HomeMy WebLinkAboutDisability Access Consultants, LLC
REQUEST FOR PROPOSALS
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
ASSESSMENT AND TRANSITION PLAN CONSULTING SERVICES
Submitted by:
Disability Access Consultants, LLC (DAC)
June 12, 2026
DAC Proposal to the City of La Quinta for ADA Professional Services i
TABLE OF CONTENTS
1. COVER LETTER ................................................................................................... II
FIRM BACKGROUND, QUALIFICATIONS AND EXPERIENCE OF DAC............................................ 1
2. REFERENCES OF CALIFORNIA GOVERNMENT AGENCIES .................................... 6
3. COMPLETE PRICING LIST .................................................................................. 11
4. LIST OF COMPLEMENTARY SERVICES OFFERED ............................................... 11
5. STAFFING AND PROJECT ORGANIZATION ........................................................ 12
6. SUBCONTRACTING SERVICES ........................................................................... 14
7. DISCLOSURES ................................................................................................... 14
8. EXPLANATION OF METHODOLOGY .................................................................... 15
SCOPE OF WORK, SERVICES AND METHODOLOGY ................................................................ 15
TASK 1. PROJECT MANAGEMENT AND MEETINGS AND COORDINATION ................................... 15
TASK 2: ADA SELF-EVALUATION OF CITY POLICIES, PROCEDURES AND PROGRAMS ................. 16
TASK 3: ADA ASSESSMENT OF CITY FACILITIES AND PUBLIC RIGHTS-OF-WAY ....................... 18
TASK 4: WEB AND DIGITAL ACCESSIBILITY ASSESSMENT..................................................... 21
TASK 5: PUBLIC AND STAKEHOLDER ENGAGEMENT .............................................................. 24
TASK 6: TRANSITION PLAN DEVELOPMENT AND UPDATE ...................................................... 24
TASK 7: TOOLS TRAINING AND IMPLEMENTATION SUPPORT ................................................. 25
TASK 8: DELIVERABLES: FINAL ADA SELF-EVALUATION AND TRANSITION PLAN ..................... 26
OPTIONAL TASK: CITY STAFF TRAINING ........................................................................... 27
9. ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS .................................... 28
10. NON-COLLUSION AFFIDAVIT ............................................................................ 29
11. ACKNOWLEDGEMENT OF ADDENDA/SIGNATURE ............................................. 30
APPENDIX A – SAMPLE SCREEN SHOTS OF DACTRAK ACCESSIBILITY MANAGEMENT
SOFTWARE ................................................................................................................ 31
APPENDIX B - RESUMES OF PROJECT MANAGER AND CASP QUALITY CONTROL
MANAGER AND KEY PERSONNEL .............................................................................. 38
DAC Proposal to the City of La Quinta for ADA Professional Services ii
1. Cover Letter
Date: June 12, 2026
To: City of La Quinta
Attn: Monika Radeva, City Clerk
78495 Calle Tampico
La Quinta, CA 92252
(760) 777-7035 MRadeva@LaQuintaCA.gov
Re: RFP- ADA Accessibility Compliance Consulting
Years in Business: 28
Taxpayer ID: Federal EIN: 45-4715526
DAC Headquarters: 2862 Olive Highway, Suite D, Oroville, CA 95966
Office to Service Contract: 2862 Olive Highway, Suite D, Oroville, CA 95966
Firm Ownership: Disability Access Consultants, LLC – Single Member, LLC, incorporated in
California
Project Managers: Tim Mahoney, General Manager Barbara Thorpe, President
tmahoney@dac-corp.com bthorpe@dac-corp.com
Phone: (800) 743-7067 Phone: (800) 743-7067
Fax: (530) 533-3001 Fax: (530) 533-3001
Disability Access Consultants, LLC (DAC) understands that the City of La Quinta is seeking to enter
into a professional services agreement with a qualified and experienced firm to provide an updated
and comprehensive evaluation of City facilities, programs, services, activities, policies for compliance
with the American with Disabilities Act (ADA), State of California Building Codes, Caltrans Standards,
federal codes such as Section 504 of the Rehabilitation Act, Section 508, digital accessibility and web
content standards (WCAG 2.1 AA), and civil rights regulations, federal highway and related local
regulations.
DAC has reviewed and understands the deliverables of this RFP. DAC has successfully completed
hundreds of projects similar to the City of La Quinta and understands that this plan is meant to all
previous ADA compliance efforts in a comprehensive manner. Also, DAC has successfully completed
over 90 similar projects with California Joint Powers Insurance Authority members, of which the City
is a member.
DAC has also worked as a consultant to the California Department of Transportation (Caltrans) to
assist Caltrans with performing ADA compliance desk audits for hundreds of cities, counties and
special districts throughout the state of California. DAC has also assisted more than thirty public
entities in the past year to respond to the recent ADA/504 Transition Plan upload request mandated
by the Federal Highway Administration (FHWA) through Caltrans.
Programmatic, policy or physical barriers that may deny access to the programs, services and
activities for persons with disabilities will be identified by DAC. The evaluation of physical barriers
will include field surveys of the City buildings, parks, parking lots, street intersections and public
rights-of-way. Ordinances and other accessibility related documents for the provision of programs,
DAC Proposal to the City of La Quinta for ADA Professional Services iii
services and activities for persons with disabilities will be reviewed and recommendations made by
DAC as appropriate.
City policies may include, but are not limited to effective communication, accessible documents (pdf,
word), accessible fonts, service animals, emergency evacuation, grievance procedures, notice of the
rights afforded for persons with disabilities, the identity of the ADA Coordinator, reasonable
accommodations, accommodation statements on public-facing documents and others as applicable.
To assist public entities with compliance with digital accessibility regulations, DAC has developed
DAC-A11y, a digital accessibility automated software. DAC will conduct an accessibility review of
the City’s public facing website and other digital assets using a combination of manual evaluation
and our DAC-A11y software. Scans and evaluations will be conducted in accordance with the
required Web Content Accessibility Guidelines (WCAG 2.1 AA) and Section 508 requirements.
A public outreach strategy will be organized, and public input will be solicited during the development
of the ADA Self-evaluation and Transition Plan. Announcements, surveys, virtual meetings, social
media and other proposed methods for input by City stakeholders will be prepared for review by the
City.
Findings from the self-evaluation, field surveys and proposed methods to remove barriers will be
provided to the City. These findings and recommendations, proposed methodologies, and DACTrak
accessibility management software will provide the City with a framework and tools to produce a
comprehensive transition plan that will remediate issues over time. The transition plan deliverables
provided by DAC will include information on each barrier, recommended methods to remove barrier
for persons with disabilities, accessibility code references, photographs of all elements surveyed,
estimated costing information, GIS measurements and locations (as applicable) and other tools such
as mapping and multiple report formats.
DAC will provide the City with our DACTrak online accessibility management software. As the City
requested a project database for ongoing monitoring of the transition plan, DACTrak will allow the
City staff to continuously manage, monitor, update and implement the transition plan. DACTrak also
provides estimated costs of barrier removal.
Training options will be provided and will include a complete portfolio of training topics, to assist the
City’s ADA Coordinator and ADA liaisons, executive team and individual departments to enhance
accessibility and compliance with the ADA. For example, training titled “The ADA is everyone’s
business” within the City is a key training component of creating and maintaining commitment
toward long-term compliance.
DAC will work with the City to coordinate progress meetings, interested party committees and
coalitions meetings, and can attend and present a summary of the final ADA Transition Plan at a
City Council meeting, if requested.
Tim Mahoney, General Manager, has the authority to negotiate on behalf of and to contractually
bind DAC.
Pricing provided in this response is valid for a minimum of 90 days.
DAC staff that will perform work for this project are free from any conflict of interest.
DAC Proposal to the City of La Quinta for ADA Professional Services iv
DAC has received and reviewed Addendum #1 dated June 1, 2026 and Addendum #2, dated June
4, 2026 as well as the questions and answers posted by the City on June 4, 2026 and has included
the information in preparation of our response.
Respectfully submitted by Tim Mahoney
DAC Proposal to the City of La Quinta for ADA Professional Services 1
Firm Background, Qualifications and Experience of DAC
DAC’s staff is highly qualified to provide the services requested by the City of La Quinta. DAC has
provided services to public and private entities for the past 28 years to assist them in enhancing
their compliance with the ADA and related state accessibility codes. DAC staff have necessary CASp
and ICC certifications and have provided similar services to hundreds of public entities, including
cities, counties, towns, school districts, universities and park districts. DAC has also developed
DACTrak software, which allows for consistent and efficient data collection in the field and seamless
processing of data into usable and manageable online reports. DAC proposes to use DACTrak
software to provide the requested transition plan services to the City of La Quinta.
Founded as a California company in 1998, DAC has provided services to assist public entities to
comply with and implement accessibility requirements in accordance with the ADA, Title 24 of the
California Building Code, Section 504, Section 508, Web Content Accessibility Guidelines (WCAG)
and related federal, state and local disability-related nondiscrimination laws and regulations.
DAC has conducted over 35,000 building inspections, surveyed thousands of parks and playgrounds,
surveyed over 45,000 thousand miles of public rights-of-way and performed hundreds of
programmatic reviews and self-evaluations to study the accessibility of programs, services, activities,
events and related areas.
DAC has a team of 25 staff, including CASp certified inspectors, dedicated to assisting public entities,
such as the City of La Quinta, with ADA compliance. DAC has a comprehensive understanding of
applicable standards, regulations and requirements under Title II of the ADA, California Building
Code and related state accessibility standards.
DAC has a clear understanding of the requirements of this RFP and has completed projects similar
in size and scope to the City. DAC is currently assisting or has recently completed similar studies for
numerous city and county governments, including over 90 California Joint Powers Insurance
Authority members, of which the City is a member.
To provide for easy management of the transition plan and documentation of compliance efforts,
DAC has developed online software called DACTrak. DACTrak is a powerful tool to manage and
update the transition plan, project costs and document progress. Custom reports can be printed in
a variety of formats. The use of DACTrak provides for a better quality and finished product for easy
and cost-effective management of the ADA plans.
As our founder, Barbara Thorpe, worked with a public entity for nineteen years as the ADA
Coordinator, 504 Coordinator and Director of Planning and Compliance, she has extensive experience
working with individuals with disabilities and organizations representing individuals with disabilities.
In addition, she has collaborated with individuals with disabilities and organizations that represent
individuals with disabilities in a facilitative manner that has benefited City governments during her
work with other municipalities. Barbara and the DAC team members have demonstrated the ability
to engage and interact with individuals and organizations to assist with the prioritization, long range
planning and implementation of the ADA plan. Barbara would serve as the project manager.
