming from a reasonable probability of future income and/or investment income from an electric power company (Secure Energy Source). Authority Member Sanchez said he will recuse himself from participating in the discussion and vote on Closed Session Item No. 1 due to a potential conflict of interest stemming from a reasonable probability of future income from The Pacific Company that is potentially affiliated with the negotiating party identified for this project in the agenda title. The Authority concurred. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND AVENUE 50 (APN: 600-070-016) CITY NEGOTIATOR: NEGOTIATING PARTY: UNDER NEGOTIATION: JON MCMILLEN, EXECUTIVE DIRECTOR TROUTDALE VILLAGE LLC PRICE AND TERMS OF PAYMENT HOUSING AUTHORITY RECESSED THE OPEN SESSION PORTION OF THE AUTHORITY SPECIAL MEETING AND MOVED INTO CLOSED SESSION AT 3:04 P.M. CONSENT CALENDAR ITEM NO. 1 5 HOUSING AUTHORITY MINUTES Page 2 of 3 NOVEMBER 18, 2025 SPECIAL MEETING AUTHORITY MEMBER / MAYOR EVANS, ACTING AS PRESIDING OFFICER FOR THE AUTHORITY ON BEHALF OF CHAIR McGARREY, RECONVENED THE OPEN SESSION PORTION OF THE AUTHORITY SPECIAL MEETING AT 4:06 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Authority Member Evans, acting as Presiding Officer for the Authority on behalf of Chair McGarrey, reported the Authority will recess back to Closed Session to continue discussion of Closed Session Item No. 1 after conducting the open session of the November 18, 2025, City Council regular meeting and Authority special meeting. PLEDGE OF ALLEGIANCE – Conducted out of agenda order Conducted jointly with the November 18, 2025, City Council regular meeting open session at 4:00 p.m., led by Chair / Mayor Pro Tem McGarrey. HOUSING AUTHORITY RECESSED THE OPEN SESSION PORTION OF THE AUTHORITY SPECIAL MEETING AT 4:09 TO CONDUCT THE CITY COUNCIL REGULAR MEETING CHAIR McGARREY RECONVENED THE AUTHORITY SPECIAL MEETING AT 4:53 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR 1. APPROVE HOUSING AUTHORITY MEETING MINUTES DATED OCTOBER 21, 2025 MOTION – A motion was made and seconded by Authority Members Evans/Fitzpatrick to approve the Consent Calendar as presented. Motion passed unanimously. BUSINESS SESSION – None STUDY SESSION – None HOUSING AUTHORITY MEMBERS' ITEMS – None CHAIR McGARREY RECESSED THE AUTHORITY SPECIAL MEETING AT 4:54 P.M. TO COMPLETE CONDUCTING THE OPEN SESSION PORTION OF THE CITY COUNCIL REGULAR MEETING, AFTER WHICH THE AUTHORITY WOULD RECESS BACK TO CLOSED SESSION TO COMPLETE DISCUSSION OF ITEM NO. 1 AUTHORITY MEMBER / MAYOR EVANS, ACTING AS PRESIDING OFFICER FOR THE AUTHORITY ON BEHALF OF CHAIR McGARREY, RECONVENED THE OPEN SESSION PORTION OF THE AUTHORITY SPECIAL MEETING AT 6 HOUSING AUTHORITY MINUTES Page 3 of 3 NOVEMBER 18, 2025 SPECIAL MEETING 7:38 P.M. WITH AUTHORITY MEMBER FITZPATRICK AND CHAIR McGARREY PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). ADJOURNMENT There being no further business, it was moved and seconded by Authority Member Fitzpatrick/Chair McGarrey to adjourn at 7:39 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Authority Secretary La Quinta Housing Authority 7 8 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: December 2, 2025 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE DUNE PALMS MOBILE ESTATES POOL ABANDONMENT PROJECT NO. 2025-09 RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Dune Palms Mobile Estates Pool Abandonment Project No. 2025-09; and authorize the Executive Director to execute the agreement. EXECUTIVE SUMMARY This project will abandon the existing unusable empty pool located at the Dune Palms Mobile Estates (Attachment 1). On June 11, 2025, the Housing Commission reviewed and recommended the Housing Authority (Authority) approve the fiscal year (FY) 2025/26 Authority budget, which included the proposed demolition of the pool at the Dune Palms Mobile Estates. This project is not currently part of the City’s Capital Improvement Program (CIP). Staff requests authorization to advertise the project for bid and to allocate funding from the Authority. FISCAL IMPACT Estimated costs for the pool abandonment project is $80,000. Authority funds are available for these improvements in the Building/Site Improvements budget (Account No. 241-9104-72110). The following is the project budget: Budget Design/Professional: $ 10,000 Construction: $ 40,000 Inspection/Testing/Survey: $ 10,000 Contingency: $ 20,000 Total Budget: $ 80,000 CONSENT CALENDAR ITEM NO. 2 9 BACKGROUND/ANALYSIS The community pool at Dune Palms Mobile Estates was originally closed during the pandemic, at which time the City drained the facility and identified significant structural damage to the pool foundation. As staff evaluated possible repairs, Riverside County Public Health determined that the pool would also require substantial upgrades to meet current health and safety standards. At the same time, final design for the City’s Dune Palms Bridge Project required a portion of the pool property, reducing the available area needed to accommodate the required improvements. These combined conditions made replacement of the pool infeasible. With the bridge project now complete, the City is prepared to formally abandon the pool. The abandonment work will include breaking open the pool bottom, removing the surrounding concrete decking, filling the pool cavity with suitable compacted backfill, and leaving the site in a clean condition suitable for future enhancements. The City is currently reviewing the overall layout of Dune Palms Mobile Estates to identify opportunities to improve open space and site circulation. This project was presented to the Housing Commission as a potential improvement expenditure during its review of the Authority’s FY 2025/26 budget on June 11, 2025. The Authority subsequently approved the FY 2025/26 budget on June 17, 2025. Contingent upon approval to advertise the project for bid, the following is the project schedule: Authority Bid Authorization December 2, 2025 Bid Period December 3 to January 5, 2026 Authority Considers Project Award January 20, 2026 (if required) Execute Contract and Mobilize January to February 2026 Construction (15 Working Days) February to March 2026 Accept Improvements March 2026 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayón, Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 10 PROJECT LOCATION HIGHWAY 111 Vicinity Map AVENUE 48 ATTACHMENT 1 11 12