The URL can be used to link to this page

Home My WebLink AboutSPEV 2026-0003 5K Race - Cove Oasis Trail Look & Bear Creek Nature Trail (03.03.2026)■ WQaNfra CALIFORNIA March 3, 2026 CASE NUMBER Special Event Permit 2026-0003 ACTIVITY/EVENT Inaugural Wildflower 5k Cove Oasis Trail Loop & Bear Creek Nature Trail Saturday, March 14, 2026 6.00am — 10.00am APPLICANT Tammy Martin Friends of the Desert Mountains PO Box 1281 Palm Desert, CA 92261 (760) 568-9918 APPROVAL The Design and Development Department has reviewed your request for Special Event Permit 2026-0003 for the Inaugural Wildflower 5k event on March 14, 2026, from 6am to 10am Pursuant to LQMC Section 9.100.130 (Special Events - Nonresidential), your permit is approved based on the Findings below. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain permits from other departments, as may be required below, in order to physically set up the event. Failure to follow the conditions of approval herein may result in penalties, fees or revocation of the permit per LQMC Section 9.100.130. aILI1111LI[C9 A. The event will not be detrimental to the health, safety, and general welfare of the community. The 5K walk/race will begin adjacent to the Cove Trails parking lot, located at the intersection of Calle Tecate and Avenida Bermudas. Participants will proceed along the Cove Oasis Trail, continue through the Cove Oasis Picnic Area via the Cove Oasis Trail Loop, then connect to the Bear Creek Trail before returning to the finish line at the Cove Trails parking lot. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. ■ taQaNfra CALIFORNIA C. Parking plan has been provided that demonstrates sufficient parking will be provided for the anticipated attendance and the potential impacts on the surrounding residential streets are minimized, to the satisfaction of the Design and Development Director. Attendees will be parked in the Cove Oasis Parking Lot at the intersection of Calle Tecate and Avenida Bermudas and on nearby public streets off Calle Tecate and where permitted along Avenida Bermudas. D. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal subject to the attached Fire Department Conditions of Approval. E. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. No food service vendors will be provided. Event volunteers are trained in first aid and CPR. Onsite solid waste and restroom facilities will be utilized. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways leading to the Cove Trails can accommodate the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. CONDITIONS OF APPROVAL Completion/confirmation prior to the start of event: 1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Special Event Permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. 2. The event is approved for Saturday, March 14, 2026, from 6:00 am - 10:00 am. The total number of attendees shall not exceed 150 on -site at any given time. The applicant is required to always maintain a count of all event attendees on -site during the event. The event count shall be maintained by the applicant and made available upon request by the Police Department, Fire Department, and/or City Staff. The Police Department and/or Fire Department can request a reduction of total event participants if the number of participants is detrimental to the health, safety, and general welfare of the community around the proposed event. ■ C taQaNfra CALIFORNIA 3. The applicant shall provide notification of the event to properties within 500 feet of the site at least fourteen (14) days prior to the event by February 28, 2026. Notifications shall include date, time, event scope, and contact information. Proof of notification shall be provided to the Design and Development Department and include the following: a) A map showing all properties within a minimum 500-foot radius of subject properties. Received/Satisfied b) A typed list of all property owners and their mailing address within a 500-foot radius, and all residents/tenants of said properties. Received/Satisfied c) Photographic evidence of addressed envelopes. Received/Satisfied d) Copy of the written notification Received/Satisfied e) Acknowledgement by the applicant that notices have been mailed or delivered. Received/Satisfied 4. The applicant shall provide the Design and Development Department with a list of contact(s) who will be on site during all event hours. The contact(s) will be responsible for responding to calls or complaints regarding the condition, operation, or conduct of the event in a timely and appropriate manner. Contact information for the applicant was received by the Design and Development Department on February 4, 2026. 5. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Building Department, Sheriff's Department, etc.). Building permits are required for all structures, including tents and canopies, and portable generators. 6. The applicant shall obtain and adhere to an Encroachment Permit for the placement and setting up of the race check -in station, starting, and finish lines within the City's right-of- way. The Encroachment Permit will include requirements for insurance that shall be provided by the applicant. Please contact Amy Yu at (760)777-7047 for assistance on obtaining an encroachment permit. Encroachment Permit ENC2026-0018 has not been issued as of the date of this letter. 