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Home My WebLink About2026-29 CVAG Reimbursement Agmt ATP Amendment 5 - Avenue 48 Art & Music Line Design Proj. 2020-08Contract No. CVAG-20-018-05 Project: ATP Arts and Music Line AMENDMENT NUMBER FIVE TO THE REIMBURSEMENT AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA FOR THE ATP — ARTS AND MUSIC LINE This AMENDMENT NUMBER FIVE is made and entered into this 301" day of June 2025, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), the City of La Quinta (Agency) and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original agreement dated March 18, 2020 for the ATP — Arts and Music Line Project. 1. This Amendment Number Five extends the term to December 31, 2029. 2. This Amendment Number Five authorizes the additional scope of services in accordance with the attached Albert A. Webb Associates letter dated April 17, 2025 for the not -to -exceed amount of $991,841. The total amount payable shall not exceed $7,095,253. 3. This Amendment Number Five increases CVAG's Regional Share to $6,384,275, and the Local Share to $2,128,091. 4. This Amendment Number Five authorizes CVAG to amend the cost -sharing agreements between CVAG and the Cities of La Quinta, Indio and Coachella for design costs related to the ATP -Arts and Music Line, by adding $991,841 to the total costs for a revised total of $8,512,366 which represents an additional $743,881 totaling $6,384,275 for the 75 percent CVAG share and an additional $247,960 totaling $2,128,091 for the 25 percent local share. CVAG Approval Date Amendment Amount Regional Share 75% Local Share 25% Original Contract March 18, 2020 $2,731,897 $2,048,923 $682,974 Amendment Number One February 28, 2022 No Cost $0 $0 Amendment Number Two December 5, 2022 $1,060,000 $795,000 $265,000 Amendment Number Three December 4, 2023 $1,494,063 $1,120,547 $373,516 Amendment Number Four April 29, 2024 $2,234,565 $1,675,924 $558,641 Amendment Number Five June 30, 2025 991 841 743 881 $247,960 Total Contract not -to -exceed $8,512,366 $6,384,275 $2,128,091 Based on the revised additional $247,960 to the local share, the revised 25 percent local share, totals $2,128,091 per this amendment, which will be split between the cities of La Quinta, Coachella and Indio as follows: La Quinta Indio Coachella Total Local Share 25% $532,023 $1,425,821 $170,247 $2,128,091 (25%) (67%) (8%) (100%) Contract No. CVAG-20-018-05 Project: ATP — Arts and Music Line The parties hereto have caused this Amendment Number Five to be executed by their duly authorized representatives on the above -reference date. ATTEST By: Monika Radeva, City Clerk ATTEST By: CITY OF LA QUINTA 1 By: )___- n McMillen, City Manager COACHELLA ASSOCIATION OF GOVERNMENTS LM Tom K+re k, 2025 11:19:31 PST) Allen McMillen, Procurement and Contracts Tom Kirk, CVAG Executive Director Contract No. CVAG-20-018-05 Project: ATP Arts and Music Line Attachment A-1 Albert A. Webb Associates — Arts & Music Line Amendment No. 5 Additional Scope of Services and Compensation Please refer to the following Albert A. Webb Associates letter dated April 17, 2025. A L B E R T A. April 17, 2025 A S S O C I A T E S Corporate Headquarters Mr. Randy Bowman 3788 McCray Street Assistant Director - Transportation Riverside, CA 92506 951.686.1070 Coachella Valley Association of Governments 74-199 El Paseo, Suite 100 Murrieta Office Palm Desert, CA 92260 41870 Kalmia Street #160 Murrieta, CA 92562 RE: CVAG's Arts & Music Line Contract Amendment #5 (CVAG-19-099) - T: 951.686.1070 Dillon Rd Bike Path Alignment Alternatives Dear Randy: Albert A. WEBB Associates (WEBB) is submitting this request for a contract amendment #5 to cover additional services related to the Dillon Road bike path north side alignment. This amendment is in response to CVAG's request to relocate the Class I bike path from the south to the north side of Dillon Road, avoiding impacts to planned development on the south side. The north side alignment offers benefits such as eliminating the Cabazon Road crossing and separating the bike path from power lines. It also provides a more consistent alignment and better connectivity to commercial developments on the north side. Enclosed are our Scope of Work (Section 1) and Compensation for Services (Section 2) for your review. Sincerely, Albert A. Webb Associates Dilesh Sheth, PE, TE Senior Vice President *®!nO G:\Proposals\FORMAL PROPOSALS\Coachella Valley Association