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1998 03 03 CC Minutes^"1 LA QUINTA CITY COUNCIL MINUTES MARCH 3, 1998 Regular meeting of the La Quinta City Council was called to order at the hour of 3:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT Kent Armstrong, 1535 South D Street, San Bernardino, of Century Homes, asked for Council's assistance in speeding up the process of their application AD 97-1) filed over one year ago. He reviewed some background related to the application, stating that they were told initially that an independent appraisal wouldn't be necessary, but after eight months, were told differently. They've been impacted by the delay and have asked that their application be allowed to proceed, contingent upon the appraisal for which they've paid fees, but staff has denied their request. He pointed out that if the appraisal falls short, they could post a letter of credit for the difference until the property values increase. Harry Crowell, 1 535 South D Street, San Bernardino, of Century Homes, echoed the comments of Mr. Armstrong and urged Council to provide some assistance. John Pavelak, 1 535 South D Street, San Bernardino, of Century Homes, also echoed Mr. Armstrong's comments and asked for Council's help. In response to Council Member Henderson, Mr. Genovese, City Manager, advised that the appraiser was contracted by the City through the developer's deposit of funds, which was done a few weeks ago, and it's the same appraiser that prepared the first appraisal. After a brief discussion, Council directed staff to place this matter on the March 1 7th agenda. William Murray, 78-970 Del Monte Court, spoke regarding a weed problem along the east end of Calle Tampico and Park Avenue, advising that several people in the area have signed a petition requesting that the area be cleaned up. Council Member Perkins asked staff to provide Council with a list of which gated communities maintain the perimeter landscaping and which ones do not. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I * City Council Minutes 2 March 3, 1 998 ** Ma. Kathy Lambert, counselor of La Quinta Middle School, introduced Odyssey of the Mind Team members Camielle Boudreau, Andrea Finch, and Paul Pescador who recently participated in their first Odyssey *f the Mind competition. The students gave a brief summary of the world-wide, creative-thinking, and problem-solving program and asked for financial assistance for 1 3 La. Quinta Middle School student to participate in the State competition on March 28th in Sacramento at an estimated cost of $5,850, noting that they've raised approximately $2,500 through fund raisers. After a brief discussion, Council directed staff to agendize this request for March 1 7th for a status report on their fund-raising efforts and for Council's consideration and suggested the group inquire into the availability of funds provided by the City directly to the School District for such requests. CONFIRMATION OF AGENDA Confirmed APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of February 17, 1 998 as submitted. Motion carried unanimously. ANNOUNCEMENTS None PRESENTATIONS Mayor Pena presented a Proclamation to Jeanette Banoczi in recognition of her efforts in helping to bring classical music to the Coachella Valley. WRITTEN CORRESPONDENCE 1. LETTER FROM CITY OF INDIAN WELLS REGARDING THE SONNY BONO MEMORIAL SALTON SEA RESTORATION ACT. Council directed staff to prepare a generic resolution for adoption at the next meeting. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 A * City Council IVilnutes 3 March 3, 1998 2. LETTERIPETITION OF HOMEOWNERS OF STARLIGHT DUNES REGARDING TRAFFIC SITUATIONS. Council referred this matter to the City Engineer and Traffic Committee and any other appropriate City staff. BUSINESS SESSION 1. CONSIDERATION OF REVISION TO TITLE 3 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATED TO PURCHASING AND CONTRACTING. Mr. Vogt, Public Works Director, advised that the proposed revisions to City Code will provide incentives for local contractors in the City's biddin9 procedures. A 2% incentive for local contractors is proposed when at least 50% of the work is performed by local firms, but it will not apply to projects where funding would be jeopardized. In response to Council Member Perkins, Mr. Wilson, Management Assistant, advised that the clerical error referred to in the staff report was a deletion made in error to a portion of the language in the ordinance after it had been presented to Council in the staff report. In response to Council Member Adolph, Mr. Bouma, Associate Engineer, advised that the formal bid procedure begins at $25,000 the authority to award the contract begins at $2,500 for Department Directors and $10,000 for the City Manager. Mayor Pena voiced some concern regarding the clerical error and felt the document-reviewing procedures should be looked at. In regard to preferences for local contractors, he felt local boundaries should be expanded to include the Coachella Valley. Council Member Henderson sug9ested using the boundaries of CVAG. Council concurred. In response to Council Member Adolph, Mr. Bouma advised that equal to" materials in low bids are verified by the department staff using the equipment. In response to Council Member Henderson, Mrs. Juhola, City Clerk, advised that applications for the Contract Services Registry are received throughout the year. