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ACCO Engineered Systems- GEM of the DESERT — RFP - City of La Quinta On -Call HVAC Maintenance Services en ineered � I systems January 19, 2026 Prepared for: City of La Quinta 78495 Calle Tampico La Quinta, California 92253 Carley Escarrega, Administrative Technician cescarrega@LaQuintaCA.gov (760) 777 - 7096 Prepared by: ACCO Engineered Systems 888 E. Walnut St. Pasadena, California 91101 Steven Adame, Senior Project Manager sadame@accoes.com (818) 212-8860 Nick Hynes, Project Engineer nhynes@accoes.com (626) 298-2714 engineered January 19, 2026 systems Carley Escarrega, Administrative Technician City of La Quinta 78495 Calle Tampico La Quinta, California 92253 Subject: RFP - City of La Quinta On -Call HVAC Maintenance Services Dear Carley, Thankyou for providing ACCO with the opportunity to bid on City of La Quinta On -Call HVAC Maintenance Services. Please see the attached pages detailing why ACCO would be the best contractor for this service. Table of Contents: • Table of Contents: ..................................................................................................... 1 • Section 1: Cover Letter/Introduction......................................................................2 o Section 1A: Number of Years in Business....................................................4 o Section 1 B: Taxpayer Identification Number.................................................4 o Section 1 C: Number of Years Performing HVAC Services ..............................4 o Section 1 D: Resumes................................................................................. 5 ■ Section 1 D: Resumes(Cont.)..............................................................6 o Section 1 E: Firm Ownership........................................................................7 • Section 2: References...........................................................................................8 o Section 2A: Reference Information..............................................................8 o Section 213: Project Description..................................................................8 o Section 2C: Project Start Date & End Date...................................................8 o Section 2D: Staff Assignment.....................................................................8 o Section 2E: Summary of Final Outcome......................................................8 • Section 3: Complete Pricing List...........................................................................9 • Section 4: Complementary Services & Pricing......................................................10 • Section 5: Staffing & Project Organization............................................................10 • Section 6: Subcontracting Services.....................................................................11 • Section 7: Disclosures........................................................................................11 • Section 8: Insurance Requirements.....................................................................11 • Section 9: Non -Collusion Affidavit.......................................................................11 • Section 10: Acknowledgement of Addenda..........................................................11 Attachments: • Acknowledgement of Insurance Requirements (Attachment #2) • ACCO Insurance for City of La Quinta • Signed Non Collusion Affidavit (Attachment #3) • Addenda No. 1 -Attachment • Signed Acknowledgement of Addenda (Attachment #4) engineered Section 1: Cover Letter/introduction systems January 19, 2026 Carley Escarrega, Administrative Technician City of La Quinta 78495 Calle Tampico La Quinta, California 92253 Dear Carley, ACCO Engineered Systems is pleased to submit our qualifications and proposal for the City of La Quinta's On -Call HVAC Maintenance Services. We are a licensed mechanical contractor headquartered in Pasadena, California, with extensive experience providing preventative maintenance, repair, and emergency HVAC services for municipalities, public agencies, and institutional facilities throughout California. As the largest mechanical contractor on the West Coast, ACCO brings unmatched resources, technical expertise, and reliability to every engagement. Our