2026 RY+AO Design Services Maintenance & Ops. Yard Project 2018-05 - Amend 3MEMORANDUM
DATE: December 31, 2025
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
Cv �Cv
CALIFORNIA -
RE: RY+AO - Amendment No. 3 - Phase 3 of Project No. 2018-05, M&O Yard
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
❑✓
Authority to execute this agreement is based upon:
Approved by City Council on August 5, 2025 - C9
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must anal
❑ Bid ❑✓ RFP ❑ RFQ ❑ 3 written informal bids
❑ Sole Source ❑ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: 401-0000-60185-201805-D
❑✓ Agreement term: Start Date August 12, 2024
End Date
❑ Amount of Agreement, Amendment, Change Order, etc.: $
December 31, 2026
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Olivia Rodriguez - In -House Tracking; Exp. 07/13/2026 Date: 12/31 /2025
NOTE:
W]
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. 0773210-2025 Expires: 5/31 /2026
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO
(CONTRACTING PARTY)
This Amendment No. 3 ("Amendment 3") to Agreement for Contract Services
("Agreement") is made and entered into as of the 23rd day of December, 2025 ("Effective
Date") by and in between the CITY OF LA QUINTA ("City"), a California municipal
corporation, and Richard Yen & Associates Architects & Planners, Inc., a California
Corporation, d/b/a RY+AO ("Contracting Party").
RECITALS
WHEREAS, on or about August 12th, 2024, the City and Contracting Party entered
into an Agreement to provide Professional Planning and Design Services for the City's
Maintenance and Operations Yard, Project No. 2018-05, for a total not to exceed the
amount of $222,806. The Term of the Agreement expires on December 31, 2025 ("Initial
Term"); and
WHEREAS, on or about January 22, 2025, the City and Contracting Party mutually
agreed to execute Amendment 1 to amend: (1) Section 1.1 — Scope of Services and
related Exhibit A of the Agreement to include Phase 2 services as identified in Exhibit A
attached thereto; and (2) Section 2.1 — Contract Sum and related Exhibit B attached
thereto, increasing compensation by $337,401, for a total not to exceed amount of
$560,207.
WHEREAS, on or about August 5, 2025, the City and Contracting Party mutually
agreed to execute Amendment 2 to amend: (1) Section 1.1 — Scope of Services and
related Exhibit A of the Agreement to include Phase 3 services as identified in Exhibit A
attached thereto; and (2) Section 2.1 — Contract Sum and related Exhibit B attached
thereto, increasing compensation by $564,678, for a total not to exceed amount of
$1,124,885.
WHEREAS, pursuant to Section 3.4 — Term, the City and Contracting Party
mutually agree to extend the Term of the Agreement for one additional year, from January
1, 2026, through December 31, 2026 ("Extended Term").
NOW THEREFORE, in consideration of mutual covenants herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 Term is amended to read as follows:
3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of
this Agreement, the term of this Agreement shall commence on August 12, 2024, and
terminate on December 31, 2025. Pursuant to this Amendment No. 3, the Agreement is
being extended for one additional year, from January 1, 2026, through December 31,
2026. This agreement may not be extended any further.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed
Amendment No. 3 to the Agreement on the respective dates set forth below:
CITY OF LA QUINTA
a California Municipal Corporation
JON� EN, City Manager
_ —may of La Quinta, California
Dated:
ATTEST-
MONIKA RADE A, City I k
City of La Quinta, California
APPROVED AS TO FORM:
4.: 4 ?_�0/"
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
RY+AO:
Name: Jianshan Liang
Title: CEO