DAC provides a full continuum of professional services that include, but are not limited to:
• Facility inspections
• CASp reviews of field data
• Self-evaluations for ADA and Section 504 of the Rehabilitation Act
• Policy review and development
• Transition plans
• Public rights-of-way surveys
DAC Proposal to the City of La Quinta for ADA Professional Services 2
• Consultation
• Accessibility compliance intake and management software – DACTrak
• DACTrak training to conduct your own inspections
• Expert witness services
• Accessibility plan reviews
• ADA Plan implementation assistance and consultation
• Outdoor developed and recreational areas (pools, parks, trails, camping areas)
• NPSI playground safety inspections
• ADA playground inspections
DAC utilizes the appropriate governing standards:
• ADA 2010 Standards for Accessible Design
• Department of Justice’s Revised Final Title II Ruling for State and Local Governments
• California Building Code (CBC)
• California Department of General Services Access Compliance Materials
• ABA-Architectural Barriers Act
• UFAS-Uniform Federal Accessibility Standards
• ANSI-American National Standards Institute
• Section 504 and Section 508 of the Rehabilitation Act
• World Wide Web Content Accessibility Guidelines (WCAG Version 2.1 Level AA)
• Outdoor developed and recreational standards
• National Playground Safety Institute (NPSI) standards
• PROWAG – Public Rights of Way Accessibility Public Guidelines
• California Manual on Uniform Traffic Control Devices (CAMUTCD)
• Standard specifications for Public Works Construction (SSPWC)
DAC has been assisting several Joint Power Authorities throughout the State of California since 2000
and currently provides updates, consultation, plan reviews and expert witness services. DAC has
worked with public entities of all sizes, from a single site to more than 500 sites and over 1000 miles
of sidewalks and curb ramps.
Members of the DAC team have also served as expert witnesses to assist public entities to defend
their current practices and ADA plan. DAC has only served on the side to assist public entities to
defend their practices and plan and has never assisted with litigation against a public entity. Our
mission statement and philosophy embrace the enhancement and assistance to our clients to build
an ADA accessibility plan while documenting previous and current compliance methods.
Our firm stands out in the public entity arena due to proven performance in a wide range of services,
from programmatic and policy reviews, facility inspections, transition plans, consultation, plan
reviews and expert witness services. We excel at providing a comprehensive assessment of our
clients’ current status by preparing a study of all areas related to accessibility in different
departments to document ongoing compliance.
DAC has a reputation for being responsive to the client’s needs, providing project completion on
time within budgets. DAC has a proven track record for comprehensive experience in conducting
ADA self-evaluations and transition plans, implementation and related services.
DACTrak - Innovative Tools, Strategies and Best Practices
Based on experience and knowledge of the accessibility field and best practices, DAC continues to
develop innovative methodologies, easy to use ADA management tools, and proven, successful
strategies for evaluating programs, services, activities, events, facilities, parks and public rights-of-
DAC Proposal to the City of La Quinta for ADA Professional Services 3
way. DACTrak was developed by DAC for the purpose of easy and useful importing and management
of the accessibility data collected in the field. DACTrak is interactive online software and is not an
enhanced excel spread sheet. The ability to collect, compile, analyze and use report data in a
practical format was one of the driving forces to develop the DACTrak intake and management
software. Our DAC accessibility management software, DACTrak, provides our clients with a
powerful management tool to document compliance, project costs, print custom reports and record
progress. DACTrak is not an excel spreadsheet, but actual software that has been developed by our
company to assist with the implementation and documentation of the City’s ADA plan and provides
photographs of as-is site conditions, which has proven to be valuable documentation. Findings and
recommendations, in addition to other data are preloaded into the DACTrak software. As DAC owns
and licenses the DACTrak software, we can make custom modifications for our clients.
The DACTrak program is accessed through a secure website that is compatible with all current major
Windows based internet browsers. There is no software program file to download or install on the
City’s servers or computers in order to access and manage report data on DACTrak. All maintenance
and updates to the DACTrak software are performed by DAC’s in-house IT Team, therefore there is
no burden on the City’s IT staff to maintain or administer any software, programs or databases.
The data contained in the database shall be the property of the City when the ADA Transition Plan
compilation is complete. DAC proposes that the City use DACTrak to facilitate ongoing monitoring
and updating of the final transition plan. If the City chooses not to use the DACTrak online
management software, DAC can provide reports to the City in a compatible format such as Excel
and PDF.
Key Personnel
DAC has experienced team members who have worked with public entities for the successful and
on-time completion of numerous projects. Necessary staff members have ICC, NPSI, and CASp
certification.
A CASp-certified Team Leader will be involved with the project and field evaluations. The project
team is organized to provide a representation of the skills needed to accomplish the project
objectives. In addition, teams that have worked together previously will be assigned to the City of
La Quinta project. Please see the following descriptions of key team members’ qualifications and
their assigned roles. Full resumes can be found in Appendix B.
Barbara Thorpe, M.Ed., LOT
DAC President and Project Manager- Technical Lead Consultant
As DAC Project Manager, Barbara will coordinate activities and schedules and report to the City’s
Project Manager or designee. Barbara will serve in the leadership role regarding the ADA self-
evaluation of programs, services, activities and events along with the review of policies and
procedures. The public input process will be coordinated by Barbara in collaboration with the City.
Barbara brings 19 years of experience in public entity administration prior to founding DAC in 1998.
With an additional 28 years of experience with DAC working with school districts, city, town and
county governments nationally, Barbara provides unparalleled understanding of the application of
the Americans with Disabilities Act and related legislation for accessibility compliance.
In addition to assisting public entities with compliance with the ADA, Barbara has conducted
compliance reviews for the California Department of Transportation (Caltrans) and the Department
of the Interior to audit for compliance with the ADA, Section 504 of the Rehabilitation Act and related
civil rights laws and regulations. Barbara has served as an expert witness for the Department of
Justice, Office of the Attorney General. Additionally, Barbara is a licensed occupational therapist.
Barbara served on the Division of State Architect Advisory Board and served as the vice-chair for the
DAC Proposal to the City of La Quinta for ADA Professional Services 4
DSA Access Compliance Committee. Barbara has successfully spearheaded and completed over 500
public entity self-evaluation and transition plan projects that are similar to the City of La Quinta’s
project.
Michael Boga, B.A. Education, California Certified Access Specialist (CASp #152), ICC
Accessibility, Usability and Plans Examiner
Senior Director of Accessibility Services and Quality Control
As manager of the production and the field survey teams, Michael brings a unique blend of
experience in the building industry along with his understanding of individuals with disabilities to the
accessibility team. Michael is a certified accessibility specialist through the International Conference
of Building Officials (ICC), certified in Accessibility, Usability and Plans examination and is a California
Certified CASp inspector (# 152). Michael has completed the updated DSA courses regarding the
California Building Code. Michael has provided numerous staff development sessions to public
entities regarding accessibility requirements for facilities, parks and public rights-of-way. If
requested, Michael would provide training, assist with plan reviews and review new construction and
renovations completed for compliance. Michael has worked on over 500 projects that are similar to
the City of La Quinta’s ADA Self-evaluation and Transition Plan project.
Candice Pursch, A.S. Building Inspection Technology, California Certified Access
Specialist (CASp #1140), , ICC Accessibility, Usability and Plans Examiner, Accessibility
Trainer,
Director of Accessibility Services
Candice’s 21 years of experience with DAC includes accessibility surveys of thousands of public
facilities while employed by DAC as an accessibility specialist. Her educational background includes
a degree in Building Inspection Technology from Butte College and coursework in Architectural
Project Management at California State University with emphasis on construction plans and
specifications, construction materials and systems, building codes, construction graphics and
architectural design. Candice has completed the updated DSA courses regarding the California
Building Code that include CBC Amendments, Plan Review, Accessible Public Housing Regulations,
Transient Lodging, Housing and Social Service Enter Establishments. Candice is a certified
accessibility specialist through the International Conference of Building Officials (ICC), certified in
Accessibility, Usability and Plans examination and is a California Certified CASp inspector (# 1140).
DAC Proposal to the City of La Quinta for ADA Professional Services 5
Candice is also a Certified Combination Building Inspector. As a volunteer for Habitat for Humanity,
Candice volunteers to help build residential homes. Candice provides oversight of accessibility
specialists and performs quality control checks.
Jennie Grover, B.A. Corporate Communications
Director of Administrative Services
Jennie has worked in administration for DAC for the past 19 years. Jennie draws on her experience
in technical writing to provide leadership and management of the production and technical writing
team, organizing the completion of technical reports, as well as managing production schedules,
staff and timelines. Jennie also organizes the process and procedure for providing opportunities for
public input, as well as collecting and compiling the information received into the self-evaluation and
transition plan. Jennie also provides training and help desk support for DACTrak users.
Tim Mahoney, B.S.
General Manager, Project Manager – Consulting and Contract Fulfillment
Tim brings thirty two years of executive and project management experience in consulting, IT,
manufacturing and the construction industries. Additionally, Tim has provided program development
and management for members of professional associations for twenty years. Tim has also assisted
in the design and construction of hundreds of ADA, CPSC and ASTM compliant outdoor recreation
areas. As General Manager of DAC, Tim conducts quality assurance and project management reviews
to ensure contract and compliance fulfillment. Tim also provides ADA and Section 504 compliance
consultation services for public entities, and staff training and development activities for public
entities, businesses, and associations.
Srikant Talasila, M.S. Computer and Internet Applications
Director, Information Technology
Srikant has worked in DAC’s IT Department for the past 19 years and has a total of 27 years in the
field of Information Technology, holding a master’s degree in computer science. Srikant is very
proficient in numerous software technologies, including but not limited to all modules of .Net, Java,
SQL Server and Oracle. Srikant is also a Microsoft Certified Azure Solutions Architect Expert. Srikant
oversees DAC’s entire IT department, including infrastructure and applications, as well as managing
and overseeing all stages of the development lifecycle for new software. Sri is the lead developer
for the DACTrak Accessibility Management Software and the DAC-A11y Digital Accessibility Suite of
DAC Proposal to the City of La Quinta for ADA Professional Services 6
Services. In addition to maintaining existing software, Srikant also ensures that all necessary
software updates and version enhancements are completed. Srikant also oversees the maintenance
of all hardware and verifies that all reported IT related issues are resolved quickly and efficiently.
In-House Abilities and Experience of the Team
All staff are direct employees of DAC and represent a strong in-house team that has worked together
on the majority of our projects. Due to our in-house capabilities, DAC does not have a need to
subcontract with other companies or individuals. Having all team members for the project under
one roof provides for clearer communication and accountability within the DAC team and between
the City and DAC.
Subcontractors
DAC does not use subcontractors and is the prime for the project.
