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HomeMy WebLinkAbout2026 Vance Corp - Miles Ave Pavement Rehab Project 2023-01MEMORANDUM CALIFORNIA - DATE: May 15, 2026------------ TO: Jon McMillen, City Manager FROM: Carley Escarrega, Administrative Technician RE: Vance Corporation - Miles Ave Pavement Rehab project no. 2023-01 Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑✓ Approved by City Council on May 5, 2026 C6 City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. ❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must a FVI Bid RFP ❑ RFQ ❑ 3 written informal bids .❑ Sole Source Select Source F-1 Cooperative Procurement Requesting department shall check and attach the items below as appropriate: ❑✓ Agreement payment will be charged to Account No.: 401-0000-60188-202301-CT ❑✓ Agreement term: Start Date May 19, 2026 End Date TBD ❑✓ Amount of Agreement, Amendment, Change Order, etc.: $ 2,505,529.30 REMINDER: Signing authorities listed above are applicable on the apprepate Agreement amount, not individual Amendments or Change Orders! ❑✓ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica (In -House) Date: 5/18/2026 Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. LIC-07721 14 Expires: Requisition for a Purchase Order has been prepared (Agreements over $5,000) i • �t THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City," and Vance Corporation, herein referred to as, "Contractor." WITNESSETH: In consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor shall furnish all necessary labor, material, equipment, transportation and services for Project No. 2023-01, Miles Avenue Pavement Rehabilitation in the City of La Quinta, California pursuant to the Invitation to Bid, dated March 2026, the project Specifications, and Contractor's Bid, all of which documents shall be considered a part hereof as though fully set herein. Should any provisions of Contractor's Bid be in conflict with the Notice Inviting Bids, Specifications, or this Contract, then the provisions of said Contract, Specifications, and Invitation to Bid shall be controlling, in that order of precedence. The time frame for construction work shall be in accordance with that specified in the Invitation to Bid. 2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code, which are,, as amended from time to time, incorporated herein by reference. 3. All work shall be done in a manner satisfactory to the City Engineer. 4. Contractor shall commence work after the issuance of a written Notice to Proceed and agrees to have all work completed within 50 working days from the date of Notification to Proceed. 5. In consideration of said work, City agrees to pay Contractor such sums as shall be approved by the City Engineer at lump sums and/or unit prices stated in the Contractor's Bid, the base consideration Two Million Five Hundred Five Thousand Five Hundred Twenty -Nine Dollars and Thirty Cents ($2,505,529.30). All payments shall be subject to approval by the City Engineer and shall be in accordance with the terms, conditions, and procedures provided in the Specifications. 6. The Contractor shall not knowingly pay less than the general prevailing rate for per diem wages, as determined by the State of California Department of Industrial Relations and referred to in the Invitation to Bid, to any workman employed for the work to be performed under this contract; and the Contractor shall forfeit as a penalty to the City the sum of Twenty -Five Dollars ($25.00) for each calendar day, or fraction thereof, for such workman paid by him or by any subcontractor under him in violation of this provision (Sections 1770-1777, Labor Code of California). Pursuant to Section -1770, et, seq., of the California Labor Code, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Contract 1300-1 Director of the California Department of Industrial Relations. These wage rates are available from the California Department of Industrial Relations' Internet website at httD://www.dir.ca.aov. Pursuant to Section 1725.5 of the California Labor Code, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations at the time the contract is awarded. Contractors and subcontractors may find additional information for registering at the Department of Industrial Relations website at http://www.dir.ca.gov/Public- Works/PublicWorks.html. Pursuant to Labor Code section 1771.1, no contractor or subcontractor may be listed on a bid proposal for a public works project submitted on or after March 1, 2015 unless registered with the Department of Industrial Relations. Furthermore, all bidders and contractors are hereby notified that no contractor or subcontractor may be awarded, on or after April 1, 2015, a contract for public work on a public works project unless registered with the Department of Industrial Relations. Pursuant to Labor Code section 1771.4, all bidders are hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 7. Concurrently with the execution of this Contract, Contractor shall furnish bonds of a surety satisfactory to City, as provided in said Specifications or Invitation to Bid, the cost of which shall be paid by Contractor. 8. Except for the gross negligence or willful misconduct of an Indemnified Party (as hereinafter defined), the Contractor hereby assumes liability for and agrees to defend (at Indemnified Parties' option), indemnify, protect and hold harmless City and its Project Consultants, and Engineers, officers, agents, and employees ("Indemnified Parties") from and against any and all claims, charges, damages, demands, actions, proceedings, losses, stop notices, costs, expenses (including counsel fees), judgments, civil fines and penalties, liabilities of any kind or nature whatsoever, which may be sustained or suffered by or secured against the Indemnified Parties arising out of or encountered in connection with this Contract or the performance of the Work including, but not limited to, death of or bodily or personal injury to persons or damage to property, including property owned by or under the care and custody of City, and for civil fines and penalties, that may arise from or be caused, in whole or in part, by any negligent or other act or omission of Contractor, its officers, agents, employees or Subcontractors including, but not limited to, liability arising from: 1. Any dangerous, hazardous, unsafe or defective condition of, in or on the premises, of any nature whatsoever, which may exist by reason of any act, omission, neglect, or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors; Contract 1300-2 2. Any operation conducted upon or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors under or pursuant to the provisions of this contract or otherwise; 3. Any act, omission or negligence of Contractor, its officers, agents, employees, or Subcontractors; 4. Any failure of Contractor, its officers, agents or employees to comply with any of the terms or conditions of this Contract or any applicable federal, state, regional, or municipal law, ordinance, rule or regulation; and 5. The conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub -subsections (1), (2), (3), and (4), existing or conducted upon or arising from the use or occupation by Contractor on any other premises in the care, custody and control of City. The Contractor also agrees to indemnify City and pay for all damages or loss suffered by City including but not limited to damage to or loss of City property, to the extent not insured by City and loss of City revenue from any source, caused by or arising out of the conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub -subsections (1), (2), (3), (4) and (5). Contractor's obligations under this Section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnified Party. However, without affecting the rights of City under any provision of this contract, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this contract. