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Home My WebLink About2026-27 World Triathlon Corporation - Ironman - Amend 1MEMORANDUM CALIFORNIA - DATE: June 8, 2026------------ TO: Jon McMillen, City Manager FROM: Michael Calderon - Senior Management Analyst RE: Amend No. 1 to Host Venue Agreement with World Triathlon Corporation (IRONMAN) Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑✓ Approved by City Council on April 21, 2026 C9 ❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. ❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. ❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must a ❑ Bid RFP ❑ RFQ ❑ 3 written informal bids 7 Sole Source ❑ Select Source ❑ Cooperative Procurement Requesting department shall check and attach the items below as appropriate: ❑✓ Agreement payment will be charged to Account No.: 101-3003-60149 ❑✓ Agreement term: Start Date January 2025 ❑✓ Amount of Agreement, Amendment, Change Order, etc. End Date $ $150,000 December 31, 2027 REMINDER: Signing authorities listed above are applicable on the apprepate Agreement amount, not individual Amendments or Change Orders! Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica Non -compliant (MyCOI) Date: 6/9/26 .❑ NOTE: Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. Yes Expires: Requisition for a Purchase Order has been prepared (Agreements over $5,000) AMENDMENT NO. 1 TO HOST VENUE AGREEMENT WITH WORLD TRIATHLON CORPORATION This Amendment No. 1 to Host Venue Agreement ("Amendment") is made and entered into as of the 21 st day of April, 2026, ("Effective Date") by and between the City of La Quinta ("City"), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and World Triathlon Corporation, a Florida corporation ("WTC"). RECITALS WHEREAS, on or about December 6, 2024, the City and WTC entered into that certain Host Venue Agreement ("Agreement"), for the hosting of the December 7, 2025 IRONMAN 70.3 triathlon, for a total not to exceed amount of $75,000 ("Initial Term"); and WHEREAS, the Agreement provides for an "Extension Term" contingent upon the City's written consent, based on the results of the 2024 Economic Impact Study and review thereof in the sole reasonable discretion of the La Quinta City Council by May 1, 2025; and WHEREAS, on March 4, 2025, the City reviewed the 2024 Economic Impact Study provided by WTC and, pursuant to the direction of the La Quinta City Council consented to extend the Agreement for an additional two-year term covering IRONMAN events in 2026 and 2027; and WHEREAS, pursuant to the "Extension Term" provisions in the Agreement, the City and WTC mutually agree to memorialize in writing to extend the term of the Agreement (the "Extension Term") as defined in the Agreement; and WHEREAS, pursuant to "Exhibit A" Annual Payments of the Agreement, the Annual Payments for the 2026 and 2027 races shall be $75,000.00 per year during the Extension Term. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. The Parties hereby mutually agree to memorialize their agreement effective as of March 4, 2025, to extend the Initial Term with the Extension Term, such that an Ironman 70.3 La Quinta triathlon will take place in 2026 and 2027. The City hereby confirms its written consent to the Extension Term. Docusign Envelope ID: 1D21A6D1-370A-87BF-8129-C4EE4EFBB896 2. The Parties mutually agree to waive any requirement to have this Amendment executed by May 1, 2025, as the Parties mutually agreed to the Extension Term on March 4, 2025. 3. Except as expressly modified by this Amendment, all terms and conditions in the Agreement, including defined terms, remain in full force and effect. IN WITNESS WHEREOF, the City and WTC have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation SIGNED IN COUNTERPART JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: SIGNED IN COUNTERPART MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: SIGNED IN COUNTERPART WILLIAM H. IHRKE, City Attorney City of La Quinta, California WORLD TRIATHLON CORPORATION CDocuSigned by: kafum Vaan, VUJ& C568FD75ED7E4B9 MATTHIEU VAN VEEN Chief Business Officer Dated: May 1, 2026 2. The Parties mutually agree to waive any requirement to have this Amendment executed by May 1, 2025, as the Parties mutually agree to the Extension Term on March 4, 2025. 3. Except as expressly modified by this Amendment, all terms and conditions in the Agreement, including defined terms, remain in full force and effect. IN WITNESS WHEREOF, the City and WTC have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation N McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: MONIKA RADEVA, it Clerk City of La Quinta, Cali ornia APPROVED AS TO FORM: .- .-.1 , �. WILLIAM H. IHRKE, i y Attorney City of La Quinta, California WORLD TRIATHLON CORPORATION SIGNED IN COUNTERPART MATTHIEU VAN VEEN Chief Business Officer Dated: CONSENT CALENDAR ITEM NO. 9 City of La Quinta CITY COUNCIL MEETING' April 21, 2026 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO HOST VENUE AGREEMENT WITH WORLD TRIATHLON CORPORATION TO HOST THE 2026 AND 2027 IRONMAN 70.3 TRIATHLONS '�POMMENDATION Approve Amendment No. 1 to Host Venue Agreement with World Triathlon Corporation to host the 2026 and 2027 IRONMAN 70.3 Triathlons. EXECUTIVE SUMMARY • On December 7, 2025, World Triathlon Corporation (WTC) organized a successful IRONMAN 70.3 Triathlon (Event) in partnership with the City. • The Event drew over 2,600 registered participants and generated a direct economic impact to the region of $8.7 million. • Proposed Amendment No. 1 to the Host Venue Agreement (HVA) authorizes Events for 2026 and 2027 and reaffirms La Quinta as the exclusive host city. FISCAL IMPACT The City's host sponsorship fee of $75,000 per Event, for a total of $150,000, funds will be included in the Community Events & Experiences Account (No. 101-3003460149), in fiscal years 2026/27 and 2027/28. BACKGROUND AND ANALYSIS WTC organizes Events throughout the nation and internationally. In 2018, La Quinta and Indian Wells were jointly selected as host cities, collaborating with regional agencies to organize the first Event in the Coachella Valley. Subsequent Events were held in 2019, 2021, 2022, 2023, and 2024. Following the 2024 event, Indian Wells opted to conclude its involvement with WTC. In 2025, La Quinta entered into a new HVA which designated La Quinta as the exclusive host city and authorized a 2025 event, with the option to extend for two additional years based on performance and traffic impacts. The City's 2025 Event, held on December 7, was highly successful, drawing more than 2,600 registered participants and attracting over 9,000 visitors. As indicated in the 2025 Event Recap (Attachment 2), the race generated a direct economic impact of $8.7 million within La Quinta and an estimated $15.3 million in economic activity across the Coachella Valley. Consistent with Council direction in approving the original HVA, the 2025 event was evaluated for community impacts, with emphasis on traffic management and neighborhood access. The review determined the event was highly successful, with minimal traffic disruptions and no significant safety incidents. WTC collaborated with City staff and the Riverside County Sheriff's Department to implement an effective traffic plan that maintained access for residents and businesses. Building on these outcomes, WTC will further refine the traffic management strategy to minimize impacts, prioritize safety, and ensure smooth race operations. Together, WTC and the City will continue proactive outreach efforts, including direct communication with neighborhoods and businesses, an IRONMAN information page on the City's website, a dedicated race hotline, and expanded social media engagement to keep the community well-informed. Approving proposed Amendment No. 1 to the HVA authorizes La Quinta to host the Event in 2026 and 2027, reaffirming the City's exclusive status as the Event's host venue. Continuing this partnership strengthens La Quinta's position as a premier destination for world -class athletic competitions, encourages tourism, and promotes economic vitality across the region. ALTERNATIVES Council may modify or deny Amendment No. 1 to the Host Venue Agreement. Prepared by: Michael Calderon, Senior Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Amendment No. 1 to Host Venue Agreement 2. Event Recap 2025