Background Checks
All employees of Disability Access Consultants, LLC have background checks from the FBI and DOJ
on file with DAC. We have conducted studies for school districts, state and local governments, the
Federal Government, Judicial Chambers and Correctional Institutions that require background
checks.
2. References of California Government Agencies
DAC has performed hundreds of ADA self-evaluations and transition plans for cities, counties, towns,
and park districts nationwide and has worked with approximately 450 public entities in the state of
California. The following are a few recently completed references for scopes of work similar to the
City of La Quinta that include city and county governments within the past five (5) years. Numerous
other references are available. All DAC staff proposed to provide services to the City of La Quinta
have worked on all projects listed in their assigned roles.
City of Palm Desert
Chris Gerry
Senior Project Manager
73510 Fred Waring Drive
Palm Desert, CA 92260
cgerry@palmdesert.gov
760.776.6335
Project name: ADA Self-Evaluation and Transition Plan
• DAC conducted an ADA self-evaluation and transition plan for City buildings, facilities, public
rights-of-way and parks.
• DAC has also assisted the City to successfully prepare and respond to a Caltrans audit.
• DAC also assisted the City to perform a self-evaluation of services, policies, programs and
practices.
• DAC is providing ongoing, as needed additional consultation such as plans review via a ADA
support Services agreement.
• The City is currently using DACTrak to implement their transition plan.
Project Start: 2018 Finish: July 2020 and currently contracted with DAC for on-going ADA support
services
Project Size: $220,000
DAC Proposal to the City of La Quinta for ADA Professional Services 7
City of Indio
Juan Raya, City Engineer
100 Civic Center Drive
Indio, CA 92201
jraya@indioca.gov
760-541-4225
Project name: ADA Self-Evaluation and Transition Plan
• DAC conducted an ADA self-evaluation and transition plan for City buildings, facilities, public
rights-of-way and parks.
• DAC has also assisted the City to successfully prepare and respond to a Caltrans audit.
• DAC also assisted the City to perform a self-evaluation of services, policies, programs and
practices.
• DAC is providing ongoing, as needed additional consultation such as plans review via a ADA
support Services agreement.
• The City is currently using DACTrak to implement their transition plan.
Project Start: June 2017 Finish: May 2018, and have contracted for on-going services
Project Size: $260,000+
City of San Marcos
Janelle Laughlin
Administrative Services Director
1 Civic Center Drive
San Marcos CA 92069
JLaughlin@sanmarcosca.gov
(760) 744-1050 x3121
Project name: ADA Self-Evaluation and Transition Plan and Digital Accessibility Update
• DAC conducted an ADA self-evaluation and transition plan for City buildings, facilities, public
rights-of-way and parks.
• City is using DAC-A11y Digital Accessibility Software and DAC digital accessibility conformance
professional services
• DAC provided ADA roles and responsibilities training for City staff.
• DAC has also assisted the City to successfully prepare and respond to a Caltrans audit.
• DAC also assisted the City to perform a self-evaluation of services, policies, programs and
practices.
• DAC is providing ongoing, as needed additional consultation such as plans review via a ADA
support Services agreement.
• The City is currently using DACTrak to implement their transition plan.
Project Start: June 2021 Finish: July 2022, and contracted for on-going ADA Support services
Project Size: $380,000
City of Berkeley
Thomas Gregory, ADA Program Coordinator
1947 Center Street, 5th Floor
Berkeley, CA 94704
DAC Proposal to the City of La Quinta for ADA Professional Services 8
Phone: (510) 981-6418
Email: TGregory@berkeleyca.gov
Project name: ADA Self-Evaluation and Transition Plan
DAC performed a comprehensive ADA self-evaluation and transition plan for City facilities, parks and
public right-of-way, as well as a review of policies, procedures, programs and services. DAC provided
a review of the City’s website for accessibility and assisted the City to complete an opportunity for
public input. DAC is currently providing on-call compliance consulting. The City is using DACTrak
online accessibility management software to implement the City’s transition plan. DAC has also
assisted the City in working with Caltrans on an ADA Compliance Program Review.
Project Start Date: September 2019 Finish: current project, on-going consultation
Project Size: $685,000+
City of Fremont
Noe Veloso, Assistant City Engineer
39550 Liberty St.
Fremont, CA 94538
Phone: (510) 494-4774
Email: NVeloso@fremont.gov
Project name: ADA Self-Evaluation and Transition Plan
DAC performed a comprehensive ADA self-evaluation and transition plan for City facilities, parks and
public right-of-way, as well as a review of policies, procedures, programs and services. DAC provided
a review of the City’s website for accessibility and assisted the City to complete an opportunity for
public input. DAC is currently providing on-call compliance consulting. The City is using DACTrak
online accessibility management software to implement the City’s transition plan.
Project Start Date: May 2016 Finish: current project, on-going consultation
Project Size: $850,000+
City of Huntington Beach
Joe Fuentes, Senior Engineer
Department of Public Works
2000 Main Street
Huntington Beach, CA 92648
Phone: (714) 536-5259
Email: jfuentes@surfcity-hb.org
Project name: ADA Self-Evaluation and Transition Plan
DAC performed a comprehensive ADA self-evaluation and transition plan for City facilities, parks and
public right-of-way, as well as a review of policies, procedures, programs and services. DAC provided
a review of the City’s website for accessibility and assisted the City to complete an opportunity for
public input. DAC is currently providing on-call compliance consulting. The City is using DACTrak
online accessibility management software to implement the City’s transition plan.
Project Start Date: September 2023 Finish: November 2024
Project Size: $600,000+
DAC Proposal to the City of La Quinta for ADA Professional Services 9
City of Fullerton
David Grantham, City Engineer
City of Fullerton Public Works
303 W. Commonwealth Ave.
Fullerton, CA 92832
Email: David.Grantham@cityoffullerton.com
Phone: (714) 738-6853
Project name: ADA Self-Evaluation and Transition Plan
DAC performed a phased ADA self-evaluation and transition plan for City facilities, parks and public
right-of-way, as well as a review of policies, procedures, programs and services. DAC provided a
review of the City’s website for accessibility and assisted the City to complete an opportunity for
public input. The City is using DACTrak online accessibility management software to implement the
City’s transition plan. DAC is also assisting City with a Department of Justice (DOJ) Audit.
Project Start Date: 2020 Finish: current, on-going consultation
Project Size: $200,000+
City of Carson
Roobik Galoosian, Risk Manager
City of Carson
701 E. Carson Street
Carson, CA 90745
Email: RGaloosian@carsonca.gov
Phone: (310) 952-1764
Project name: ADA Self-Evaluation and Transition Plan
• DAC conducted an ADA self-evaluation and transition plan for City buildings, facilities, public
rights-of-way and parks.
• DAC has also assisted the City to successfully prepare and respond to a Caltrans audit.
• DAC also assisted the City to perform a self-evaluation of services, policies, programs and
practices.
• DAC is providing ongoing, as needed additional consultation such as plans review.
• The City is currently using DACTrak to implement their transition plan.
Project Start: January 2024 Finish: July 2024, and contracted for on-going services
Size: $380,000+
City of Chula Vista
Tiffany Allen, Assistant City Manager
City of Chula Vista - City Manager's Office
276 Fourth Avenue
Chula Vista, CA 91910
Email: tallen@chulavistaca.gov
Phone: (619) 691-5179
DAC Proposal to the City of La Quinta for ADA Professional Services 10
Project name: ADA Self-Evaluation and Transition Plan
• DAC is in progress of completing a comprehensive ADA self-evaluation and transition plan for
City buildings, parks and 800+ linear miles of public rights-of-way.
• DAC has assisted the City to complete their public input process
• DAC is conducting the ADA self-evaluation of programs, services and activities to determine if
any may be considered discriminatory for individuals with disabilities and has provided the City
with an Executive Summary detailing the results and recommendations.
• The City will be using DACTrak to implement their transition plan.
Start Date: January 2024 Finish: Estimated Fall 2026
Project Size: $850,000
City of Torrance
Jason Nishiyama, Deputy Finance Director
Finance Department
3031 Torrance Boulevard
Torrance, CA 90503
Email: JNishiyama@TorranceCA.Gov
Phone: (310) 781-7531 Mobile: (310)-971-3766
Project name: ADA Self-Evaluation and Transition Plan
• DAC conducted ADA self-evaluation and transition plan for City buildings, facilities, and parks.
• DAC has also assisted the City to successfully prepare and respond to a Caltrans audit.
• DAC also assisted the City to perform a self-evaluation of services, policies, programs and
practices.
• DAC is providing ongoing, as needed additional consultation such as plans review.
• The City is currently using DACTrak to implement their transition plan.
Project Start: September 2022 Finish: January 2024 and contracted for support services
Project Size: $220,000
________________________________________________________________________________________
DAC Proposal to the City of La Quinta for ADA Professional Services 11
3. Complete Pricing List
4. List of Complementary Services Offered
DAC provides a full continuum of professional and complementary service to assist its clients with
the development, deployment and on-going compliance requirements and updates of their ADA
self-evaluation and transition plans and digital accessibility plans.
DAC provides a variety of on-going ADA and accessibility support services to its customer base, via
support service agreement or as needed services. Complementary Services include, but are not
limited to the following:
• Facility inspections
• CASp reviews of field data
• Self-evaluations for ADA and Section 504 of the Rehabilitation Act
• Section 508 and WCAG conformance
• Transition plans
• Public rights-of-way surveys
• Accessibility Consultation and Professional Services
o Complaint and Grievance Support
o Accessibility related policy review and update
o Reasonable accommodation requests and review.
o Reasonable accommodation solutions - research and options (braille, TTY, ASL
interpreter, etc.)