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this contract or this section. Contract 1300-3 This indemnity shall survive termination of the Contract or Final Payment hereunder. This Indemnity is in addition to any other rights or remedies that the Indemnified Parties may have under the law or under any other Contract Documents or Agreements. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, in its sole discretion, reserve, retain or apply any monies to the Contractor under this Contract for the purpose of resolving such claims; provided, however, City may release such funds if the Contractor provides City with reasonable assurance of protection of the Indemnified Parties' interests. City shall, in its sole discretion, determine whether such assurances are reasonable. Approval of any insurance contracts by the City does not relieve the Contractor or subcontractors from liability under Section 1340-1.0, Indemnification of the Specifications. The City will not be liable for any accident, loss, or damage to the work prior to its completion and acceptance. 9. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Specifications, Section 1340-2.0, Insurance Requirements. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without written notice to the City and shall name the City as an additional insured on the Commercial General Liability policy only. Contractor shall furnish evidence of having in effect, and shall maintain, Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. 10. Except as otherwise required, Contractor shall furnish the City a Milestone Schedule within 10 days of the Notice of Award or with the return of this contract signed by the Contractor, whichever is earlier, with a beginning date of 15 days after the Notice of Award as provided in said Specifications, Section 4.2, Construction Schedule. Contractor shall pay to City $500.00 liquidated damages per calendar day that the Milestone Schedule is not provided. 11. Contractor shall forfeit as a penalty to City $25.00 for each laborer, workman, or mechanic employed in the execution of this Contract by said Contractor, or any subcontractor under it, upon any of the work herein mentioned, for each calendar day during which such laborer, workman, or mechanic is required or permitted to work at other than a rate of pay provided by law for more than 8 hours in any one calendar day and 40 hours in any one calendar week, in violation of the provisions of Sections 1810- 1815 of the Labor Code of the State of California. Contract 1300-4 12. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.). Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $1,607.00 liquidated damages for each such breach committed under this contract. 13. Contractor also agrees that for contracts in excess of $30,000.00 and more than 20 calendar days duration, that apprentices will be employed without discrimination in an approved program in a ratio established in the apprenticeship standards of the craft involved (Sections 1777.5 and 1777.6, Labor Code of California). Contractors who willfully fail to comply will be denied the right to bid on public projects for a period of six months in addition to other penalties provided by law. 14. This Contract shall not be assignable by Contractor without the written consent of City. 15. Contractor shall notify the City Engineer (in writing) forthwith when the Contract is deemed completed. 16. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law. 17. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work. 18. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 19. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract. 20. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than at City offices including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 21. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof. Contract 1300-5 Dated: 05/12/2026 IN WITNESS WHEREOF, the parties have executed this Contract as of the dates stated below. "CITY" CITY OF LA QUINTA a California municipal corporation Dated: By: n McMillen, City Manager ATTEST: Monika R deva,U ity Clerk APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California "CONTRACTOR" (If corporation, affix seal By: Signature Dated: 5-h") Name: DEREK RITARITA Title: PRESIDENT Print Name Address: 459 EGAN AVENUE P.O. BOX 575 BEAUMONT, CA 92223 Street Address City State Zip Code Dated: 05/12/2026 Name: ROBERT ERAUTT Print Name By:� Signature Title: VICE PRESIDENT Address: 459 EGAN AVENUE P.O. BOX 575 BEAUMONT, CA 92223 Street Address City State Zip Code Contract 1300-6 ORIGINAL, ISSUED IN ONE ORIGINAL COUNTERPART BOND NO. WCN7495745 PREMIUM: $28,541.00 THE PREMIUM IS PREOiGATE.i ON SECTION 1310 THE FINAL CONTRACT PRICE AND FAITHFUL PERFORMANCE BOND IS SUBJECT TO ADJUSTMENT. KNOW ALL MEN BY THESE PRESENTS: THAT the City of La Quinta, a municipal corporation, hereinafter designated the City, has on May 5, 2026, awarded to Vance Corporation, hereinafter designated as the Principal, a Contract for Project No. 2023-01, Miles Avenue Pavement Rehabilitation and: WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract: NOW, THEREFORE, we, the Principal, and Old Republic Surety Company , as Surety, are held and firmly bound unto the City in the just and full amount of Two Million Five Hundred Five Thousand Five Hundred Twenty -Nine Dollars and Thirty Cents ($2,505,529.30) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said contract and any alterations made as therein provided, on his or their part to be kept and performed, at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless, the City, its officers and agents as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. It is acknowledged that the Contract provides for one-year guarantee period, during which time this bond remains in full force and effort. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall, in any way, affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Faithful Performance Bond 1310-1 IN WITNESS WHEREOF, the Principal and Surety have executed this instrument under their Corporate seals this 13th day of May 2026, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. Vance Corporation Princ' al (Seal) 'Signature for Principal V r`2 S� dL V I I Y)VrZ°K Yzi Aan-ka Title of Signatory Old Republic Surety Company Surety (Seal) ASafor Surety Julia B. Bales, Attorney -in -Fact Title of Signatory 6 Jenner, Suite 230, Irvine, CA 92618 Address of Surety 213-200-0922 Phone # of Surety Jeffrey DesRosier Contact Person for Surety Faithful Performance Bond 1310-2 fi 44j: A 4 Nu•."J4.0 ' 1 STATE OF CALWORNIA DEPARTMENT OF INSURANCE � h SAN FRANCISCO Certificate of Authority Tuss Is To CERTwy, That, pursuant to the Insurance Code of the State of California, Old Republic Surety Company Of Brookfield, Wisconsin , organized under the laws of Wisconsin , subject to its Articles of Incorporation or other fundamental organizational documents, is hereby authorized to transact within this State, subject to all provisions of this Certificate, the following classes of insurance: SURETY, LIABILITY and MISCELLANEOUS ds such classes are now or may hereafter be defined in the Insurance Laws of the State of California. Tms CEnTincATE is expressly conditioned upon the holder hereof now and