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1998 04 07 CC Minutes^2 I LA QUINTA CITY COUNCIL MINUTES APRIL 7, 1998 Regular meeting of the La Quinta City Council was called to order at the hour of 3:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT Kent Armstrong, 1 535 South D Street, San Bernardino, of Century Crowell Communities, advised that their appraisal has been submitted to the City and that he wished to have a meeting with the consultants scheduled and their project agendized for April 21, 1998. In response to Mayor Pena, Mr. Genovese, City Manager, advised that the appraisal needs some minor modifications and that the project will be agendized once the information has been reviewed by staff. John Pavelak, 1 535 South D Street, San Bernardino, of Century Crowell Communities, thanked the Mayor and Council for their assistance in this matter. Robert Tyler, 44-215 Villeta Drive, thanked the City for its support and sponsorship of the 4th Annual Greater Coachella Valley Soap Box Derby held April 4th, advising that there were 38 participants and numerous volunteers and spectators. He advised that the two winners, Tony Azarella, of Palm Springs, and Christina Hall, of La Quinta, will be sent to Akron, Ohio to participate in the national event. Mayor Pena expressed appreciation on behalf of the Council for the volunteers who worked on the event. CONFIRMATION OF AGENDA Mr. Genovese, City Manager, asked that Council recess to the Redevelopment Agency and Financing Authority just prior to taking up Business Session Item No.7. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 a City Council Minutes 2 April 7, 1998 APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Adolph to approve the City Council Minutes of March 10, 1998 as submitted. Motion carried unanimously. MOTION It was moved by Council Members Sniff/Adolph to approve the City Council Minutes of March 1 7, 1 998 as submitted. Motion carried with Council Member Perkins ABSTAINING. MOTION It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of March 24, 1998 as submitted. Motion carried with Council Member Adolph ABSTAINING. ANNOUNCEMENTS None PRESENTATIONS None WRITTEN CORRESPONDENCE 1. LETTER FROM EDWARD NED" MILLIS RESIGNING FROM THE HISTORICAL PRESERVATION COMMISSION. MOTION It was moved by Council Members Sniff/Perkins to accept Mr. Millis resignation. Motion carried unanimously. MINUTE ORDER NO.98-47. Council concurred on directing staff to prepare a letter of appreciation and plaque for Mr. Millis for his service on the commission. BUSINESS SESSION 1. CONTINUED CONSIDERATION OF AND AUTHORIZATION OF AN AUDIT OF WASTE MANAGEMENT OF THE DESERT PUR$UANT TO THE AGREEMENT FOR THE COLLECTION, TRANSPORTATION, AND DISPOSAL OF MUNICIPAL SOLID WASTE. Mr. Genovese, City Manager, advised that staff is satisfied with the information received from Waste Management and recommends that an audit not be conducted. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 3 April 7, 1998 MOTION It was moved by Council Members Sniff/Henderson to direct staff not to proceed with a separate full financial review audit of Waste Management of the Desert financial records. Motion carried unanimously. MINUTE ORDER NO. 98-48. 2. CONSIDERATION OF AN APPROPRIATION OF FUNDS TO COVER PERMIT FEES AND EQUIPMENT RENTAL COSTS FOR TRAFFIC CONTROL DEVICES FOR FLANAGAN'S RUN, A BENEFIT EVENT TO BE HELD ON MAY 17, 1998, AT FRITZ BURNS PARK. APPLICANT: LARRY SCHEERER, LA QUINTA RESORT AND PAM GALBRAITH. Ms. di Iorio, Planning Manager, advised that the applicant is requesting an amount, not to exceed $753, to cover the cost of permit fees and traffic control devices for a fund-raising event to be held on May 17, 1 998 for cancer victim Tom Flanagan with the funds to be appropriated from the Special Projects Contingency Fund. In response to Council Member Sniff, Ms. di Iorio advised that there is currently $2,021 in the account. Council Member Henderson supported using the funds for this type of request. In response to Council Member Adolph, Ms. di Iorio confirmed that this fund has been used for similar requests in the past. Pamela Galbraith, 48-137 Vista Cielo, advised that it will be a family event and headlined by Paula Frazier, eight-time winner of the Hawaii Ironman. Larry Scheerer, of the La Quinta Resort & Hotel, has donated a prize of three days and two nights and two rounds of golf at the La Quinta Resort & Club, and the second prize will be a round-trip ticket, entry, and three-night stay in Hawaii for the Honolulu marathon in December. Staff from the Eisenhower Medical Center will give melanoma skin checks and the American Cancer Society will distribute skin cancer information. Larry Scheerer, General Manager of La Quinta Resort and Club, advised that the resort is willing to help mitigate costs by providing snacks and coffee for the volunteers. Ted Dawson, 48-137 Vista Cielo, of KESQ-TV, felt local businesses would benefit from the event and thanked the City for its help. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 4 April 7, 1998 MOTION It was moved by Council Members Sniff/Henderson to appropriate funds not to exceed $753 to cover the cost of permit fees and equipment rental costs for traffic control devices for the Flanagan's Run benefit event to be held on May 17, 1998, from the Special Projects Contingency Fund. Motion carried unanimously. MINUTE ORDER NO.98-49. 