Loading...
HomeMy WebLinkAboutCC Resolution 2026-015 Rules of Procedure CouncilRESOLUTION NO. 2026 – 015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE FOR CITY COUNCIL PUBLIC MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES WHEREAS, Section 2.04.040 of the La Quinta Municipal Code and California Government Code section 54954(a) [Brown Act] require the City Council to adopt rules of procedure to govern the conduct of its meetings and any of its other functions and activities pertaining thereto; and WHEREAS, due to changes in law, policy and/or practice, the City’s current “Rules of Procedure” are examined and updated periodically; and WHEREAS, this resolution shall supersede Council Resolution No. 2022-027, adopted on August 2, 2022, establishing the Amended and Restated Rules of Procedure for City Council Meetings and Related Functions and Activities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Amended and Restated Rules of Procedure for City Council meetings and related functions and activities, attached hereto as “Exhibit A” and incorporated herein by reference, are hereby adopted. SECTION 2. This Resolution supersedes City Council Resolution No. 2022-027, adopted on August 2, 2022. SECTION 3. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure accuracy and consistency of the text. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 2nd day of June 2026, by the following vote: AYES: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans NOES: None ABSENT: None ABSTAIN: None ATTEST: MONIKA�fy Clerk City of La Quinta, California APPROVED AS TO FORM: City of La Quinta, California W,·(t, �I/J <T',/,L,!,2.____�--- w1LuA��y Attorney City of La Quinta, California Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 2 of 28 Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 3 of 28 AMENDED AND RESTATED RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES PURPOSE The purpose and intent of the City Council in adopting the within rules shall be to provide directory guidelines relating to the conduct of the public business by or on behalf of the City Council, and in the event of any noncompliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. The rules of procedure set herein shall be in addition to the provisions of the Ralph M. Brown Act (Brown Act) [Gov. Code §§ 54950 – 54963] and all other applicable State law and La Quinta Municipal Code (LQMC) provisions. In the event of a conflict between the rules set by the City Council in this Resolution and State law, the provisions in State law shall prevail. APPLICABILITY Unless otherwise provided by resolution of the City Council, a city authority, or city agency, the rules of procedure outlined below apply to the following city-established entities:  La Quinta City Council  La Quinta Housing Authority  La Quinta Financing Authority  Successor Agency to the La Quinta Redevelopment Agency 1. MEETINGS 1.1 MEETING LOCATIONS: In accordance with the Brown Act [Gov. Code § 54953.8(c)], the following are the City’s locations designated for public meetings, which allow for teleconference accessibility:  City Hall, located at 78495 Calle Tampico, La Quinta, California 92253  City Council Chamber (primary location per LQMC § 2.04.020 )  Study Session Meeting Room (alternative location)  Wellness Center, located at 78450 Avenida La Fonda, La Quinta, California 92253  Multipurpose Room (alternative location) 1.2 REGULAR MEETINGS: The City Council of the City of La Quinta shall hold regular meetings in the place specified in La Quinta Municipal Code (LQMC) § 2.04.020, on the first and third Tuesdays of each month [LQMC § 2.04.010]. The open session portion of regular meetings shall begin at 4:00 p.m. The Closed Session portion of regular meetings, if needed, may begin between 2:00 p.m. EXHIBIT A Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 4 of 28 and 4:00 p.m., or may be scheduled any time before meeting adjournment in accordance with a duly noticed agenda. The public hearing portion of the meeting shall be the time set forth in the published public hearing notice, or if none is required, the time set forth in the posted agenda. When the day for a regular meeting of the City Council falls on a legal holiday, no meeting shall be held on that day; rather, such meeting shall be held at the same hour on the next business day unless otherwise determined by the City Council. 1.3 ADJOURNED MEETINGS: Any meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. 1.4 SPECIAL MEETINGS: Special Meetings may be called by the Mayor or majority of members on 24-hour notice, as set forth in the Brown Act [Gov. Code §§ 36807 and 54956. To avoid a series of communications by a majority of members in contravention to the Brown Act [Gov. Code § 54952.2(b)], any member other than the Mayor seeking to call a special meeting shall deliver, individually and separately from other members, a request to call a special meeting, and any matter(s) to be considered therein, to the City Manager and City Clerk. If a request to call a special meeting is received by the City Manager and City Clerk by a majority of members, other than the Mayor, prior to the next regular meeting, the City Manager and City Clerk shall reschedule and call for the special meeting pursuant to the Brown Act and these Rules of Procedure. Only matters contained in the notice may be considered and no ordinances (other than urgency ordinances) may be adopted, nor may matters concerning the salaries, salary schedules, stipend, bonus or compensation paid in the form of fringe benefits, of the City Manager, any Department head, or any employee whose position is held by an employment contract, be acted upon. Notice of special meetings shall be posted in accordance with Section 1.5 below. 1.5 NOTICE OF MEETINGS. POSTING OF AGENDAS: The City Clerk, or designee, shall post a meeting agenda in the following locations at least 72 hours before each regular meeting of the City Council [Gov. Code § 54954.2]: a) The City’s internet website, accessible directly from the City’s home page through the “Calendar/Public Meetings” and “Public Meetings” icon links; and b) The public bulletin board, located outside, near the entrance to La Quinta City Hall, at 78495 Calle Tampico, La Quinta, California 92253. The City Council finds and determines that all locations are freely accessible to the public and the City Council further finds and determines that in accordance with the Brown Act [Gov. Code § 54954.2(a)(1)(B)], the City is legally required to post an agenda in only one freely accessible location and on the City’s web site. Other locations may be added as deemed appropriate. Following posting of said agenda, the City Clerk or designee, shall sign a declaration of the date and place of the posting of the said agenda and shall retain said Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 5 of 28 declaration of posting as a public record as part of the City Council meeting record to which the posting relates. The provisions of this section as to place of posting and declaration of posting shall also apply to the special meeting posting requirements pursuant to the Brown Act [Gov. Code § 54956]. To the extent not required by State law, the provisions hereof are directory only. 1.6 QUORUM: Unless otherwise provided for in the LQMC, a majority of the City Council shall be sufficient to do business and motions may be passed 2-1 if only three (3) members attend. The following matters, however, require three (3) affirmative votes: (a) Adoption of resolutions; (b) Orders for payment of money; (c) Adoption or amendment of a specific or general plan; and (d) Any other requirement in applicable State law that requires at least a simple majority vote of the entire legislative body. If a majority of the City Council shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the City Council shall select by lot or other means of random selection, or by such other impartial and equitable means as the City Council shall determine, that requisite number of its disqualified members which, when added to the members eligible to vote, shall constitute a quorum. 