STAFF POSITIONS AND BILLING RATES
TASKS Project
Manager
Sr. Director of
Accessibility
Services
(CASp)
General
Manager
Director of
Administrative
Services
Field
Team
Leader
(CASp)
Accessibility
Specialists
IT
Director Cost
Total
DAC
Staff
Hours
$150 $150 $150 $150 $150 $100 $150 ($)
Scope and Tasks
1.Project Management
12 12 12 5,400$ 36
2.City-Wide Program, Policy and Procedures
Review 12 4 4 16 5,400$ 36
3.A Accessibility Survey of City-owned and leased
facilities, parks and parking lots 20 20 12 40 60 760 98,800$ 912
3.B.Accessibility Survey of Public Right-of-Way -
121 miles of City sidewalk 12 12 12 24 20 680 80,000$ 760
4.Web and Digital Accessibility Assessment 12 60 60 80 31,800$ 212
5.Public and Stake Holder Outreach and
Engagement 12 8 12 4,800$ 32
6.Transition Plan Development and Update 12 12 8 12 6,600$ 44
7.Tools, Training and Implementation Support**Included Included Included Included Included Included Included Included 0
8.Final Deliverables 12 4 4 12 4,800$ 32
Scope and Task Total 104 52 120 188 80 1440 80 237,600$ 2064
Notes
**Cost for Task 7 is included in the Tasks 1-6 and 8 respectively.
Price Proposal
Detail
City of La Quinta
Americans with Disabilities Act Self-Evaluation and Transition Plan Update
DISABILITY ACCESS CONSULTANTS LLC
DAC Proposal to the City of La Quinta for ADA Professional Services 12
o Complaint or grievance review and response
o Review and update notices and postings
o Review and update of City’s accessibility policies, procedures and practices
o Review and update of City’s accommodation statements and policies
o Review and update of City’s grievance policy and procedures
o Review and update of City’s accessibility training practices
o Assistance with Caltrans, FHWA, HUD, CDBG audits, inquiries and responses
• ADA Technical support for Public Records Requests
• Accessibility compliance intake and management software – DACTrak
• Digital accessibility scanning and remediation software – DAC-A11y
• Expert witness services
• Accessibility plan reviews
• ADA Plan implementation assistance and consultation
• Outdoor developed and recreational areas (pools, parks, trails, camping areas)
• NPSI playground safety inspections
• ADA playground inspections
DAC Hourly Rate Sheet
As a California JPIA member, the City receives the benefit of negotiated hourly rates for DAC’s
professional services. Please see the following DAC hourly rate sheet.
Title
Hourly Rate
Lead Consultant Barb Thorpe 150
Senior Director of Accessibility Services, CASp Mike Boga 150
Director of Accessibility Services, CASp Candice Pursch 150
General Manager Tim Mahoney 150
Director of Administrative Services Jennie Grover 150
Digital Accessibility Specialists Various 110
Lead Technology Consultant Sri Talasila 150
Accessibility Specialists Various 100
Administrative Analysts Various 100
Travel: If travel is required, all travel expenses will be pre-approved by City and will be charged at
the current IRS mileage and per diem rates.
5. Staffing and Project Organization
The project team is organized to provide a representation of the skills needed to accomplish the
project objectives. The project management team for the City of La Quinta, collectively, has over
100 years of experience in providing accessibility compliance solutions to its customers. The core
team members listed below have worked together as a team for over 12 years, with the majority of
the team having worked together for 18 years.
DAC Proposal to the City of La Quinta for ADA Professional Services 13
DAC Team, Title and Overall Responsibilities
Personnel Title Tasks and Responsibilities
Barb Thorpe
Lead
Consultant and
Project
Technical
Manager
Overall project management and contract deliverables.
Research and recommendation lead for City programs, policy,
procedure, and practices. Provides review and recommendations.
Public outreach consulting and guidance.
Kick off, progress meetings and communication.
Responsible for the self-evaluation executive summary and the
Transition Plan collaboration and delivery
Tim Mahoney Day-to-Day
contact
Project
Manager -
Fulfillment
General
Manager (GM)
Day-to-day contact with City and field staff. Monthly progress reports,
invoices and communications.
Kick-off, progress meetings and communication
Contract milestone, management and deliverables responsibility.
General project consulting. Progress meetings and communication.
Mike Boga Senior Director
of Accessibility
Services, CASp
Oversight of field inspections, data collection and quality control.
CASP review of all field data and report quality control. Lead technical
consultant and advisor for facilities, parks, and PROW.
California Certified Access Specialist (CASp)
City of La Quinta
City Contacts
Srikant Talasila
Director of IT
.Net Developers / Digital
Accessibilty Specialists
(2)
Michael Boga
CASp-152, ICC
Senior Director of Accessibility Services
Candice Pursch
CASp-1140, ICC
Director of Accessibility Services
Field Inspectors (4-6)
Jennie Grover
Director of
Administrative Services
Barbara Thorpe
Lead Consultant
Tim Mahoney
General Manager
Project Manager
DAC Proposal to the City of La Quinta for ADA Professional Services 14
DAC Team, Title and Overall Responsibilities
Jennie Grover Director of
Administrative
Services
Support PM and GM with day-to-day project oversight,
administration, communication oversight and efficiency.
Kick-off, progress meetings, communication and customer
scheduling.
Program, policy, procedure and practices review and
recommendation.
Lead public outreach contact and support.
Lead DACTrak training and support. Website accessibility review and
reports.
Candice
Pursch
Director of
Accessibility
Services, Field
Team Leader,
CASp
On-site field team leader for facility, park and PROW inspections.
Field inspections, staff scheduling and inspection efficiency.
California Certified Access Specialist (CASp)
Srikant
Talasila
Director of IT DACTrak Accessibility Management Software management, DAC-A11y
Digital Accessibility Software and delivery to the City.
Accessibility
Specialists
Field
Inspections
Team
Field inspections of City facilities, parks and PROW
Administration
Analysts
Internal
support and
research team
Day-to-day staff, customer and contract support.
Assist in logistics and support of facility, parks and PROW inspections.
Accessibility policy, procedure, program research. Public input
compilation and review.
6. Subcontracting Services
DAC does not use subcontractors and is the prime for the project.
7. Disclosures
DAC and/or any of its officers and staff;
• has not been convicted or indicted within the last three years involving alleged fraud, bribery,
collusion, or violation of state or federal antitrust law.
• has not been involved in any adjudication or determination by any federal, state, or local
agency that the firm or any officer of the firm has violated any provision of law relating to
equal opportunity or fair employment.
• has had the termination of a contract for convenience or for cause.
DAC certifies that it has not been disciplined in the last five (5) years as a Consultant by any
government body or professional association.
DAC Proposal to the City of La Quinta for ADA Professional Services 15
8. Explanation of Methodology
Scope of Work, Services and Methodology
Disability Access Consultants, LLC (DAC) understands that the City of La Quinta is seeking to enter
into a professional services agreement with a qualified and experienced firm to provide a
comprehensive Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan for the City
facilities, parks, digital assets and public rights-of-way (PROW). City is also seeking a digital
accessibility review and action plan for WCAG 2.1 AA conformance
The effort and work for this project will be performed and/or overseen by DAC’s Certified Access
Specialists (CASp), DAC’s quality control and our management team.
Task 1. Project Management and Meetings and Coordination
A critical step in performing a successful assessment project is planning and communication.
Verifying facility information, organizing access and confirming contact information prior to the onsite
surveys commencing is vital to the success of the project. DAC will collaborate with the ADA
Coordinator, departmental ADA liaisons and selected City of La Quinta staff.
Another issue that is critical is the consistency and accuracy of the data gathered during the survey
phase. In order to ensure this, DAC has developed DACTrak, which supports accurate and complete
data collection.
Using the DACTrak software in the field, our surveyors collect data and measurements in a specific
order to ensure that elements are not missed. The data and photographs that are collected in the
field are processed by our servers against all applicable accessibility codes, which provides our clients
with consistent and accurate reports. Since the data collected in the field is automatically uploaded
to our processing servers, reports are available to our clients within a short turnaround time,
following our multi-step editing and quality control process.
The use of our DAC-A11y digital accessibility software will allow the City and DAC to appropriately
audit the City’s digital assets for conformance as assist in on-going remediation efforts with City’s
software vendors and assets.
Project Management
DAC will propose the Project Management Plan at the project kick-off meeting. The plan will include
but may not be limited to:
• Introduction: background, objectives, requirements, approach, strategies and
recommendations;
• Project organization: identification and introduction of key personnel, including the project
manager, and each DAC staff member’s responsibility and role in the project with contact
information;
• Verification of the scope of work & contract documents: scope, approach, prime contact,
contract documents and overall timeline;
• Project design procedures: design standards and criteria, report and drawing list,
specification list, design reviews;
• Project administrative procedures: such as methods for document transfers and means of
communication;
• Project budget, fee schedule, and invoicing method;
• Review and clarification of items in the proposal;
DAC Proposal to the City of La Quinta for ADA Professional Services 16
• Discussion of all other related project information and deliverable(s) that DAC will provide,
such as:
o The Project Management Plan
o Meeting notices, agendas, handouts, as appropriate;
o Initial project schedule provided at the kick-off meeting and updated throughout the
project;
o Monthly progress reports to accompany each monthly invoice;
Meetings
The kick-off meeting will clarify roles and lines of communication, refine project goals, review the
overall project schedule scope and, schedule surveys of City facilities, recreational areas and public
rights-of-way and identify key City personnel related to the project scope.
Information that is needed will be clarified at the initial orientation meeting. Progress meetings,
agendas, and monthly status meeting schedule will be generated by DAC. Tim Mahoney and Barbara
Thorpe will be designated as the project managers and serve as the points of contact for the City.
The designated team members that will coordinate the inspection team during the facility reviews
will be Michael Boga and Candice Pursch. The management approach will include coordination and
assistance from DAC office staff under the direction of Barb Thorpe, Project Manager, Jennie Grover,
Director of Administrative Services and Tim Mahoney, General Manager and Project Manager.
DAC would suggest scheduling monthly, virtual progress meetings, with key City staff to ensure
scheduled and timelines are being met. Furthermore, DAC will plan to attend at least three meetings
with City staff, per the RFP requirements. DAC will schedule a remote kick-off meeting, interim
progress meeting, and a final completion meeting along with any required site visits and City staff
meetings needed for Self-Evaluation investigations and document research.
Progress Reporting
DAC will provide monthly progress reports on all tasks and deliverables of the project. These reports
will be provided in conjunction with the monthly invoice. The monthly progress report format will
include, but not be limited to the following:
A. Task and Deliverables – Provide an update on the percentage of project completion
B. Meetings: List of upcoming and completed meetings, along with meeting minutes and
content for the previous month
C. Requests for Information: DAC will provide reminders and updates on information
requested or needed from the City
D. Estimates on commencement and completion of tasks: Updated refreshed estimates and
timelines on when activities related to the project tasks and deliverables will begin or be
completed
E. Questions/Needs: Any special needs or questions that have come up since the prior
update will be asked.
Task 2: ADA Self-Evaluation of City Policies, Procedures and Programs
Citywide Programs, Policies and Procedures
DAC will conduct an accessibility review of City programs, services, activities and policies to comply
with a core requirement of an ADA Self-Evaluation and Transition Plan.
DAC Proposal to the City of La Quinta for ADA Professional Services 17
1. In consultation with the City, DAC will identify which City programs and services are subject
to the requirements of the ADA. DAC will perform reviews of program policies, procedures,
including but not limited to eligibility requirements, location(s) of services, methods of
providing information and procedure for processing requests for accommodations. The
information prepared from the programmatic assessments will be included in the self-
evaluation and transition plan Executive Summary.