of GovernmentWM1/Ae M2N13jeo,Iloom Road North Alignment\AML Amendment 5_04-17-2025.docx G) CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT EXHIBIT A - SCOPE OF SERVICES Task 1 - Additional Project Management/ Administration 1.1 Additional Project Management We will plan, organize, direct, and monitor project activities and resources in accordance with the contract scope, schedule, and budget. Tasks include general project management with CVAG and tribes and preparing memos, letters, and emails. Additional project management is required to change the alignment from south to north along Dillon Rd. 1.2 Additional Meetings and Schedules Additional meetings and coordination will be required to address this task. We will schedule and attend these meetings, ensuring that agendas and meeting minutes are prepared for each. The project schedule will also be updated accordingly. Deliverables: Meeting Agendas and Minutes, Project Schedules Task 2 - Field Survey & Base Map 2.1 Field Topographic Survey a. Re-establish survey datum and control for the project based on the previous survey work conducted for the Arts & Music Line project. b. Conduct field topographic survey of project limits to obtain existing ground surface elevations along Dillon Road at a cross sections interval of 50-feet, from Cabazon Road to the Coachella Valley Stormwater Channel, to include edge of pavement, billboard locations (column and overhang), drainage ditches (flowline and top), fences (top and bottom), utilities (and their appurtenances), structures, and other miscellaneous visible features. c. Provide a minimum 1 " = 40' scale digital topographic survey of the project areas with one -foot contours. d. Process and draft field survey data and prepare electronic CAD files for the existing ground features (FT) file, update the Civil 3D existing ground surface (TO) file, and update the existing plan (XP) file for the design teams use. Deliverables: FT CAD (Field Topo) file with Field Topo data (survey data points collected & linework). Updated TO CAD (Topo) file with Civil 3D surface for design, Updated XP CAD (Existing Plan) file with existing planimetric linework. Page 2 G:\Proposals\FORMAL PROPOSALS\Coachella Valley Association of Governments (CVAG)\20250132_DiI Ion Road North Alignment\AML Amendment 5_04-17-2025.docx CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT 2.2 Title Report (Allowance) An allowance has been included in the budget to obtain and furnish one Title Report from a title company for APNs 603-090-012 & -013. The Title report will be used to verify legal ownership, legal description of the property, and other easements/encumbrances on the property that may impact the project alignment and/or easement rights. (Scope and Budget do not include subsequent updates to the title report) Deliverables: One Title Report for APN APNs 603-090-012 & -013. 2.3 Update Base File Mapping a. Review the title report obtained for any easements and/or right-of-way dedications not previously mapped. b. Map existing easements and/or right-of-way dedications shown in the title report for APNs 603- 090-012 & -013 which may affect or impact the project alignment and update the PB (Project Base) CAD file. Deliverables: Updated PB CAD (Topo) file with easements and/or right-of-way dedications shown in the title report for APNs 603-090-012 & -013. 2.4 Legal Descriptions and Plat a. Prepare two legal descriptions and plats per Riverside County standards and requirements for the proposed Right -of -Way dedication and Temporary Construction Easements. b. Provide coordination, attend meetings, participate in phone calls, respond to emails with Riverside County staff and project design team members though the preparation of the legal description and plat. c. Coordinate with Riverside County staff and client to have signature pages prepared based on owner information noted in preliminary title report obtained. d. Coordinate with client to obtain owner's signatures, and record them at the County of Riverside Recorder's Office. Deliverable: PDF (and wet signed original if required) of the legal description(s) and plat(s). Task 3 - Environmental Services Based on our review of the previously approved documentation for the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA), we have determined the CEQA Notice of Exemption (NOE), filed February 5, 2021 remains valid, subject to verification of the results of the