1.7 MEETINGS TO BE PUBLIC: Study Sessions and all regular, adjourned or special meetings of the City Council shall be open to the public, provided, however, the City Council may hold closed sessions from which the public may be excluded, which closed sessions shall only be held in accordance with the provisions of the Brown Act. 1.8 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR PUBLIC MEETINGS OF THE CITY COUNCIL The Brown Act [Gov. Code § 54953] authorizes the use of teleconference and telephonic accessibility for the benefit of the public and the City Council in connection with attending any public meeting, subject to compliance with the provisions of the Brown Act. The City will facilitate telephonic and teleconference accessibility for public meetings via the Zoom webinar audio-visual platform which will be available in real-time to all participants. Teleconference does not include watching or listening to a public meeting via webcasting or other similar medium that does not permit members to interactively speak, discuss, or deliberate on matters. 1.8.1 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR MEMBERS OF THE PUBLIC [Gov. Code § 54953.4] Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 6 of 28 (a) Effective July 1, 2026, City Council meetings shall provide an opportunity for members of the public to attend via a two-way telephonic call-in service or two- way audio-visual internet-based platform, and live webcasting. (b) Agenda shall include notice of the access means members of the public may use to attend the meeting remotely. (c) Public comments shall not be required to be submitted in advance, and an opportunity for real-time participation shall be provided. (d) The City may require members of the public to register to attend public meetings via teleconference if an online platform, not under the control of the City Council, requires registration [Gov. Code § 54953.8(b)(5)]. 1.8.2 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR MEMBERS OF THE CITY COUNCIL (a) At least a quorum of the members of the legislative body (which, for purposes of these Rules of Procedure, is the City Council) shall participate in person from a singular physical location clearly identified on the posted agenda, which shall be open to the public and within city boundaries, unless the meeting is held during a proclaimed state of emergency or local emergency, as defined. (b) All votes taken during a teleconference meeting shall be by roll call. (c) The member participating via teleconference shall utilize both audio and visual technology, except for physical condition related to a disability, as defined in Gov. Code § 12102 of Title 42 of the United States Code, resulting in a need for the member to participate off camera and only through audio technology. (d) The member participating via teleconference shall publicly disclose at the meeting before any action is taken whether any other individual(s) 18 years of age or older are present in the room with the member, and the general nature of the member’s relationship with those individuals. (e) As long as a quorum of the City Council is meeting in-person at one physical location, up to two members of the City Council per meeting may attend via teleconference, unless the meeting(s) is conducted during a proclaimed state of emergency or local emergency. (f) Each member may attend a regular City Council meeting via teleconference for a maximum of five (5) times per calendar year, unless the meeting(s) is conducted during a proclaimed state of emergency or local emergency. (g) Upon receipt of notification of intent to attend via teleconference from one member, the City Clerk shall forward the notice to the City Council. Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 7 of 28 (h) The minutes for the meeting shall identify the specific provision pursuant to which each member of the City Council relied upon to participate remotely [Gov. Code § 54953.8.3(b)] 1.8.2 (A) TRADITIONAL TELECONFERENCE FROM ALTERNATIVE PHYSICAL LOCATION [Gov. Code § 54953(b)(3)] (a) So that the City Clerk may comply with the Brown Act, one-week advance written notice to the City Clerk must be given by the member of the City Council who wishes to attend via teleconference from a specific remote physical location. The notice must include the location name and address, which must specifically include the room/suite number or other reasonably detailed description (i.e. lobby, business center, etc.), at which the teleconferenced meeting will occur. The teleconference will be conducted via an audio-video teleconference web platform. The City Clerk shall provide a teleconference link that the member must connect to in order to attend the meeting. (b) All provisions of the Brown Act shall apply to the teleconferenced meeting location, including agenda posting, public accessibility, Americans with Disabilities Act compliance, opportunity for the public to address the City Council directly, and availability of agendas. (c) Member(s) attending by traditional teleconference shall: (1) Provide the City Clerk with a photograph showing the agenda posted at the teleconference location, or a written statement that the agenda has been posted, which the City Clerk shall retain with the original agenda packet materials; and (2) Identify himself/herself/themselves and acknowledge whether or not members of the public are in attendance at the teleconference location. 1.8.2 (B) TELECONFERENCE DURING A PROCLAIMED STATE OF EMERGENCY OR LOCAL EMERGENCY [Gov. Code § 54953.8.2] The Brown Act authorizes the use of teleconference and telephonic accessibility pursuant to Gov. Code § 54953.8 during a proclaimed state of emergency or local emergency, as defined in Gov. Code § 54953.8.2(e), provided that it complies with the requirements of that section and the teleconferencing is used in either of the following circumstances: (a) For the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees, and (b) After a determination described in subsection (a) above is made that, as a result of the emergency, meeting in person would present imminent risk to the health and safety of attendees. (c) If the state or emergency or local emergency remains active, in order to continue to Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 8 of 28 teleconference pursuant to this section, the City Council shall, no later than 45 days after teleconferencing for the first time pursuant to this section, and every 45 days thereafter, make the following findings by majority vote: i. The City Council has reconsidered the circumstances of the state of emergency or local emergency. ii. The state of emergency or local emergency continues to directly impact the ability of the City Council and the public to meet safely in person. (d) The City Council is not required to provide a physical location from which the public may attend or comment. 