3. CONSIDERATION OF AN APPOINTMENT TO THE CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE BI-MONTHLY WORKSHOP. Ms. di Iorio, Planning Manager, advised that an appointment is needed for a Council representative to serve on the Chamber of Commerce Information Exchange Committee, noting that Council Members Adolph and Henderson have each attended three meetings, on a rotation basis. MOTION It was moved by Council Members Sniff/Adolph to appoint Council Member Perkins as the Council's representative on the Chamber of Commerce Information Exchange Committee. Motion carried unanimously. MINUTE ORDER NO.98-50. 4. CONSIDERATION OF AIRLINE SERVICES COMMITTEE REQUEST FOR FY 1998/99 FUNDING. Mr. Weiss, Assistant City Manager, advised that the Airline Services Committee is requesting the City to budget $20,000 for FY 1998/99 for advocacy services related to the Palm Springs Airport as the City has done each year since 1 994. Robert Tyler, 44-21 5 Villeta Drive, City representative of Palm Springs Regional Airport Commission, spoke on the benefit of the committee's services and urged Council to support the request. Nancy Doria, representative of the Airline Services Committee, advised that the committee is continuing to work with the airlines to maintain local airline service year-round in the valley, noting that their efforts wouldn't be possible without the support of all the cities in the valley. In response to Council Member Sniff, Ms. Doria advised that each cities' contribution is based on TOT revenues and that all of the cities in the valley have participated except Coachella. Last year they received $50,000 each from Palm Desert and Palm Springs, $25,000 each from Indian Wells and Rancho Mirage, $20,000 from La Quinta, and $5,000 each from Cathedral City, Desert Hot Springs, and lndio. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 5 April 7, 1 998 Council Member Adolph supported the request, noting the benefit that La Quinta Hotel receives from their services. Council Member Henderson felt their work is beneficial and advised that she's looking forward to when the airlines come into the valley without a subsidy. Mayor Pena noted that it was the Airline Services Committee that made the airlines aware of the valley's tourist industry. Council Member Perkins supported the request, advising that he didn't support the committee initially, but now sees how they benefit the City. MOTION It was moved by Council Members Sniff/Adolph to authorize staff to include $20,000 in the FY 1 998/99 budget for the Airline Services Committee. Motion carried unanimously. MINUTE ORDER NO.98-51. 5. CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO DEVELOP A MASTER PLAN AND PREPARE CONSTRUCTION DOCUMENTS FOR PROJECT 97-09, CIVIC CENTER CAMPUS IMPROVEMENTS. Mr. Vogt, Public Works Director, briefly reviewed the history of the Civic Center Campus development, advising that in March 1997, Council authorized an RFQ process for a design consultant for the master plan and final design and specifications for the remaining five acres. Upon completion of the RFQ and RFP process, the Consultant Selection Committee selected TKD Associates from a list of qualified applicants and staff negotiated a contract cost. in addition, Community Gardens of the Coachella Valley has requested a site adjacent to the La Quinta Senior Center for a community garden. Staff recommended approval of a contract with TKD Associates for an amount not to exceed $85,000 to develop a master plan and prepare construction documents for the Civic Center Campus improvements. Staff also asked for direction regarding the inclusion of a community garden within the campus design. In response to Council Member Perkins, Mr. Vogt confirmed that the consultant will take into consideration the change in status of the Arts Foundation, noting that an amphitheater may no longer be needed. He further advised that some of the campus may be used for a library or to expand City Hall and that staff will discuss possible expansion into adjacent property with the consultant and direct them to meet with each of the Council Members for input. Council Member Adolph was pleased that several local contractors had bid on the project. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 5 City Council Minutes 6 April 7, 1 998 In response to Mayor Pena, Mr. Freeland, Senior Engineer, advised that the on site drainage at the amphitheater wilt be filled in and abandoned if the amphitheater is not built, but the remaining drainage facilities will be retained. Council Member Perkins advised that the amphitheater has been one of his pet projects" since he has been on the Council and he felt the City might want to get involved with the one being built by the Arts Foundation. Steve Merritt, 78-175 Avenue 42, Bermuda Dunes, Executive Director of Community Gardens of the Coachella Valley, advised that they are operating under a Community Services Grant from the City and have a number of potential sites in mind for a community garden. He stated that the campus site would be a high profile location, but anywhere in the City is fine as long as the criteria is met. In response to Council Member Perkins, Mr. Merritt advised that they are looking for sites ranging from 100' X 100' to 100* X 200' and would like to have room for expansion. In response to Mayor Pena, Mr. Merritt advised that the community garden at 78-175 Avenue 42, Bermuda