biological survey of the new alignment, and that the following NEPA tasks will be required: Page 3 CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT 3.1 NEPA Technical Studies a. Biological Studies An updated Natural Environment Study (Minimal Impacts) (hereinafter NESMI) and Jurisdictional Delineation Report will be prepared by WSP to include the new Dillon Road alignment, which includes evaluation of the roadside drainage area. A field survey will be conducted for the new portion of the alignment and a windshield survey will be conducted for the previously approved AML alignment. Revisions to one round of Caltrans comments is included. b. Cultural Studies A Supplemental Historic Property Survey Report (HPSR) and Archaeological Resources Survey (ASR) will be prepared by Applied Earthworks Inc. (k) to include the new alignment. The HPSR will include: - Agency and Tribal Coordination: /E will coordinate with Caltrans regarding the updated Project Area of Potential Effect (APE) that considers all direct and indirect impacts to significant cultural resources. The proposed realignment of the APE extends into both the Cabazon Band of Cahuilla Indians and Twenty -Nine Palms Band of Mission Indians Reservation lands. Therefore, prior to the field survey, /E will notify the tribes of the proposed APE realignment and request permission to conduct a survey on tribal lands. - Field Survey: One of /E's qualified archaeologists will conduct an intensive pedestrian survey of the modified APE. k's survey transect spacing will range from 10 to 15 meters (30 to 50 feet) insofar as possible, and the ground surface of all landforms with likely intact and significant cultural resources, if any, also will be examined. Additionally, /E's archaeologist will investigate any unusual contours, soil changes, distinctive vegetation patterns, features (e.g., road cuts, ditches, and stream cuts), and other potential cultural site markers. For the cultural resource survey, /E is not responsible for landowner permissions and access to the Project. Safe access must be ensured by CVAG. For the purposes of this price estimate, we assume that no subsurface testing will be completed and no standing structures or other cultural resources requiring documentation, updates, or evaluation are present in the modified APE. - Supplemental Reports: Following completion of the field investigation, /E will prepare an updated APE Map, a Supplemental ASR and a Supplemental HPSR, to the standards outlined in Caltrans Standard Environmental Reference, Volume 2, Cultural Resources. Based on communication with Caltrans, /E assumes a Supplemental (Historic Resources Evaluation Report (HRER) will not be required for the Project. /E assumes that two rounds of comments will need to be addressed following the Caltrans review. /E's draft report will be submitted electronically in MS Word format for ease of review; our final report will be submitted electronically as a PDF file. After Caltrans has approved the report, /E will submit the final reports to the South Coastal Information Center. - Assumptions: An updated records search will not be required because the previous APE falls within the previous records search buffer. An updated Section 106 consultation process is also not needed; only informal consultation with the Tribes is recommended. Page 4 CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT 3.2 NEPA Categorical Exclusion A NEPA Revalidation form will be prepared and processed with Caltrans for the results of the technical studies and changes to the design. It is assumed a new Categorical Exclusion (CE) is not required, but the Environmental Commitments Record (ECR) may require updates. One round of minimal revisions from Caltrans comments in included. Deliverables: Draft and Final NESMI, Jurisdictional Delineation, HPSR package, and NEPA Revalidation form (with necessary attachments). Task 4 - Revised Street Improvement Plans 4.1 Bike Path Improvement Plans We will revise the bike path alignment from the south to the north side of Dillon Road. The new alignment will start at the northeast corner of Dillon Road and Cabazon Road intersection, continue north between the pavement edge and drainage channel, cross the channel from south to north, and then proceed east between the existing swale and billboards, connecting to CV Link at the Coachella Valley Stormwater Channel. The plan view will show existing