1.8.2 (C) TELECONFERENCE DUE TO DISABILITY [Gov. Code § 54953(c)] The Brown Act authorizes the use of teleconference and telephonic accessibility for members of the City Council with a disability to attend public meetings, which shall be treated as in-person attendance at the physical meeting location for all purposes, including requiring a quorum of the City Council. 1.8.2 (D) TELECONFERENCE DUE TO JUST CAUSE [Gov. Code § 54953.8 and § 54953.8.3] (a) The member participating via teleconference due to “just cause” shall notify the City Council at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances that caused this request. (b) Remote participation due to “just cause” is limited to five (5) meetings per year, if the legislative body regularly meets twice per month, with multiple meetings held concurrently on the same day counting as an individual meeting each towards the total number of remote participations allowed. (c) Just Cause includes the following: i. Childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner. ii. Contagious illness that prevents the member from attending in-person. iii. Need related to physical or mental condition. iv. Travel while on official business of the legislative body or another state or local agency. v. Immunosuppressed child, parent, grandparent, grandchild, sibling, spouse, or domestic partner of the member. vi. Physical or family medical emergency that prevents the member from attending in-person. vii. Military service obligations resulting in a member being unable to attend in- person because they are serving under official written orders for active duty, drill, annual training, or any other duty required. Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 9 of 28 1.9 DISRUPTION POLICY OF TELEPHONIC OR INTERNET SERVICE DURING PUBLIC MEETINGS [Gov. Code § 54953.4(b)(1)] Senate Bill 707 [SB 707, Stats. 2025, Ch. 327] amended the Brown Act to require legislative bodies to adopt on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevents members of the public from attending public meetings. 1.9.1 PURPOSE This policy establishes procedures for responding to a disruption in the telephonic or internet service that provides two-way remote access to members of the public to attend public meetings, as required by the Brown Act; and ensures transparency, public participation, and continuity of government during technology disruptions. 1.9.2 DEFINITIONS For purposes of this policy: “Disruption” means any failure, outage, or other interruption of the City’s telephonic or internet service that prevents member of the public from attending a City Council meeting via Remote Access Service. “Remote Access Service” means any two-way telephonic service and/or any two-way audio-visual platform used to provide real-time remote public attendance for City Council meetings. 1.9.3 APPLICABILITY This policy applies to all public meetings of the La Quinta City Council at which remote public participation is offered or required pursuant to the Brown Act. 1.9.4 PROCEDURES IN THE EVENT OF SERVICE DISRUPTION (a) Response to Service Disruption In the event of a disruption that prevents the City Council from broadcasting the meeting to members of the public using remote access service, the Presiding Officer or City Clerk shall: i. Announce immediately the disruption to the public. ii. Recess the open session or convene the City Council in closed session, in accordance with the Brown Act. iii. Begin efforts to diagnose and address the disruption and restore remote access service. iv. Remain the meeting in recess for at least one (1) hour or until remote access service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing. Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 10 of 28 (b) Efforts to Restore Service The City shall make good faith efforts to restore remote access service, which may include: i. Troubleshooting internet service and teleconferencing software or platform. ii. Restarting, resetting, or replacing audio-visual equipment. iii. Attempting alternative connection mediums and methods to establish remote access service. iv. Contacting technical support staff and/or service providers. v. Switching to back-up equipment or platforms, if available. (c) The City Clerk shall document all restoration efforts undertaken. 1.9.5 RECONVENING THE OPEN SESSION (a) Timing The open session may be reconvened after at least one (1) hour has elapsed from the time the disruption was announced, or upon restoring remote access service, whichever is sooner. (b) If Remote Access Service is Restored Upon restoring remote access service, the meeting shall reconvene and continue in its ordinary course. (c) If Remote Access Service is Not Restored If remote access service is not restored after one (1) hour, the City Council may reconvene the meeting to either: i. Adjourn the meeting; or Continue the meeting in open session by adopting, by roll call vote, the following statement, or substantially in a similar format: “The City has made good faith efforts to restore telephonic or internet service in accordance with the Brown Act and the City’s Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities, adopted by Council Resolution No. XXXX-XXX, and the public interest in continuing the meeting outweighs the public interest in remote public access.” 1.9.6 RECORDKEEPING The City Clerk shall enter a brief statement into the meeting minutes, including the following: Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 11 of 28 (a) The nature and time of disruption. (b) The restoration efforts undertaken. (c) The time the meeting was reconvened. (d) Any findings adopted pursuant to Section 1.9.5(c) above. 1.9.7 POLICY REVIEW AND UPDATES This policy, adopted hereunder Section 1.9 above, may be amended by the City Council at a noticed public meeting in open session, not on the Consent Calendar. 1.10 TRANSLATION AND CAPTIONS (a) Translation – Applicable Languages [Gov. Code § 54953.4(e)(1)(A)] The Brown Act defines “applicable languages” as “… languages, according to data from the most recent American Community Survey, spoken jointly by 20% or more of the applicable population, provided that 20% or more of the population that speaks that language in that city or county speaks English less than ‘very well.’” Spanish has been identified as an applicable language for the City pursuant to the 2024 U.S. Census data, included as Attachment 1 hereto. (b) Translation – Public Meetings [Gov. Code § 54953.4(b)(2)(A)] Pursuant to the Brown Act, the legislative body shall reasonably assist members of the public who request translation or interpretation during its public meeting(s), and shall publicize instructions on how to request assistance. This statute provides that the legislative body is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided under this subdivision [Gov. Code § 54953.4(b)(2)(C)] In-person interpretation services require a 72-hour advance notice in order to secure a licensed professional interpreter; a 24-hour advance notice is recommended for hearing assistance special