Dunes is 16,000 sq. ft. and the one proposed in lndio is 10,000 sq. ft. Council Member Henderson asked if they're looking at small cluster of gardens throughout the neighborhoods or focusing on one massive garden. Mr. Merritt stated that they just want to get one going right away and realize that there will be appearance obligations with having a garden on the campus and that implementation may take some time. The size of the gardens are based on community need and the reason they proposed one adjacent to the Senior Center is because most of the participants they've spoken to are senior citizens. In response to Mayor Pena, Mr. Merritt advised that the garden will be open to the public and be handicap accessible. Sam Cobb, 44-650 N. Harland Drive, of USDA Natural Resources Conservation Services, advised that they support community gardens all over the United States with technical support and guidance in issues dealing with soil and will support community gardens in the City. He plans to be involved as a private citizen as well. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 7 April 7, 1 998 Elaine Reynolds, 49-294 Avenida Vista Bonita, felt a community garden would bring the community together and she wished to see the first one established behind Ace Hardware as it would also serve to help their business. They could expand later into North La Quinta and the Cove. Tern Crump, *2-42O Avenida Juarez, of Community Gardens of the Coachella Valley, advised that they currently have garden projects at Palm Valley School and Quadrille Academy. They would like to implement an initial site in La Quinta by September and look toward the campus as a second site. All they need is land because they have a number of interested participants and most of the materials have been donated. In response to Mayor Pena, Ms. Crump advised that they're working with two of the local public schools George Washington School and James Carter School) to get the concept going. She noted that Coachella Valley High School has their own gardening program in place. Mayor Pena wished to see it encouraged in the schools. Bob Wright, 53-795 Eisenhower Drive, advised that they wish to start small, but hope to work with the City in implementing a community rose garden on the Civic Center Campus. He stated that he supervised a 2Y2-acre community garden in Utah that was very successful, noting that they're easy to maintain as long as the work is delegated. Council Member Perkins suggested the consultant be asked to look at including a community garden on the Civic Center Campus. Council Member Henderson preferred starting with smaller community garden sites as opposed to one large site because she felt there would be more family involvement if they're located in neighborhood areas. Council Member Perkins felt it would be awhile before the campus is developed and didn't want to discourage starting smaller sites elsewhere. In response to Council Member Adolph, Mr. Genovese, City Manager, advised that, although the City owns a substantial number of vacant lots, they would have to be looked at individually to see if they meet the needs and have water access. If Council wishes, staff can work with Mr. Merritt in trying to find a suitable location. Council Member Sniff suggested the 75' X 100' parcel adjacent to the Cove Mini-Park, noting that it has access to both water and electricity and that it BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 8 April 7, 1998 could be leveled with retaining walls and fencing installed to make it ready for use in a short period of time. Perhaps Calle Tecate could serve as a second site, based on the performance of the initial effort. Council Member Henderson noted that the lot adjacent to the park was put in the CIP for park expansion, but she supported putting a community garden there instead. Mayor Pena wasn't sure about the Civic Center Campus site, but liked the idea of a rose garden and supported using the lot adjacent to the Cove Mini-Park. He noted that the City also owns approximately 1 7 acres near the La Quinta High School that could possibly be used and carried out in conjunction with a school program much like Coachella Valley High School has. He supported moving forward with the contract with TKD and leaving the community gardens concept out of the scope at this time and felt that staff could work with Community Gardens to find alternate sites throughout the City. Council Member Perkins supported using the lot adjacent to the mini-park, but didn't want to completely rule out a garden on the campus. Council Member Henderson suggested having the consultant consider a smaller garden on the campus, perhaps 75' X 100'. Council Member Adolph agreed that the campus design should include a community garden area, as long as it doesn't conflict with the overall design, because it would be a great activity for the seniors. He also supported providing land for a library on the campus and using the lot adjacent to the mini- park for a community garden. Council Member Sniff suggested including a community rose garden area within the campus as a consideration. Council Member Perkins didn't feel that it's necessary to determine if it's going to be a rose garden or vegetable garden at this time and wouldn't support limiting it. MOTION It was moved by Council Members Sniff/Adolph to award a Professional Services Agreement to the firm of TKD Associates, Inc. in an amount not to exceed $85,000 to develop a master plan and prepare construction documents for Project No. 97-09, Civic Center Campus Improvements. Motion carried unanimously. MINUTE ORDER NO.98-52. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 a City Council Minutes 9 April 7, 1 998 Council Members Sniff was concerned about the consultant dealing with something so uncertain and suggested he talk to each Council Member to find out what they have in mind. He further suggested directing the consultant to include a possible community gardens *`concept" within the Civic Center Campus Improvements Project. MOTION It was moved by Council Members Sniff/Adolph to direct the consultant to include a possible community gardens concept within the Civic Center Campus Improvements project. Council Member Henderson pointed out that it's clearly stated in the Professional Services Agreement that the consultant meet with the Council. Council Member Perkins advised that he didn*t feel the motion is necessary, but would support it. Motion carried unanimously. MINUTE ORDER NO.98-53. A brief discussion ensued wherein staff was directed to work with Community Gardens of Coachella Valley to find a smaller garden site, preferably the lot adjacent to the Cove Mini-Park. 6. CONSIDERATION OF SPONSORSHIP OF THE LIVING FOR YOUR gO'S SENIOR INSPIRATION AWARDS LUNCHEON AND SELECTION OF THE LA QUINTA HONOREE. Ms. Horvitz, Community Services Director, advised that Council is being asked to consider sponsorship of the Living for Your 90's" Senior Inspiration Awards Luncheon and to select an honoree. MOTION It was moved by Council Members Sniff/Henderson to approve the sponsorship of $400 for the Living for Your 90's" Senior Inspiration Awards Luncheon. Motion carried unanimously. MINUTE ORDER NO.98-54. MOTION It was moved by Council Members Sniff/Henderson to select David Orme as the recipient of the Living for Your 90's" Senior Inspiration Award. Motion carried unanimously. MINUTE ORDER NO.98-55. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to Financing Authority meeting. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 5 City Council Minutes 10 April 7, 1998 Council reconvened. BUSINESS SESSION.................continued 7. CONSIDERATION OF: 1) ADOPTION OF RESOLUTION APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO.1 TAX ALLOCATION REFUNDING BONDS, SERIES 1998 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO; AND 2) ADOPTION OF RESOLUTION APPROVING THE iSSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO.2 TAX ALLOCATION REFUNDING BONDS, ISSUE OF 1998 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. There were no changes to the staff report as submitted to the City Council by the Finance Department and on file in the City CIerk*s Department. RESOLUTION NO.98-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO.1 TAX ALLOCATION REFUNDING BONDS, SERIES 1998, AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. MOTION It was moved by Council Members Sniff/Henderson to adopt Resolution No.98-26 as submitted. Motion carried unanimously. RESOLUTION NO.98-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO.2 TAX ALLOCATION REFUNDING BONDS, ISSUE OF 1998, AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. MOTION It was moved by Council Members Sniff/Adolph to adopt Resolution No.98-27 as submitted. Motion carried unanimously. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 11 April 7, 1 998 CONSENT CALENDAR Council Member Perkins asked that Consent Calendar Item Nos. 4 and 6 be pulled for discussion. 1. APPROVAL OF DEMAND REGISTER DATED APRIL 7, 1998. 2. DENIAL OF CLAIM FOR DAMAGES FILED BY CAROLYN K. STEINKE, DATE OF LOSS, 11/19/96. a. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR TO ATTEND THE CALIFORNIA ASSOCIATION OF RECREATION AND PARK DISTRICTS' ANNUAL CONFERENCE IN SOUTH LAKE TAHOE, APRIL 24-26, 1998. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR MEMBERS OF THE CULTURAL COMMISSION TO ATTEND THE CALIFORNIA ASSOCIATION OF LOCAL ARTS ASSOCIATIONS' ANNUAL CONFERENCE IN LOS ANGELES ON MAY 1-3, 1998, AND THE AMERICANS FOR THE ARTS CONFERENCE IN DENVER, COLORADO ON JUNE 6-9, 1998. See action taken below.) 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE CITY CLERK TO ATTEND THE CITY CLERK'S ASSOCIATION OF CALIFORNIA ANNUAL CONFERENCE IN NEWPORT BEACH, APRIL 22-24, 1998. 6. APPROVAL OF OVERNIGHT TRAVEL FOR TWO MEMBERS OF THE ART IN PUBLIC PLACES COMMISSION TO ATTEND THE SEATTLE ARTS COMMISSIONS' PUBLIC ART 101 CONFERENCE IN SEATTLE, WASHINGTON, MAY 6-8, 1998 AND TWO DIFFERENT MEMBERS TO ATTEND THE AMERICANS FOR THE ARTS 1998 ANNUAL CONFERENCE IN DENVER, COLORADO, JUNE 6-9, 1998. See action taken below.) 7. APPROVAL OF REQUEST BY THE EAST VALLEY YOUTH ACCOUNTABILITY BOARD TO UTILIZE CIVIC CENTER CONFERENCE ROOMS FOR PANEL MEETINGS, FIRST TUESDAY OF EACH MONTH, 5:00 PM TO 8:00 PM. 8. APPROVAL OF PARC LA QUINTA SETTLEMENT AGREEMENT. 9. ACCEPTANCE OF IMPROVEMENTS TO THE PM-b STREET IMPROVEMENTS, PROJECT AREA INCLUDING CALLE TAMPICO SIDEWALK IMPROVEMENTS, PROJECT NO.97-01 AND 97-04. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 S City Council Minutes 12 April 7, 1998 10. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28341-2, KSL LAND CORPORATION. 11. AWARD A PROFESSIONAL SERVICES CONTRACT TO PREPARE FINAL PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE CONSTRUCTION OF CITY ENTRANCE MONUMENTS. 