firm employs more than 200 licensed engineers and maintains dedicated in-house service, controls, plumbing, and construction divisions. This integrated structure allows us to maintain full control over quality, scheduling, and responsiveness while minimizing reliance on third - party subcontractors. All HVAC maintenance and repair services will be self -performed by ACCO technicians. ACCO has a strong track record supporting public -sector clients with on -call HVAC services, including routine maintenance, system troubleshooting, emergency response, and lifecycle support for aging infrastructure. Our team understands the importance of rapid response times, clear communication, and minimizing operational disruptions to City facilities. We pride ourselves on our collaborative approach and our abilityto work seamlesslywith City staff, facility managers, and other stakeholders. ACCO Engineered Systems certifies that this Statement of Qualifications shall remain valid and binding for a period of no less than ninety (90) days from the stated submittal due date. ACCO Engineered Systems is an established ESOP (Employee Stock Ownership Plan) corporation. Ownership is held collectively by employee -owners, and no individual owns more than ten percent (10%) of the company. ACCO is a legal entity in good standing. Please refer to the attached Officers List for additional information regarding company organization. ACCO Engineered Systems further acknowledges and commits that all work performed under this contract will be completed using a skilled and trained workforce in compliance K engineered with applicable California Public Contract Code requirements. All personnel assign�I to systems the City of La Quinta will meet or exceed required training, certification, and safety standards. ACCO acknowledges and agrees that neither the company nor any member of the project team will engage in any activity that would constitute a conflict of interest under California Government Code Sections 1090 and 87100. ACCO further agrees to comply with all City conflict -of -interest policies and affirms that no conflicts of interest exist or will be created during the term of this agreement. Thank you for considering our proposal. We look forward to the opportunity to support the City of La Quinta by providing reliable, responsive, and high -quality on -call HVAC maintenance services to meet the City's operational needs. Best Regards, Best Regards, tom. Steven Adame Nick Hynes Senior Project Manager ACCO Engineered Systems 888 E. Walnut St. Pasadena, California 91101 Mechanical Services Division Service Sales Engineer ACCO Engineered Systems 888 E. Walnut St. Pasadena, California 91101 Mechanical Services Division 3 engineered Section 1A: Number of Years in Business systems ACCO Engineered Systems has been a trusted leader in the mechanical contracting industry for more than 90 years, with a long-standing reputation for excellence, innovation, and reliability. Founded in 1934, ACCO has grown from a regional contractor into one of the largest and most respected mechanical contractors in the United States. Throughout its history, ACCO has consistently delivered high -quality HVAC, plumbing, process piping, and building automation solutions to public agencies, municipalities, educational institutions, healthcare facilities, and commercial clients. This extensive tenure reflects ACCO's proven ability to adapt to evolving technologies, regulatory requirements, and industry best practices while maintaining a steadfast commitment to safety, performance, and customer satisfaction. Section 1 B: Taxpayer Identification Number: Tax ID: 95-1625123 Section 1 C: Number of Years Performing HVAC Services ACCO Engineered Systems has been providing comprehensive HVAC services for more than 90 years, establishing itself as a trusted leader in the mechanical contracting industry. Since its founding in 1934, ACCO has specialized in the design, installation, maintenance, and repair of HVAC systems for public agencies, municipalities, educational institutions, healthcare facilities, and commercial clients. This long-standing focus on HVAC services reflects ACCO's deep technical expertise, ability to adapt to evolving technologies and regulations, and continued commitment to delivering