utilities, right-of-way, easements, and roadway features. a. Update Demolition Plans: Clearly label existing surface improvements to be removed with construction notes. Provide limits of demolition by stationing or offset from the street centerline. Include existing right-of-way and utilities and note warnings for contractors about utilities within demolition areas. b. Update Improvement Plans: Show existing surface improvements and features in a half -tone or dashed format to distinguish them from new improvements. New improvements, including the bike path, retaining wall, curbs, and drainage facilities, along with all adjustments, relocations, reconstructions, or modifications, should be highlighted with appropriate construction notes, detailed references, or standard plan references. Deliverables: Revised 65%, 90%, 100% and Final Street Improvement Plan Sheets for this segment Task 5 - Revised Traffic Signal & Signing/ Marking CRA will implement updates to the traffic signal and signing/marking sheets to accommodate the Arts and Music Line bike path along Dillon Road within the Twenty -Nine Palms tribal lands. The proposed changes are necessary to reflect the realignment of the bike path from the south side to the north side of Dillon Road. CRA will update the traffic signal and signing/stripping plans for Dillon Road between Station 21+00 and Station 56+50 accordingly. Assumptions - It is assumed that the design effort for the traffic signal plans will require additional utility review or possible potholing coordination for the placement of new poles along the north side of Dillon Rd/Cabazon Ave intersection. Page 5 CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT 5.1 Construction Plans CRA will update previously developed 100% traffic signal and signing/stripping plans with changes that accommodate the improvements showing the new bike path along the north side of Dillon Road. One possible potholing coordination might be needed for the NE corner of Dillon Rd/ Cabazon Rd intersection. Deliverables: Revised 100% and Final Signing/Striping Plan Sheets at Station 21+00 to 56+50, Revised 100% and Final Traffic Plan Sheet at Avenue 48/Dillon Rd & Cabazon (1 Sheet) Task 6 - Lighting Design and Electrical Engineering Services 6.1 Lighting Consultation Revisions a. Provide new lighting scheme along Dillon Rd. from Cabazon Rd. to CV Link Path. Lighting layout shall be revised and re -positioned to a suitable location within the project boundary. The Artistic `Light Field' shall be revised along with the in -grade lini-led marker lights `Star Path' and solar marker lights. Lighting designs shall be a collaborative effort between Visual Concepts Lighting, Albert A Webb Associates and Circular Dimensions. b. Provide new lighting renders for acceptance of new `Light Field' location and spacing. c. Additional team meetings for lighting designs and coordination with Artist and City Agencies. 6.2 Electrical Construction Document Revisions a. Update existing Electrical Construction Documents to include the new lighting designs along Dillon Rd. from Cabazon Rd. to CV Link Path. Provide electrical engineering services for revision and re- location of the electrical system and lighting controls, modify panel schedules as required, details and fixture schedules as well as drafting services and coordination. b. Additional coordination with team for revisions of electrical meter pedestal and lighting control cabinet locations. Two (2) new meter pedestal and control cabinet locations anticipated. Deliverables: Revised 65%, 95%, 100% and Final Lighting and Electrical Plan Sheets Task 7 - Artist Services The artist will collaborate with the electrical engineer to provide the necessary coordination and design for the lighting features along the north side path alignment. This includes revisions to the artistic "Light Field" concept, as well as the in -grade linear LED marker lights ("Star Path") and solar marker lights. The design will be coordinated with CVAG before being finalized with the electrical engineer. Task 8 - Structural Plans CNS Engineers (CNS) will prepare Plans, Specifications and Estimate (Final Design PS&E) per Caltrans Standards for a retaining wall at the northeast corner of Dillion Road and Cabazon Road/48th Street intersection beside a drainage swale to accommodate the Arts and Music Line Bike Path along the north side of Dillon Road. The trail will be extended from Cabazon Road/48th