equipment. Closed captions in English and Spanish, as well as myriads of other languages, are available through the City’s telephonic and teleconference accessibility for public meetings facilitated via the Zoom Webinar audio-visual platform, which is available in real-time to all teleconference participants. Closed captions in English and Spanish are also available through the City’s video streaming service (Cablecast) for live and archived public meetings. (c) Translation – Agenda [Gov. Code § 54953.4(c)(1)(A)] Pursuant to Brown Act, the agenda shall be translated into all applicable languages, and Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 12 of 28 each translation shall be posted in accordance with Gov. Code § 54954.2. Each translation shall include instructions in the applicable language describing how to join the meeting by the telephonic or internet-based service option, including any requirements for registration for public comments. Effective July 1, 2026, City Council agendas only [Gov. Code § 54953.4(c)] shall be translated in Spanish which shall be published simultaneously with the English agenda and related materials pursuant to Section 1.5 above. Subparagraph (5) of this statute specifically states “For the purposes of this section, the agenda does not include the entire agenda packet.” (d) Translation – Internet Webpage [Gov. Code § 54953.4(c)(1)(B)] The Brown Act requires the City’s internet webpage dedicated to public meetings and accessible through a prominent direct link one the City’s website home page to include the same information translated in all applicable languages; and provides that the translation made using a digital translation service shall be satisfactory. Effective July 1, 2026, the City’s Public Meetings webpage will list all information posted in both English and Spanish. (e) Translated Agenda Postings [Gov. Code § 54953.4(c)(3) The Brown Act requires the City Council to make available a physical location that is freely accessible to the public in reasonable proximity to the physical location in which the agenda and translations are posted; and shall allow members of the public to post additional translations of the agenda in that location. Subparagraph (4) of this statute specifically states: “The eligible legislative body is not responsible for the content or accuracy of any translation provided pursuant to this subdivision. No action shall be commenced or maintained against an eligible legislative body arising from the content, accuracy, posting, or removal of any translation provided by the eligible legislative body or posted by any person pursuant to this subdivision.” A disclaimer notice to this effect is posted at the top of the bulletin board as shown in the image below. 1.11 PUBLIC OUTREACH AND REASONABLE EFFORTS [Gov. Code § 54953.4(b)(3)(C)] (a) Public Outreach The Brown Act provides for agencies to make reasonable efforts, as determined by the legislative body, to invite participation from groups that do not traditionally participate in public meetings, including non-English speaking communities. The statute states in pertinent part “… Legislative bodies shall have broad discretion in the choice of reasonable effort they make under this subparagraph. No action shall be commenced or maintained against an eligible body arising from failing to provide public Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 13 of 28 meeting information to any specific group pursuant to this subparagraph.” The City is committed to promoting transparency, accessibility, and broad public participation in its public meetings. The City currently uses a variety of communication methods to inform the public of meetings and opportunities to participate, including but are not limited to: postings on the City’s online calendar and Public Meetings webpage; automatic email and text notifications via its Quail Mail subscription service; the City’s weekly newsletter; local publications such as The Gem; and social media platforms such as Facebook and NextDoor. (b) Reasonable Efforts Determinations The City Council determines the following to constitute reasonable efforts to encourage participation in public meetings pursuant to the Brown Act: (1) Media Outreach – the City may include media organizations serving the jurisdiction, including those serving non-English speaking communities, in the distribution of meeting agendas, notices, or other meeting-related materials and information, as appropriate. (2) Electronic Access and Agenda Subscription – the City shall maintain methods for members of the public to access meeting agendas and related materials electronically, including via the City’s internet website and its permanent digital records archive (Laserfiche). Members of the public may also subscribe to the City’s Quail Mail automatic mail and text notification system to receive meeting agendas, notices, and other updates. (3) Multi-lingual Communication – the City may use multi-lingual communication methods to increase awareness of public meetings and participation opportunities, including translated agendas, participation instructions, multi-lingual social media posts, website notices, and other communication tools, as appropriate and consistent with applicable law and available resources. (4) Community and Organizational Outreach – the City may disseminate meeting information through existing communication channels and partnerships with community-based organizations, neighborhood groups, civic organizations, civil rights organizations, good government organizations, and organizations serving non- English speaking communities, as opportunities arise and consistent with available resources. (5) Use of Existing Communication Channels – the City may use existing outreach methods to share meeting information and participation opportunities, including, but not limited to, the City’s website, email notifications, agenda subscription services, newsletters, social media platforms, public counters, bulletin boards, community meetings, and other established communication tools. (6) Flexible and Evolving Methods – the City Council finds that the outreach efforts identified in this Section 1.10 are intended to provide a flexible framework for outreach and public participation. The City may modify, expand, or adjust its outreach methods Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 14 of 28 over time based on available resources, evolving communication practices, changes in technology, and the needs of the community. 