hereafter being in full compliance with all, and not in violation of any, of the applicable laws and lawful requirements made under authority of the laws of the State of California as long as such laws or requirements are in effect and applicable, and as such laws and requirements now are, or may hereafter be changed or amended. IN WmT smss WkmoF, effective as of the----1 �Lt h-----------day of----___ December X9-90_, I have hereunto set my hand and caused my official seal to be affixed this--_ 14th_ day of December _ 19 90 By Qualification with the Secretary of State must be accomplished as required by the California Coarporatio�Code promptly after issuance of this Certificate of Authority. Failure to do so will be a violation of Ins,: Code Sec. 701 and will be grounds for revoking this Certificate of Authority pursuantto the covenants made in the application therefor and the conditions contained herein. Fonts CH•8 88 84651 it yt * OLD REPUBLIC SURETY COMPANY POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint: Julia B. Bales, Kenneth A. Coate, Andrea Paris, Jonathan M. Cagner of Riverside, CA its true and lawful Attorney(s)-in-Fact, with full power and authority for and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of benefits, or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18,1982. RESOLVED that, the president, any vice-president or assistant vice president, in conjunction with the secretary or any assistant secretary, may appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recognizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER, that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersigned and sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company; and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be affixed this 20th day of May 2025 nSURFrL 4J%'avoa�r C SEAL >_ V Assistant Secretary STATE OF WISCONSIN, COUNTY OF WAUKESHA - SS OLD REPt UBLIC SURETY COMPANY X c President On this 20th day of May 2025 , personally came before me, Alan Pavllc and Kevin J. Abitz to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally depose and say: that they are the said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. iN R. P '• '■/l/A , ARr o� �'•A�a�� Notary Public F yi, My Commission Expires: September 28, 2026 CERTIFICATE (Expiration of notary's commission does not invalidate this instrument) I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and futhermore, that the Resolutions of the board of directors set forth in the Power of Attorney, are now in force. 40� °"ETF0S 13th May 2026 744030 _9 `, SEAL ; Signed and sealed at the City of F3rookfield, WI this day of ao. ORSC 22262 (3-06) Assistant Secre ry Inland Surety Bonds & Ins Sery CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside On MAY 1. 3 2026 before me, _ Date personally appeared Mariah Giselle Barela. Notary Public Here Insert Name and Title of the Officer Julia B. Bales Nome(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s} whose name(s} is/emssubscribed to the within instrument and acknowledged to me that he/she/they executed the same in �+ /her/the+r authorized capacity0es), and that by 4-+is/her/# e+4� signature( on the instrument the person(4 or the entity upon behalf of which the person(s) acted, executed the instrument. MARIAE BARELA COMM. #2417'169 po NOTARY PUBLIC - CALIFORNIA m w = RIVERSIDE COUNTY my comm. Expires Sept. 20, 2026 Place Notary Seal and/or Stamp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature V92 Signature of Notary Public Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: 02019 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer— Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator rI Other: Signer is Representing: CALIFORNIA• • •GMENT CIVIL CODE § 11'• 4 S�•.:�t.A _a .A 41 G1 .A _ata\{..�{.:� .A�.A�.S1 ..A .A .A .a GA _at.:�t.aC.a.At.a���•_at_G13_af3_A<_a•,.At.a•.a _A .Vi Gl _a ..A _a1.AC.a.C.•. A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside On MAY 1 4 2026 Date personally appeared before me, Derek Ritarita Izabella Rose Daniello, Notary Public Here Insert Name and Title of the Officer Name(4 of Signer( who proved to me on the basis of satisfactory evidence to be the person(g) whose name(A is/ere subscribed to the within instrument and acknowledged to me that he/shefthey executed the same in his/her7qheir authorized capacity(igs), and that by his/hoA44ieir signatureA on the instrument the person(g, or the entity upon behalf of which the person/acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. b WITNESS my hand and official seal. A., 's� IZABELLA ROSE DANIELLO^ a Notary Public - California y5 u T Riverside County ^ *° Commission rk 2515631 Signature �'"F°a"P My Comm. Expires Mar 26, 2029 + Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: •a"4`:6'a' -e�;-cri-✓ -r�:'v -t�4'e�6�e� •m '•✓S'✓y`-✓S�./`✓/`eri`✓.'e>i rL 'rL.�rrS��S-e�G-e�S�✓G�� 4'✓4'.v •e� •e� -ei -e..'eti�.�4�.G�6'✓4'✓ '✓ '✓ '✓6�.�.bV ORIGINAL ISSUED IN ONE ORIGINAL COUNTERPART SECTION 1320 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: BOND NO. WCN7495745 PREMIUM: INCLUDED IN THE PREMIUM CHARGED FOR THE PERFORMANCE BOND THE PREMIUM IS PREDICATED ON THE FINAL CONTRACT PRICE AND IS SUBJECT TO ADJUSTMENT. THAT the City of La Quinta, a municipal corporation, hereinafter designated the City, has on May 5, 2026, awarded to Vance Corporation, hereinafter designated as the Principal, a Contract for Project No. 2023-01, Miles Avenue Pavement Rehabilitation. WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, providing that if said Principal, or any of it or its subcontractors shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extent hereinafter set forth: NOW, THEREFORE, we, the Principal, and Old Republic Surety Company , as Surety, are held and firmly bound unto the City in the just and full amount of Two Million Five Hundred Five Thousand Five Hundred Twenty -Nine Dollars and Thirty Cents ($2,505,529.30) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, it or its heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor thereon of any kind or for amount due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts due, or to be withheld pursuant to Sections 18806 of the Revenue and Taxation Code of the State of California with respect to such work or labor, then said surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fees to the City as shall be fixed by the court. This bond shall insure to the benefit of any and all persons, companies, and corporations named in Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition of the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall, in any way, affect its obligations of this bond, and it does hereby waive notice of any change, extension of time, alteration, or addition to the terms of the contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Payment Bond 1320-1 IN WITNESS WHEREOF, the Principal and Surety have executed this instrument under their Corporate seals this 13th day of May 2026, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. Vance Corporation Princi al (Seal) Z&14, ignature for Principal Title of Signatory Old Republic Surety Company Surety (Seal) re for Surety Julia B. Bales, Attorney -in -Fact Title of Signatory 6 Jenner, Suite 230, Irvine, CA 92618 Address of Surety 213-200-0922 Phone # of Surety Jeffrey DesRosier Contact Person for Surety Payment Bond 1320-2 i 1 STATE OF CALIFORNIA DEPARTMENT OF INSURANCE :...: SAN FRANCISCO Certificate of Authority Dw Is To Cmwy, That, pursuant to the Insurance Code of the State of California, Old Republic Surety Company Of Brookfield, Wisconsin , organized under the laws of Wisconsin , subject to its Articles of Incorporation or other fundamental organizational documents, is hereby authorized to transact within this State, subject to all provisions of this Certificate, the following classes of insurance: SURETY, LIABILITY and MISCELLANEOUS as such classes are now or may hereafter be defined in the Insurance Laws of the State of California. Tiers CEHTiricATE is expressly conditioned upon the holder hereof now and hereafter being in full compliance with all, and not in violation of any, of the applicable laws and lawful requirements made under authority of the laws of the State of California as long as such laws or requirements are in effect and applicable, and as such laws and requirements now are, or may hereafter be changed or amended. IN Wn-kmss Wkmov, effective as of the-----Ut h-----------day of____ December ,19 o , I have hereunto set my hand and caused my official seal to be affixed this_- 14th.