Street to Coachella Page 6 CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT Valley Stormwater Channel. The retaining wall is estimated to be 120 feet long. The proposed retaining wall is placed on the southerly side of a drainage swale to retain the bike path. The retaining wall foundation will be protected from scour/erosion by utilizing a proper scour countermeasure that will be designed by WEBB. The structural design and plan preparation for the retaining wall will be based on Caltrans-amended AASHTO LRFD bridge design specifications, various Caltrans structural design and detail manuals. It is envisioned that a modified Caltrans Type 5 Retaining Wall will be used, and the Caltrans Standard Plans and details will be referenced to the maximum extent possible without structural calculations. The following assumptions are made: There will be no complex project -specific aesthetic treatments on the face of the retaining wall and parapet wall other than a standard fractured rib texture (if desired) to control graffiti. The retaining wall can be supported by a conventional spread footing, and there is no seismic liquefaction that requires nonstandard deep foundation or ground improvements. Submittals of 65% Design Plans and Cost Estimates, 95% PS&E, and Final Camera -Ready PS&E are proposed. We will provide response to agencies' review comments for the submittals. CNS will use Microsoft Word to prepare and edit Caltrans 2024 Standard Special Provisions (SSP) for structural work at 95% and Final PS&E. We will prepare a list of Caltrans standard pay items for the wall construction. Design quantity calculations will be performed using standard Caltrans forms and marginal cost estimate summary sheets. Item unit prices shall be adjusted using Contract Cost Data published by Caltrans. It is expected that the plans will be prepared in AutoCAD and PDF. Specification documents, including technical specifications, shall be provided in electronic Microsoft Word format as well as in PDF. The Engineer's estimate shall be provided in Microsoft Excel format as well as in PDF. Deliverables: 65% Design Plans and Cost Estimates, 95% PS&E, and Final Camera -Ready PS&E, Quantities and Construction Cost Estimates Task 9 - Specification & Revised Cost Estimate We will prepare a revised quantity breakdown and cost estimate for the proposed revisions along Dillon Rd, which will be provided at the 65%, 90%, and 100% plan check stages. Additionally, final specifications will be provided at the 90% and 100% plan check stages. Deliverables: Revised Project Cost Estimate at 65%, 90%, and 100% stages, project specifications Task 10 - Additional ROW Services Additional ROW services are required due to changes resulting from the bike path redesign, which impacts the tribal parcels. These changes involve new right-of-way requirements and the need for updated appraisals, including the valuation of billboards, in compliance with 49 CFR and the Caltrans Right -of -Way Manual. Additionally, the project has encountered extended delays due to extensive negotiations with property owners regarding the language of necessary right-of-way Page 7 CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT documents and the extra coordination required to ensure the timely processing and signing of these documents by CVAG. This redesign necessitated a reevaluation of the property's value, requiring new appraisals to accurately reflect the updated right-of-way acquisition. The redesign also involves the need for an FF&E appraiser to address the impacted billboards. The FF&E appraiser will utilize the Caltrans poster panel payment schedules for the billboard valuation. As part of this process, the additional coordination efforts required to secure the appraisals have taken longer than initially anticipated, further extending the timeline for this phase of the project. Throughout the negotiation phase, there has been a significant amount of back -and -forth between Monument, the property owners and CVAG to finalize the language of the right-of-way contracts and easement documents. These negotiations were more complex than originally expected, leading to additional time spent revising, clarifying, and approving the final documentation. This process required close collaboration and frequent communication with the property owners, as well as legal review to ensure that all parties were satisfied with the terms and that the documents