RFP Residential Property Management Services Addendum 2
DATE: February 13, 2026
TO: All Prospective Property Management Firms
RE: RFP Residential Property Management Services for Dune Palms Mobile Home
Estates
ADDENDUM NUMBER 2
The following is a response letter for all questions received as part of this RFP noticing during
the valid time for inquiry:
Question: Approximately how many mobile home units are in the park right now?
Answer: 100 Total Spaces. Approx. 84 Units Currently Occupied.
Question: Employee Liability & Expenses: It appears the agreement suggests the management
firm would be responsible for the majority of park expenses, including onboarding existing
employees as our own. Is it the City's intent for the contractor to assume all payroll, benefits, and
employment liability?
Answer: Under the draft Agreement for Contract Services, the selected management firm is
engaged as an independent contractor and is responsible for employing, paying, and managing
its own personnel. Sections 4.4 and 4.5 specify that the Contracting Party must employ, at its own
expense, all personnel required to perform the services; those individuals are not City/Authority
employees, are not eligible for City benefits (including PERS), and the City/Authority has no
liability for compensation or indemnification for injuries or sickness arising from their work. The
management firm is solely responsible for complying with all applicable federal and State of
California employment and labor laws in connection with such personnel, including but not
limited to wage and
Question: Permits & Licenses: Does the City expect the contracting party to be the primary holder
and payer for all park operating permits and licenses?
Answer: The City/Authority does expect the selected management firm to obtain and pay for the
permits and licenses necessary for it to operate and manage the park in its capacity as service
provider/Property Manager (e.g., business licenses, operational permits tied to its
activities). However, any permits and licenses required for the park itself (e.g., HCD permit to
operate) shall be facilitated and initially paid for by the selected management firm, subject to prior
written approval of the City/Authority and in
provisions and will be reimbursed by the City/Authority.
Question: Property Insurance: Will the City continue to maintain property insurance for the asset,
or is the contracting party/ management firm expected to provide full coverage?
Answer: The selected management firm will not be expected to provide any property insurance
automobile, and other insurance coverages specified in the Agreement, naming the City/Authority
as an additional insured where applicable.
Question: Prevailing Wage Timelines: For projects requiring prevailing wage, what will be the
turnaround time for City approval once a bid is submitted?
Answer: There is no set turnaround time for approval(s). This will depend on the scope of the
project, the urgency, the total dollar amount, and any other contributing factor(s). The
City/Authority will respond as expeditiously as possible to all project bids. All applicable projects
will be administered in accordance with California Department of Industrial Relations (DIR) public
works and prevailing wage requirements; internal City/Authority approval timelines are driven by
those requirements, funding conditions, and meeting schedules rather than a fixed number of
days.
Question: Existing Contracts: Are current vendors/contractors permitted to submit new bids for
their services provided they meet all prevailing wage and updated RFP requirements?
Answer: Yes, existing vendors/contractors are permitted to submit new proposals for their
services, provided they meet all current requirements in the RFP and are otherwise qualified
ns full discretion
in evaluating and selecting among all proposers, including incumbent vendors.
The Consultant is hereby notified; Addendum No. 1 must be acknowledged as stipulated under
the instructions to Bidders and submitted as part of the Bid. Failure to do so shall result in the
City designating said bid as "Non-Responsive."
APPROVED:
DOUG L KINLEY III
Senior Management Analyst
END OF ADDENDUM NUMBER 2