-... day p . December 3, 19 90 , 10 By Qualification with the Secretary of State must be accomplished as required by the California CorporaiioW Code promptly after issuance of this Certificate of Authority. Failure to do so will be a violation of Ins. Code See. 701 and will be grounds for revoking this Certificate of Authority pursuant to the covenants made in; the application therefor and the conditions contained herein. FORM CO-3 88 84651 * t * OLD REPUBLIC SURETY COMPANY POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint: Julia B. Bales, Kenneth A. Coate, Andrea Paris, Jonathan M. Cagner of Riverside, CA its true and lawful Attorney(s)-in-Fact, with full power and authority for and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of benefits, or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18,1982. RESOLVED that, the president, any vice-president or assistant vice president, in conjunction with the secretary or any assistant secretary, may appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recognizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER, that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersigned and sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company; and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, affixed this 20th OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be _ day of May 2025 \\ann,nin,un c, suRi"I" OLD REPUBLIC SURETY COMPANY =o SEAL Assistant Secretary -- ,,, � \ �� President STATE OF WISCONSIN, COUNTY OF WAUKESHA - SS On this 20th day of May 2025 , personally came before me, Alan Pavlic and Kevin J. Abitz to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally depose and say: that they are the said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. N R. p d' Notary Public My Commission Expires: September 28, 2026 CERTIFICATE (Expiration of notary's commission does not invalidate this instrument) I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermcrz, that the Resolutions of the board of directors set forth in the Power of Attorney, are now in force. su conaon� t 744030 SEAL o - oa, ORSC 22262 (3-06) *.... ""..o ` Inland Surety Bonds & Ins Sery Signed and sealed at the City of Brookfield, bV13thl this day of May 2026 Assistant Secre ry CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside On MAY J 3 N26 before me, Date personally appeared Mariah Giselle Barela, Notary Public Here Insert Name and Title of the Officer Julia B. Bales Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the persons} whose names} is/emssubscribed to the within instrument and acknowledged to me that he/she/they executed the same in #is/herAhe+F authorized capacity0es), and that by f+is/herftl4e+r- signature(s) on the instrument the person(4 or the entity upon behalf of which the person(s) acted, executed the instrument. �~ MARIAH G� ISELLE BARELA COMM. #2417169 wcn m � �#ri• � NOTARY PUBLIC - CALIFORNIA m Cr RIVERSIDE COUNTY My Comm. Expires Sept. P0, 2026 Place Notary Seal and/or Stamp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature H VAD Signatu e of Notary Public Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: 02019 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer— Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside On MAY 1 4 2020 Date personally appeared before me, Izabella Rose Daniello, Notary Public Here Insert Name and Title of the Officer Derek Ritarita Name of SignerP6 who proved to me on the basis of satisfactory evidence to be the person( whose name(j is/aye subscribed to the within instrument and acknowledged to me that he/sheA ey executed the same in his/F►�r authorized capacity(iEA), and that by his/hen4heir signatureW on the instrument the person(, or the entity upon behalf of which the person( acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. 90my IZABELLA ROSE DANIELLONotary Public - CaliforniaRiverside CountyZCommission k 251563J2029 Signature Comm. Expires Mar 26, Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator F1 Other: Signer Is Representing: S•ei�5'dS'ei,-✓ •ei •ti •.er •y "✓. '-'� '�<� '•✓ •y4'eii•✓;•d •✓.'ri,�=✓ -� -er -r�4'n�5'ei4'.v:'.v4'✓:'✓ •er e�.'e�.'e.:'ei:�:�4�6'rii'✓f'✓i+.ri. ✓ ••v •e�4�4' SECTION 1330 WORKERS' COMPENSATION INSURANCE CERTIFICATE In accordance with California Labor Code Section 1861, prior to commencement of work on the Contract, the Contractor shall sign and file with the City the following certification: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 'Signature (DEREK RITARITA) PRESIDENT Title 05/ 12/2026 Date Workers Compensation Insurance Certificate 1330-1 SECTION 1340 LIABILITY AND INSURANCE REQUIREMENTS 1.0 INDEMNIFICATION Except for the gross negligence or willful misconduct of an Indemnified Party (as hereinafter defined), the Contractor hereby assumes liability for and agrees to defend (at Indemnified Parties' option), indemnify, protect and hold harmless City and its Project Consultants, and Engineers, officers, agents, and employees ("Indemnified Parties") from and against any and all claims, charges, damages, demands, actions, proceedings, losses, stop notices, costs, expenses (including counsel fees), judgments, civil fines and penalties, liabilities of any kind or nature whatsoever, which may be sustained or suffered by or secured against the Indemnified Parties arising out of or encountered in connection with this Contract or the performance of the Work including, but not limited to, death of or bodily or personal injury to persons or damage to property, including property owned by or under the care and custody of City, and for civil fines and penalties, that may arise from or be caused, in whole or in part, by any negligent or other act or omission of Contractor, its officers, agents, employees or Subcontractors including, but not limited to, liability arising from: 1. Any dangerous, hazardous, unsafe or defective condition of, in or on the premises, of any nature whatsoever, which may exist by reason of any act, omission, neglect, or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors; 2. Any operation conducted upon or any use or occupation of the premises by Contractor, its officers, agents, employees, or subcontractors under or pursuant to the provisions of this contract or otherwise; 3. Any act, omission or negligence of Contractor, its officers, agents, employees, or Subcontractors; 4. Any failure of Contractor, its officers, agents or employees to comply with any of the terms or conditions of this Contract or any applicable federal, state, regional, or municipal law, ordinance, rule or regulation; and 5. The conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub -subsections (1), (2), (3), and (4), existing or conducted upon or arising from the use or occupation by Contractor on any other premises in the care, custody and control of City. The Contractor also agrees to indemnify City and pay for all damages or loss suffered by City including but not limited to damage to or loss of City property, to the extent not insured by City and loss of City revenue from any source, caused by or arising out of the conditions, operations, uses, occupations, acts, omissions or negligence referred to in Sub -subsections (1), (2), (3), (4) and (5). Liability and Insurance Requirements 1340-1 Contractor's obligations under this Section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnified Party. However, without affecting the rights of City under any provision of this Contract, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by Contract between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Contract. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Contract or this section. This indemnity shall survive termination of the Contract or Final Payment hereunder. This Indemnity is in addition to any other rights or remedies that the Indemnified Parties may have under the law or under any other Contract Documents or Agreements. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, in its sole discretion, reserve, retain or apply any monies to the Contractor under this Contract for the purpose of resolving such claims; provided, however, City may release such funds if the Contractor provides City with reasonable assurance of protection of the Indemnified Parties' interests. City shall, in its sole discretion, determine whether such assurances are reasonable. Approval of any insurance contracts by the City does not relieve the Contractor or subcontractors from liability under Section 1340-1.0, Indemnification. The City will not be liable for any accident, loss, or damage to the work prior to its completion and acceptance. Liability and Insurance Requirements 1340-2 2.0 INSURANCE REQUIREMENTS 2.1 General Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Contract and which is applicable to a given loss, will be available to City. Contractor shall submit coverage verification for review and approval by the City upon execution of the Contract. The Notice to Proceed with the Work under this Contract will not be issued, and the Contractor shall not commence work, until such insurance has been approved by the City. The Contractor shall not allow any subcontractors to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and verified by Contractor. Such insurance shall remain in full force and effect at all times during the prosecution of the Work and until the final completion and acceptance thereof. The Notice to Proceed does not relieve the Contractor of the duty to obtain such insurance as required by Paragraph 1340-2.0 INSURANCE REQUIREMENTS. Contractor shall provide the following types and amounts of insurance: 2.2 Insurance Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -VI: Commercial General Liability (at least as broad as ISO CG 0001) $5,000,000 (per occurrence) $5,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Workers' Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Liability and Insurance Requirements 1340-3 Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party's acts or omissions rising out of or related to Contracting Party's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party's performance under this Agreement. If Contracting Party or Contracting Party's employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Contracting Party shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. If coverage is maintained on a claims -made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Liability and Insurance Requirements 1340-4 Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 2.3 Remedies In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party's or its subcontractors' performance of work under this Agreement. 2.4 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: Contracting Party agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party's employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. Liability and Insurance Requirements 1340-5 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. 7. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 8. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contracting Party's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 10. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. Liability and Insurance Requirements 1340-6 11. Contracting Party agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contracting Party's existing coverage includes a deductible or self -insured retention, the deductible or self - insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. Liability and Insurance Requirements 1340-7 18. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 21. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 22. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 2.5 Change in Terms The Contractor shall provide immediate written notice to the City of any change in terms and conditions and/or reduction in the coverage of any nature to the insurance policies. The notice shall be sent to: Jon McMillen, City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Liability and Insurance Requirements 1340-8 CONSENT CALENDAR ITEM NO. 6 City of La Quinta CITY COUNCIL MEETING: May 5, 2026 STAFF REPORT AGENDA TITL' AWARD CONTRACT TO VANCE CORPORATION FOR THE MILES AVENUE PAVEMENT REHABILITATION PROJECT NO. 2023-01, LOCATED FROM WASHINGTON STREET TO JEFFERSON STREET RECOMMENDATION Award contract to Vance Corporation for construction of the Miles Avenue Pavement Rehabilitation Project No. 2023-01, located from Washington Street to Jefferson Street; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount. EXECUTIVE SUMMARY • The Miles Avenue Pavement Rehabilitation Project No. 2023-01 (Project) will improve roadway conditions along Miles Avenue from Washington Street to Jefferson Street within the City limits (Attachment 1). • The Project also includes adjustments to existing curb ramps to bring them into compliance with current Americans with Disabilities Act (ADA) accessibility standards. • Vance Corporation of Beaumont, California, submitted the lowest responsible and responsive bid in the amount of $2,663,329 (Attachment 2). Additive Alternates 1- 3 are recommended for award. The three additive alternates include adjusting Coachella Valley Water District (CVWD) utilities and reconstructing curb ramps at Miles Avenue and Via Rosa. FISCAL iivirAl,, i The project was approved as part of the Fiscal Year (FY) 2023/24 Capital Improvement Program (CIP) and has $1,600,000 from General Funding, $1,669,132 from Measure A Funding, and $1,000,000 from Measure G Funding; and CVWD is responsible for $157,800 of construction related expenses. The following is the Project budget: Total Budget Professional/Design: $ 55,000 Inspection/Testing/Survey: $ 150,000 Construction: $ 2,663,330* Contingency: $ 1,400,802 Total Budget: $ 4,269,132 75 *Note: It is anticipated that CVWD will reimburse City $157,800 or complete at their own expense. BACKGROUND/ANALYSIS Miles Avenue between Washington Street and Jefferson Street has experienced pavement deterioration due to age and normal traffic loading. The pavement condition has reached the end of its service life and requires rehabilitation to maintain safe and reliable roadway