12. AWARD A CONTRACT FOR CONSTRUCTION OF EISENHOWER DRIVE MEDIAN LANDSCAPE IMPROVEMENTS, PROJECT NO.98-01. MOTION It was moved by Council Members Sniff/Adolph to approve the Consent Calendar as recommended and amended with Item No. 10 being approved by RESOLUTION NO.98-28. Motion carried unanimously. MINUTE ORDER NO.98-56. Item Nos. 4 and 6: Council Member Perkins questioned the purpose of commissioners attending conferences outside of California. Council Member Henderson was concerned about the issue because the City is currently in a flux with the commissions and she noted that there's two different commissions wishing to attend the same conference which supports the idea that some of the commissions could be combined. She suggested sending the Art in Public Places Commissioners to the Los Angeles conference. Council Member Sniff suggested continuing the items to April 21st to give staff a chance to find out which commissioners would like to attend the conference in Los Angeles. In response to Council Member Adolph, Mr. Genovese, City Manager, advised that the conferences were budgeted, but he wasn't sure if the individual conferences were identified. Ms. Horvitz advised that they were identified, but the location" of the Denver conference was not. Council Member Perkins advised that he would have had a problem with the Denver conference when it was budgeted had he known the location because he didn't feel that it's necessary to go out of the state for such events. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 13 April 7, 1 998 Council Member Henderson advised that she didn't want to approve it when it was in the budget, but pointed out that national organizations usually rotate their conference locations every year. Mayor Pena felt in light of Council's discussions on the commissions, that attendance at the California conference would be appropriate at this time. MOTION It was moved by Council Members SniffiPerkins to refer the matter of overnight travel for the Cultural Commission Item No.4) and Art in Public Places Commission Item No.6) to staff and the commissions for further review based on Council's comments. Motion carried unanimously. MINUTE ORDER NO.98-57. STUDY SESSION None REPORTS AND INFORMATIONAL ITEMS C. V. Mosquito and Vector Control District In response to Council Member Henderson, Council Member Perkins advised that the District is holding its first workshop and has extended a courtesy invitation to the Council. C. V. Mountains Conservancy Mayor Pena wished to get the Conservancy's comments regarding the endangered species list and Council Member Sniff advised that they would be meeting in May. In response to Council Member Perkins, Ms. Honeywell, City Attorney, advised that Rutan & Tucker in conjunction with the City of Palm Springs, is researching the endangered species listing and how it relates to the City. Once the analysis is complete, it will be agendized for discussion. Council Member Sniff advised that the Conservancy may soon be looking for $5,000 in funding to publish material that they've developed on various subjects, such as trails. He hoped that it would be considered during budget deliberation. C. V. Regional Airport Authority Council Member Henderson advised that they are looking to make some modifications to the JPA which will come back to Council for approval and that they also may be looking for some funding in the future. Chamber of Commerce Workshop/Information Exchange Committee Council Member Adolph advised that they are forming a committee to work with the PGA golf tournaments in the valley to find out what can be done to retain the tournaments in BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 14 April 7, 1998 the City. The Lexus Challenge group has stated that they have a problem each year securing their permit from the City and they've suggested a standard form be developed to expedite the permitting process. Mayor Pena noted that the Bob Hope Desert Classic group has also expressed some concerns to staff and there may be a need to change some of the requirements for special events signage. Palm Springs Desert Resorts Convention & Visitors Bureau Council Member Henderson reported that the CVB's workshop was excellent and that she was disappointed the City wasn't better represented. Palm Springs Desert Resorts Airline Services Committee Council Member Henderson advised that she's still looking forward to her first meeting with the group. Mayor Pena complimented Mr. Tyler on his report and Council Member Henderson asked that he provide Council with copies of the agendas and meeting minutes. SunLine Transit AGENCY/SUNLINE Services Group Mayor Pena advised that they have changed their policy regarding bus wraps" painted advertising on buses) and that it will probably be limited to non-profit groups. He will ask Mr. Cromwell to give a presentation at the next meeting on the wraps" they'll be using in the future. Riverside County Free Library Advisory Committee Council Member Sniff asked about the status of the library location. Mayor Pena understood that the Mario's location has been rejected because of the length of the lease. Council Member Perkins felt the remodeling involved was also an issue. Mr. Genovese, City Manager, understood that the County was considering" rejecting the Mario's location because of the five-year lease issue, but hadn't yet and noted that the committee was told, initially, that Mario's would consider a one-year lease. The County is willing to open up to new vendors since only a few sites have been suggested and staff will bring the County's decision back to Council as soon as confirmation of that decision has been received. All other reports were noted and filed. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I IL City Council Minutes 15 April 7, 1998 DEPARTMENT REPORTS C-2. DEDICATION SCHEDULE. Mrs. Juhola, City Clerk, advised that the pool at Fritz Burns Park is scheduled to be completed on May 1 5th and she suggested June 6th or June 1 3th as dedication dates for both the pool and artwork/playground equipment. Council Member Adolph advised that he would be out of state on June 6th and would not be able to attend. Mayor Pena suggested May 30th. After a brief discussion, Council concurred on scheduling the pool dedication for May 30th Council further concurred on not scheduling a dedication ceremony for the artwork at Eagle Hardware. C-3. VOLUNTEER FIREMEN'S APPRECIATION DINNER. Mrs. Juhola, City Clerk, asked Council about scheduling the Volunteer Firemen's Appreciation Dinner and Council concurred on scheduling it for 6:00 p.m. on May 2l** at the Cliffhouse Restaurant. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF BOULEVARD MEDIANS/STREETS. Council Member Perkins questioned the need for decorative lighting in the medians and asked staff to take a look at the lighting along Washington Street which he felt is somewhat of a traffic hazard. He was pleased with the low- maintenance landscaping in the medians. In response to Council Member Perkins, Mr. Vogt, Public Works Director, advised that the speed limit on Avenue 48 is currently set at the desired speed and that speed studies will be done as the street gets more use. Radar will also be enforceable once the radar survey is completed. The No U-Turn" signs are being removed and the Right-Turn Only9' sign is being changed. Council Member Henderson agreed that the median lighting on Washington Street has been a problem, but felt that it's needed on the streets in the Cove because of the darkness. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 1 6 April 7, 1 998 Council Member Perkins felt decorative lighting along the wall on Washington Street would be attractive. Council Member Sniff felt the lighting should be done properly, but was hesitant about removing it on Washington Street because the street is dark otherwise. Mayor Pena asked staff to look at the pavement on Avenue 54, just east of the fire station, advising that it*s in bad condition. Council Member Sniff noted that Simon Drive is also very rough and needs some type of resurfacing since the Eagle Hardware construction. B. ARTWORK AT HIGHWAY 111 AND WASHINGTON STREET. Council Member Henderson asked if there was support for directing staff to check into the possibility of moving the artwork at Highway 111 and Washington Street. She felt it would probably cost a lot to try to enhance it with landscaping and suggested the money be used to move it instead. Council concurred on directing staff to determine if it can be moved. Council recessed to and until the hour of 7:00 p.m. 7:00 P.M. PUBLIC COMMENT None PRESENTATIONS The Mayor and Council Members presented Art Awards to the following students of Truman Elementary School whose artwork has been displayed at City Hall: Jessica Amold Christina Fenn Jessica Hartung Stephanie Bustamante Alex Fisher Anthony Hawkins Christine Cardona Mallorie Flores Michael Hendricks Shannon Curiel Rebecca Garza Ashley Herfel Nathalie De Oliveira Dulce Gastelum Larry Holleman Lacee Eichel Cole Haddock Danny Leacock BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 1 7 April 7, 1 998 LeeAnne luna Taylor Pacera Bryan Strege Kelly MoMachen Dani Pelletier David Trimble Amanda Meraz Courtney Raymond Carly Valenzuela Patrick Meyers Edgar Reyes David Valenzuela Kate Murray Briana Rivera Kristen Van Dorn Richie Nuno Ivan Rodarte Amber Villanueva Andrea Ortiz Alexandra Sanchez Chris Williams i**iegan Oswald Luis Serna Presley Young PUBLIC HEARINGS 1. SPECIFIC PLAN 96-028, AMENDMENT NO.1 AND SITE DEVELOPMENT PERMIT NO.96-590, AMENDMENT NO.1 TO ALLOW AN INCREASE IN THE APPROVED FLOOR AREA FOR A SELF-STORAGE FACILITY, FROM APPROXIMATELY 67,000 SQ. FT. TO 91,000 SQ. FT. AND MINOR ARCHITECTURAL MATERIAL AND COLOR CHANGES FOR SAID FACILITY AND PARCEL 1, FOR MOBIL OILILAPIS ENERGY. The Mayor declared the PUBLIC HEARING OPEN. Ms. di Iorio, Planning Manager, advised that the applicants are proposing the following: Parcel 1- changing the architectural aspects of the mini- mart/restaurant/public fueling facility; Parcel 3- increasing the RV storage building area from 66,810 sq. ft. 90,936 sq. ft., eliminating the Dune Palms Road retention areas and revising the drainage to compensate and to allow for berming, and revising the architectural colors and materials of the building; and Parcel * adding a 1 900 sq. ft. equipment enclosure at the fueling island designated for school use. Mr. Nesbit, Associate Planner, then reviewed the layout of the buildings and revised elevations. Mayor Pena suggested some type of mesh be used with the wrought-iron fencing around the equipment storage area at the fueling facility. Ms. di Iorio advised that the original Specific Plan and Site Development Permit, which were approved