2. As part of the public input process, staff will be encouraged to complete surveys, which will
help to determine if staff and officials understand the City’s ADA obligations, including, but
not limited to; reasonable modifications, identity of the ADA Coordinator, accommodation
procedures, ADA policies, practices, and procedures, including providing reasonable
accommodations. Reasonable accommodations can include auxiliary aids, American Sign
Language interpreters, large font documents, braille, and other alternative communications
3. DAC will conduct programmatic barrier assessment surveys of City programs and services,
as appropriate and available. The reviews will identify programmatic barriers in City
programs and services that could limit accessibility or be considered potentially
discriminatory. These include, but are not limited to eligibility requirements, participation
requirements, participation requirements, facility use, staffing, transportation,
communication, grievance policies and procedures, emergency procedure, required notices
and postings, staffing, transportation, and facility use.
4. Based on the programmatic barrier assessment surveys, DAC will provide the City with
suggestions and recommendations as needed to ensure or enhance compliance in the City’s
programs and services. The findings and recommendations will be included in the ADA Self-
evaluation and Transition Plan report.
5. The ADA self-evaluation and transition plan report will identify issues that may limit physical
or other access to individuals with disabilities to City Programs and Services. The report will
include a feasible solution and cost estimate for eliminating each barrier if applicable. Non-
structural solutions will be considered. Most programmatic changes to enhance compliance
would have little to no cost associated.
6. Review and recommendation of City’s ADA Design exception form with consideration of safe
harbor and technically infeasible provisions.
DAC will perform reviews of programs, policies, procedures, including but not limited to eligibility
requirements, location(s) of services, methods of providing information, and procedures for
processing requests for accommodations. The information prepared from the programmatic
assessments will be included in the self-evaluation and transition plan Executive Summary.
As part of Task 2 and Task 4, DAC will complete a current accessibility review of the City’s public-
facing website and web pages. The assessment will identify accessibility barriers in City
communications and webpages, as well as potential language or procedures that could be considered
discriminatory. The City’s website will be reviewed for compliance with the standard required for
Title II entities, Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. DAC will identify which
City communications and webpages, including but not limited to sign-up forms, registration forms,
and public-facing website pages, are subject to the requirements of the ADA. DAC will provide more
information of the Digital Accessibility efforts in Task 4 “Digital Accessibility.” DAC has many digital
conformance offerings to assist the City with its digital accessibility, document accessibility and
Section 508 conformance.
The programmatic review will identify all communications items that are not compliant or are
potentially discriminatory, such as auxiliary aids and services. DAC will provide the City with a report
that includes the findings and recommendations from the reviews of the City’s communications and
website review. The report will consist of a synopsis of the comprehensive website review, which
will be issued separately as a related and referenced report. The report will identify programmatic
issues found in public communications and the City’s public-facing website that limit accessibility.
DAC Proposal to the City of La Quinta for ADA Professional Services 18
As part of the of this Task and Task 5 (public input process), staff will be encouraged to complete
surveys, which will help to determine if staff and officials understand the City’s ADA obligations,
including, but not limited to; reasonable modifications, identity of the ADA Coordinator,
accommodation procedures, ADA policies, practices, and procedures, including providing reasonable
accommodations. Reasonable accommodations can include auxiliary aids, American Sign Language
interpreters, large font documents, braille, and other alternative communications.
DAC will conduct programmatic barrier assessment surveys of City programs and services, as
appropriate and available. The reviews will identify programmatic barriers in City programs and
services that could limit accessibility or be considered potentially discriminatory. These include, but
are not limited to, eligibility requirements, participation requirements, facility use, staffing,
transportation, communication, grievance policies and procedures, emergency procedures, required
notices and postings, and other relevant operational policies.
Based on the programmatic barrier assessment surveys, DAC will provide the City with suggestions
and recommendations as needed to ensure or enhance compliance in the City’s programs and
services. The findings and recommendations will be included in the ADA Self-evaluation and
Transition Plan report.
To better support the City-wide ADA initiatives, DAC will collaborate with the City’s ADA coordinator,
ADA liaisons and other designated City to determine what training options would be most relevant
for City staff.
DAC has provided training to hundreds of public entities and is also the selected consultant of many
risk management pools to provide regular training sessions to their members. DAC has provided
customized individual training regarding ADA requirements for facilities, public right-of-way, policies,
special events, grievances and other related Title II topics.
As part of the deliverables DAC will provide the City with an Executive Summary report that will
summarize the data and findings from the ADA self-evaluation and transition plan for City buildings,
parks, parking, programs, trails and open spaces.
Task 3: ADA Assessment of City Facilities and Public Rights-of-Way
A. City of La Quinta Buildings, Facilities, and Sites (including parks and outdoor facilities)
1. In consultation with the City, DAC will identify which City buildings are subject to the
requirements of the ADA, and perform assessments of all interior and exterior elements,
including the parking lots, path of travel as well as common areas throughout City owned and
tenant occupied buildings. The reports prepared from the assessments will include details of all
elements surveyed.
2. In consultation with the City, DAC will identify which City-owned parks, trails, outdoor facilities
and open spaces are subject to the requirements of the ADA and perform assessments of all
areas within the recreational facilities. The reports prepared from the assessments will include
details of all elements surveyed.
3. DAC will conduct barrier assessment surveys with field reviews of all City-owned public buildings,
facilities, parks and open spaces that provide programs, services or activities to the public, as
appropriate. The surveys will identify physical barriers at each facility that could limit
accessibility. The information collected in the field will be compared to the Federal ADA codes
as well as applicable state codes and the standard that provides the greater level of accessibility
will be utilized.
DAC Proposal to the City of La Quinta for ADA Professional Services 19
4. Based on the results of the barrier assessment surveys, DAC will develop access compliance
assessment reports issued through our DACTrak online accessibility management software in
order to provide the City with comprehensive assessment results. The reports will include:
• as-is condition measurements and verifications as they relate to ADA access;
• a detailed barrier description;
• photographs for documentation of each barrier;
• detailed location description identifying the location of the barrier, maps will also be
provided for findings where GIS coordinates can be collected for available outdoor
findings;
• a proposed solution to eliminate the barrier; and
• individual cost estimates for each solution.
5. DAC will provide the City with access to DACTrak, allowing the City’s users to generate details
reports in multiple formats, including PDF and Excel, as well as map style formats of KML and
Shapefile for available exterior areas where GIS coordinates can be collected. The DACTrak
online accessibility management software will provide the City with comprehensive reports for
the interior and exterior of each facility. DACTrak also includes tools that will allow the City to
plan a schedule of barrier removal, adjust priorities and update the implementation of the
transition plan. Many report options are available in DACTrak that can show detailed information
for every noncompliant finding in each building, through high level summary reports that can
offer a concise synopsis of noncompliant findings by category across all facilities City-wide.
Estimated costs are available in all reports, however a DACTrak user can choose to generate a
report without estimated costs if needed.
6. DAC will survey all City-owned buildings listed included with the RFP and will be confirmed at
the project kick-off meeting.
B. Public Rights-of-Way
1. In consultation with the City, DAC will identify which City-owned public rights-of-way, including,
but not limited to cross walks, pathways, sidewalks, on-street parking, bus stops, and curb
ramps are subject to the requirements of the ADA and perform assessments of all areas within
the identified public rights-of-way facilities. The reports prepared from the assessments will
include details of all elements surveyed.
2. DAC will conduct barrier assessment surveys with field reviews of the identified public rights-of-
way owned by the City, as appropriate. The surveys will identify physical barriers in the public
rights-of-way that could limit accessibility. The information collected in the field will be
compared to the Federal ADA codes as well as applicable state codes and the standard that
provides the greater level of accessibility utilized.
3. DAC will provide the City with access to DACTrak, allowing the City’s users to generate details
reports in multiple formats, including PDF and Excel, as well as map style formats of KML and
Shapefile for available exterior areas where GIS coordinates can be collected. The DACTrak
online accessibility management software will provide the City with comprehensive reports for
the interior and exterior of each facility. DACTrak also includes tools that will allow the City to
plan a schedule of barrier removal, adjust priorities and update the implementation of the
transition plan. Many report options are available in DACTrak that can show detailed information
for every noncompliant finding along each area of sidewalk, through high level summary reports
that can offer a concise synopsis of noncompliant findings by category across all public rights-
of-way facilities City-wide. Estimated costs are available in all reports, however a DACTrak user
can choose to generate a report without estimated costs if needed.
4. DAC will survey all City-owned public rights-of-way that will be confirmed at the project kick off
meeting. Per the Q&A document published by the City on June 4, 2026, the City has
approximately 121 linear sidewalk miles.
DAC Proposal to the City of La Quinta for ADA Professional Services 20
5. During the kick-off meeting, DAC will ask that the City identify City-owned public rights-of-way,
Caltrans-owned streets and intersections, and areas that are private and not City-owned. The
surveys will identify physical barriers in the public rights-of-way that could limit accessibility and
are the responsibility of the City. The information collected in the field will be compared to the
Federal ADA codes as well as applicable California state codes applying the standard that
provides the greater level of accessibility as required by the ADA.
6. Standards and codes to be utilized will include:
• PROWAG – Public Rights of Way Accessibility Public Guidelines
• California Manual on Uniform Traffic Control Devices (CAMUTCD)
• Standard specifications for Public Works Construction (SSPWC)
• Other local codes as applicable.
7. DAC will complete the field accessibility survey of selected public right-of-way within City limits.
Mike Boga, Candice Pursch and the Accessibility Specialist team will complete these efforts. The
accessibility survey scope will include, but would not be limited to:
Sidewalks
• Width
• Cross slope
• Running slope
• Changes in elevation greater than 1/4 inch and changes in elevation that are not beveled
up to ½ inch
• Any obstructions in the sidewalk that obstruct or narrow the path of travel, such as
protruding objects and items that narrow the required width
• Street furniture
• Collection of GIS location information and photographs
Signalized Intersections
• Crosswalks
• Pedestrian ramps-curb ramps; width, slope, side flares, grooved borders, truncated
domes, alignment with the crosswalk
• Accessible pedestrian signals
• Traffic stop bars
Based on the results of the barrier assessment surveys, DAC will develop access compliance
assessment reports issued through our DACTrak online accessibility management software to provide
the City with comprehensive assessment results. The reports will include:
• As-is condition measurements and verifications as they relate to ADA access;
• A detailed barrier description;
• Photographs for documentation of each barrier;
• Detailed location description identifying the location of the barrier, maps will also be
provided for findings where GIS coordinates can be collected for available outdoor
findings;
• A proposed solution to eliminate the barrier; and
• Individual cost estimates, as available, using industry standards for each solution.
