2025-26 IN-SITE Landscape Architecture - Amend 6 - Fritz Burns Park Imps Master Planning Project 2021-02MEMORANDUM
DATE: January 23, 2026
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
RE: In -Site Landscape Architecture - Amend 6 for additional construction support services;
Project 2021-02, Fritz Burns Park Improvements
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Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on 5/3/2022 Business 2 (Original Agrmt)
City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Bid
Sole Source
Procurement Method (one must apply):
RFP RFQ I 3 written informal bids
Select Source
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
401-0000-60185-202102-D
Agreement payment will be charged to Account No.:
Agreement term: Start Date July 1, 2025 End Date
June 30, 2026
Amount of Agreement, Amendment, Change Order, etc.: $40,000
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOl compliant - MR confirmed Date: 3/6/2026
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
nConflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No. Lic-770195 Expires: 5/31/2026
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 6 TO AGREEMENT FOR CONTRACT SERVICES
WITH INSITE LANDSCAPE ARCHITECTURE
This Amendment No. 6 ("Amendment 6") to Agreement for Contract Services
("Agreement") is made and entered into as of the 21st day of January 2026, ("Effective
Date") by and between the CITY OF LA QUINTA ("City"), a California municipal
corporation and IN -SITE Landscape Architecture, a California Corporation ("Contracting
Party").
RECITALS
WHEREAS, on or about May 4, 2022, the City and Contracting Party entered into
an Agreement to provide Master Planning for Fritz Burns Park Improvement Project No.
2021-02, for a total not to exceed amount of $79,375. The Initial Term of the Agreement
expired on June 30, 2023 ("Initial Term"); and
WHEREAS, on or about June 27, 2023, the City and Contracting Party executed
Amendment No. 1 to the Agreement and mutually agreed to amend Section 3.4, Term, to
extend the term of the agreement for one additional two-year term from July 1, 2023,
through June 30, 2025 ("Extended Term"); and
WHEREAS, on or about September 20, 2023, the City and Contracting Party
executed Amendment No. 2 and mutually agreed to amend Section 1.1, Scope of
Services, of the Agreement to provide additional services to include preliminary
engineering and construction support services and Section 2.1, Contract Sum, of the
Agreement and increase the total compensation by an additional amount of $361,235, for
a grand total not to exceed amount of $440,610; and
WHEREAS, on or about March 28, 2024, the City and Contracting Party executed
Amendment No. 3 and mutually agreed to amend Section 1.1, Scope of Services, of the
Agreement to provide additional services to include additional engineering design to
prepare a water quality management plan, expanded parking lot design, and provide
electrical circuit mapping services and Section 2.1, Contract Sum, of the Agreement to
increase the total compensation by an additional amount of $20,730, for a grand total not
to exceed amount of $461,340; and
WHEREAS, on or about May 12, 2025, the City and Contracting Party executed
Amendment No. 4 and mutually agreed to amend Section 3.4, Term, to extend the term
of the agreement for an additional one-year term from July 1, 2025, through June 30,
2026 ("Extended Terms"); and
WHEREAS, on or about May 20, 2025, City and contracting Party executed
Amendment No. 5 and mutually agreed to amend Section 1.1, Scope of Services, of the
Agreement to include pre -construction nesting bird survey and re -engineering of the lap
pool stairs as identified in Exhibit A of Amendment No. 5; and
WHEREAS, City and contracting Party mutually agree to amend Section 1.1,
Scope of Services, of the Agreement to provide additional construction support services
as identified in Exhibit A of this Amendment, and Section 2.1, Contract Sum, of the
Agreement to increase the total compensation by an additional amount of $40,000, for a
grand total not to exceed amount of $501,340, as identified in Exhibit B of this
Amendment.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 1.1 is amended to read as follows:
Section 1.1 — Scope of Services. In compliance with all terms and conditions of this
Agreement, Contracting Party shall provide those services related to the Master Planning
for Fritz Burns Park Improvements Project No. 2021-02 as well as pre -construction
nesting bird survey and re -engineering of the lap pool stairs, as detailed in "Exhibit A"
Scope of Services of Amendment No. 5, and additional construction services, as detailed
in "Exhibit A" attached hereto and incorporated herein by this reference (the "Services").