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 J * City Council Minutes 4 March 3, 1998 In response to Council Member Henderson, Mr. Bouma stated that the purpose of mailing the bi-annual notice is to purge the files of registrations that are no longer valid, but she was concerned that some contractors may not receive their bi-annual notice in error and be dropped frqm the registry. Mrs. Juhola advised that the annual notice is published in the newspaper and as a result of the December publication, 650 applications were received. Any notices that are returned, undeliverable," are purged from the files, but a follow-up notice is sent before any files are purged. Council Member Perkins suggested the follow-up notice besent registered mail. Council concurred. Mayor Pena asked if any Contractors have complained about being inadvertently dropped from the registry to which Mrs. Juhola responded no. Council Member Henderson believed the City wishes to support small contractors, but noted that they have a hard time qualifying under the City's bonding requirements. She advised that she would support the bonding requirement if it wasn't for the fact that the City ends up in litigation with both the contractor and the bonding company when there's a construction problem. She suggested looking at alternate forms of security that will meet the needs of small contractors and yet protect the City. Council Member Perkins agreed that other methods, such as letters of credit, might work better. Mr. Vogt noted that some agencies use interest-bearing escrow accounts. Council Member Perkins asked if the escrow account could be set up where part of the funds are released back to the contractor after a certain percentage of the work is completed. Mr. Vogt wasn't sure about the legal issues, but felt there might be some latitude in regard to the labor and material bonds. Mr. Genovese, City Manager, advised that staff would look into this and bring it back to Council. Council Member Sniff advised that he didn't have a problem with the ordinance and was in favor of moving forward with it. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I i City Council Minutes 5 March 3, 1998 In response to Council Member Sniff, Mr. Vogt confirmed that the staff report contains amended language for the ordinance and one resolution. MOTION It was moved by Council Members Sniff/Adolph to take up Ordinance No. 315 as amended by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO.315 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 3.12 RELATING TO PURCHASES; AMENDING SECTIONS 3.12.120 Formal sealed bid procedure), 3.12.130 Notice inviting formal bids), 3.12.170 Bidder's security), 3.12.175 Other formal bond requirements), AND 3.12.270 Exceptions to competitive bidding requirements), AND DELETING SECTION 3.12.280 Regulations re: selection of contract services) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE TO REMOVE LANGUAGE RELATED TO CONTRACT SERVICES/PUBLIC WORKS PROJECTS AND TO CORRECT A CLERICAL ERROR IN EXCEPTIONS TO COMPETITIVE BIDDING REQUIREMENT; REVOKING CHAPTER 3.30 RELATED TO PREVAILING WAGE REQUIREMENTS IN PUBLIC WORKS CONTRACTING; ESTABLISHING A NEW CHAPTER 3.30 WHICH SETS FORTH GENERAL RULES FOR PUBLIC WORKS CONTRACTS; AND, ESTABLISHING A NEW CHAPTER 3.32 WHICH SETS FORTH GENERAL RULES FOR SERVICE CONTRACTS. It was moved by Council Members Sniff/Henderson to introduce Ordinance No; 315 on first reading amended as follows: Section 3.12.270, paragraphs D and E, replacing contracts for personal services, for professional and consultant services, and for other*nonpublic projects and for contractual services" with purchase contracts". Motion*carried with the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None RESOLUTION NO.98-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REGARDING SOLICITATION OF BIDS AND AWARD OF CONTRACTS FOR PUBLIC WORKS PROJECTS. It was moved by Council Members Sniff/Adolph to adopt Resolution No.98-14 as amended deleting having an estimated value of twenty-five thousand dollars or greater" from the resolution title and first paragraph). Motion carried unanimously. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1City Council Minutes 6 March 3, 1998 RESOLUTION NO. 98-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF SERVICES AN* REPEALING RESOLUTION NO.96-80. It was moved by Council Members Sniff/Henderson to adopt Resolution No.98- 1 5 as submitted. Motion carried unanimously. 