HomeMy WebLinkAboutRFP On-Call Landscape Architecture Services - Addendum 1
DATE:May 12, 2026
TO: All Prospective On-Call Landscape Architecture Services
RE: RFP On-Call Landscape Architecture Services
ADDENDUM NUMBER 1
The following shall be considered as incorporated into the Request for Proposal (RFP) for the above-
referenced services. Portions of RFP not specifically mentioned in this Addendum remain in force.
REQUEST FOR PROPOSAL
Question 1: Is there a page limit for the proposal? If so, do table of contents and section dividers count
towards the limit?
Answer 1: No, there is not a page limit for the proposal.
Question 2: In section II, item #7, the RFP states “Processing assigned projects for the City
entitlement.” Can you please elaborate on what the responsibilities of the consultant will
be for this service?
Answer 2: The scope of the work would include preparing exhibits, plans, and calculations
as needed to receive the various department permits or approvals for a project.
An example would be for a new park where the Public Works Department would
need to work with Planning on the requirements for the new park like parking
spaces and with the Building Department on the potential buildings like a
restroom.
Question 3: In section III, item #2, (j), the RFP is asking for a project schedule. It is challenging to
provide this without knowing the scope of the project. Can you please provide a sample
project on which to base a project schedule?
Answer 3: This can be removed from the proposal requirements. See below for revised.
Request for Proposal (Page 8) - Section III. Proposal Format, Item No. 2, Currently reads:
2. Firms Background, Qualifications, and Experience, including the following:
(a) Number of years in business
(b) Taxpayer identification number
(c) Number of years planning, construction, and design services
(d) Resumes of the Project Manager and key personnel who will be responsible for performance if
any agreement results from this RFP
(e) Firm ownership and if incorporated, list the state in which the firm is incorporated and the date of
incorporation
(f) If the firm is a subsidiary of a parent company, identify the parent company
(g) Statement of Qualifications – A listing of proposed personnel, including personal experiences and
individual resumes for prime and sub-consultants. Consultant’s and sub-consultant experience
with similar work, including names and current phone numbers of reference for listed projects.
(h) Project Understanding and Approach – A description of the firm’s project understanding and how
the consultant team will approach the project.
(i) Scope of Work – A description of the tasks, sub-tasks, and deliverables that will be provided. The
Scope of Work should be presented in a logical format that can be easily attached to the
Professional Services Agreement.
(j) Project Schedule – A comprehensive Gantt Chart schedule is to be submitted describing the
nature and scheduling of proposed tasks and reflecting July 1, 2026 as the start date.
Request for Proposal (Page 8) - Section III. Proposal Format, Item No. 2, is revised to read:
2. Firms Background, Qualifications, and Experience, including the following:
(a) Number of years in business
(b) Taxpayer identification number
(c) Number of years planning, construction, and design services
(d) Resumes of the Project Manager and key personnel who will be responsible for performance if
any agreement results from this RFP
(e) Firm ownership and if incorporated, list the state in which the firm is incorporated and the date of
incorporation
(f) If the firm is a subsidiary of a parent company, identify the parent company
(g) Statement of Qualifications – A listing of proposed personnel, including personal experiences and
individual resumes for prime and sub-consultants. Consultant’s and sub-consultant experience
with similar work, including names and current phone numbers of reference for listed projects.
(h) Project Understanding and Approach – A description of the firm’s project understanding and how
the consultant team will approach the project.
(i) Scope of Work – A description of the tasks, sub-tasks, and deliverables that will be provided. The
Scope of Work should be presented in a logical format that can be easily attached to the
Professional Services Agreement.
Question 4: In section III, item #4, the RFP is asking for a complete pricing list (or fee schedule). It is
challenging to provide this without knowing the scope of the project. Can you please
provide a sample project on which to base a fee?
Answer 4: This would be a pricing list of the hourly wage and other expenses. See below for
example:
Question 5:Under the Submission Requirements, it says the “Proposals must be submitted via
email, hand delivery, or mail”, and also says “Submit (1) paper original in a sealed
envelope and email an electronic original, as a single document in a .PDF format…”
Can you please confirm if the City is okay with one submittal type, either just an emailed
copy, or just a hand delivered /hardcopy, or does the City want both submittal versions,
an emailed and hand delivered /hardcopy?
Answer 5: Submit both an email submittal and one (1) hardcopy.
Question 6:Section III.2(i) requests a description of tasks, sub-tasks, and deliverables that will be
provided. Due to the on-call nature of this contract, specific task order scope and
scheduling cannot be identified at this point. What would the City like to receive from
proposers for this section?
Answer 6: Please provide a description for the various scope items that the City would
receive as part of a typical landscape improvements project. For example scope
would be provided for Project Management, Master Planning, Plan Preparation,
Bid and Construction Support.
Question 7: The RFP states the City may contract with one or more firms. Is there a target number of
firms the City intends to select, and will selected firms be placed on a rotation or will task
orders be assigned at the City's discretion?
Answer 7: The City will select one (1) to three (3) consultants. Task orders will be assigned at
the City’s discretion.
Question 8: What are the City’s top three priority projects under this On-Call contract?
Answer 8: Master Planning and Execution of Citywide Irrigation Improvements; Master
Planning and Execution of Dog Parks; and the Expansion and Improvements to
Existing Parks and Parkways.
The Consultant is hereby notified; Addendum No. 1 must be acknowledged as required under
Section 6, Addenda and submitted as part of the RFP. Failure to acknowledge and incorporate
addenda will not relieve the proposer from the responsibility to meet all terms and conditions of
the RFP and any subsequent addenda.
APPROVED:
_____________________________________________
Ubaldo Ayon
Assistant Construction Manager
END OF ADDENDUM NUMBER 1