DACTrak - Project Database
DAC will provide the City with access to DACTrak, allowing the City’s users to generate detailed
reports in multiple formats, including PDF and Excel, as well as map style formats of KML and
DAC Proposal to the City of La Quinta for ADA Professional Services 21
Shapefile for available exterior areas where GIS coordinates can be collected. The DACTrak online
accessibility management software will provide the City with comprehensive reports for the interior
and exterior of each facility. DACTrak also includes tools that will allow the City to plan a schedule
of barrier removal, adjust priorities and update the implementation of the transition plan. Many
report options are available in DACTrak that can show detailed information for every noncompliant
finding along each area of sidewalk, through high-level summary reports that can offer a concise
synopsis of noncompliant findings by category across all public rights-of-way facilities City-wide.
Estimated costs are available in all reports; however, a DACTrak user can choose to generate a
report without estimated costs if needed.
City-Wide GIS Reference
With the use of DACTrak field assessments and reports will include a high degree of detail with
photographs, code references, cost estimates and GIS information when applicable. DACTrak will
provide a GIS location for all exterior findings of facilities and for all findings along the City’s public
right-of-way.
Task 4: Web and Digital Accessibility Assessment
The City has stated in the Q&A addendum of June 4, 2026 that, “The firm selected under this RFP
is expected to conduct a comprehensive review of all digital content and identify accessibility barriers,
recommend appropriate remediation measures, prepare a digital accessibility Transition Plan, and
collaborate with City staff to develop a roadmap for achieving compliance.”
DAC understands this request and has proven professional services, planning options and digital
accessibility scanning and remediation technology for the City to meet their Digital Accessibility
conformance requirements.
Furthermore, DAC has already provided numerous California JPIA members with Digital Accessibility
training for prudent and attainable conformance outcomes.
DAC understands the City’s goals to assess the City Web and digital assess and develop an
accessibility transition and action plan with the following tasks, including but not limited to:
o Inventory City web and digital assets, including all public-facing websites, subsites, web
applications and portals, online forms and payment systems, documents (PDFs, Word,
etc.),multimedia content, and mobile applications.
o Evaluate the accessibility of these digital platforms pursuant to WCAG 2.1 Level AA and
applicable Section 508 standards, using a combination of automated tools and manual
testing.
o Assess compatibility with assistive technologies (screen readers, screen magnifiers,
keyboard-only navigation) and test with common browsers and devices.
o Review the City’s existing website accessibility statement, notices, and processes for
reporting issues or requesting accommodations; recommend updates or new content as
needed.
o Identify and document digital accessibility issues, categorize them by severity and impact,
and provide remediation recommendations that can be integrated into the overall transition
plan.
As the City is aware, there are four (4) digital accessibility areas that the City should be evaluating
and planning for compliance:
1. City Website(s)
DAC Proposal to the City of La Quinta for ADA Professional Services 22
2. Digital Documents
3. Third Party Applications
4. Mobile Applications
The City is also aware of the Department of Justice’s Digital Accessibility “New Rule” and will be
required to be conformant with the new rule and Web Content Accessibility Guidelines 2.1 AA (WCAG
2.1 AA) by April of 2028 as the City’s population is under 50,000.
Similar to a traditional ADA Self-Evaluation and Transition Plan for both program and infrastructure
barrier review and remediation, the City’s digital accessibility transition and action plan must first
identify where barriers to access exist within its digital asset inventory.
Once the digital accessibility barriers are understood, in comprehensive manner, in each of the (4)
categories described previously, the City and DAC will collaborate on the development and
deployment of digital accessibility action plan.
As part of this plan the City will better understand what areas they have control to remediate (City
created web content and new documents) areas where they will need to communicate and verify
conformance with outside vendors (websites, third part applications and mobile apps).
DAC and the City will develop a multi-pronged and phased approach through the use of DAC’s
planning methodologies and technology to assist the City in meeting its conformance efforts.
A key first step in the process is to understand the contracts the City has in place with its digital,
web and third-party application providers. Once understood, this provides key next steps of
communication, planning and digital scanning of these vendors.
DAC will assist the City is communicating with these vendors to ask for their VPAT (Voluntary Product
Accessibility Template) and ACR (Accessibility Conformance Report) to ensure they understand the
City’s and the vendor’s Section 508 requirements.
DAC can also provide the City the use of our DAC-A11y Digital Accessibility Software Suite to assist
the City in its needed accessibility conformance scanning to determine accessibility deficiencies with
the City’s websites, documents, third party applications and mobile apps.
In fairness to the City, the overall cost of digital accessibility conformance is not known at this stage
as the breadth of deficiencies is unknown.
However, for the purposes of this RFP, DAC is providing initial budget pricing for the development
of a digital accessibility plan with allocation for consulting, plan development, website, 3rd party
software and document scanning.
At this time, the City and DAC do not know the amount of on-going audit and remediation scanning
that will be required by the City, moving forward. However, DAC will be providing budget pricing for
the development of a conformant digital accessibility action plan.
Certainly, there are offerings and options that the City may not utilize or need immediately, however,
with our on-going discussions, we wanted to ensure that the City understands what services and
tools are available. Please see an overview of offerings:
Website and Documents:
1. DAC Web Inventory: is an initial scan of the City website to determine how many web pages and
document links exist on your site. This can assist in building a budget scope of how many items
need to scanned. This step is not required but does provide data to build a budget scope.
DAC Proposal to the City of La Quinta for ADA Professional Services 23
2. DAC Web: Scan(s) and Report: Once the City knows how many pages exist on the website, a cost
for a full web scan is easily known. DAC Web provides multiple options for scanning websites to
verify compliance with Web Content Accessibility Guidelines (WCAG 2.1 AA) and receive reports for
areas that require remediation by the developer or webmaster for compliance.
3. DAC Docs (two options)
• Preliminary Scan: DAC Docs offers a preliminary scan audit of PDF, Word, Excel and
PowerPoint documents that will provide a page count for each document scanned, as well as
a rating for the remediation difficulty with the explanation for the rating. This feature is
offered to assist with determining which documents should be considered for automated
remediation.
• Remediation and Scan: Automated Remediation of PDF, Word, Excel and ppt. Files.
4. DAC-A11y Private Server Space: Dedicated containerized client server space for timed retention
of client documents and reports.
Third Party and Mobile Applications
The City is required to obtain Voluntary Product Accessibility Templates (VPAT) and Accessibility
Conformance Reports (ACR) from third party developers of mobile applications and websites that
the City offers to the public. DAC can provide verification reviews, which require DAC staff to
manually scan and review the applications and upon completion, a compliance report is provided.
General Consultation
DAC can also assist with the following:
• Document Archive and exemption options
• Prioritization
• Documentation and Reporting
• Technical communication with 3rd party developers
Initial scope and deliverable will include, but not be limited to the following:
1. DAC Web: Full report and Scan of City Website(s). Provide report to vendor(s).
2. DAC Doc’s: Scan and Report of Website Digital Documents
• Identify targeted remediation of City documents and discuss
options with City.
• Understand and assist City’s plans for archiving of documents
• Explore staff training options for accessible documents
3. DAC Check: Section 508 and WCAG 2.1 AA Voluntary Product Accessibility
Template (VPAT) and Accessibility Conformance Report (ACR) verification and audit.
• Scan, Report, and DAC staff audit of VPAT, ACR reports of
selected 3rd Party Applications and Mobile App’s.
• City has provided list of 3rd party software
DAC Proposal to the City of La Quinta for ADA Professional Services 24
4. Vendor Communication: Work with City to communicate with 3rd party vendors to ensure
remediation and compliance efforts and outcomes
5. Digital Accessibility: Policy and procedure review and creation
6. Contract Review: Review City digital technology contracts
7. Meetings/Updates: Monthly Staff Meetings and Updates
8. Annual Report: Annual Report showing benchmarks and objectives met and intended
plans for upcoming year.
DAC will provide instruction and training for ADA Coordinator, ADA Liaisons, IT Team and designated
City of La Quinta Staff on software and database for updating and maintaining final transition plan
and digital accessibility plan.
Task 5: Public and Stakeholder Engagement
As mentioned previously, the City is required to provide opportunities for the public to provide input
to assist with prioritizing the schedule of barrier removal of the ADA transition plan. DAC will
recommend and lead a public input, public outreach process and overall plan that will incorporate
the requirements of the ADA. DAC understands that this plan needs to be approved by the City.
The outreach portion of the self-evaluation and transition plan project will include multiple methods
to provide opportunities for public input from members of the community as well as area
organizations that provide services to persons with disabilities. The surveys that will be prepared
for use in acquiring public input will encourage respondents to describe current accessibility needs
and challenges to assist the City in developing accessible programs and facilities. DAC will work with
the City to determine the most effective methods to gather input from individuals and groups who
would like to participate in the development of the plan. DAC will compile all comments and feedback
from public outreach efforts to be incorporated in the final transition plan.
DAC will develop and implement a public engagement plan that includes outreach to individuals with
disabilities, advocacy organizations, advisory bodies, and the broader community.
DAC will collaborate with the City to determine appropriate options and efficacy of hosting a public
meeting or workshop.
DAC will summarize public input comments and incorporate the results into the self-evaluation
findings and transition plan recommendations.
Task 6: Transition Plan Development and Update
Analytical Methods and Tools: Intake Methods and DACTrak Accessibility Management
Software
As a key management tool for the City, DAC will provide the City with DACTrak online accessibility
management software for City staff to better manage its ADA Self-Evaluation and Transition plan.
DACTrak is an interactive online software and is not an enhanced Excel spreadsheet. The ability to
collect, compile, analyze, and use report data in a practical format was one of the driving forces to
develop the DACTrak intake and management software. DACTrak provides our clients with a
powerful management tool to document compliance, project costs, print custom reports and record
progress.
DAC Proposal to the City of La Quinta for ADA Professional Services 25
By collecting actual measurements of as-is field conditions (instead of merely noting compliant or
noncompliant findings without measurements) and recording all relevant information, DAC can
reprocess data if codes change without the need for a re-inspection. This approach results in
significant savings when codes change and the plan needs to be updated. As part of the inspection
process and required by the ADA, the 2010 ADA Standards will be compared with the CBC and the
standard that provides the greater level of accessibility utilized.
DACTrak reports will include but may not be limited to as-built dimensions as they relate to the ADA
and other relevant code and guideline access, reference to accessibility codes, proposed solution(s)
to eliminate the barrier, cost estimate for each solution, at least one digital photograph of each
barrier to access, and a detailed location description, including GIS coordinates and mapping.
The inclusion of photographs for each noncompliant finding showing the as-is condition has proven
to be valuable in assisting clients in the formulation of decisions regarding barrier removal priorities.
The DACTrak software offers an intuitive accessibility management platform that surpasses the
limitations of managing plans through hard copies and binders. The assessment report of each
facility will include cost estimates to correct deficiencies in accordance with the ADA or other
applicable federal or state accessibility codes.
Barriers are identified by building, floor, or location and given a unique identifier record number to
assist with navigation in the accessibility software and location of the finding and recommendation
by area and site. Estimated applicable costs will be given by item and element in accordance with
industry standards. Costs can be easily adjusted to adhere to any cost estimates the City may utilize.
The proposed method for barrier removal will be provided. The transition plan will identify physical
barriers that may limit accessibility of the City programs, services or activities for individuals with
disabilities. The schedule for removal of barriers and appropriate timelines will be developed in
collaboration with the City. Identified barriers and obstacles will be initially prioritized.
Use of the DACTrak software will provide the City with an additional tool to update prioritizations,
budget, implement and monitor barrier removal. DAC uses a comprehensive approach to inspecting
public rights-of-way and records actual as-is measurements, not just an indicator of compliant or
not compliant. DAC has found that the use of automated equipment for compliance measurements
of sidewalks does not provide an actual comprehensive measurement of areas required to be
assessed, such as protruding objects.
DAC team members will conduct onsite inspections on our DACTrak tablets and export the onsite
field conditions for processing by our servers the same day of the inspection. The use of the DACTrak
tablet provides for consistency of what items to measure and evaluates the quality of the
measurements.
Preliminary Cost Estimates
The DACTrak online software proposed for use by the City includes estimated costs for removing
physical barriers identified in the transition plan. Through use of the DACTrak software, the City is
able to generate numerous custom reports that can calculate costs on demand for all facilities City-
wide or filtered to specific categories of items for select facilities. Additionally, since DAC’s in-house
IT team maintains and manages the entire DACTrak platform, custom costs that may be provided
by the City can be added to the DACTrak software for the City’s project. Reports for custom cost
estimates can be generated from the DACTrak software in the City’s preferred Excel file format.
Task 7: Tools Training and Implementation Support
DAC understands the City’s request to provide tools, best practices and support to assist in the
development and implementation of the City’s ADA Self-Evaluation and Transition Plan, along with
DAC Proposal to the City of La Quinta for ADA Professional Services 26
the City’s digital accessibility plan.
DAC can provide the City with two state of the art software tools to assist the City in these efforts.
1. DACTrak Accessibility Management Software will be provided to assist the City with its
transition plan management and implementation
2. DAC-A11y Digital Accessibility and Scanning software can be provided to the City to assist
the City in its digital accessibility audits and document remediation.
DAC will assist the City to develop or refine policies, procedures, and templates related to ADA
coordination, grievance processes, notices, effective communication, and digital accessibility
governance.
DAC will also provide training to City staff on ADA obligations, use of the transition plan tools, and
best practices for ongoing accessibility, including accessible content creation and vendor
management for digital platforms.
Task 8: Deliverables: Final ADA Self-Evaluation and Transition Plan
DAC will assist the City to develop a comprehensive ADA Self-evaluation and Transition plan and will
include at a minimum:
• a summary of findings of the self-evaluation of facilities, policies, programs, and practices,
• the recommendations for remedial measures to correct deficiencies and a methodology for
prioritizing barrier remediation, cost estimates for recommended remediation measures,
• assistance with an implementation schedule that includes milestones or measures of
achievement for monitoring implementation,
• recommendations for procedures and forms for monitoring implementation,
recommendations for procedures for periodically reviewing and updating the ADA transition
plan,
• recommendations for procedures and forms for performing evaluations of additional barriers,
recommendations for procedures and forms for filing requests for accommodation, a list of
references and,
• contact information for ADA and accessibility related resources; and identification of the City
official(s) with overall responsibility for implementation of the plan.
DAC will provide the City with strategies for implementation of the City’s Transition Plan. Timelines,
funding, and action plans will be discussed with the City, using CIP and other achievable funding
options. The final proposed ADA transition plan findings will be provided to City staff by issuing logins
to the DACTrak accessibility management software and conducting an interactive training session
via teleconference.
DAC will provide the City with DACTrak online accessibility management software which will allow
City staff to review and print standard and custom reports on demand, as well as implement and
update the transition plan and schedule of barrier removal overtime. There are no per user seat
licenses to access DACTrak, DAC can establish password protected logins to as many City staff as
needed. In addition to providing the City with access to DACTrak to view and download reports, DAC
can deliver the final self-evaluation and transition plan to the City in multiple formats, such as PDF,
Microsoft Excel, KML, and ESRI Shapefile for available exterior reports.
The Executive Summary will be provided to the City in both Word and PDF formats. If the City
chooses not to use DACTrak, all data files, project maps and drawings associated with the self-
DAC Proposal to the City of La Quinta for ADA Professional Services 27
evaluation report and transition plan will be provided to the City in a mutually agreed format. All
data collected will be property of the City.
Technical Requirements - Compliance with Regulations
DAC utilizes the appropriate governing standards as indicated:
• ADA 2010 Standards for Accessible Design
• Department of Justice’s Revised Final Title II Ruling for State and Local Governments
• California Building Code (CBC)
• California Department of General Services Access Compliance Materials
• ABA-Architectural Barriers Act
• UFAS-Uniform Federal Accessibility Standards
• ANSI-American National Standards Institute
• Section 504 and Section 508 of the Rehabilitation Act
• World Wide Web Content Accessibility Guidelines (W3C WCAG Version 2.1AA and 2.2AA)
• Outdoor developed and recreational standards
• National Playground Safety Institute (NPSI) standards
• PROWAG – Public Rights of Way Accessibility Public Guidelines
• California Manual on Uniform Traffic Control Devices (CAMUTCD)
• Standard specifications for Public Works Construction (SSPWC)
• California Disability Laws and Regulations
Optional Task: City Staff Training
DAC has provided training to hundreds of public entities and is also the selected consultant of the
California Joint Powers Insurance Authority (CJPIA) to provide regular training sessions to their
members. DAC has also recently provided training to the California Association of Joint Powers
Authorities (CAJPA) regarding requirements for compliant websites. In addition to CJPIA members,
DAC has provided customized individual training regarding ADA requirements for facilities, public
right-of-way, policies, special events, grievances and other related Title II topics.
DAC has provided training courses to many public entities with customized curriculums depending
on the department or staff receiving the training, including:
a. Applicable government code, statues and regulations
b. Performing field investigations and inspections
c. Preparation of reports via DACTrak
d. Monitoring and updating the ADA Self-evaluation and Transition Plan
e. Internal procedures for granting exemptions
f. Roles and Responsibilities of the ADA Coordinator
g. ADA Roles and Responsibilities for Front Line Staff
h. ADA Roles and Responsibilities for Executive and Management Staff
i. Maintenance of Accessible Facilities
j. Maintenance of Accessible Public Rights-of-Way
k. Strategies to reduce ADA risk and litigation
Members of the DAC team have also served as expert witnesses to assist public entities to defend
their current practices and ADA plan. DAC has only served on the side to assist public entities to
defend their practices and plan and has never assisted with litigation against a public entity. Our
mission statement and philosophy embrace the enhancement and assistance to our clients to build
an ADA accessibility plan while documenting previous and current compliance methods.
DAC Proposal to the City of La Quinta for ADA Professional Services 28
9. Acknowledgement of Insurance Requirements
INSURANCE REQUIREMENTS ACKNOWLEDGEMENT
Must be executed by proposer and submitted with the proposal
I, Tim Mahoney (name) hereby acknowledge and confirm that
Disability Access Consultants, LLC (name of company) has reviewed
the City’s indemnification and minimum insurance requirements as listed in Exhibits E and F of the
City’s Agreement for Contract Services (Attachment 1); and declare that insurance
certificates and endorsements verifying compliance will be provided if an agreement is awarded.
I am Tim Mahoney of Disability Access Consultants, LLC ,
(Title) (Company)
Commercial General Liability (at least as broad as ISO CG 0001):
$1,000,000 per occurrence/$2,000,000 aggregate OR
$2,000,000 per occurrence/$4,000,000 aggregate
$5,000,000 per occurrence/$5,000,000 aggregate
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Automobile Liability (at least as broad as ISO CA 0001):
$1,000,000 combined single limit for bodily injury and property damage
Auto Liability Additional Insured
Workers’ Compensation (per statutory requirements):
Statutory Limits / Employer’s Liability $1,000,000 per accident or disease
Must include the following endorsements:
Workers’ Compensation Endorsement with Waiver of Subrogation; OR
Workers’ Compensation Declaration of Sole Proprietor (if applicable)
Professional Liability (Errors and Omissions):
Errors and Omissions liability insurance with a limit of not less than $1,000,000 per
claim
Cyber Liability
$1,000,000 per occurrence/$2,000,000 aggregate
DAC Proposal to the City of La Quinta for ADA Professional Services 29
10. Non-Collusion Affidavit
NON-COLLUSION AFFIDAVIT FORM
Must be executed by proposer and submitted with the proposal
I, Tim Mahoney (name) hereby declare as follows:
I am General Manager, Managing Member of Disability Access Consultants, LLC ,
(Title) (Company)
the party making the foregoing proposal, that the proposal is not made in the interest of, or on
behalf of, any undisclosed person, partnership, company, association, organization, or corporation;
that the proposal is genuine and not collusive or sham; that the proposer has not directly or
indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not
directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to
put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in
any manner, directly or indirectly, sought by agreement, communication, or conference with
anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead,
profit, or cost element of the proposal price, or of that of any other proposer, or to secure any
advantage against the public body awarding the agreement of anyone interested in the proposed
agreement; that all statements contained in the proposal are true; and, further, that the proposer
has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the
contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee
to any corporation, partnership, company, association, organization, proposal depository, or to any
member or agent thereof to effectuate a collusive or sham proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is
true and correct.
Proposer Signature:
Proposer Name: Tim Mahoney
Proposer Title: General Manager, Managing Member
Company Name: Disability Access Consultants, LLC
Address: 2862 Olive Highway, Suite D, Oroville, CA 95966
DAC Proposal to the City of La Quinta for ADA Professional Services 30
11. Acknowledgement of Addenda/Signature
Must be executed by proposer and submitted with the proposal;
If no addenda has been issued, mark “N/A” under Addendum No. indicating
Not Applicable and sign
ADDENDUM NO. SIGNATURE INDICATING RECEIPT
1, issued June 1, 2026
2, issued June 4, 2026
DAC Proposal to the City of La Quinta for ADA Consultant Services 31
Appendix A – Sample Screen Shots of DACTrak Accessibility Management Software
In addition to the photographs included throughout our proposal, we are also providing additional
sample screen shots generated from the DACTrak accessibility management online software program
prepared for several public entity clients.