reliable, efficient, and high -quality solutions across a wide range of facilities. M !ngineered systems PROFILE Mr. Adame started in Design Engineering at ISAT and helped design projects ranging from small package unit change outs to full central plant design and installations. After 2 years in Engineering, he moved into the Service Division of ACCO to focus on project experiences. His main focus includes HVAC and plumbing service/repairs, maintenance, and retrofit projects. CONTACT PHONE: 818 212-8860 EMAIL: sadame@accoes.com PROFESSIONAL CERTIFICATIONS EIT # 160839 Section 1 D: Resumes QDengineered systems Steven Adame Senior Project Manager EXPERIENCE / EDUCATION ACCO Engineered Systems - Service & Retrofit Division 2017 - Present ISAT Total Support - Design Engineer 2016 - 2017 California Polytechnic State University, SLO - Mechanical Engineering 2011 - 2015 WORK EXPERIENCE Baldwin Park USD — Elizabeth Learning Center & Slauson Center Provide full HVAC maintenance services, emergency repairs, equipment troubleshooting, and ongoing system performance support for campus facilities. City of Glendale — Citywide Facilities (Maintenance & Ongoing Repairs) Responsible for full -service HVAC maintenance and repair programs across all City - operated buildings, including administrative offices, public safety facilities, and community buildings. Scope includes preventive maintenance, equipment replacement, controls troubleshooting, and emergency service. City of La Canada Flintridge — Citywide Facilities (Maintenance & Ongoing Repairs) Perform comprehensive HVAC maintenance and repair services for all City -managed facilities, including regular PM tasks, energy efficiency improvements, and mechanical system troubleshooting. Ventura County Fire Department Headquarters Provide full HVAC maintenance, repairs, and equipment support for mission -critical environments, ensuring system reliability for fire department administrative and operational staff. Meta (Southern California Campuses) Provide full HVAC and plumbing maintenance, repairs, and project support across all Southern California office locations. Responsibilities included chilled -water system support, VRF troubleshooting, plumbing fixture repairs, leak investigations, pump work, and ongoing service coordination with onsite facility teams. 888 at Grand Hope Park (Los Angeles, CA) Completed extensive plumbing infrastructure work, including domestic water pump replacement, booster pump troubleshooting, valve replacements, fixture replacements, leak repairs, and system optimization across this high-rise residential community. 5 aen ineered � systems PROFILE Mr. Hynes started as an Account Manager with experience managing client relationships and logistics operations. Skilled in maintaining proactive communication, resolving issues efficiently, and identifying opportunities to enhance customer satisfaction and drive long-term partnerships in the transportation and logistics industry. Upon transitioning to ACCO, Mr. Hynes joined the Service Division to expand his project experience. His primary focus includes HVAC and plumbing service repairs, preventive maintenance and retrofit projects CONTACT PHONE: 626 298-2714 EMAIL: nhynes@accoes.c QDsytems engineered Section 1 D Resumes (Cont.) Nick Hynes Project Engineer EXPERIENCE / EDUCATION ACCO Engineered Systems - Service & Retrofit Division 2024 - Present J.B. Hunt -Account Manager 2016 - 2024 Missouri Baptist University - Business Management 2012 - 2016 WORK EXPERIENCE LAZ Parking — Unit Replacements ACCO Engineered Systems replaced a split system unit at LAZ Parking to improve HVAC performance and reliability. The project included removal of the existing unit, installation of a new high -efficiency split system, refrigerant piping, electrical connections, and system startup. The replacement restored optimal temperature control, enhanced energy efficiency, and ensured uninterrupted operation for the facility. Lens Crafters, West Covina — Replace Three (3) Split System Units ACCO Engineered Systems completed the replacement of three split system units at Lens Crafters West Covina to improve HVAC performance and reliability. The project included removal of the existing units, installation of new high -efficiency split systems, connection of