1.12 CLOSED SESSION MINUTES Pursuant to the Brown Act [Gov. Code § 54957.2], the City Clerk of the City of La Quinta may be required to attend Closed Session of the City Council, and keep and enter in a minute book a record of topics discussed and decisions made at each meeting. Closed Session minutes, if produced, shall not be a public record subject to inspection pursuant to the California Public Records Act [Gov.t Code § 7920.000 et seq.], and shall be kept confidential pursuant to the Brown Act. 2. AGENDA 2.1 ORDER OF BUSINESS: Except as otherwise provided by law, no action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the City Council or staff may, on their own initiative or in response to public comments, briefly respond to statements made or questions posed during the public comment period, ask questions for clarification, make a brief announcement, make a brief report on their own activities, provide a reference to staff, request staff to report back to the City Council at a subsequent meeting, or take action to direct staff to place a matter on a future agenda pursuant to Section 2.9 of these Rules of Procedure, listed below. The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk and shall contain the following category headings:  Call to Order  Roll Call  *Public Comments on Matters Not on the Agenda (place before Closed Session)  Closed Session (may be taken up before, after or during breaks in the open portion of the meeting)  *Pledge of Allegiance  *Public Comments on Matters Not on the Agenda  Confirmation of Agenda  *Announcements, Presentations, and Written Communications  Consent Calendar (will include Minutes)  Business Session  *Study Session  *Departmental Reports  *Reports and Informational Items  *Mayor and Councilmembers’ Items  *Public Comment (only needed if there is a Public Hearing(s) on the agenda)  *Presentations (only needed if there is a late presentation item)  Public Hearings  Adjournment Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 15 of 28 The Presiding Officer may change the order of business to accommodate participants, the City Council, staff, or consultants; expedite the meeting; or meet public hearing notice times. * These portions of the agenda shall be used for discussion and direction to staff; no formal actions are to be taken. 2.2 DELIVERY OF AGENDA: Barring insurmountable difficulties, the agenda packet shall ordinarily be delivered to the City Council each Thursday preceding the Tuesday meeting to which it pertains. The agenda packet shall also be available to the public at the time it is delivered to the City Council. 2.3 ROLL CALL: Before proceeding with the business of the City Council, the City Clerk shall call the roll of the City Council and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Mayor called last. 2.4 APPROVAL OF MINUTES: Action minutes shall be prepared after every meeting. Unless requested by a majority of the City Council, minutes may be approved as a Consent Calendar item without public reading if the City Clerk has previously furnished the City Council with a copy thereof. 2.5 PUBLIC HEARINGS: Generally, public hearings shall be conducted in the following order:  Staff presentation of the staff report and related materials  Questions of Staff by City Council  Public hearing opened by Presiding Officer  Public testimony  Public hearing closed by Presiding Officer  Questions by City Council  Discussion by City Council  Action by City Council Questions or comments from the public shall be limited to the subject under consideration. In accordance with the Brown Act [Gov. Code § 54954.3, subdivision (b)], City Council may adopt reasonable regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the hearing, limit testimony, but in no event to less than three (3) minutes per individual (or approximately 350 words). Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 16 of 28 A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this in writing to the City Clerk by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments. Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City Council. The rules and limitations for public comments noted above shall apply to members of the public attending City Council meetings via telephonic or teleconference accessibility. “Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Presiding Officer. Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer. Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard. 2.6 PUBLIC COMMENT: Pursuant to the Brown Act [Gov. Code § 54954.3], each agenda for a regular meeting shall provide an item entitled "Public Comment". The purpose of such item shall be to provide an opportunity for members of the public to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council. In order to assure that the intent of the Brown Act is carried out, three (3) minutes (or approximately 350 words) is the amount of time allocated for each individual speaker. At any time, before or after the oral communication is commenced, the Presiding Officer may, if deemed preferable, direct that the communication be made instead either to the City Manager or other appropriate staff member during regular business hours, or in writing for subsequent submittal to the City Council. A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this in writing to the City Clerk by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments. Members of the public who utilize a translator shall be provided at least twice of the allotted Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 17 of 28 time to ensure non-English speakers receive the same opportunity to directly address the City Council. The rules and limitations for public comments noted above shall apply to members of the public attending City Council meetings via telephonic or teleconference accessibility. “Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individual or entities, unless permitted by the Presiding Officer. Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer. On items of public comment or discussion, any matter raised by the public which does not specifically appear on the agenda may be added to a future agenda in accordance with Section 2.9 of these Rules of Procedure, listed below. It is hereby determined that such requests or direction by a member of the City Council shall not be considered action taken by the City Council on said item raised by the public. Further, City Council discussion of the matter shall not be considered action taken. 2.7 CONSENT AGENDA: Items of routine nature, and non-controversial, shall be placed on the consent agenda. All items may be approved by one blanket motion with majority vote. Any member of the City Council may request that any item be withdrawn from the consent agenda for separate consideration. 2.8 MAYOR AND COUNCILMEMBER ITEMS: Members of the City Council shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the City Council. 2.9 ADDING ITEMS TO A FUTURE AGENDA: An item may be placed on a future agenda by any of the following methods: (a) Items for discussion only, no action, no staff report – a member of the City Council may request that a matter requiring significant discussion be placed on a future agenda under the “Mayor and Councilmembers’ Items” section of the agenda either during a City Council meeting or by contacting the City Manager with the item title and desired meeting date. The requesting member has the option to prepare a short report to be included in the agenda packet provided the agenda production deadlines are met. Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 18 of 28 (b) Items for discussion and/or vote requiring a staff report – a member who wishes to place a matter on a future agenda that requires staff research, analysis and/or report(s) or a vote to commit City resources shall first bring the matter to the City Council as noted in 2.9(a) above and obtain City Council consensus to direct staff to move forward and place the item on a future agenda. The City Council shall not take action on the matter itself. (c) By the Mayor, City Manager, or City Attorney. 