7. Any building, structure, facility, complex or improved area, or portions thereof, which are used by the public shall be provided with barrier free design to ensure that these improvements are accessible to and usable by people with disabilities. Plans shall fully detail how the proposed events comply with the California Accessibility Standards defined in Title 24 Chapter 11 B and Federal ADA Regulations. 8. No parking is permitted anywhere on Calle Tecate or in any bike lanes along portions of Avenida Bermudas. Attendees Park at their own risk and are responsible for any fines or fees associated with parking in illegal zones. ■ W �GN'NW CALIFORNIA ---- Completion/confirmation during the event: 9. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 10. Security and volunteer personnel shall be easily identifiable to the public by the provision of uniformed personnel. Any designated private security personnel must be licensed by the State of California and possess a valid private security license. 11. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:OOpm: Sixty-five decibels (65 dB(A)) After 10:OOpm: Fifty decibels (50 dB(A)) 12. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queueing of vehicles along all surrounding roads for the purpose of dropping off for, picking up for, or entering the event. 13. Roadways/traffic aisles to structures and activities in and around parking monitors shall wear light-colored clothing and reflective vests as needed. 14. The event is subject to spot inspections by the Police Department, Fire Department, and/or City staff to ensure compliance with the conditions of this letter. 15. The applicant shall adhere to any conditions of approval, requirements, and fees required by the County of Riverside Fire Department (Attached). Completion/confirmation after the conclusion of the event (if necessary): 16. The event site shall be left clean and in its original manner after the event. All event areas shall be left free of any garbage or debris upon conclusion of the event on March 14, 2026. 17. The City of La Quinta Police Department contracted by the Riverside County Sherriff's Department reserves the right to bill the event sponsor for any lost police time, equipment, and/or any unforeseen loss that may occur due to the event that requires police action. ■ ta Q�W CALIFORNIA - 18. Any damage to the public hardscape or landscaping caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add conditions to this application request to mitigate any problems that arise not previously addressed herein. If you have any questions, please contact me at jlima(c�laguintaca.gov and or (760)777-7195. Mop Jack Lima, Associate Planner Design and Development Department Cc David Newell, Design and Development Director CAL FIRE - RIVERSIDE UNIT RIVERSIDE COUNTY FIRE DEPARTMENT Qa�&a ROBERT M. FISH -- FIRE C., OFFICE OF THE FIRE MARSHAL — LA QUINTA _cALIFORNIA- 78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7000 • www.rvcfire.org February 24, 2026 Tammy Martin Friends of the Desert Re: 5K Run and Walk Location: La Quinta Cove Trails Permit Number: SPEV2026-0003 The application for the special event permit was reviewed by the Fire Department. Fire clearance is granted with the following condition. FIRE LANES/ACCESS [CFC 503] The parking of vehicles for the event shall abide by the rules of the road to maintain access to the site in case of an emergency. If you have questions please contact me at 760-777-7078 or FireSupervisorC&LaQuintaCA.Gov Chris Cox — Supervising Fire Marshal Page 1 of 2 Friends of the 51-500 Highway 74 `Q Desert Mountains P.O. Box1281 Palm Desert, CA 92261 February 20, 2026 RE: Special Event Permit #SPEV2026-0003, Encroachment Permit #ENC2026-018 Hello Friends, Friends of the Desert Mountains will be having a Wildflower 5k Trail Run/Walk inaugural event on Saturday, March 14, 2026. Information regarding the event: The Run/Walk will be held in the La Quinta Cove at the foot of the Santa Rosa Mountains. The scenic course begins at the Cove Trails parking lot, flows through La Quinta Cove trails and the Cove Oasis picnic area, then continues into the Fred Wolff Nature Preserve. With minimal elevation gain and a mix of cobble and sandy wash, the route is welcoming for runners and walkers alike. The trails meander through our many native desert wildflowers, shrubs, trees and cacti giving you a real desert trail experience. To participate in the 5k Run/Walk please visit our website calendar for more details and fees. Dates and hours of activity: Saturday, March 14, 2026 Check in 7:30AM — 7:55AM, 5k Start time — 8AM End time — 10AM Date of set up: Saturday, March 14, 2026; 6:30am — 7:30am Maximum attendance: 150 Map of 5k: CONTACT INFORMATION Friends of the Desert Mountains 760-568-9918 Email: friends(d),desertmountains.org cmowt -b -r4 IMP A 501(c)3 nonprofit corporation Phone: (760)568-9918 Email: Friendsa DesertMountains.org Federal Tax identification #33-0241242 Fax: (760)568-9908 Website: www.DesertAlourrrains.org