Upon logging in to
the secure
DACTrak website,
you are able to
choose the facility
you would like to
view and manage.
This screen shot is
an example of a
facility list for a
recent public entity
transition plan
project.
After choosing a
facility, you are
able to use
Reports drop
down menu to
choose which
report style to
view. You may
also choose to
view multiple
facilities in one
report.
DAC Proposal to the City of La Quinta for ADA Consultant Services 32
This screenshot is an example
of a finding page in a Single
Finding Photo Report. This
type of report shows the user
the finding, with accompanying
recommendation to correct the
non-compliant item, the
associated photo, code
reference(s), estimated cost to
remove the barrier, and any
progress that has been added
to update the transition plan.
The Single Finding and Dual Finding Photo Reports may be exported to an Excel workbook for
easy management of the transition plan data. The Excel workbook exports into a pre-formatted
table with the filter function atop each data column. The report is a fully functioning Excel
spreadsheet that may be sorted, filtered and manipulated by the user. The column for Picture
identification numbers includes cells that are live links to the second tab of the workbook which
contains report photos. Clicking the cell for a particular report finding will bring up the associated
picture on the Photos tab.
DAC Proposal to the City of La Quinta for ADA Consultant Services 33
Reports Sort and Filter Panel
Users are able to customize the report that is generated by making selections in the drop down
menus and choice fields.
Single Facility PDF Report Options
DACTrak offers users many different styles of reports to view in a PDF file which can be exported
from DACTrak and saved offline for viewing, printing or emailing.
DAC Proposal to the City of La Quinta for ADA Consultant Services 34
Single Facility Excel Report Options
DACTrak also contains options to export reports to an Excel format, which can be customized using
the drop down menus and selection fields. The exported Excel report is a fully functioning workbook
which can be further manipulated to suit the needs of the user.
Multi Facility Excel Report Options
Excel reports may also be generated to contain findings for more than one facility by using the Multi
Facility Report option in DACTrak. This report is able to be customized using the available filter
fields. If the user requires a small file size for storage or emailing, the option is available to exclude
photos in the generated report.
DAC Proposal to the City of La Quinta for ADA Consultant Services 35
Map Overlay Report
Aerial map reports of non-compliant findings can be viewed in DACTrak. This report plots the
locations of the findings on an interactive map. Unique icons identify the different types of findings.
Drilled Down View of Map Overlay Report
Each icon in the map overlay report is a clickable link that will expand to a pop up window identifying
the finding. The individual finding information may also be printed from this feature.
DAC Proposal to the City of La Quinta for ADA Consultant Services 36
Global Progress Editor
Many records are able to be managed and updated with identical information from one screen using
the Global Progress Editor. Users choose the records to update and the information that they would
like to apply to all chosen records. Once information is entered, the user needs only to click the
“Submit” button once to update all chosen records.
Priority Manager
Priority Manger allows users to manage many records on one page, but individually update each
record with unique information. Once all selections are made, the user clicks “Submit” to apply all
updates.
DAC Proposal to the City of La Quinta for ADA Consultant Services 37
Heat Map
DACTrak also provides an option for viewing locations where there is a high or low concentration of
noncompliant findings in a heatmap. The following example shows locations of noncompliant exterior
findings at a park, using colored icons. Information about the noncompliant findings can be viewed
by clicking on each colored icon to launch an interior window with the descriptions of the findings.
The following two examples are heat maps for a park viewed in DACTrak and a signalized intersection
exported to Google Earth.
DAC Proposal to the City of La Quinta for ADA Consultant Services 38
Appendix B - Resumes of Project Manager and CASp Quality Control Manager and Key
Personnel
BARBARA THORPE, DAC President and Project Manager
Americans with Disabilities Act, Section 504 and Related Experience
• President of Disability Access Consultants, LLC, a woman-founded small business with an
extensive history of accessibility compliance consulting since 1998
• Conducted hundreds of Americans with Disabilities Act self-evaluations for public entities, City
and County governments, school districts, colleges, universities and outdoor developed areas
• Provided consultation regarding access to programs, services and activities to public entities and
businesses
• Conducts quality control audits of projects for compliance with the ADA and Section 504 of the
Rehabilitation Act, including public rights-of-way, facilities and outdoor developed areas
• Assisted with the development of thousands of transition/barrier removal plans for public entities
regarding facilities and public rights-of-way
• Performed compliance audits for the Department of the Interior
• Served as an expert witness for the Department of Justice, public entities and other businesses
• Served on advisory boards for disability issues for public entities
• Provided consultation to numerous state and local government entities and the federal
government regarding ADA and Section 504 compliance
• Assisted with ADA implementation plans and consent decrees for public entities
• Provided staff development activities for public entities, businesses and associations
Professional Experience
• Occupational Therapist
• Teacher for special needs and persons with disabilities
• Program Staffing Specialist
• Administrator for Special Services
• Director of Special Education and Student Services
• Director of Planning and Compliance
• ADA Coordinator, 504 Coordinator and Equity Officer
• Accessibility Consultant
Education
• Colorado State University, Bachelor of Science - Occupational Therapy
• University of South Florida, Master’s Degree – Administration and Supervision, Educational
Leadership
Presentations and Training Sessions
• ADA Litigation Trends for Public Works-Public Works Academy
• Parks and Recreation Training for CAPRI Members
• California Association for Park and Recreation Indemnity
• California Association of Joint Powers Authorities
• ADA Coordinator’s Training for Public Entities
• Roles and Responsibilities for ADA Compliance for Public Entities
• Public Works Academy – California Joint Powers Insurance Authority
• CJPIA ADA Risks and Litigation
• Indiana Parks and Recreation Association – Annual Conference
• Public Entity Risk Management Authority
• City of San Clemente
• Minnesota School Board Association
DAC Proposal to the City of La Quinta for ADA Consultant Services 39
• California School Board Association
• Association of Defense Counsel of Northern California and Nevada
• Public Agencies Risk Managers Association
• School and College Legal Services
• Council of Public Entity Attorneys
• California Defense Counsel
• McNeese State University, Louisiana
• Louisiana Association of Physical Plant Administrators
• California Council of School Attorneys
• San Diego County Office of Education JPA
• Tuolumne Joint Power Authority
• Fairfield County Risk Management Group
• North Bay School Insurance Authority
• California Association for School Housing
• California Association of School Business Officials
• Joint Powers Authorities
• California School Board Association
• School Insurance Authority
• California Risk Management Authority
• Alameda County Facility Planners
• Rental Housing Association
• Western Fairs Association
• Contra Costa County Office of Education
• California Joint Power Insurance Authority
• South Orange County Community College District
Publications
• ADA Changes: Get a Head Start on Pending Accessibility Guidelines: September 2001-
Maintenance Solutions Magazine
• A Gameplan for Access: Strategies and Tactics to help managers develop a successful barrier
removal plan for public facilities: March 2003 – Maintenance Solutions Magazine
• Accessible Toilet Rooms: June 2006 –American Schools & Health Facilities Publication
Boards
• Served on the California Division of the State Architect State Advisory Board
• Served as the vice chairperson for the California Division of the State Architect Access
Compliance Advisory Committee
• Served on the California Division of State Architect Education and Training Committee
Other Activities
• Appointed by the Office of the Independent Monitor regarding Chandra Smith vs. Los Angeles
Unified School District Modified Consent Decree
• Appointed as a neutral monitor regarding implementation of a consent decree for a public
entity
• Currently assisting with the resolution of an ADA complaints for several City and County
Governments
• Currently assisting a public entity to resolve a complaint by the US Department of Justice
DAC Proposal to the City of La Quinta for ADA Consultant Services 40
MICHAEL BOGA, CASp-152, DAC Senior Director of Accessibility Services and Head of
Quality Control
Americans with Disabilities Act and Related Experience
• Inspected over two thousand facilities for compliance with federal and state accessibility
standards
• Assisted with the development and implementation of transition/barrier removal plans
• Provided consultation regarding Title II and Title III accessibility requirements
• Performed compliance audits for federal agencies
• Provided accessibility training activities for public entities and businesses
• Served as an expert witness for Title II and Title III
• Provided numerous training sessions and seminars regarding the requirements of state and
federal accessibility standards for Title II and Title III
Professional Experience
• Contractor
• Work Training Program Coordinator
• Special Education Teacher
• Accessibility Inspector (1998 to Present)
Certifications and Training
• Certified Accessibility Specialist (Certificate No. CASp-152)
• Certified International Council (ICC)
• Accessibility/Usability/Plans Examiner (No. 1108082-21)
• Division of State Architect Academy-Accessibility/Plan Review/Fair Housing
• Division of the State Architect Academy –CBC Amendments – Accessibility
• Division of the State Architect Academy –CBC Amendments – Accessibility
• Division of the State Architect Academy – Plan Review
• Division of the State Architect Academy – Accessible Public Housing Regulations
• Division of the State Architect Academy – Transient Lodging, Housing at a Place of Education
and Social Service Center Establishments
• Texas Department of Licensing and Regulation Compliance Division - Texas Accessibility
Academy
• Texas Department of Licensing and Regulation Compliance Division – Elimination of
Architectural Barriers in the Public Right-of-way
Education
• St. Leo College, Bachelor of Science
Publications
• Articles for Maintenance Solutions Magazine
“Opportunities for Access”, March 2004
“Clearing a Path for Access”, February 2005
Presentations and Training
• California Association for Park and Recreation Indemnity
• Indiana Parks and Recreation Annual Conference
• Public Risk Managers Association
• Council of Public Entity Attorneys
• California Building Authority
• California Joint Powers insurance Authority
DAC Proposal to the City of La Quinta for ADA Consultant Services 41
• Alliance of Schools for Cooperative Insurance Programs
• Schools Insurance Group
• Schools Insurance Authority
• Tri County Schools Insurance Group
• California School Board Association
• San Diego County Office of Education JPA
• California Council of School Attorneys
• Tuolumne County Joint Powers Authority
• California Association of School Housing
• California Association of School Business Officials
• School and College Legal Services
• Southern California AIA
• Oroville Chamber of Commerce
• Rental Housing Authority
• Western Fairs Association of Defense Counsel of Northern California and Nevada
• California Defense Counsel
• Independent Living of Northern California
Other Activities
• Appointed by the Office of the Independent Monitor regarding Chandra Smith vs. Los Angeles
Unified School District Modified Consent Decree
• Appointed as a neutral monitor regarding implementation of a consent decree for a public
entity
• Currently assisting a public entity with resolution of an ADA complaint
• Currently assisting a public entity to resolve a complaint by the US Department of Justice