refrigerant and electrical components, and full system startup and testing. The upgrades enhanced energy efficiency, ensured consistent temperature control throughout the facility, and minimized operational disruptions during installation. Lens Crafters, Sherman Oaks — Replace Two (2) RTU & Two (2) Mini Splits Completed the replacement of two rooftop units (RTUs) and two mini -split systems at Lens Crafters to enhance climate control and system reliability. The project included removal of the existing units, installation of new high -efficiency RTUs and mini -splits, associated refrigerant and electrical connections, and full system startup and testing. The replacement improved energy efficiency and ensured consistent temperature control throughout the facility and minimized operational disruptions during installation. City of Glendale — Citywide Facilities (Maintenance & Ongoing Repairs) Assisting with comprehensive HVAC maintenance and repair programs for all City - operated facilities, including administrative offices, public safety buildings, and community centers. Duties include supporting preventive maintenance, equipment replacement, controls diagnostics and troubleshooting, as well as emergency service to help ensure reliable system operation. 1.1 engineered Section 1 E: Firm Ownership systems ACCO Engineered Systems, founded in 1934 and incorporated in 1950, is headquartered in Pasadena, California. The company is an established Employee Stock Ownership Plan (ESOP) organization, meaning it is wholly owned by its employees. Ownership is distributed among employee -owners, with no individual holding more than ten percent (10%) of the company. This structure fosters long-term stability, accountability, and a shared commitment to quality and performance. As an ESOP, ACCO's employee -owners are directly invested in the company's success and client satisfaction, cultivating a strong culture of responsibility, collaboration, and continuous improvement. engineered Section 2: References systems City of Glendale Project Manager: Jeff Gray Contact Information: A. Phone: (818) 296-0756; Email: jgray@glendaleca.gov B. HVAC Maintenance & Repairs Start of Maintenance Agreement: C. 2016 — Present Steff Assigned to Project by Firm: D. Joe Rone, Journeyman Summary of Outcome E. All references were contacted and provided positive feedback. Clients noted ACCO Engineered Systems' responsiveness, technical expertise, and ability to meet schedules and budgets. No performance issues were reported. City of Camarillo Project Manager: Kevin Jorgensborg Contact Information: A. Phone: (805) 558-5005; Email: kjorgensborg@cityofcamarillo.org B. HVAC Maintenance & Repairs Start of Service Agreement: C. 2021 —Present Steff Assigned by ACCO: D. Miguel Avila, Supervisor Summary of Outcome E. The City of Camarillo provided positive feedback regarding ACCO Engineered Systems' professionalism, responsiveness, and quality of HVAC maintenance services. ACCO met City requirements and delivered services reliably, with no unresolved issues reported. City of Burbank Project Manager: Dean Pearson Contact Information: A. Phone: (626) 840-3280; Email: DPearson@burbankca.gov B. HVAC Maintenance & Repairs Start of Service Agreement: C. 2015 — Present Steff Assigned by ACCO: D. Chris Yaney, Supervisor Summary of Outcome E. The City of Burbank confirmed that ACCO Engineered Systems met or exceeded expectations for HVAC service quality, safety, and coordination. ACCO performed work efficiently, minimized disruptions, and maintained adherence to schedules and budgets, with no concerns identified. engineered systems Section 3: Complete Pricing List ACCO HVAC Service Labor Rates: HVAC Straight Time Over Time Double Time Year #1: $ 183.00 $ 274.50 $ 366.00 Year #2: $ 188.00 $ 282.00 $ 376.00 Year #3: $ 193.00 $ 289.50 $ 386.00 Year #4 (Option): $ 198.00 $ 297.00 $ 396.00 Year #5 (Option): $ 203.00 $ 304.50 $ 406.00 Truck Charge $ 100.00 $ 100.00 $ 100.00 ACCO Plumbing Labor Rates: Plumbing Straight Time Over Time Double Time Year #1: $ 176.00 $ 264.00 $ 352.00 Year #2: $ 181.00 $ 271.50 $ 362.00 Year #3: $ 186.00 $ 279.00 $ 372.00 Year #4 (Option): $ 191.00 $ 286.50 $ 382.00 Year #5 (Option): $ 196.00 $ 294.00 $ 392.00 Truck Charge $ 100.00 $ 100.00 $ 100.00 All pricing is based