Contracting Party represents and warrants that Contracting Party is a provider of first-
class work and/or services and Contracting Party is experienced in performing the
Services contemplated herein and, in light of such status and experience, Contracting
Party covenants that it shall follow industry standards in performing the Services required
hereunder, and that all materials, if any, will be of good quality, fit for the purpose
intended. For purposes of this Agreement, the phrase "industry standards" shall mean
those standards of practice recognized by one or more first-class firms performing similar
services under similar circumstances.
2. "Exhibit A" — Scope of Services is amended to include the additional services
detailed in Exhibit A, attached to this Amendment No. 6, and incorporated herein
by this reference.
3. Section 2.1 is amended to read as follows:
Section 2.1 — Contract Sum. For the Services rendered pursuant to this Agreement, Contracting
Party shall be compensated in accordance with "Exhibit B" (the Schedule of Compensation") in a
total amount not to exceed Five Hundred One Thousand Three Hundred and Forty Dollars
($501,340) (the "Contract Sum"), except as provided in Section 1.7. The method of compensation
set forth in the Schedule of Compensation may include a lump sum payment upon completion,
payment in accordance with the percentage of completion of the Services, payment for time and
materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or
such other reasonable methods as may be specified in the Schedule of Compensation. The
Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably
deemed necessary by City; Contracting Party shall not be entitled to any additional compensation
for attending said meetings. Compensation may include reimbursement for actual and necessary
expenditures for reproduction costs, transportation expenses, telephone expenses, and similar
costs and expenses when and if specified in the Schedule of Compensation. Regardless of the
method of compensation set forth in the Schedule of Compensation, Contracting Party's overall
compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this
Agreement.
4. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B," attached
hereto and incorporated herein by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 6 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA IN -SITE Landscape Architecture
a California municipal corporation
SIGNED IN COUNTERPART
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Tirrf Jachlewski
President
Dated: 1/23/26
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 6 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
EN, City Manager
i"ty of La Quinta, California
IN -SITE Landscape Architecture
SIGNED IN COUNTERPART
Tim Jachlewski
President
Dated: _1/21 /2-(0 Dated:
ATTEST:
MONIKA RADEVA, CiClerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Exhibit A
Scope of Services
• Weekly meetings and site observation visits
• Sewer plan revisions (to save the City money on mainline connection)
• Water line and meter revisions and coordination (due to lack of as built data)
• Additional spot elevations per contractor staking needs
• Tree tagging at plant nurseries
• Tree observations prior to delivery
• Other additional requested meetings and coordination
• Final walks
Exhibit B
Contract Sum
With the exception of compensation for Additional Services, provided for in Section 2.3 of
this Agreement, the maximum total compensation to be paid to Contracting Party under this
Agreement is not to exceed Five Hundred One Thousand Three Hundred and Forty Dollars
($501,340) (the "Contract Sum"), comprised of $79,375 for Master Planning services as detailed
in Exhibit B of the Agreement, $361,235 for engineering design and construction services as
detailed in Amendment No. 2, $20,730 for additional engineering design to prepare a water quality
management plan, and existing electrical circuit mapping services as detailed in Exhibit B of
Amendment No. 3, and $40,000 for additional construction support as detailed in this Exhibit B to
this Amendment No. 6.
The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly
basis and in an amount identified in Contracting Party's schedule of compensation attached
hereto for the work tasks performed and properly invoiced by Contracting Party in conformance
with Section 2.2 of the Agreement.
Compensation for additional services identified in Exhibit A:
Services shall be billed on a time -and -materials basis at current billing rates, not -to -exceed: $40,000
Subconsultants shall be billed on a time -and -materials basis plus 10% prime consultant
administrative markup.
