2026-27 Sunline Volunteer Org - Free Ride InfoMEMORANDUM OUL&V
CALIFORNIA -
----------------
DATE: 2/2/2026 -----
TO: Michael Calderon, Sr. Management Analyst
FROM: Luis Magallanez, Community Services Specialist
RE: Sunline Transit Agency Volunteer Agreement
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑ Approved by City Council on
❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-0081 for budget expenditures of $50,000 or less.
❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
❑✓ Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must a
❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids
❑ Sole Source ❑ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑ Agreement payment will be charged to Account No.:
❑✓ Agreement term: Start Date 02/18/2026 End Date 02/18/2027
❑ Amount of Agreement, Amendment, Change Order, etc.: $
REMINDER: Signing authorities listed above are applicable on the apprepate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar MOJICa Date: 2/5/2026
NOTE.
I
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Our organization, Sunline Transit Agency, will provide volunteers to perform only the
services as outlined in the attached scope of work for the City of La Quinta ("City"). We
understand that we will not be compensated for our work and we will complete our
organization volunteer duties in a responsible manner. If we decide to discontinue our
organization's volunteer services, our contact person
Carmen Cubero, will notify Luis Magallanez, City designee.
We understand and agree that:
• No one in the group is to appear for volunteer service under the influence of
any drugs or alcohol.
Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Luis Magallanez, City designee immediately upon
occurrence.
• Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and hold
harmless the City and its officials, employees, and agents from any damage
claim or lawsuit for injury, illness, damage or other loss of any kind to anyone
including members of our organization that might arise out of our activities or the
actions of any individuals of our group, except for injuries or damages caused by
the sole negligence of the City.
Our organization has commercial general liability insurance of at least $1 M per
occurrence / $2M general aggregate to cover our activities. A copy of the certificate
of insurance, the additional insured endorsement, naming the City as an "additional
insured," and a Primary and Non -Contributory endorsement is attached.
The City may terminate this agreement at any time without cause, and we agree
that we are volunteering our services at will and may be asked to discontinue
such without prior notice or reason.
Paqe 1 of 2
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this 18th
day of
CITY OF LA QUINTA,
a fornia Municipal Cor ration
�l
CHRISTINA CALDERON,
Community Services Deputy
Director
City of La Quinta, California
Dated: February 18, 2026
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
February .20 26.
Sunline Transit Agenc
Name of Organization
Authorize Signature on behalf of
Organization
Carmen Cubero
Printed Name
Marketing & Events Manager
Title
32505 Harry Oliver Trail, Thousand Palms, Ca 92276
Address
ccubero@sunline.org
WILLIAM IHRKE, City Attorney Email Address
City of La Quinta, California
(760) 343-3456 x 1105
t(VQ�ta
CALIFORNIA
Phone Number
Pace 2 of 2
SCOPE OF WORK
Sunline Transit Agency will be offering FREE information (Look Who's in the Lobby
information table) about their new Sunline Rides Reimagined transportation program.
Date/Times:
Dates and times to be agreed to by the agent/s representing Sunline Transit
Agency and a Wellness Center staff member.
Location
The Wellness Center lobby
Wellness Center Art & Leisure Room
(Wellness Center Staff will set up tables and tear down tables)