on an agreeable working schedule with work performed during normal business hours, defined as 7:00 a.m. to 4:00 p.m., Monday through Friday. Work performed outside of normal business hours will be billed at the applicable overtime labor rate. Work performed on Sundays will be billed at the overtime rate for HVAC services and at the double-time rate for Plumbing services. All work performed on recognized holidays will be billed at the double-time rate. ACCO Recognized Holidays 2026: • Martin Luther King Jr Day -January 19r'', 2026 • Presidents Day- February 16t'', 2026 • Memorial Day - May 25t'', 2026 • Independence Day (Observed) -July 3l, 2026 • Labor Day- September 7", 2026 • Veterans Day- November 11', 2026 • Thanksgiving- November26`h, 2026 • Day After Thanksgiving- November 271, 2026 • Christmas Day- December 25`", 2026 • New Years Day -January 15T, 2027 9 I engineered Section 4: Complementary Services & Pricing systems ACCO also has multiple in-house departments that can be utilized as needed for specific projects or repairs. Unless otherwise noted, these services are performed by ACCO personnel. Services include, but are not limited to: sheet metal fabrication and installation, process piping and fabrication, air balancing, duct cleaning (via qualified subcontractors), building automation and controls, refrigeration systems, full in-house engineering, and energy management and benchmarking. Section 5: Staffing & Proiect Organization ACCO Engineered Systems will provide a dedicated and experienced project team to support the City of La Quinta. Our organizational structure ensures clear lines of responsibility, efficient coordination, and consistent communication throughout the duration of the contract. Adrian Menendez — Regional Sales Manager 1 Dan Grumbles — Sales Manager 1 Project Support Team Senior Project Manager — Steven Adame Primary Point of Contact Steven Adame will serve as the primary point of contact for the City of La Quinta, providing overall leadership and oversight of project scheduling, budget management, and resource coordination to ensure contract compliance, effective communication, quality performance, and timely resolution of critical issues. Project Engineer— Nick Hynes Secondary Point of Contact Nick Hynes will serve as the secondary point of contact, supporting day-to-day contract activities through coordination, scheduling support, submittal tracking, document control, and communication with City of La Quinta representatives to ensure efficient and timely service delivery. Field Operations Field Supervisor - Quoc (Jay) Thach ACCO's HVAC Service Team consists of highly qualified and experienced technicians with a strong background servicing municipal facilities. Our team is skilled in the maintenance, repair, and replacement of a broad range of HVAC systems, including rooftop units, split systems, chillers, boilers, air handling units, VRF systems, and building automation controls. Drawing on experience across public, commercial, and institutional environments, ACCO's technicians deliver reliable, efficient, and compliant service in accordance with ACCO's safety and quality standards for the City of La Quinta. 10 I engineered Section 6: Subcontracting Services systems All work will be performed in-house by ACCO Engineered Systems' certified technicians. No subcontractors will be used, ensuring complete control over quality, scheduling, and compliance with all project requirements. This approach allows ACCO to maintain the highest standards of workmanship, safety, and accountability throughout the duration of the project. Section 7: Disclosures The Proposer affirms that there is no negative history, criminal investigation, or significant agreement failure to disclose. The Proposer has been involved in occasional civil claims containing allegations that are customary and incidental to the normal course of business for an organization of its size and scope. Section 8: Acknowledgement of Insurance Requirements ACCO Engineered Systems confirms that, if selected, ACCO insurance coverage fully meets the requirements specified by the City of La Quinta. ACCO Engineered Systems maintains comprehensive general liability, workers' compensation, automobile liability, and professional liability policies to ensure full