Prime Consultant Hourly Rates (12/01/25 through project completion):
Principal Landscape Architect:
Project Manager:
Landscape Architect:
Director of Irrigation:
Senior Project Designer:
Project Designer 11:
Project Designer I:
$190.00
$140.00
$140.00
$140.00
$120.00
$90.00
$70.00
per hour
per hour
per hour
per hour
per hour
per hour
per hour
CONSENT CALENDAR ITEM NO. 14
City of La Quinta
CITY COUNCIL MEETING: January 20, 2026
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 6 TO AGREEMENT FOR CONTRACT
SERVICES WITH IN -SITE LANDSCAPE ARCHITECTURE TO PROVIDE ADDITIONAL
CONSTRUCTION SUPPORT SERVICES FOR THE FRITZ BURNS PARK
IMPROVEMENTS PROJECT NO. 2021-02
RECOMMENDATION
Approve Amendment No. 6 to the Agreement for Contract Services with IN -SITE
Landscape Architecture to provide additional construction support services for the Fritz
Burns Park Improvements Project No. 2021-02; and authorize the City Manager to
execute the amendment.
txtUu i ivt suiviivii Y
• Fritz Burns Park (Park) is located on the corner of Avenue 52 and Avenida
Bermudas (Attachment 1) and is currently under construction for improvement.
• On May 3, 2022, Council approved an agreement for contract services with IN -SITE
Landscape Architecture (IN -SITE) to provide master planning services for the
Project.
• On September 19, 2023, Council approved the Fritz Burns Park Master Plan
(Master Plan), authorized the design phase, and approved Amendment No. 2 with
IN -SITE to provide engineering design services for the Project.
• The proposed Amendment No. 6 includes additional construction support services
for an additional not -to -exceed amount of $40,000 billed on a time -and -materials
basis (Attachment 2).
The Capital Improvement Program (CIP) currently includes funding for this Project in the
amount of $8,350,000. Funds are available in the Project budget (401-0000-60185-2021-
02D) for the proposed amendment in the amount of $40,000 for additional construction
support services, for a total contract amount of $501,340.
BACKGROUND/ANALYSIS
The total Project area is 7.5 acres, located on the southeast corner of Avenue 52 and
Avenida Bermudas. The Fritz Burns property was donated to the City to serve as a
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noncommercial public space. The property currently has a regional Park and is adjacent
to the City's Corporate Yard and Fire Station No. 32. The Park contains a swimming pool,
children's play area, picnic tables and benches, restrooms, four (4) tennis courts, sixteen
(16) pickleball courts, a skate park, a dog park, parking lot and off-street parking.
In May 2022, Council approved an Agreement for Contract services with IN -SITE to
provide master planning services for the Fritz Burns Park Improvements Project No.
2021-02.
In September 2023, Council approved Amendment No. 2 for IN -SITE to provide additional
services to include preliminary engineering and construction support services and
increased the total compensation by an additional amount of $361,235, for a grand total
not to exceed amount of $440,610.
In March 2024, Amendment No. 3 was approved for IN -SITE to provide additional
services to include additional engineering design to prepare a water quality management
plan, expanded parking lot design, and provide electrical circuit mapping services and
increased the total compensation by an additional amount of $20,730, for a grand total
not to exceed amount of $461,340.
In May 2025, Amendment No. 4 extended IN-SITE's term through June 30, 2026, and
Amendment No. 5 was approved for IN -SITE to provide pre -construction nesting bird
survey and re -engineering of the lap pool stairs with no additional costs.
The Project was awarded for construction in August 2025, and IN -SITE provides
construction support, the proposed Amendment No. 6 includes an increase of $40,000,
for a grand total not to exceed amount of $501,340, and additional construction support
for the following tasks:
• Weekly meetings and site observation visits
• Sewer plan revisions
• Water line and meter revisions and coordination
• Additional spot elevations per contractor staking needs
• Tree tagging at plant nurseries
• Tree observations prior to delivery
• Other additional requested meetings and coordination
• Final project walks
ALTERNATIVES
Council may elect to amend or not approve Amendment No. 6.
Prepared by:
Approved by:
Carley Escarrega, Administrative Technician
Bryan McKinney, P.E., Public Works Director/City Engineer
Attachment: 1. Vicinity Map
2. Amendment No. 6 to Agreement for Contract Services
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VICINITY MAP
ATTACHMENT 1
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