3. PRESIDING OFFICER 3.1 PRESIDING OFFICER: The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and the Mayor Pro Tempore, the Councilmember most senior in service shall preside. If there are two Councilmembers with equal seniority, then the one who received the highest number of votes in the election shall be the Presiding Officer. 3.2 MAYOR PRO TEMPORE: In accordance with Gov. Code § 36801, the City Council shall choose one of its members as Mayor Pro Tempore at the meeting at which the declaration of the election results for a general municipal election is made. During odd numbered years, the City Council shall choose one of its members as Mayor Pro Tempore during a regular meeting in the last calendar quarter of the year. Each selection shall be by three (3) or more affirmative votes, and a failure to achieve such total of affirmative votes, shall be deemed a selection of the incumbent to remain in office. Each person so selected shall serve until a successor is chosen (at any time) by three (3) or more affirmative votes. 3.3 CALL TO ORDER: The meeting of the City Council shall be called to order by the Presiding Officer. 3.4 PARTICIPATION OF PRESIDING OFFICER: The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all members of the City Council. The Presiding Officer shall not be deprived of any of the rights and privileges of a member of the City Council by reason of acting as Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If the Presiding Officer desires to personally engage in extended debate on questions before the City Council, the Presiding Officer should consider turning the Chair over to the Mayor Pro Tempore. 3.5 QUESTION TO BE STATED: The Presiding Officer shall verbally restate each question immediately prior to calling for the vote. Following the vote, either the Presiding Officer or the City Clerk shall verbally announce Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 19 of 28 the result in accordance with Section 7.1 below. The Presiding Officer may publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business. 3.6 SIGNING OF ORDINANCES AND RESOLUTIONS: The Presiding Officer shall sign ordinances and resolutions adopted by the City Council. The City Clerk, or Deputy City Clerk, shall attest to the signature of the Presiding Officer. 3.7 MAINTENANCE OF ORDER: The Presiding Officer is responsible for the maintenance of order and decorum at all times. No person is allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks shall be addressed to the Presiding Officer. 3.8 CITY CLERK POSITION: In accordance with Gov. Code § 36804, if the City Clerk is absent, the Deputy City Clerk shall act. If there is none, the Presiding Officer shall appoint a City staff member to act as City Clerk Pro Tempore. 4. RULES, DECORUM, AND ORDER 4.1 POINTS OF ORDER: The Presiding Officer, with the advice of the City Manager and City Attorney, shall determine all Points of Order, which shall generally be governed by Robert’s Rules of Order, if not otherwise governed by these Rules of Procedure. The Presiding Officer’s ruling shall be subject to the right of any member to appeal to the City Council. If any appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order. 4.2 DECORUM AND ORDER – CITY COUNCIL MEMBERS: (a) Any member desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine to the question under debate. (b) A member, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a Point of Order is raised by another member; or unless the speaker chooses to yield to questions from another member. (c) Any member called to order while speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or shall alter his/her/their remarks so as to comply with rules of the City Council. (d) Members shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the City Council and shall refrain at all times from rude and Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 20 of 28 derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities. (e) Any member may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the City Council shall require the Presiding Officer to so act. (f) Except where specifically authorized by City Council action or for purely ceremonial purposes, no member of the City Council attending a City board, commission, or committee meeting shall make any statement or give the appearance or indicate in any way that he/she/they is/are representing the City. When making a comment at such a meeting, the member should make it clear that he/she/they is/are speaking solely as an individual. Unless officially appointed to participate on a committee, members should make an effort not to insert themselves into or take positions on matters which will or are likely to be the subject of public hearings or will be decided upon by the City Council after considering the entire issue. 4.3 DECORUM AND ORDER - EMPLOYEES: City employees and contractors shall observe the same rules of procedure and decorum applicable to members of the City Council. The City Manager shall ensure that all City employees observe such decorum. Any staff members, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks shall be addressed to the Presiding Officer and not to any one individual member of City Council or the public. 4.4 DECORUM AND ORDER - PUBLIC: Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting shall be removed from the room if the sergeant-of-arms is so directed by the Presiding Officer, and such person may be barred from further audience before the City Council. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the Presiding Officer, who may direct the sergeant-of-arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer. The Brown Act [Gov. Code § 54957.95(a)(1)] authorizes the Presiding Officer of the City Council to remove or cause the removal of an individual for disrupting the meeting, including teleconference via two-way audio-visual platform or telephonic service, as defined in Gov. Code § 54957.96. 4.5 ENFORCEMENT OF DECORUM: The head of the City's police agency or designee shall be ex-officio sergeant-of-arms of the City Council. The sergeant-of-arms shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum during a public meeting. Upon instructions from the Presiding Officer, it shall be the duty of the sergeant-of-arms or Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 21 of 28 his/her/their representative to eject any person from the City Council Chamber or place any person under arrest or both. As set forth in the Brown Act [Gov. Code § 54957.9], in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the City Council may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting. 4.6 PERSONAL PRIVILEGE: The right of a member to interrupt a meeting and address the City Council on a question of personal privilege shall be limited to cases in which his/her/their integrity, character, or motives are assailed, questioned, or impugned. 4.7 CONFLICT OF INTEREST: All members of the City Council are subject to the provisions of State law, such as Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and to conflicts of interest codes adopted by the City Council. Any member disqualified from voting because of a conflict of interest shall do all of the following: (1) Publicly identify the financial interest in detail sufficient to be understood by the public; (2) Recuse himself/herself/themselves from discussing and voting on the matter; and (3) Leave the dais until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the Consent Calendar. Any member disqualified from voting due to a conflict of interest may speak on the issue during the time that the general public speaks on the issue from the public podium [Gov. Code § 87105(a)]. The member shall be marked absent from the vote for the item on the minutes, unless the item is on the Consent Calendar, in which case, the member will be marked as having abstained. 