complied with all necessary legal requirements. Task 11 - Ave 49 Additional Street Improvements Services 11.1 Ave 49 (Violet St- Braley Ct) Roadway Widening and sidewalk improvements The project proposes a bike path on the north side of Avenue 49 from Hjorth Street to Braley Court. The bike path will cross at Braley Court with the installation of HAWK signals. Avenue 49 is improved with sidewalks between Hjorth Street and Violet Street, but only partially improved with no sidewalks from Violet Street to Braley Court. The project should widen the roadway and add sidewalks on the south side between Violet Street and Braley Court to ensure pedestrian connectivity. Demolition and improvement plans will be updated accordingly. Deliverables: Revised 100% and Final Street Improvement Plan Sheets for this segment. Task 12 - Street Lighting Design - Ave 48 (Monroe St - Arabia St) Provide lighting design and electrical engineering for the installation of public street lights within the median along Ave 48 between Monroe St., and Arabia St. Designs shall illuminate both Ave. 48 and Solano Ave. Revise Arts and Music Line plans and include all electrical circuitry, plan notes, installation details, schedules, and photometric studies adhering to City of Indio standards for an LS-3 metered system. a. Coordination for as -built drawings. b. Coordinate with civil and landscape architects for conflict resolution. c. Coordinate IID service points for installation of LS-3 electrical meter pedestal with Utility Consultant. Page 8 CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT #5 (CVAG-19-099) - DILLON ROAD BIKE PATH ALIGNMENT ALTERNATIVES AND ADDITIONAL DESIGN EFFORT EXHIBIT B - COMPENSATION FOR ADDITIONAL SCOPE OF SERVICES Services described in the Scope of Work (Exhibit "A") will be provided on a time and material basis, with a maximum budget of $380,636.00 for Segment 1 and a maximum budget of $611,205.00 for Segment 2 for a total of $991,841.00. Compensation Breakdown Segment 1 Amount Task 1 Additional Project Management/ Administration Task 2 Field Survey, Base Map, $ Legal, and Plats Task 3 Environmental Services $ Task 4 Utility Research and Coordination Task 5 Update Street Improvement $ Plans Task 6 Revised Traffic Signal and $ Signing & Striping Plans Task 7 Lighting Design and Electrical Engineering $ Services Task 8 _ Artist Services $ Task 9 Structural Plans _ $ Task 10 Specification and Revised $ Cost Estimate Task 11 Additional ROW Services $ Task 12 Ave 49 Additional Street $ Improvements Services Task 13 Street Lighting Design - Ave $ 48 (Monroe St - Arabia St) Total Amendment #5 $380,636.00 $15,098.00 23,535.00 45,477.00 Segment 2 Total Amount T $16,740.00 $31,838.00 $92,346.00 $115,881.00 $45, 717.00 $41,640.00 $91,194.00 $41,640.00 56,518.00 $118,114.00 $174,632.00 26,526.00 $27,498.00 $54,024.00 33,313.00 $33,313.00 12,766.00 36,963.00 10,284.00 92,571.00 12,582.00 15,003.00 $0.00 $0.00 $10,572.00 $12,766.00 $36,963.00 $20,856.00 $247,193.00 $339,764.00 $11,385.00 $23,967.00 $15,003.00 $611,205.00 $991,841.00 Page 10 City of La Quinta CONSENT CALENDAR ITEM NO. 5 CITY COUNCIL MEETING: April 7, 2026 STAFF REPORT AGENDA APPROVE AMENDMENT NO. 5 TO REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR AVENUE 48 ARTS AND MUSIC LINE PROJECT NO. 2020-08 RECOMMENDATION Approve Amendment No. 5 to the Reimbursement Agreement with the Coachella Valley Association of Governments for the Avenue 48 Arts and Music Line Project No. 2020-08; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY • Coachella Valley Association of Governments (CVAG) is the lead agency for the Avenue 48 Arts and Music Line project improvements and has contracted Albert A. Webb Associates to design the project (Attachment 1). • In March 2020 the City approved a reimbursement agreement with CVAG (Agreement) along with the Cities of Coachella and Indio. The participating cities' local share of the design cost is determined by their respective linear mileage of the project. • CVAG was successful in receiving an Active Transportation Program (ATP) grant in the amount of $36.483 million for the construction. • Amendment No. 1 updated the cost share associated with the design, Amendment No. 2 added additional design, Amendment No. 3 incorporated construction management costs and added the non -infrastructure services, and Amendment No. 4 added additional design to the Agreement. • Amendment No. 5 extends the