2. CONSIDERATION OF RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING WITH CVAG FOR THE PURPOSE OF AGGREGATING THE FUNDS NECESSARY TO PURCHASE A THERMAL IMAGING SYSTEM. Mr. Weiss, Assistant City Manager, advised that the California Highway Patrol CHP) office which provides airborne safety services throughout the valley, has been unable to acquire a thermal imaging system through their budgeting process. The Narcotics Task Force has pledged $75,000 toward purchasing the system which is estimated to cost $140,000 to $185,000. CVAG has suggested that each of the cities contribute up to $1 5,000 and they*ve drafted an MOU outlining the terms for the contributions and the pro-rata shares that should be returned if excess funds are received. He advised that Michael Bracken, of CVAG, and Captain John Benoit, of the California Highway Patrol, are present to answer questions. Captain John Benoit, 79-650 Varner Road, lndio, of California Highway Patrol, advised that thev spend approximately $1 million annually to provide helicopter service in the valley, primarily, for medical evacuation and law enforcement assistance and the thermal imaging system would allow them to see warm" objects on the ground at night. He advised of a possible increase in the cost $205,000) to purchase a system with some extremely valuable additions, but noted that the County may contribute to the purchase even though they already have a unit in Riverside. If all of the cities contribute, there should be sufficient funding to include a video-taping system. In response to Council Member Perkins, Captain Benoit advised that the system allows crime suspects, missing hikers, etc. to be detected from the air by differentiating temperatures on the ground. Council Member Perkins advised that he's very pleased with the CHP assistance and feels the additional equipment will be valuable to the community. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 J *1 City Council Minutes 7 March 3, 1998 In response to Council Member Henderson, Captain Benoit advised that the system is somewhat limited during hot temperatures, but a great enhancement overall. Council Member Henderson advised that she supported the proposal. In response to Council Member Adolph, Captain Benoit advised that the thermal imaging system would include video-taping equipment which they currently do not have and that both would be operated by the second flight officer. In response to Council Member Perkins, Captain Benoit advised that he's aware of only one other CHP helicopter that has this system and it was purchased through a similar local effort. It's becoming standard equipment in many areas. RESOLUTION NO.98-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS CVAG) FOR THE PURPOSE OF AGGREGATING THE FUNDS NECESSARY TO PURCHASE A THERMAL IMAGING SYSTEM TO BE DONATED ON BEHALF OF CVAG AND ITS MEMBER JURISDICTIONS TO BE PLACED INTO SERVICE AND MAINTAINED BY THE CALIFORNIA HIGHWAY PATROL FOR USE IN THE COACHELLA VALLEY. It was moved by Council Members Sniff/Perkins to adopt Resolution No.98-i 6 as submitted. In response to Council Member Henderson, Captain Benoit advised that they will come back with a request for additional funding if needed. Motion carried unanimously. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED MARCH 3, 1998. 2. APPROVAL OF OVERNIGHT TRAVEL FOR TWO CODE COMPLIANCE OFFICERS TO ATTEND THE SOUTHERN CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICIALS BASIC CERTIFICATION CLASSES IN BUELTON, CALIFORNIA., MARCH 13-14, 1998. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1City Council Minutes 8 March 3, 1 998 3. APPROVAL OF OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO ATTEND THE 1998 CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION CMTA) CONFERENCE IN SACRAMENTO, APRIL 22-24, 1998. MOTION It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as rec6mmended. Motion carried unanimously. MINUTE ORDER NO.98-35. STUDY SESSION 1. DISCUSSION OF THE PROPOSED IMPERIALICOACHELLA VALLEY ELECTRIC POWER JOINT POWERS AUTHORITY. Mr. Vogt, Public Works Director, advised that due to complicated issues in both areas of water and electric and the request for local representation, lID is proposing the formation of an advisory JPA for the electric utility. lID held a public meeting in September 1997, to discuss the proposal and in February sent a letter to Council soliciting their interest in the concept, along with a proposed outline for dialog and negotiation. lID's Consumer Advisory Subcommittee has recommended that a governance process be created that provides valley lID customers a voice in Power Department operations. They've also recommended that the JPA not assume liabilities or assets nor have jurisdiction over employees. The Board would consist of five lID Board Members, one Imperial County resident selected by lID, one resident each from La Quinta, lndio, and Coachella, one resident from the Cove Communities Palm Desert, Rancho Mirage, and Indian Wells), and one resident from Riverside County to be selected by the Coachella Valley members. The purpose in having the cities select the Riverside County resident and lID select the Imperial County resident is because the Board is based on the weak link" theory all of the agencies have the ability to set-up a utility except for the two Counties and if a County resident was appointed, then the JPA would have no power. In response to Council Member Henderson, Mr. Vogt advised that the Cove Commission can set-up a utility because they're a JPA. Mr. Vogt advised that lID intends to open up their boundaries on January 1, 2000 to allow their customers to have a choice of energy providers. He further advised that if Council should choose to participate in the JPA, each City would be responsible for their own costs associated with staff or elected officials participating in the meetings and, with six members, lID would have a 