conditions for the traveling public. The proposed Project will rehabilitate the roadway by pulverizing the existing asphalt pavement and installing new pavement along the corridor within the City limits. In conjunction with the pavement improvements, the Project will upgrade existing curb ramps as necessary to comply with current ADA accessibility requirements, improving accessibility for pedestrians and individuals with mobility challenges. Although the Project had previously been approved for bid advertisement in 2025, staff temporarily deferred the work to avoid overlapping construction activities with the Highway 111 Resurfacing, Project No. 2022-25, which could have created significant traffic disruptions in the surrounding area. In addition, staff determined that scheduling construction outside of the City's festival season and when local schools are not in session would further minimize potential impacts to residents, visitors, and nearby schools' operations. On April 8, 2026, the City advertised the Project for bid and received a total of eight (8) sealed bids on April 23, 2026, with Vance Corporation as the lowest responsive bidder. Construction is anticipated to be completed within 50 working days following issuance of the Notice to Proceed. Contingent upon approval to award the Project on May 5, 2026, the following is the proposed project schedule: Council Considers Project Award May 5, 2026 Execute Contract and Mobilize May 6 to May 15, 2026 Construction (50 Working Days) May 18 to July 29, 2026 Accept Improvements August 2026 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayon, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. 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The County of Riverside makes no warranty or guarantee 0— as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. 0 1, 3,009 Feet REPORT PRINTED ON ... 8/22/2024 1:19:25 PM ©Riverside County GIS Legend County Boundary City Boundaries Blueline Streams City Areas World Street Map Notes Bid Opening Date: 04/23/2026 MILES AVENUE PAVEMENT REHABILITATION ATTACHMENT 2 City Project No. 2023-01 Engineer's Estimate -Base Bid Vance Corporation Hardy & Harper, Inc. Granite Construction Company Calmex Engineering, Inc. Onyx Paving Company, Inc. R.J. Noble Company hem Item Description Unit Quanti Unit Price Total Cast Unit PH.Total Coal Unit PH.Total Cost Unit Pd. Total Cost Unit PH.Total Cost Unit Pd. Total Coal Unit Pnoe Total Cost 1 Mobilization LS 1 $ 364,000.00 $ 364,000.00 $ 54070.00 $ 54,070.00 $ 50000.00 $ 50,000.00 $ 50000.00 $ 50,000.00 $ 81000.00 $ 81,000.00 $ 160000.00 $ 160,000.00 $ 300,000.00 $ 300,000.00 2 Traffic Control LS 1 500 000.00 500 000.00 94 806.00 94 808.00 150 000.00 150 000.00 135 000.00 135 000,00 129 300.00 129 300.00 530 000.00 530 000.00 250 000.00 250 000.00 3 Dust Control LS 1 $ 90 000.00 $ 90,000.00 $ 49 346.00 $ 49,346.00 $ 22 073.00 $ 22 073.00 $ 3,935.00 $ 3,935.00 $ 19 690.00 $ 19,690.00 $ 25 000.00 $ 25 000.00 $ 35 000.00 $ 35,000.00 4 Earthwork LS 1 500 000.00 500 000.00 95 508.00 95 508.00 25 000.00 25 000.00 419 000.00 419 000.00 23 550.00 23,550.00 450 000.00 450 000.00 400 000.00 400 000.00 5 S-t, Ramwa, and Dispose of Evsting Concrete Curb' Curb and Gutter LF 675 $ 30.00 $ 20,250.00 $ 27.00 $ 18,225.00 $ 20.00 $ 13,500.00 $ 22.00 $ 14,850.00 $ 28.00 $ 18,900.00 $ 21.00 $ 14,175.00 $ 51.00 $ 34,425.00 6 Saxeut, Remove, and Dispose of Evsting Concrete Siderslk Coss -Cutter antl Ram SF 9,570 $ 8.00 $ 76,560.00 $ 8.77 $ 83,928.90 $ 5.00 $ 47,850.00 $ 9.00 $ 86,130.00 $ 8.30 $ 79,431.00 $ 6.70 $ 64,119.00 $ 7.50 $ 71,775.00 Constmation 8'8" Curb and Gutter per City of 7 La Quints Son. No. 201 Mad, 3- Dowal into LF 45 $ 180.00 $ 8,100.00 $ 82.00 $ 3,690.00 $ 75.00 $ 3,375.00 $ 70.00 $ 3,150.00 $ 76.00 $ 3,420.00 $ 30.00 $ 1,350.00 $ 65.00 $ 2,925.00 Aliment Eyistino Concrete Construct 6- Median Curb per City of La Quinfa 8 Sid. No. 210, 3" DmI into Adjacent Evsting LF 15 $ 100.00 $ 1,500.00 $ 82.00 $ 1,230.00 $ 75.00 $ 1,125.00 $ 38.00 $ 570.00 $ 230.00 $ 3,450.00 $ 30.00 $ 450.00 $ 50.00 $ 750.00 Concrete Curb 9 Constot .. No.2Crass And per Coy. La Quints Sid. No. 230 Mod. And 231 Mod. SF 2,100 $ 18.00 $ 37,800.00 $ 16.00 $ 33,600.00 $ 20.00 $ 42,000.00 $ 33.50 $ 70,350.00 $ 21.00 $ 44,100.D0 $ 14.00 $ 29,400.00 $ 21.00 $ 44,100.00 10 CoriSidewalk per City of La Quints Sid. No. 240 Mod. SF 1,325 $ 11.00 $ 14,575.00 $ 7.68 $ 10,176.00 $ 10.00 $ 13,250.00 $ 11.00 $ 14,575.00 $ 10.30 $ 13,647.50 $ 5.50 $ 7,287.50 $ 8.00 $ 10,600.00 Construct Concrete Curb Ramp per City of La 11 Quints Sec. No. 250 Mod., Case Aor B tte (Including Curb or Curb and Cur) - Limits EA 10 $ 6,000.00 $ 60,000.00 $ 6,030.00 $ 60,300.00 $ 6,500.00 $ 65,000.00 $ 8,100.00 $ 81,000.00 $ 5,350.00 $ 53,500.00 $ 5,500.00 $ 55,000.00 $ 5,600.00 $ 56,000.00 BCR to ECR Construction Concrete Curb Ramp per City of Le Quints Sed No. 250 Mod., Case C 12 (Including Curb or Curb and Gutter) -Lim'M1s EA 3 $ 8,000.00 $ 24,000.00 $ 8,222.00 $ 24,666.00 $ 6,500.00 $ 19,500.00 $ 91900.00 $ 29,700.00 $ 5,950.00 $ 17,850.00 $ 7,900.00 $ 23,700.00 $ 6,900.00 $ 20,700.00 BCR to ECR (Dual Curb Ramps paid as single Sancut, Remove, and Dispose of Evsting 13 Concrete Ramp; Fumish and Install Tmncead Dome Concrete Tile per City of La Quints St. SF 25 $ 200.00 $ 5.000.00 $ 115.00 $ 2,875.00 $ 175.00 $ 4,375.00 $ 300.00 $ 7,500.00 $ 120.00 $ 3.000.00 $ 70.00 $ 1,750.00 $ 150.00 $ 3,750.00 Mod. Salvage to City Existing Pull Box and Furnish Sal 14 and Install Nee. No. 6(T) Tmtrc Pull Box per EA 22 $ 1,100.00 $ 24,200.00 $ 548.00 $ 12,056.00 $ 1,300.00 $ 28,600.00 $ 1,700.00 $ 37,400.00 $ 2,000.00 $ 44,000.00 $ 2,000.00 $ 44,000.00 $ 475.00 $ 10,450.00 CALTRANS Std. Plan ES -BB Gmtle Parkway, Remove, Motlify, and Replace 15 Landscape and lmigalion in Kind to the Furthest LS 1 $ 10,000.00 $ 10,000.00 $ 28,710.00 $ 28,710.00 $ 2,000.00 $ 2,000.D0 $ 6,000.00 $ 6,000.00 $ 4,850.00 $ 4,850.00 $ 25,000.00 $ 25,000.00 $ 10,500.00 $ 10,500.00 Extent Possible to Join Proposed Curb Ramp. 16 2" Grind and Asphalt Cori Hit Overlay; Fill All Cracks 1/4" antl La r Priorto Overt SF 3,960 $ 1.75 $ 6,930.00 $ 4.31 $ 17,067.60 $ 6.00 $ 23,760.00 $ 8.00 $ 31,680.00 $ 7.00 $ 27,720.00 $ 4.50 $ 17,820.00 $ 3.00 $ 11,880.00 17 PPulviooer a 12" of Road Section -Throe Step SF 533,840 $ 0.60 $ 320,304.00 $ 0.53 $ 282,935.20 $ 1.15 $ 613,916.00 $ 0.25 $ 133,460.D0 $ 1.50 $ 800,760.D0 $ 0.17 $ 90,752.80 $ 0.40 $ 213,536.00 18 4.5"Asphalt Concret Over Pulveriwd Base SF 533840 3.25 1734980.00 2.79 1489413.60 2.65 1414676.00 3.00 1601520.D0 2.65 1414676.D0 2.80 1494752.D0 3.00 1601520.00 19 Adjust Storm Dmin Manhole Frame, and Cover EA 1 $ 2,500.00 $ 2,500.00 $ 2,025.00 $ 2,025.00 $ 3,000.00 $ 3,000.00 $ 1,880.00 $ 1,880.00 $ 1,900.00 $ 1,900.00 $ 1,700.00 $ 1,700.00 $ 1,600.00 $ 1,600.00 to Gmtle per CV W D Standard Plan 20 Signing and Striping, Including All Incidentals LS 1 $200,000.00 $ 200,000.00 $ 89,292.00 $ 89,292.00 $ 100,000.00 $ 100,000.00 $ 80,000.00 $ 80,000.00 $ 83,430.00 $ 83A30.00 $ 81,450.00 $ 81,450.00 $ 85,000.00 $ 85,010.00 a:la a wl la suI la wI la wl la wl la aul la wl ADDITIVE ALTERNATIVE NO.1 Item Item Description Unit Quantl Unit Price Total Cost Unit Price Total Cost Unit Price Total Coat Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Pnoe Total Cost 1 r2tantlards our Water Valve to Grade per CV W D tandards [�M.e EA 87 $ 600.00 $ 40,200.00 $ 575.00 $ 38,525.00 $ 700.00 $ 46,900.00 $ 635.00 $ 42,545.00 $ 640.00 $ 42,880.00 $ 470.00 $ 31,490.00 $ 600.00 $ 40,200.00 Water Valve to Grade Per CVWD EA 67 $ 1,200.00 $ 80.400.00 $ 1,750.00 $ 117,250.00 $ 1,300.00 $ 87,100.00 $ 1,270.00 $ 85,090.00 $ 1,300.00 $ 87,100.00 $ 820.00 $ 54,940.00 $ 1,000.00 $ 67,000.00 Sub -Total Additive Alternative No. 1 Bid: 1 $ 120600.00 $ 155T75.00 $ 134,000.00 $ 127635.00 $ 129980.00 $ 86,430.00 1 $ 107200.00 ADDITIVE ALTERNATIVE NO.2 Hem Item Description Unit QuantityUnit Price Total Coal Unit Price Total Cost Unit Price Total Coal Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 L-r Sewer Manhole to Grad per CVW D Standards EA 1 $ 1.300.00 $ I, 00.00 $ 575.00 $ 575.