protection for our team and clients throughout all projects. Certificates of insurance and endorsements are attached to verify compliance with all contractual and regulatory obligations. (Please see attachment) Section #9: Non -Collusion Affidavit Please find attached the Non -Collusion Affidavit for your review and records. This document is provided in accordance with the submission requirements and serves to affirm that all representations and proposals are made independently and without any form of collusion. (Please see attachment) Section 10: Acknowledgement of Addenda Please find attached the signed Acknowledgement of Addenda for your review and records. This document is provided in formal acknowledgment of Addendum No. 1 and confirms our receipt, understanding, and incorporation of the addendum's requirements into our proposal submission. (Please see attachment) 11 CALIFORNIA - ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal Dan Grumbles (name) hereby acknowledge and confirm that ACCO Engineered Systems (name of company) has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits E and F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am Sales Manager of ACCO Engineered Systems (Title) (Company) Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Worker's Compensation (per statutory requirements) Must include the following endorsements: Worker's Compensation Waiver of Subrogation Worker's Compensation Declaration of Sole Proprietor if applicable Page 9 of 11 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 01/14I2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Aon Risk Insurance Services West, Inc. Los Angeles CA office PHONE HONNo. E:t): (866) 283-7122 (FAAIXC.ryo.): (800) 363-0105 E-MAIL 707 Wilshire Boulevard Suite 2600 ADDRESS: Los Angeles CA 90017-0460 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURERA: Ironshore specialty Insurance Company 25445 ACCO Engineered Systems, Inc. INSURERB: American Fire & Casualty Co 24066 888 E walnut Street Pasadena CA 91101 USA INSURERC: Berkley Assurance Company 39462 INSURER D: LM Insurance Corporation 33600 INSURER E: Liberty Mutual Fire Ins CO 123035 INSURER F: COVERAGES CERTIFICATE NUMBER: 570117630486 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR L7R TYPE OF INSURANCE ADDL INSD SUER WVD POLICY NUMBER POLICY POLICY EFF POLICY EXP (MM/DD/YYYY) LIMITS E X COMMERCIAL GENERAL LIABILITY Y TB2661067353035 10/01/2025 10/01/2026 EACH OCCURRENCE $2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $1 , 000 , 000 MED EXP (Any one person) $ 5 , 000 PERSONAL&ADV INJURY $2,000,000 GEN'LAGGREGATE�LIMITAPPLIES PER: GENERAL AGGREGATE $4,000,000 PRO - POLICY I X] JECJECT FX LOC L PRODUCTS - COMP/OPAGG $4,000,000 OTHER: E AUTOMOBILE LIABILITY As2-661-067353-025 10/01/2025 10/01/2026 COMBINED SINGLE LIMIT (Ea accident) $5,000,000 BODILY INJURY ( Per person) )( ANY AUTO BODILY INJURY (Per accident) OWNED SCHEDULED AUTOS ONLY AUTOS PROPERTY DAMAGE HIRED AUTOS NON -OWNED (Per accident) ONLY AUTOS ONLY B UMBRELLA LIAB X OCCUR EUA2663708502 10/01/2025 10/01/2026 EACH OCCURRENCE $5,000,000 X EXCESS LIAB CLAIMS -MADE AGGREGATE $5,000,000 DED I I RETENTION D WORKERS COMPENSATION AND Y WA566DO67353015 10/01/2025 10/01/2026 X PERSTATUTE OTTH- JER EMPLOYERS' LIABILITY Y/N ANVPROPRIETOR / PARTNER IE%ECUTIVE ❑ OFFICER/MEMBER EXCLUDED, ry / q E.L. EACH ACCIDENT $1,000, 000 E.L. DISEASE -EA EMPLOYEE $1, 000, 000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1, 000, 000 C Environmental Contractors and PCADB50292751025 10/01/2025 10/01/2026 Aggregate/Each Loss $1,000,000 Prof Prof Liab-Claims Made Prof Agg SIR $600,000 SIR applies per policy terlis & condi ions Prof Each Claim SIR $200,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) [RE: service, Bu 7072, CID NO. 1063946 and LID NO. 1109581, Civic Center Campus, 78495 Calle Tampico, La Quinta, CA 92253.] [AI: City Of La Quinta] is included as Additional Insured With respect to the General Liability Policy; granted a waiver of Subrogation for workers' Compensation Policy; and General Liability Policy evidenced herein is Primary and Non -Contributory to other insurance available as required by written contract but limited to the operations of the insured under the said contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City