55/45% BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 J 1 City Council Minutes 9 March 3, 1998 voting advantage. He noted also that the City may want to keep its options open in regard to being able to shop costs" from other energy providers. Ron Hull, 81-600 Avenue 58, Community Relations Supervisor for Imperial Irrigation District lID), advised that the Board will be discussing this issue on March 10th and welcome the City's recommendations and/or comments. In response to Council Member Perkins; Mr. Hull advised that lID's boundaries include a portion of the Cove communities, but due to deregulation in January, boundaries no longer exist and investor-owned utilities, such as Southern California Edison Company, may open up their areas to access by any energy provider. Publically-owned utilities, however, have until 2001 to open their areas to access and if lID doesn't actively solicit customers out of their current boundary area, then there's no reciprocation from energy providers from other areas. lID intends to be aggressive in maintaining their existing customer base and more competitive in services, with a greater range of rates that should help increase economic development. He further advised that the JPA will not trigger the reciprocation clause. Council Member Sniff supported forming a JPA, but suggested the term of the eleventh Board Member alternate each year between the two counties, allowing a more equitable balance. He felt the City should be positioned with proper representation as we move into a new era in the energy industry. Council Member Henderson was pleased that the Board has created the citizen's advisory group and is moving forward with some of the group's recommendations, but questioned the adequacy of the proposal to serve the needs of the District, noting that most of the District's growth is in Riverside County. She believed the document needs further review by the City Managers, City Attorneys, and lID Director and questioned a statement in the document regarding the lID Board not being legally able to delegate budgeting without endangering existing and future borrowing activities and credit arrangements. She felt the powers of the JPA would be very limited and that it would be more of a buffer between the rate payers and the lID Board taking a lot of heat with little authority to effect change. She supported the JPA concept and the continuing work toward a power that will meet the needs of the District, but felt Council's concerns should be forwarded to the Board meeting on March 10th Mayor Pena wasn't convinced a JPA is needed. It would have little power, acting more as a buffer which he felt might be served just as well by a citizen's advisory group. He didn't see any City benefit, but rather additional liabilities and staff costs. He advised that he is pleased with his rates, but wishes to see BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 3 * * City Council Minutes 10 March 3, 1998 lID address the problem of brown outs" and he didn't support getting involved with the JPA as it's proposed in the document. Council Member Henderson pointed out that it's a beginning document and suggested the City take a strong stand in recognizing that there's a number of areas in the document that need to be looked at. She understood that the Board is looking for additional support on the electric portion, but wished to see all parties work toward a document that would b* acceptable. Mayor Pena noted that the other JPA's the City is involved with have some authority, whereas, this one is more of an advisory body. Council Member Sniff felt it's important to work together in developing a functional JPA and believed the City should indicate that it's interested in a strong JPA with equitable representation. He suggested referring this to staff for a report back to Council and felt a staff member should be sent to the March 1 0th meeting. Council Member Adolph felt it's important to be a part of any changeover, but agreed that the proposed JPA would have no authority. He hoped lID would come up with a proposal that would give the City some meaningful input. Mayor Pena felt it's important for a JPA to have power to affect change. Mr. Hull felt the limited structure would allow that opportunity, noting that the lID Board will be a part of the JPA along with the valley representatives who will provide input as to what assistance is needed to affect economic development growth in the valley. Mayor Pena asked if lID would be willing to share their revenues, noting that Edison pays franchise fees in their cities and, more than likely, competitive energy providers will be offering to do the same. He wished to consider those offering such incentives rather than be partners in a JPA that does not. Council Member Sniff preferred concentrating on having the best service and rates, noting that Edison's rates are higher. Council Member Henderson advised that she supports a JPA, but not as proposed. She suggested staff take Council's concerns to the March 1 0th meeting. If a committee is formed, she suggested it consist of the lID Director, City Managers, and City Attorneys. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 J j City Council Minutes 11 March 3,1998 Mr. Hull advised that lID feels that some of the customer-owned utilities have opened up their districts to access too quickly. lID plans to observe the changes in the industry for a few years and expects some of the less-than- reliable providers to drop out. They're looking for input from the cities at this time. Council Member Sniff asked staff to summarize today's comments and distribute it to Council before sending staff to the March 1 0th meeting. He wished to have the City Attorney's comments on the proposed document included. Mr. Genovese, City Manager, advised that it would be a summary of Council's comments as a whole, and not representative of a consensus, with additional comments from staff and the City Attorney. Council Member Henderson noted that it was the citizen's advisory group that suggested the JPA and felt their report might be beneficial. 2. DISCUSSION OF CATELLUS RESIDENTIAL DEVELOPMENT REQUEST TO REDUCE GENERAL PLAN STREET WIDTHS FROM 36 FEET TO 32 AND 28 FEET FOR THE PROJECT LOCATED AT THE NORTHWEST CORNER OF AVENUE 48 AND JEFFERSON STREET. Ms. di Iorio, Planning Manager, advised that Catellus is proposing the reduction of General Plan street widths from 36 feet to 32 and 28 feet for their proposed affordable housing project at Avenue 48 and Jefferson Street. Three options are proposed: Option #1 provides 28-foot-wide streets with no parking, 32- foot-wide streets with parking on one side, and 36-foot-wide streets with parking on both sides. Option #2 provides 32-foot-wide streets with parking alternating from one side to the other and 36-foot-wide streets with parking on both sides. In Options #1 and #2, the streets would be private and maintained by the HOA. Option #3 provides for 36-foot-wide public streets with parking on both sides. Catellus and staff both recommend Option #1 because it provides an interesting community design, facilitates traffic calming, and reduces speeds. Conrad Sick, 5 Park Plaza, Suite 400, Irvine, Vice President of Catellus Residential Group, gave a brief introduction to their presentation, reviewing both their mission statement and objectives. John O'Bnen, 5 Park Plaza, Suite 400, Irvine, of Catellus Residential Group, reviewed the following three options for street designs: BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1City Council Minutes 12 March 3, 1998 Option#1 North/south streets are 28 feet wide with some 32-foot-wide, end- block portions with parking on one side. The main boulevard is 36 feet wide, with chokers reducing sections to 28 feet. Chokers signify a change in use and preserve some site lines, as well as enhance the landscaping. Pros are traffic calming effect, reduced storm water runoff, reduced heat build-up, and larger landscaped parkways and setbacks. Cons are street parking availability is decreased which requires a General Plan Amendment and the*HOA costs are higher due to maintenance of private streets. Elimination of street parking increases emergency vehicle access, but it may be hard to enforce. Option#2 Utilizes a combination of 32 and 36-foot wide streets with indented parking areas alternating from one side of the street to the other. The main boulevard is 36 feet wide and uses chokers at the intersections. Pros are more even distribution of guest parking, traffic calming effect, reduced storm water runoff, reduced heat build-up, larger landscaped parkways and setbacks, and pedestrian traffic is encouraged. Cons are the residential street scene is impacted by street parking and a General Plan Amendment is required. There also may be some perception of inequality due to alternating parking areas and the no parking" areas may be hard to enforce. Option#3 All streets are 36 feet wide with no chokers and the parkways are reduced to five feet with larger intersections. Pros are street parking is evenly- distributed, no General Plan Amendment is required, and public streets result in reduction of HOA dues. Cons are a traditional street design that encourages speeding, increased pavement and reduced setbacks, increased vehicle use and decreased pedestrian use, and higher storm water runoff and heat build-up. Susan O'Rourke, Traffic Engineer of O'Rourke Engineering, advised that chokers are used to narrow the streets at particular sections to reduce speeds and provide narrower pedestrian crossings. She provided a list of cities using chokers and advised that Options #1 and #2 are the preferred options from a traffic engineering standpoint. Mr. O'Bnen advised that they propose development of a traffic circulation and parking plan that would clearly designate parking areas and posting of signage. In addition, a special disclosure statement would be sent to the buyer at point of purchase to inform them of the parking restrictions and the HOA would be empowered to enforce the parking regulations. Option #1 provides 1 20 additional guest stalls, Option #2 provides 1 65 guest stalls, and Option #3 offers 214 guest stalls. The setbacks from the sidewalk to the terrace are 7-9 feet under Option #1, 5-7 feet under Option #2, and 4-6 feet under Option #3. They strongly favor Option #1, but support Option #2 as a strong alternative. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I * City Council Minutes 13 March 3, 1998 Grady Sparks, 79-420 Briarwood, spoke in favor of narrower streets, noting that most of the streets within Rancho La Quinta are less than 36 feet wide and they have no problems with it. Wider streets create speeding problems, whereas, narrower streets provide variation and better aesthetics. Council Member Adolph noted that oil leaking from vehicles would kill the grass areas in the driveways, but he was impressed with the choker concept and felt it would provide uniqueness to the project as well as reduce speed and increase the greenbelt. He favored option #2 over Option #1 because the guest parking is closer to the units. Council Member Perkins didn't have a problem with Option #1, but questioned how the no parking" areas would be marked. Mr. Sick advised that each unit would have a designated guest parking stall for which the HOA would be responsible for policing. Council Member Perkins felt it would be difficult for the HOA to police such situations. In response to Council Member Perkins Mr. Sick advised that they're not advocating the use of red curbs, but rather signage that directs parking in the indented parking areas. They support Options #1 or #2, but feel that Option #3 would take away from what they're trying to achieve. In response to Council Member Henderson, Ms. Honeywell, City Attorney, advised that under all three options, the landscaping is maintained by the HOA, but under Option #3, the streets are maintained by the City. The overall HOA dues are expected to be ab6ut $120/month of which $10 is for street maintenance. The reason for the higher dues is because the HOA will be maintaining the front yards as well as all open space areas. Since the fees are higher, the Redevelopment Agency will be subsidizing those costs out of the low-income housing fund. Council Member Perkins wasn't in favor of Option #3 which would have public streets. In response to Council Member Henderson, Mr, Sick advised that all guest parking is along the streets. Mr. Herman noted that Option #2 provides parking bays on alternating sides of the street and, thereby, closer to each unit. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I * City Council Minutes 14 March 3, 1998 Council Member Sniff felt Option #3 is the most simple, but loses some charm and Option #1 is too restrictive and fails to provide parking solutions. He felt Option #2 is the most logical option, providing the most at the least cost and the best benefit to the homeowners. Mayor Pena felt Option #2 provides more versatility in parking and he asked about any city-sponsored projects with narrower streets. Mr. Sick advised that the City of Oxnard is working on a new affordable housing project using 32-foot-wide streets. Ms. O'Rourke advised that the use of narrower streets in the Del Mar project was based on having a pedestrian environment, not property values. Mr. Sick advised that they're also using the choker concept and 32-foot-wide streets in the UC Irvine project as well as in their market-level housing. Council Member Sniff felt too many no parking" signs would detract from the area and suggested painting the parking stalls to indicate parking areas. Ms. O'Rourke noted that the parking stalls would be clearly indicated by the indented parking areas. Council Member Perkins pointed out that a sign stating parking in designated areas only" at the end of each street would be sufficient if the parking stalls are stripped. Council concurred on Option #2. In response to Council Member Sniff, Mr. Herman advised that the project is tentatively scheduled to go before the Planning Commission on March 24th and before the City Council on April 21st. Brian Devlm, 5 Park Plaza, Suite 400, Irvine, Field Manager with Catellus Residential Group, advised that they're already working with the BIA and Desert Contractors Association to qualify local and/or disadvantaged contractors. REPORTS AND INFORMATIONAL ITEMS E. CVAG COMMITTEE REPORTS. Mayor Pena advised that CVAG's Executive\,e Committee has endorsed the * movement to eliminate long' distance within the Coachella Valley as well as legislation dealing with charitable fund-raisers. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 J * City Council Minutes 15 March 3, 1998 J. PALM SPRINGS DESERT RES6RTS CONVENTION & VISITORS BUREAU. Council Member Henderson advised that the March meeting will be a workshop and is open to all Council Members as an orientation session. 0. SUNLINE TRANSIT AGENCYISUNLINE SERVICES GROUP. Mayor Pena advised that the issue 0+ advertising on the buses will be back on the next SunLine Board agenda. All other reports were noted and filed. DEPARTMENT REPORTS C-2. DRAFT AGENDA FOR JOINT MEETING WITH BOARD/COMMISSIONS. Council concurred with the date and agenda with minor modifications and added a joint meeting with the Planning Commission at 4:00 p.m. All other reports were noted and filed. Council recessed to Closed Session to and until the hour of 7:00 p.m. CLOSED SESSION Mayor Pena abstained from participating in Item No.1 as he has done consistently in the past. 1. Conference with City*s real property negotiator pursuant to Government Code Section 54956.8, concerning the potential terms and Conditions of acquisition and/or disposition of real property located at the southwest corner of Highway 111 and Adams Street. Property Owner/Negotiator: Chris Clarke. * 2. Conference with legal counsel pursuant to Government Code Section 54956.9(B)(3)(C), regarding potential litigation one case). 