4.8 LIMITATION OF DEBATE: Any member should speak only once upon any one subject until every other member choosing to speak thereon has spoken. No member shall speak for a longer time than five (5) minutes each time the member has the floor, without approval of a majority vote of the City Council. Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 22 of 28 4.9 DISSENTS AND PROTESTS: Any member shall have the right to express dissent from or protest to any action of the City Council and have the reason entered in the minutes. If such dissent or protest is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reason . . .” 4.10 PROCEDURES IN ABSENCE OF RULES: In the absence of a rule herein to govern a point or procedure, Robert's Rules of Order, Newly Revised, shall be used as a guide. 4.11 RULINGS OF PRESIDING OFFICER FINAL UNLESS OVERRULED: In presiding over City Council meetings, the Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings. Any such decision or ruling shall be final unless overridden or suspended by a majority vote of the members of the City Council present and voting. 5. ADDRESSING THE CITY COUNCIL 5.1 MANNER OF ADDRESSING THE CITY COUNCIL: Any member of the public desiring to address the City Council (“public speaker”) shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, the public speaker shall state his/her/their name and/or the party he/she/they is/are representing (unless otherwise determined by the city attorney to be unnecessary), the subject the public speaker wishes to discuss, and city of residence. All remarks and questions shall be addressed to the Presiding Officer and not to any individual member of the City Council, staff member, or other person. The Presiding Officer shall be addressed at all times as Madam/Mister [title], e.g. Madam Mayor, Mr. Mayor Pro Tem. Members of the City Council shall be addressed as Councilmember [last name]. The City Council as a body shall be addressed: Madam/Mister Mayor and Members of the City Council. The Presiding Officer shall not permit any communication, oral or written, to be made or read where it is not within the subject matter jurisdiction of the City Council. During a public hearing, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer. 5.2 TIME LIMITATION: For time limitation applicable to public hearings and public comment, see Sections 2.5 and 2.6 of these Rules of Procedure. 5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE: Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 23 of 28 After a motion has been made, or after a public hearing has been closed, no member of the public shall address the City Council without first securing permission by a majority vote of the City Council. 5.4 PERSONS AUTHORIZED TO BE WITHIN PLATFORM: No person except City Officials shall be permitted behind the City Council dais without permission or consent of the Presiding Officer. 6. MOTIONS 6.1 PROCESSING OF MOTIONS: When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it. 6.2 MOTIONS OUT OF ORDER: The Presiding Officer may at any time, by majority consent of the City Council, permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order. 6.3 DIVISION OF QUESTION: If the question contains two or more divisional propositions, the Presiding Officer may, and upon request of a member shall (unless appealed), divide the same. 6.4 PROCEDURE OF MOTIONS: When a motion is before the City Council, no motion shall be entertained except the following, which shall have precedence in the following order: (a) Adjourn (b) Fix hour of adjournment (c) Table (d) Limit or terminate discussion (e) Amend (f) Postpone 6.5 MOTION TO ADJOURN: (not debatable) A motion to adjourn shall be in order at any time, except as follows: (a) When repeated without intervening business or discussion. (b) When made as an interruption of a member while speaking. (c) When discussion has been ended, and vote on a motion is pending. (d) While a vote is being taken. 6.6 MOTION TO FIX HOUR OF ADJOURNMENT: Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 24 of 28 Such a motion shall be to set a definite time at which to adjourn and shall be debatable and shall be amendable by unanimous vote. 6.7 MOTION TO TABLE: A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting. 6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION: Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion. 6.9 MOTION TO AMEND: A motion to amend shall be discussed only as to the amendment. A motion to amend an amendment is possible but no additional motions to further amendments may be made. Any amendment shall relate to the original motion and not introduce a different matter. Amendments shall be voted first, then the main motion as amended. Alternatively, the original maker of the main motion may agree to revise the original motion and if the second agrees to second the revised motion, the City Council may vote on the main motion as revised. 7. VOTING PROCEDURE 7.1 VOTING PROCEDURE: In acting upon every motion, the vote shall be taken by electronic voting and the Presiding Officer or the City Clerk shall verbally announce: (1) Whether the question carried or was defeated; (2) The vote tally; and (3) The vote of each Member. In the event the electronic voting machine is not functioning, the vote shall be taken by roll call. The vote on each motion shall then be entered in full upon the record. The order of voting shall be alphabetical with the Mayor voting last. The City Clerk shall call the names of all members seated when a roll call vote is ordered or required. Members shall respond 'aye', 'no' or 'abstain'. Every ordinance and resolution, orders for franchises or payments of money, or adoption or amendment of a specific or general plan require three (3) affirmative votes. Any member may change his/her/their vote before the next order of business. 7.2 ABSTENTIONS AND FAILURE TO VOTE: Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 25 of 28 A member who abstains due to reasons of conflict shall, for purpose of the item under consideration, be considered as if absent. A member abstaining for reasons other than conflict shall be counted as present for purposes of a quorum and such abstentions are counted with the majority. A member who leaves the dais solely to avoid participating in a specific item shall, in absence of a conflict, be counted as if they were present but abstaining, and such abstentions are also counted with the majority as noted above. 7.3 RECONSIDERATION: Any member who voted with the majority may move a reconsideration of any action at the same meeting or, within seven (7) calendar days, request in writing to the City Manager or City Clerk that it be agendized for consideration at the following meeting. If the 7 th calendar day falls on a holiday, then the deadline shall be the next business day. In the event that the subject of the reconsideration is a motion that failed as the result of a tie vote, any member who voted against the earlier motion may move for reconsideration within the same seven (7) calendar day period. If the motion to reconsider passes, then the original item may be reconsidered at that time or agendized for the next meeting that meets any applicable noticing requirements. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council. 7.4 TIE VOTES: Tie votes shall be lost motions unless an additional motion is made which obtains a majority vote to break the tie. When all members of the City Council are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal. If a tie vote results at a time when less than all members of the City Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the City Council, unless otherwise ordered by the City Council. Notwithstanding the above, if a tie vote results at a time when one or more member(s) are abstaining for reasons other than conflict of interest then, in that instance, the abstention vote shall be counted in favor of the motion thereby breaking the tie vote. 8. RESOLUTIONS 8.1 DEFINITIONS: As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by the adoption of resolutions. The term "resolution" in its general sense will denote any action taken affirmatively via a vote of the City Council, other than one taken by ordinance. Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 26 of 28 As used in this City, however, two (2) terms are in general use to denote such (non- ordinance) actions: "resolution” and "motion" (thereafter recorded by minute entry). Both actions are equally legally effective and binding, they just vary in the formality of respective memorialization. The most formal is referred to locally as a “resolution”. Generally, the form of a “resolution” is a written document with a clearly identifiable an uniform, format, memorializing the action taken by the City Council, which is numbered in sequence according to year adopted, and preserved in a separate set of books; this separate document is in addition to being recorded by an item entry in the minutes of the meeting at which it was accomplished. “Resolutions” are used in this City for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document (with the additional “whereas” explanatory material it often recites) to facilitate such future reference and research. A “motion” or “minute order,” as used locally denotes a City Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, without the formality of a separate document to memorialize it, unless it is a motion to adopt an ordinance or resolution. 8.2 RESOLUTIONS PREPARED IN ADVANCE: Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote pursuant to methods prescribed in Section 7.1 above, and result declared. It shall not be necessary to read a resolution in full or by title except to identify it. Any member may require that the resolution be read in full. 8.3 RESOLUTIONS NOT PREPARED IN ADVANCE: Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Manager or the City Attorney to prepare a resolution for presentation at the next City Council meeting. 8.4 URGENCY RESOLUTIONS: In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure in Section 8.2 above shall be followed. 9. ORDINANCES 9.1 INTRODUCTION AND ADOPTION OF ORDINANCES: Ordinances shall not be passed within five (5) days of their introduction, nor at other than a regular meeting or at an adjourned regular meeting [Gov. Code § 36934]. However, an urgency ordinance may be passed immediately upon introduction and either at a regular or special meeting. When ordinances, other than urgency ordinances, are altered after introduction, they shall be passed only at a regular or at an adjourned regular meeting held Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 27 of 28 at least five (5) days after alteration. Corrections of typographical or clerical errors are not alterations within the meaning of this section. 9.2 EFFECTIVE DATE: Except as provided otherwise by law, all ordinances shall take effect 30 days after their final passage [Gov. Code § 36937] but may be made operative at such later date as may be designated in the ordinance. 9.3 PUBLISHING: It shall be the duty of the City Clerk to post or publish all ordinances in accordance with Gov. Code § 36933 within 15 days after adoption. Ordinances shall be posted at the following three (3) physical locations which are freely accessible to the public: (a) The public bulletin board, located outside La Quinta City Hall at 78495 Calle Tampico, La Quinta, California 92253. (b) The public bulletin board, located outside the La Quinta Wellness Center at 78450 Avenida La Fonda, La Quinta, California 92253. (c) The public bulletin board, located outside the Stater Bros. Supermarket at 78630 Highway 111, La Quinta, California 92253. 10. POLITICAL ACTIVITIES (A) Incumbents shall not use, or attempt to use, their position, office or authority to influence, aid or obstruct any City employee from securing any position, nomination, confirmation or promotion, or change in compensation or position in the City upon consideration or condition that the vote or political influence or action of such person or another shall be given or used in behalf of, or withheld from, any candidate, officer, or party, or upon any other corrupt condition or consideration. This prohibition shall apply to urging or discouraging the individual employee's action. (B) Incumbents or candidates shall not, directly or indirectly, solicit political funds or contributions, knowingly, from other officers or employees of the local agency or from persons on an employment list of the City, with the knowledge that the person from whom the contribution is solicited is an officer or employee of the City. This section shall not prohibit the member from requesting political contributions from officers or employees of the City if the solicitation is part of a solicitation made to a significant segment of the public, which may include officers or employees of the City. (C) Incumbents or candidates shall not engage in political activity during working hours in City offices or work areas where such activity would disrupt the workplace. 11. AUTHORITY TO BIND THE CITY No member of the City Council, officer, official, employee, agent or consultant of the City, Resolution No. 2026 – 015 Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: June 2, 2026 Page 28 of 28 without the majority vote of the City Council, or unless otherwise provided in these Rules of Procedure or by resolution of the City Council, shall have any power or authority to bind the City by any contract, to pledge its credits, or to render it liable for any purpose in any amount. 12. EXECUTION OF CONTRACTS, DEEDS, AND OTHER DOCUMENTS Except as otherwise authorized by resolution of the City Council, either the Mayor or City Manager, or in the absence of both, such person as the City Manager may designate in writing pursuant to La Quinta Municipal Code sections 2.08.050 and 2.08.060, shall sign all contracts, deeds and other written instruments on behalf of the City when such have been approved by the City Council. The City Clerk shall attest to the signature of the signer, unless attestation is not required. 13. RULES DIRECTORY To the extent not required by State laws, these Rules of Procedure shall be considered directory only; and compliance herewith shall not be considered mandatory or jurisdictional.