Of La Quinta AUTHORIZED REPRESENTATIVE Attn: Carley Escarrega, Administrative Technician "Q X J 78495 Calle Tampico La Quinta CA 92253 USA 7L 9td[Gia9dCL' GbvtY,O 9tG ©1988-2015 ACORD CORPORATION. All rights reserved ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD LAA NON -COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal 1, Dan Grumbles I am Sales Manager (Title) .t Qgdaa CAWFUMA �- ATTACHMENT 3 (name) hereby declare as follows: of ACCO Engineered Systems, Inc. (Company) R the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true,and correct. R; by IN.Q. DN:""3. Dan Grumbles E,„ Proposer Signature:`0 OW-0 G °n^ Proposer Name: Dan Grumbles Proposer Title: Sales Manager Company Name: ACCO Engineered Systems, Inc. Address: 888 E. Walnut Streev, rasadena, CA 91101 Page 10 of 11 DATE: December 15, 2025 c4a QldArcv CALIFORMA TO: All Prospective On -Call HVAC Maintenance Services Consultants RE: RFP On -Call HVAC Maintenance Services ADDENDUM NUMBER 1 The following shall be considered as incorporated into the Request for Proposal (RFP) for the above referenced services. Portions of RFP not specifically mentioned in this Addendum remain in force. ■ REQUEST FOR PROPOSAL Question 1: The RFP references on "on -call' contract, but the scope also lists specific buildings and equipment and mentions maintenance, repairs, and replacements. Can you please clarify if this is intended to be strictly time -and -material (T&M) on an as - needed basis, or if it also includes scheduled maintenance and capital repair/replacement work? Answer 1: Maintenance work will be at T&M. Larger repairs and replacements will require an estimate to be approved by City staff. Question 2: Exhibit B asks for a Contract Sum rather than T&M labor rates. Can you please clarify what the Contract Sun should include (estimated annual services, a not -to - exceed amount, allowance for repairs, etc.)? Answer 2: Work will be on a T&M as -needed basis, with a not -to -exceed amount of $300,000 - $500,000. Question 3: If pricing is expected to include maintenance, repairs, or replacements for specific equipment and locations, a site walk and full equipment inventory would be needed to develop accurate pricing. At this time, we do not see a job walk or pre -bid site visit listed. Please let us know if one will be scheduled. Answer 3: A job walk is not scheduled. Each set of tasks will either be T&M or an estimate will be requested for the specific scope at the proposed labor rate. Question 4: Is this intended to be a one-year contract, or a multi -year agreement? Answer 4: Multi -year contract. Three (3) years with an option for two (2) one (1)-year extensions. W �GNN�ti CALTFORMA -- Question 5: Is it acceptable to email a copy of the bid? Answer 5: Yes, it is acceptable to email a copy of the bid and/or send in a hard copy via mail or hand delivery. Question 6: Page 5 of 11 uses the term, "Career Controls Encompass Systems Certified" is used, but that is an old carrier training term that is no longer being used. There are Gold and Silver Certifications for Carrier Expert Dealers. Please revise this requirement to the Gold Certified instead of ES Certified. RFP page 5 of 11 Currently Reads: "Bidders shall have the following certifications: • ASHRAE Certified • NATE Certified • EPA Certified • Career Controls Encompass Systems Certified • Certified to repair Carrier, York, Tempmaster, Data Air and Trane units" RFP page 5 or 11 is Amended to Read: "Bidders shall have the following certifications: • ASHRA Certified • NATE Certified • EPA Certified • Career Controls Encompass Systems and/or Gold Certified • Certified to repair Carrier, York, Tempmaster, Data Air and Trane Units" ,(J Qa&ra CA WORN N The Consultant is hereby notified; Addendum No. 1 must be acknowledged as stipulated under the instructions to Bidders and submitted as part of the Bid. Failure to do so shall result in the City designating said bid as "Non -Responsive. " APPROVED: G s'e�l �2�Gtwt2!? ALFRED BERUMEN Fleet & Facilities Analyst END OF ADDENDUM NUMBER 1 Zia Quisra, CALIFORNIA - ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal, If no addenda has been issued, mark "N/A" under Addendum No. indicating Not Applicable and sign ADDENDUM NO. I SIGNATURE INDICATING RECEIPT ADDENDUM No. 1