prior to the adoption of the Highway lii Design Theme, places the retention basin for Parcels 1 and 2 in the 50-foot setback area along the Highway 111 frontage. This does not allow for berming or landscaping as required in the design guidelines which requires the setback to be used only for retention of street runoff or rainfall. The setback area is not to serve as a retention area for the remainder of the parcel. Therefore, since the Specific Plan BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 a City Council Minutes 1 8 April 7, 1 998 has been re-opened, staff is recommending an additional condition which requires the retention area to be revised to better achieve the City's design theme standards. Council Member Henderson asked if the applicant is aware of the new condition and staff advised that a message was left on their machine this afternoon and it was handed to them before the meeting. Mayor Pena was concerned about the visibility of the storage area from Highway 111. Council Member Adolph felt it seemed more logical to place it up against the perpendicular parking area. Dale Leopard, 78-223 Scarlet Court, of Lapis Energy, advised that they have worked very hard to come up with a facility the City can be proud of and added that La Quinta will be one of the first cities to have a public CNG facility. Jeff Klein, 22 Overn, Newport Beach, a representative of Lapis Energy, questioned the legality of the City adding a new condition at this time, advising that they've already received their grading permit and have completed their grading. Making the changes recommended by staff would be extremely costly to them at this point and he pointed out that the condition was added after they had received approval from the Planning Commission. He then presented three alternatives for the blank wall fronting Dune Palms Road. He preferred the trellis design or the landscaping with large terra cotta planters. The canopy was redesigned because they understood the City wishes to minimize the size of structures close to the street and Mobil Oil felt it would be unsafe in high wind situations. In addition, they felt a canopy that size with a hipped roof would detract from the aesthetics of the project. Ms. Honeywell, City Attorney, advised that normally, a new condition cannot be added to the original Specific Plan, but since the applicant has requested an amendment, the Council has the discretion of requesting the applicant to comply with all current development standards. The applicants also have the right to continue with the original Specific Plan if they wish. In response to Council Member Adolph, Ms. di Iorio advised that a small decorative wall in place of the berming would not be consistent with the City's requirements. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I IL 1 City Council Minutes 1 9 April 7, 1 998 in response to Mayor Pena, Ms. di Iorio advised that the new standard would be consistent with that required at Eagle Hardware, although the berming might be a little lower. Mr. Klein advised that they will have to modify their entire site plan if the retention basin is moved Onsite and they prefer to address it with heavy landscaping. They have requested the amendments because they intend to build an attractive project and it would be difficult for them to put the retention basin on the other parcels that have already been sold. He questioned the appropriateness of the new condition since they've already completed their grading. In response to Council Member Adolph, Mr. Vogt, Public Works Director, advised that the size of the retention basin is based on the hydrology of the site, collecting runoff from the entire site. He advised that adding landscaping would not suffice if the area is bermed and becomes a basin for localized water only. The site would have to be re-graded to drain to the rear of the project and that basin enlarged or underground retention would have to be used. Council Member Henderson understood that the applicant was proposing to use landscaping to beautify the basin, without berming the area. Mr. Vogt advised that that's a possibility with the understanding that even with landscaping it*s going to better retain the water. Some area would be lost, therefore, it would take some fairly creative landscaping to hide the basin. Ms. di Iorio noted that there's not much frontage for landscaping where the retention basin begins because of the sidewalk. Mayor Pena advised that he prefers the trellis design in Option #1. Council Member Adolph suggested using a small planter area for landscaping to soften the looks of the wall. Mayor Pena was still concerned about the location of the storage building and Mr. Leonard offered to eliminate it. Ms. di Iorio suggested a two-week continuance to give staff an opportunity to work with the applicant on the design of Parcels 1 and 2 in regard to the retention basin. Mr. Klein pointed out that a continuance would mean additional costs for them and hoped that a decision could be made now. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 a City Council Minutes 20 April 7, 1 998 Council Member Henderson found it difficult, at this point, to require full compliance of the applicant with the new standards for Highway 111 and understood their situation and felt, perhaps with a continuance, a compromise might be found that would meet all needs. Mr. Genovese, City Manager, noted that the applicant is requesting an additional 30,000 sq. ft. of building space and staff would just like to explore the possibility of locating some small retention basins within the site. Council Member Henderson noted that the additional building is currently proposed as parking area that would still be available for RV parking. Mr. Klein pointed out that, although the two projects are being processed together, they are separate and it's the storage facility that's requesting the additional building. Mayor Pena wished to see the retention basin issue resolved within the next two weeks, without further delaying the project. Ms. di Iorio recommended moving forward with the storage and fueling facilities and changing Condition No.9 50 as to require compliance prior to the issuance of a building permit for the fueling facility. In regard to the canopy, Ms. di Iorio advised that a hipped roof was recommended by the Planning Commission and the applicant is proposing a parapet roof. Council Member Perkins felt the applicant should have been informed of the new design standards before this and didn't like putting the applicant in a bind. He was disappointed that the City has not done what it should have with this project. Ms. di Iorio recommended changing Condition No.87 of Site Development Permit 96-590 to require a trellis structure and landscape planter to accommodate mature palm trees and eliminate the requirement for a hipped roof. In addition, the conditions would be subject to Community Development Department approval instead of Planning Commission review. She further recommended adding a condition requiring wire-mesh screening on the wrought-iron gate and changing Condition No.9 of Specific Plan 96-028 and Condition No.88 of Site Development Permit 96-590 to require compliance prior to the issuance of a building permit for the fueling facility subject to approval by the Community Development and Public Works Departments. BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 21 April 7, 1998 In response to Council Member Adolph, Ms. di Iorio advised that flush lenses are required on the canopy. In response to Council Member Adolph, Mr. Klein confirmed that there will be containment boxes underneath the dispensers. Ms. di Iorio advised that the amendment wiII*come back to Council in two weeks if the issues are not resolved. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. RESOLUTION NO.98-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF SPECIFIC PLAN 96-028, AMENDMENT NO.1, TO ALLOW DEVELOPMENT OF A 105,246 SQ. FT. MIXED-USE COMMERCIAL DEVELOPMENT ON 10.29 GROSS ACRES LAPIS ENERGY/ALLSTATE SELF STORAGE). It was moved by Council Members Henderson/Sniff to adopt Resolution No.98- 29 as amended, adding Condition No.9 to read as follows: the retention area adjacent to Highway 111 shall be modified and/or relocated, to be in conformance with the Highway 111 Design Theme; specifically, the front setback shall only be used for some storm water retention falling within the setback and adjacent right-of-way, designed per the guideline criteria prior to issuance of a building permit for the fueling facility subject to approval by the Community Development and Public Works Departments. Motion carried unanimously. RESOLUTION NO.98-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF SITE DEVELOPMENT PERMIT 96-590, AMENDMENT NO.1, TO ALLOW DEVELOPMENT OF A 105,246 SQ. FT. MIXED-USE COMMERCIAL DEVELOPMENT ON 10.29 GROSS ACRES LAPIS ENERGY/ALLSTATE SELF STORAGE). It was moved by Council Members Henderson/Sniff to adopt Resolution No.98- 30 as amended as follows: 1) Condition No.87 changed to read, the west elevation of the convenience mart/fast food building shall be revised to incorporate a trellis structure and landscape planters with mature palm trees of varying heights, subject to review of the Community Development Department;" BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02 ^2 I City Council Minutes 22 April 7, 1998 2) adding a new condition to read, The retention area for Parcel 1, adjacent to Highway 111, shall be modified and/or relocated to be in conformance with the Highway 111 Design Theme, specifically, the front setback shall only be used for some storm water retention falling within the setback and adjacent right-of- way, designed per the guideline criteria prior to issuance of a building permit for the fueling station and the conditions shall be subject to approval by the Community Development and Public Works Departments;" 3) adding a new condition to require wire-mesh screening on the wrought-iron gate/fencing; and 4) modifying Condition No.87 to delete the requirement for the hipped roof line on the fueling station canopy. Motion carried unanimously. 2. ZONING CODE AMENDMENT 97-058 TO CONSIDER MISCELLANEOUS AMENDMENTS TO TITLE 9 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE. Mayor Pena advised that staff has requested this item be continued to May 1 9, 1998. MOTION It was moved by Council Members Sniff/Henderson to continue the matter of Zoning Code Amendment 97-058 to May 19, 1998. Motion carried unanimously. CLOSED SESSION None There being no further business, it was moved by Council Members Sniff/Adolph to adjourn. Motion carried unanimously. Re*ctfull*s*jtted* *AuNDRALA, City Clerk City of La Quinta, California BIB] 05-12-1998-U01 02:09:11PM-U01 ADMIN-U01 CCMIN-U02 04-U02 07-U02 1998-U02