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000,00 $ 1,025.00 $ 1,025,00 $ 2,745.00 $ 2,745.00 $ 900.00 $ 900.00 2 Raise swat Manhole to Grade per CVWDEA Stand 8ds 1 $ 1,700.00 $ 1,700.00 $ 1,450.00 $ 1,450.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 $ 1,025.00 $ 1,025.00 $ 2,745.00 $ 2,745.00 $ 900.00 $ 900.00 Sub -Total Additive Akernetive No. 2 Bid: $ 3,000.00 $ 2,025.00 $ 3,000.00 $ 2,000.00 $ 2,050.00 $ 5,490.00 $ 1,800.00 hem Item D"ca"don Unit Quantity Unit Price Total Cast Unit Price Total Coal Unit Price Total Cost Unit Price Total Coat Unit Price Total Cost Unit Price Total Coat Unit Price Total Coat 1 Centre, Remove, and DisposeExisting Concrete Curb' Curb and Cutterr LF 120 $ 30.00 $ 3,600.00 $ 27.00 $ 3,240.00 $ 20.00 $ 2,400.00 $ 22.00 $ 2,640.00 $ 41.00 $ 4,920.00 $ 21.50 $ 2,580.00 $ 55.00 $ 6,600.00 2 Saxeut, Remove, antl Dispose of Existing Concrete Sidavrslk andRam SF 1,120 $ 8.00 $ 8,960.00 $ 9.31 $ 10,427.20 $ 5.00 $ 5,600.00 $ 4.50 $ 5,040.00 $ 7.40 $ 8,288.00 $ 7.00 $ 7,840.00 $ 5.00 $ 5,600.00 3 Constmd Sidewalk per City of La Quints Std. No. 240 Mod. SF 110 $ 11.00 $ 1,210.D0 $ 7.68 $ 844.80 $ 10.00 $ 1,100.00 $ 9.50 $ 1,045.00 $ 31.00 $ 3,410.D0 $ 8.00 $ 880.D0 $ 8.00 $ 880.D0 Construct Concrete of L Curb Ramp per City A 4 Quints Sttl. No. 250 Mod Case A(Inclutling EA 2 $ 6,000.00 $ 12,000.00 $ 6,030.00 $ 12,060.00 $ 6,500.00 $ 13,000.00 $ 7,500.00 $ 15,000.00 $ 6,550.00 $ 13,100.00 $ 5,300.00 $ 10,800.00 $ 6,900.00 $ 13,800.00 Curb or Curb and Gutter) - Limits BCR to ECR 5 Furnish and In stall 30 Minus w/ 20%Fines- SF 670 $ 17.00 $ 11,300.00 $ 12.00 $ 8,040.00 $ 8.00 $ 5,360.00 $ 5.00 $ 3,350.00 $ 15.31 $ 10,257.70 $ 13.00 $ 8,710.D0 $ 4.00 $ 2,680.D0 Decomposed Granite- Desert Gold (2' Thick) Gmtle Parkway, Remove, Modify, and Replace 6 Landscape and Inigated in Kind tothe Furthest LS 1 $ 5,000.00 $ 5.000.00 $ 8,307.00 $ 8.307.00 $ 1,615.00 $ 1,615.00 $ 1,000.00 $ 1,000.00 $ 2,400.00 $ 2,400.00 $ 3,800.00 $ 3.800.00 $ 6,900.00 $ 6.900.00 Extent Possible to Join Proposed Curb Ramp 7 Remove Evsting AC, Compact Evsting Base, antl Variable Oveda SF 395 $ 33.00 $ 13,035.00 $ 22.00 $ 8,690.00 $ 15.00 $ 5,925.00 $ 18.00 $ 7,110.00 $ 30.00 $ 11,850.00 $ 17.00 $ 6,715.00 $ 25.00 $ 9,875.00 Grand Total Base Bid Including Alternate No. 1, 2,& 3 $ 4,179,494.00 Base Bid Including Alternate No. 1 & 2 : $ 4,124,299.00 Base Bid Only $ 4,000,699.00 Miscalculations and rounding errors $ 2,663,329.30 $ 2,815,000.00 $ 2,611,720.30 $ 2,780,000.00 $ 2,453,920.30 $ 2,643,000.00 Page 1 of 2 $ 2,972,520.00 $ 3,054,430.20 $ 3,250,751.30 $ 3,319,846.00 $ 2,937,335.00 $ 3,000,204.50 $ 3,209,626.30 $ 3,273,511.00 $ 2,807,700.00 $ 2,868,174.50 $ 3,117,706.30 $ 3,164,511.00 7° Bid Opening Date: 04/23/2026 MILES AVENUE PAVEMENT REHABILITATION City Project No. 2023-01 Engineer's Estimate - Base Bid Mader, Corpora0on Romero General Construction Corp. hem Item Description Unit Quantl Unit Price Total Cast Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 364,000.00 $ 364,000.00 $ 450,000.00 $ 450,000.00 $ 240,000.00 $ 240,000.00 2 Traffic Control LS 1 500000.00 500000.00 175000.00 175000.00 264982.00 264982.00 3 Dust Control LS 1 $ 90000.00 $ 90000.00 $ 8000.00 $ 8000.00 $ 50000.00 $ 50000.00 4 Earthwork LS 1 500000.00 500000.00 351000.00 351600.00 50000.00 50000.00 5 Sawcut, Remove, and Dispose of Existing Concrete Curb' Curb and Gutter LF 675 $ 30.00 $ 20,250.00 $ 27.00 $ 18,225.00 $ 25.00 $ 16,875.00 6 Sawcut, Remove, and Dispose of Existing Concrete Sidewalk. CossCutter and Ram SF 9,570 $ 8.00 $ 76,560.00 $ 9.80 $ 93,786.00 $ 9.00 $ 86,130.00 Construction 6'8" Curb and Gutter per City of 7 La Quinta Son. No. 201 Mad, 3- Dowel into LF 45 $ 180.00 $ 8,100.00 $ 82.00 $ 3,690.00 $ 75.00 $ 3,375.00 Aliment Eyistino Concrete Construct 6- Median Curb per City of La Quinfa 8 Sid. No. 210, 3" Dowel into Adjacent Existing LF 15 $ 100.00 $ 1,500.00 $ 82.00 $ 1,230.00 $ 75.00 $ 1,125.00 Concrete Curb 9 Construct Cross -Gutter per City of La Quin. No. 230 Mod. And 231 Mod. SF 2,100 $ 18.00 $ 37,800.00 $ 16.30 $ 34,230.00 $ 15.00 $ 31,500.00 10 Constmcl Sidewalk par City of La Quints Sid. No. 240 Mod. SF 1,325 $ 11.00 $ 14,575.00 $ 7.60 $ 10,070.00 $ 7.00 $ 9,275.00 Construct Concrete Curb Ramp per City of La 11 Quints Std. No. 250 Mod.' Case A or B (Including Curb or Curb and Cutter) - Limits EA 10 $ 6,000.00 $ 60,000.00 $ 6,500.00 $ 65,000.00 $ 6,000.00 $ 60,000.00 BCR m ECR Constmction Concrete Curb Ramp per City of Le Quints Sed No. 250 Mod., Case C 12 (Including Curb or Curb and Gutter) - Limits EA 3 $ 8,000.00 $ 24,000.00 $ 8,700.00 $ 26,100.00 $ 8,000.00 $ 24,000.00 BCR to ECR (Dual Curb Ramps paid as single ramin S-cut, Remove, and Dispose of Existing 13 Concrete Ramp: Furnish and Install Truncated Dome Concrete Tile per City of La Quints St. SF 25 $ 200.00 $ 5,000.00 $ 114.00 $ 2,850.00 $ 105.00 $ 2,625.00 250 Mod. Salvage m City Existing Pull Box and Furnish 14 and Install New. No. 6(T) Tmtrc Pull Box per EA 22 $ 1,100.00 $ 24,200.00 $ 540.00 $ 11,880.00 $ 500.00 $ 11,000.00 CALTRANS Sed Plan ES -BB Grede Parkway, Remove, Modify, and Replace 15 Landscape and Irrigation in Kind to the Furthest LS 1 $ 10,000.00 $ 10,000.00 $ 9,800.00 $ 9,800.00 $ 9,000.00 $ 9,000.00 Extent Possible to Join Proposed Curb Ramp. 16 2" Grintl antl Asphalt Concret Overlay; Fill All Cracks 1/4" andl-arae-PriartcOverav SF 3,960 $ 1.75 $ 6,930.00 $ 3.16 $ 12,513.60 $ 14.00 $ 55,440.00 17 PPulvrceBSSnze 12" of Road Section -Throe Step SF 533,840 $ 0.60 $ 320,304.00 $ 0.71 $ 379,026.40 $ 1.30 $ 693,992.00 18 4.5"Asphalt Concret Over Pulvenwd Base I SF 1 533840 3.25 17349B0.00 3.00 1601520.00 3.40 1815056.00 19 Adjust Storm Drain Manhole Fmme and Cover EA 1 $ 2,500.00 $ 2,500.00 $ 2,030.00 $ 2,030.00 $ 1,850.00 $ 1,850.00 to Grace par CVWD Standard Plan S-1 B 20 Signing and Striping, Including All Incidentals LS 1 $ 200,000.00 $ 200,000.00 $ 87,000.00 $ 87,000.00 $ 80,990.00 $ 80,990.00 hem Item Desch 'on Unit amantity Unit Price Total Cost Unit Price Total Coal Unit Price Total Cost 1 Lour Water Valve to Grade per CVWD Standards � 87 $ 600.00 $ 40,200.00 $ 1,280.00 $ 85,760.00 $ 625.00 $ 41,875.00 2 Raise Water Valve to Grade par CVWD Standards EA 67 1 $ 1,200.00 $ 80,400.00 $ 1,370.00 $ 91,790.00 $ 1,250.00 $ 83,750.00 Hem Item DesCroictiOn Unit Quantity Unit Price Total Cast Unit Price Total Cost Unit Pnoe Total Cost 1 Lwer Manhole to Grad par CVWD wter Sa Standards EA 1 $ 1,300.00 $ 1,300.00 $ 1,100.00 $ 1,100.00 $ 995.00 $ 995.0) 2 Raise Swer Manhole to Grade per CVWD Standards EA 1 $ 1,700.00 $ 1,700.00 $ 1,100.00 $ 1,100.00 $ 995.00 $ 995.00 hem Item Descriptor, Unit Quantity Unit Price Total Cast Unit Price Total Coal Unit Pnos Total Cost 1 Sawcut, Remove, and Dispose of Existing Concrete Curb' Curb and Cutter LF 120 $ 30.00 $ 3,800.00 $ 42.00 $ 5,040.00 $ 25.00 $ 3,000.00 2 Sawaut, Remove, and Dispose of Existing Concrete Sidewalk and Ram SF 1,120 $ 8.00 $ 8,960.00 $ 14.30 $ 16,016.00 $ 8.50 $ 9,520.00 3 C onstmSidewalk per City of La Quints Std. No. 240 ct Mod. SF 110 $ 