Agreement term through December 31, 2029, and authorizes additional scope of services for Albert A. Webb Associates for the project design. FISCAL IMPACT Amendment No. 5 will revise CVAG's 75% total regional share under the Agreement to $6,384,275, and the 25% local share to $2,128,091. The total project cost is allocated as follows: 41 Executed Amendment Amount Regional Share Local Share Original Contract March 18, 2020 $2,731,897 $2,048,923 $682,974 Amendment No. 1 February 28, 2022 $0.00 $0.00 $0.00 Amendment No. 2 December 5, 2022 $1,060,000 $795,000 $265,000 Amendment No. 3 December4, 2023 $1,494,063 $1,120,547 $373,516 Amendment No. 4 April 29, 2024 $2,234,565 $1,675,924 $558,641 Amendment No. 5 June 30, 2025 $991,841 $743,881 $247,960 Total Contract not- to -exceed $8,512,366 $6,384,275 $2,128,091 The 25%, or $2,128,091, local share is divided between the Cities of La Quinta, Indio, and Coachella based on their respective linear mileage of the project; each city's share is detailed in the table below. The City's total share of the 25% is $532,023, which includes an additional $61,990 for Amendment No. 5. There is sufficient funding in the project budget (401-0000-60188-202008-D) for the additional cost to the City. La Quinta Indio Coachella Total Local Share 25% $532,023 25% $1,425,821 67% $170,247 8% $2,128,091 100% BACKGROUND/ANALYSIS CVAG coordinated with the cities of La Quinta, Coachella, Indio, and Riverside County to develop the 10-mile project. The Arts and Music Line is a community connector to the CV Link that's located primarily along Avenue 48 between Highway 86 and Washington Street as depicted in the project map included as Attachment 1. The eastern end will extend along Dillon Road to the Spotlight 29 Casino. The western end will extend southward along Washington Street and then further west and south along Eisenhower Drive, connecting to the Bear Creek Trailhead at the western terminus of Calle Tampico. The project's design will incorporate both light and sound and provide pedestrians and cyclists with safe access to the music and art festivals at the Empire Polo Grounds. Partnerships with two school districts and Golden Voice provides an opportunity to feature students' art and music along the route. In March 2020, the City executed a reimbursement agreement with CVAG and the cities of Indio and Coachella for the design of the project. The Avenue 48 Arts and Music Line is a priority identified in CVAG's Transportation Project Prioritization Study (TPPS) and was therefore eligible for regional transportation funding. By designing this project, CVAG was able to secure a $36.483M ATP grant for construction. Amendment No. 1, executed February 2022, revised the cost share after a portion of the La Quinta improvements was removed to improve the chances of receiving ATP grant funding. 42 Amendment No. 2, executed December 2022, included additional design costs. Amendment No. 3, executed December 2023, extended the term of the Agreement through December 31, 2025, incorporated the costs associated with pre -construction and construction management services per CVAG's agreements with Anser Advisory Management, LLC and T.Y. Lin International, and added non -infrastructure services per CVAG's agreement with Chen Ryan Associates. Amendment No. 4, executed April 2024, included additional design services and costs. Proposed Amendment No. 5 (Attachment 2) extends the term of the Agreement through December 31, 2029, authorizes additional project design services in accordance with the enclosed Albert A. Webb Associates letter, dated April 17, 2025, and increases the total local share to a not -to -exceed amount of $2,128,091. ALTERNATIVES Council may elect not to approve this amendment. Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, PE, Public Works Director/City Engineer Attachments: 1. Avenue 48 Arts and Music Line Project Map 2. Amendment No. 5 to Reimbursement Agreement With CVAG 43 ATTACHMENT 1 tA F L7 1 w 7ALLETAMMO AVENUE 52 frt N 00 8,600 Feet islmrizu ��lea... �i 46 lr�rlfan a. 17 �c✓r. CVAG At -is and Mnsic Line Acliue Trrnuporlalion Program Cycle G Grant Application y € YU COUNTY- Jy UhCT LOCATION w• � 4 T s Legend Proposed Improvements Arts and Music Line and School Connection Spurs Connection to CV Link Existing/Planned Conditions CV Link Bicycle Lanes Bear Creek Trail Schools Polo Fields/Local Event Venue Jurisdictions Coachella Project Location Map 44