7:00 P.M. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I * City Council Minutes 1 6 March 3, 1 998 PUBLIC COMMENT None PRESENTATIONS Mayor Pen*a and the City Council presented plaques to Riverside County Sheriff's Department Captain Ron Dye and Riverside County Fire Department Battalion Chief Mike Brown, expressing appreciation for their service to the City of La Quinta. PUBLIC HEARINGS Mayor Pena abstained due to a conflict of interest and left the dais. 1. TRACT MAP 28470, AMENDMENT NO.1 TO REVISE CONDITION NO. 79 OF CITY COUNCIL RESOLUTION NO.97-28 TO CHANGE THE 17-FOOT MAXIMUM BUILDING-HEIGHT RESTRICTION WITHIN A 335-FOOT CORRIDOR TO 24-FOOT MAXIMUM BUILDING-HEIGHT RESTRICTION WITHIN 150-FOOT CORRIDOR, EAST OF THE ULTIMATE RIGHT-OF-WAY OF AVENIDA BERMUDAS. APPLICANT: TRADITION CLUB ASSOCIATES CIO WINCHESTER DEVELOPMENT CO., LLC. The Mayor Pro Tern declared the PUBLIC HEARING OPEN. Ms. di Iorio, Planning Manager, advised that the applicant is requesting an amendment to Condition No. 79 of Tract 28470 which was approved by Council on April 1, 1991. Condition No.79 restricts maximum building heights to 1 7 feet within a 335-foot wide corridor and the request is to reduce that width to 150 feet. The purpose of the height restriction is to mitigate potential visual impacts of the hillside and 335 feet was selected because it was the furthest distance of the rear lots along Avenida Bermudas. The environmental assessment and sight-line studies show a minimal increase in view impact due to the distance differential. The RL District allows building heights up to 28 feet, but the design guidelines for the tract restricts them to 24 feet. Staff is recommending additional language for Condition No.79 to read maximum of 1 7 feet in height, to a maximum height of 24 feet over the remaining Property, excluding any roof projections..." She reviewed the three sight-line studies and advised that the Planning Commission and staff both recommend approval of the amendment. In response to Council Member Perkins, Ms. di Iorio advised that the amended height restriction will allow variations in the roof lines to achieve design interest in the one-story custom homes. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I * City Council Minutes 17 March 3, 1998 In response to Council Member Adolph, Ms. di Iorio confirmed that the applicant agreed to the 17-foot height-restriction when the project was approved. In response to Council Member Perkins, Ms. di Iorio advised that the amendment will not affect the height restrictions in the Cove area. In response to Council Member Sniff, Mr. Herman, Community Development Director, wasn*t sure why the applicant didn't bring this issue up when the tract was approved, but noted that the six lots on the hillside was the major issue at that time. Mike Rowe, 41-865 Boardwalk, Suite 101, Palm Desert, of Winchester Development, representing Tradition Club Associates, LLC, advised that they didn't view the height limitation as being that restrictive until architects began trying to design homes for the project, noting that 40% of their buildings are required to have sloped roofs with only 35% of each building extending beyond 18 feet. He showed a typical model using variations in height to mimic the hacienda style. He advised that sometime between the Planning Commission and City Council hearings, the height restriction was set at 1 7 feet at 1 50 feet back from the street and they missed it. They have pushed the homes back along Avenida Bermudas to decrease the visual impact and are asking for the height restriction to be raised to allow them some flexibility in designing quality homes. He felt the visual impacts would be minimal with the diminishing views and advised that the landscaping along Avenida Bermudas will be similar to the entrance on Avenue 52. He urged Council to approve the amendment, In response to Council Member Perkins, Mr. Rowe described possible variations in roof lines and noted that no more than 35% of the house can extend beyond 18 feet up to 24 feet. In response to Council Member Adolph, Mr. Rowe advised that a majority of the finished pads along Delgado are sold or in reservation, but a few buyers have started to back out because of the height restriction and that's why they*re asking for the amendment. In response to Council Member Sniff, Mr. Rowe pointed out Phases 1 through 4 on a map and advised that the lots in Phases 1 and 2 along Avenida Bermudas are in the mid-price range. Phase 2 lots are the only ones ready to build on, but the height restriction is expected to be a problem in Phase 1 as well. Council Member Sniff noted that the mountain view has already been impacted by the construction of the perimeter wall. He understood the applicant's need to sell the lots, but pointed out that buyers have the option of building up to 24 feet on other lots in the development. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1City Council Minutes 18 March 3, 1 998 In response to Mayor Pro Tern Henderson, Mr. Herman confirmed that this property has never been zoned RC and that the height restriction has always been higher than the Cove's. In response to Mayor Pro Tern Henderson, Mr. Rowe confirmed that the CC&R*s restricts the entire development to one-story buildings and, in addition, each home is restricted to a maximum of 35% over the CC&R*s 1 8-foot. Mayor Pro Tern Henderson understood the 150-foot corridor was changed to 335 feet to encompass the entire depth of the lot. Council Member Adolph asked about the setback for the 28-foot height restriction. Mr. Herman advised that it only applies to Avenue 52 and not Avenida Bermudas. The General Plan calls for one-story elevations within 1 50 feet of major and primary arterial streets, but it does not specify a height limit. Council Member Adolph felt the intent was to keep a low profile. Mike Wales, 52-870 Avenida Montezuma, felt the intent regarding the setback along Avenida Bermudas was to include the entire lot. He also felt that it*s possible to build a large house within the 1 7-foot height restriction, noting that his neighbor has built a $1.5 million home within that limitation on Avenida Montezuma. He was concerned that the applicant might come back with more requests. John Guenther, 53-235 Avenida Bermudas, felt it's a super project? and that those opposing the amendment don't understand the request. He read a letter of support, which was co-signed by Bill Trimmer, and urged Council to approve the amendment. Council Member Adolph has mixed emotions over the request because he understands the architectural reasoning for wanting higher roofs, but also feels a commitment has been made to the community. He noted, however, that the homeowners along Avenida Bermudas that are most affected by this request, have not voiced a great concern, except for a few who didn't seem to fully understand the request. He noted that the height restriction in PGA West is 22 feet with a maximum of 24 feet for elements such as fireplaces and he asked if a maximum height of 24 feet, including any architectural element, would be acceptable to the applicant, noting that such a compromise seemed to be acceptable to one of the homeowners along Avenida Bermudas that he spoke to. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 A City Council Minutes 1 9 March 3, 1 998 Council Member Perkins supported the applicant's request. He has looked at the area to consider how it might impact the view of the mountains and believes that the quality of the homes and project overall will enhance the area. Council Member Sniff advised that he wasn't real happy with the request, but didn't see a lot of opposition and, therefore, would support it. Mayor Pro Tern Henderson advised that she didn't have any problem with the request and would support it. Council Member Adolph asked if the applicant would agree to a maximum height for all elements of 24 feet. Mayor Pro Tem Henderson advised that she didn't have a problem approving the request as recommended by staff. Mr. Herman advised that the condition as recommended by staff would set a maximum height of 24 feet over the remaining property, excluding any roof projections. If the restriction is to include all roof projections, the condition would need to be changed to read including any roof projections." That would include chimneys, as bell towers are already restricted to 24 feet. Council Member Adolph advised that he could accept it as long as chimneys are the only element allowed to extend two feet beyond the roof line. Mr. Herman proposed changing the condition to exclude chimneys only from the 24-foot maximum height restriction. Council Member Perkins suggested adding, to the minimum height required under the UBC." There being no one else wishing to speak, the Mayor Pro Tern declared the PUBLIC HEARING CLOSED. RESOLUTION NO.98-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 98-354 FOR TRACT MAP 28470, AMENDMENT NO.1 LOCATED SOUTH OF AVENUE 52 AND EAST OF AVENIDA BERMUDAS TRADITION CLUB ASSOCIATES, LLC). It was moved by Council Members Sniff/Perkins to adopt Resolution No.98-17 as submitted. Motion carried with Mayor Pena ABSENT. BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02 ^"1 I * City Council Minutes 20 March 3, 1 998 RESOLUTION NO.98-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AMENDMENT.NO. 1 TO CONDITION NO.79 OF TENTATIVE TRACT 28470 TO REDUCE THE HEIGHT RESTRICTION CORRIDOR TO 150 FEET FOR LOTS 86, 182, AND 218 PARALLELING AVENIDA BERMUDAS WITHIN THE TRADITION CLUB. It was moved by Council Members Sniff/Perkins to adopt Resolution No.98-18 as amended, changing Condition No.79 to read,....a maximum of 1 7 feet in height, with a maximum height of 24 feet over the remaining property, excluding chimneys per Uniform Building Code), which are subject....Motion carried with Mayor Pena ABSENT. Council recessed to the Redevelopment Agency. Council reconvened. MAYOR AND COUNCIL MEMBERS' ITEMS None Council recessed to Closed Session as delineated on Page 15. Council reconvened with no decision being made which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). There being no further business, the meeting was adjourned. Re ectfully submitted, DRA L. JUHOLA, City Clerk Cit fL yoa Quinta, California BIB] 03-20-1998-U01 11:29:32AM-U01 ADMIN-U01 CCMIN-U02 03-U02 03-U02 1998-U02