11.00 $ 1,210.00 $ 7.60 $ 836.00 $ 7.00 $ 770.00 Construct Concrete Curb Ramp per City of LA 4 Quints Std. No. 250 Mod., Case A( Including EA 2 $ 6,000.00 $ 12,000.00 $ 6,000.00 $ 12,000.00 $ 5,500.00 $ 11,000.00 Curb or Curb and Gutter) - Limits BCR to ECR 5 Furnish and Install 3/8' Minus W 20% Fines- SF 670 $ 17.00 $ 11,390.00 $ 13.00 $ 8,710.00 $ 12.00 $ 8,040.00 Deonmpceed Granite- Desert Gold (2' Thick) Gmtle Parkway, Remove, Modify, and Replace 6 Landscape and Irrigation in Kind tome Furthest LS 1 $ 5,000.00 $ 5,000.00 $ 820.00 $ 820.00 $ 750.00 $ 750.00 Extent Possible to Join Proposed Curb Ramp 7 Remove Existing AC, Compact Existing Base, antl Variable Oveita SF 395 $ 33.00 $ 13,035.00 $ 31.40 $ 12,403.00 $ 45.00 $ 17,775.00 Grand Total Base Bid Including Alternate No. 1, 2,& 3 $ 4,179,494.00 Base Bid Including Alternate No. 1 & 2 : $ 4,124,299.00 Base Bid Only $ 4,000,699.00 Miscalculations and rounding errors 79 Page 2 of 2 CONSENT CALENDAR ITEM NO. 10 City of La Quinta CITY COUNCIL MEETING: March 17, 2026 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE MILES AVENUE PAVEMENT REHABILITATION PROJECT NO. 2023-01 RECOMMENDATION Approve plans, specifications, and engineer's estimate and authorize staff to bid the Miles Avenue Pavement Rehabilitation Project No. 2023-01. EXECUTIVE SUMMARY • The Miles Avenue Pavement Rehabilitation project (Project) will pulverize and replace the existing pavement on Miles Avenue from Washington Street to Jefferson Street within city limits (Attachment 1). • The Project also includes adjustments to existing curb ramps to bring them into compliance with current Americans with Disabilities Act (ADA) accessibility standards. • The Project was previously approved but temporarily deferred to avoid potential construction conflicts with the Highway 111 Pavement Rehabilitation Project and to schedule work outside of the City's festival season and when local schools are out of session, thereby minimizing traffic disruptions to residents and visitors. is, On December 17, 2024, Council approved a transfer of funds from the Avenue 58 Improvements to the Project, and budget for the Project was also allocated in fiscal year 2024/25 Capital Improvements Program (CIP), resulting in an available budget amount of $4,269,132, which includes $1,600,000 in General Funding, $1,669,132 in Measure A Funding, and $1,000,000 in Measure G Funding. The available Project budget is detailed below, once bids are opened, staff will evaluate if additional funds are needed: Available Budget Design/Professional: $ 55,000 Inspection/Testing/Survey: $ 150,000 Construction: $ 4,000,000 Contingency: $ 64,132 Total Budget: $ 4,269,132 Note: Utility adjustments are not included above as they are the responsibility of the respective utility agency. 39 BACKGROUND/ANALYSIS Miles Avenue between Washington Street and Jefferson Street has experienced pavement deterioration due to age and normal traffic loading. The pavement condition has reached the end of its service life and requires rehabilitation to maintain safe and reliable roadway conditions for the traveling public. The proposed Project will rehabilitate the roadway by pulverizing the existing asphalt pavement and installing new pavement along the corridor within city limits. In conjunction with the pavement improvements, the project will include improvements to existing curb ramps as needed to comply with current ADA accessibility requirements, improving accessibility for pedestrians and individuals with mobility challenges. Although the Project was previously approved for bid advertising, staff temporarily deferred the work to avoid overlapping construction activities with the Highway 111 Pavement Rehabilitation project, which could have created significant traffic disruptions in the surrounding area. In addition, staff determined that scheduling construction outside of Coachella and Stagecoach festivals and when local schools are not in session, would further minimize potential impacts to residents, visitors, and nearby schools' operations. With those conditions resolved and a more favorable construction window available, staff has completed the Plans, Specifications, and Engineer's Estimate and recommends proceeding with advertising the project for bids. Contingent upon approval to advertise the project for bid on March 17, 2026, the following is the project schedule: Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (40 Working Days) Accept Improvements March 17, 2026 March 18, 2026, to April 9, 2026 April 21, 2026 April 22 to May 3, 2026 May 4 to June 29, 2026 July 2026 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayon, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment 1: Vicinity Map 40 CONSENT CALENDAR ITEM NO. 8 City of La Quinta CITY COUNCIL MEETING: December 17, 2024 STAFF REPORT AGENDA TITLE: APPROVE: (1) TRANSFER OF FUNDS AND PROJECT NO. 2023-01 FROM AVENUE 58 IMPROVEMENTS TO MILES AVENUE PAVEMENT REHABILITATION; AND (2) PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE MILES AVENUE PAVEMENT REHABILITATION PROJECT RECOMMENDATION A. Approve transfer of funds and project number 2023-01 from Avenue 58 Improvements to be used for the Miles Avenue Pavement Rehabilitation. B. Approve plans, specifications, and engineer's estimate and authorize Staff to advertise for bid the Miles Avenue Pavement Rehabilitation Project No. 2023-01. EXECUTIVE SUMMARY • The Avenue 58 Improvements project has been put on hold due to ongoing development improvements to the road, and staff recommends using the available funds for the Miles Avenue Pavement Rehabilitation project, to best serve the public. • The Miles Avenue Pavement Rehabilitation will pulverize and replace the existing pavement on Miles Avenue from Washington Street to Jefferson Street within the City limits (Attachment 1). FISCAL IMPACT The Avenue 58 Improvements project is included in the City's Capital Improvement Program (CIP). There is no fiscal impact to transfer the project funds to a new project; however, it is anticipated that the Miles Avenue Pavement Rehabilitation repairs will exceed the current available budget. Staff recommends bidding the project to establish the actual construction costs, and will present a request for additional funding needed at a subsequent Council meeting based on the findings and bids. The following is the anticipated project budget: Current Budget Anticipated Budget Professional/Design: $ 182,850 $ 180,000 Inspection/Testing/Survey: $ 93,150 $ 95,000 Construction: $ 966,000 $ 3,810,000 Contingency: $ 138,000 $ 380,000 Total Budget: $ 1,380,000 $ 4,465,000 67 BACKGROUND/ANALYSIS The Avenue 58 Improvements Project No. 2023-01 has been placed on hold due to ongoing development improvements to the road. Staff recommends transferring the funds and project number to the Miles Avenue Pavement Rehabilitation project to address improvements needed from Washington Street to Jefferson Street within the City's Limits, as the roadway pavement is at the end of its life -cycle and requires replacement. Contingent upon approval to advertise the project for bid on December 17, 2024, the following is the project schedule: Council Bid Authorization December 17, 2024 Bid Period December 18, 2024, to January 15, 2025 Council Considers Project Award January 21, 2025 Execute Contract and Mobilize January 22 to February 2, 2025 Construction (40 Working Days) February 3 to March 31, 2025 Accept Improvements April 2025 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayon, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment 1: Vicinity Map .: