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Home My WebLink AboutBureau Veritas Technical Assessments LLC-compressedCITY OF LA QUINTA AMERICANS WITH DISABILITIES ACT (ADA) ACCESSIBILITY COMPLIANCE ASSESSMENT AND TRANSITION PLAN CONSULTING June 5, 2026 BUREAU VERITAS | ERIK PILLER P 800.733.0660 | ERIK.PILLER@BUREAUVERITAS.COM 1.Cover Letter .................................................................................................................................01 2.Firms Background, Qualifications, and Experience .........................................................02 3.References of California Government Agencies ................................................................09 4.Complete Pricing List ................................................................................................................16 5.Complimentary Services and Pricing ...................................................................................17 6.Staffing and Project Organization .........................................................................................18 7.Subcontracting Services ...........................................................................................................21 8.Disclosures ....................................................................................................................................21 9.Explanation of Methodology ...................................................................................................22 TABLE OF CONTENTS BUREAU VERITAS | ERIK PILLER P 800.733.0660 | ERIK.PILLER@BUREAUVERITAS.COM Attachments I June 5, 2026 City of La Quinta Attn: Monika Radeva, City Clerk 78495 Calle Tampico La Quinta, California 92253 RE: Americans with Disabilities Act (ADA) Accessibility Compliance Assessment and Transition Plan Consulting Dear Ms. Radeva, Bureau Veritas Technical Assessments LLC (Bureau Veritas or BV) is pleased to provide the City of La Quinta with the enclosed proposal in response to the RFP for ADA Assessment and Transition Plan Consulting services. Bureau Veritas understands the requirements of the RFP and is well qualified to perform the services. Proven Experience | Bureau Veritas has extensive experience providing ADA Assessments for City, County, and State Government entities. We are licensed in the State of California and are familiar with all ADA and State codes and regulations. In addition to ADA Self-Evaluation and Transition Plan Expertise, Bureau Veritas offers a full suite of services including ADA plan check, inspections, design and turn-key project management for implementation. Bureau Veritas’ code compliance group has performed ADA, plan check and inspections for hundreds of municipalities acting as augmented staff or third party consultants. Highly Qualified Team | Bureau Veritas is an architecture and engineering firm focused on assessments and planning studies, with 800 professionals nationwide. ADA Experience | Bureau Veritas has performed over 1,000 projects in California and has an extensive resume of local and regional clientele including: While headquartered in Maryland, we have several CA office branches, and will be utilizing our Irvine, CA office branch. Bureau Veritas is committed to working with the City to provide the highest possible quality of service. We appreciate the opportunity to present our qualifications for this project and look forward to working with the City of La Quinta. I am available at (800) 733-0660, ext. 7292704 or Erik.Piller@bureauveritas.com to further discuss our qualifications. This proposal an all information and pricing provided is valid for ninety (90) days. All individuals who will perform work for the City is free of any conflict of interest. Sincerely, Erik Piller Executive Vice President •City of Alameda, CA •City of Tracy, CA •Hayward Recreation and Parks, CA •City of Napa, CA •City of West Covina, CA •City of Hermosa Beach, CA •City of Mountain View, CA •City of Garden Grove, CA •City of Brea, CA •City of Orange, CA •San Bernardino County Transportation Agency, CA •City of Chino, CA •City of Rancho Cucamonga, CA •City of South Lake Tahoe, CA BUREAU VERITAS | ERIK PILLER P 800.733.0660 | ERIK.PILLER@BUREAUVERITAS.COM 1. COVER LETTER 2 Company: Bureau Veritas Technical Assessments LLC Year Founded: 1986 Headquarters: 6021 University Boulevard, Suite 200 Ellicott City, MD 21043 Project Office: Ir vine, CA Contact: Erik Piller Executive Vice President Telephone: (800)733-0660, ext. 729704 Email: Erik.Piller@bureauveritas.com Website: bvna.com Tax ID: 02-0655997 Ownership: LLC State of Incorporation: Maryland Parent Company: Bureau Veritas North America, Inc. Company Information HQ HQ HQ BV Oice Locations BV Technical Assessments Headquarters MO IL TX AZ CA AK NM NV UT CO KS OK OR WA ID MT WY ND SD NE MN IA WI AR LA OH WV VA SC TN MS AL GA FL MI IN NH NJ MD DE RI ME KY PA NY CT HI VT NC 2. FIRMS BACKGROUND, QUALIFICATIONS, AND EXPERIENCE Profile Bureau Veritas is a professional services consulting firm providing comprehensive architectural, engineering, energy, and environmental solutions. Our team includes over 800 building professionals nationwide, including Registered Architects, Professional Engineers, Certified Energy Managers, Project Managers, Environmental Professionals, Building Systems Consultants, and Code Compliance Experts. Annually, Bureau Veritas conducts thousands of assessments for Multifamily, Commercial, Industrial, Government, and Educational clients. Having successfully completed billions of square feet of building assessments, we have developed a proven and efficient methodology for the performance of field assessments and data collection. Bureau Veritas’ recommendations are based on knowledge of property conditions, life-cycle analysis, regulations, and client objectives. Bureau Veritas’ subject matter expertise and understanding of buildings, parks, and property sites forms the foundation on which we team with clients to create and implement facility and portfolio management solutions. ASSET MANAGEMENT SERVICES •Accessibility Compliance •Facility Condition Assessments •Capital Planning Reports •Equipment and Asset Inventory •Barcoding, QR Coding, and Tagging •CMMS Consulting •Preventive Maintenance Plans •Space Analysis Studies •Energy Audits and Modeling •Commissioning (Cx and Rx) •Construction Monitoring •Project Management •Plan and Document Review What We Do Acquisitions Finance Capital Planning Asset Management Construction & Project Management Disposition 3 PROJECT EXPERIENCE: City of Eastvale, CA ADA Assessment and Transition Plan City of Chino, CA ADA Assessment & Transition Plan City of Rancho Cucamonga, CA ADA Assessment & Facility Condition Assessment City of Mountain View, CA ADA Assessment & Transition Plan Hayward Area Park & Recreation District, CA ADA Transition Plan, Facility Condition Assessment, and Energy Audit City of Orange, CA Facility Condition Assessment and ADA Transition Plan Ambrose Parks District, CA Facility Condition Assessment / ADA Transition Plan City of Rancho Cucamonga, CA ADA Assessment and Transition Plan City of Napa, CA ADA Assessment and Transition Plan, FCA, Inventory City of Brea, CA ADA Assessment and Transition Plan City of Garden Grove, CA ADA Assessment and Transition Plan, FCA San Bernardino County Transportation Agency, CA PROW Assessments ERIK PILLER PROJECT EXECUTIVE Mr. Piller has 22 years of experience in client coordination of assessment, architectural- engineering, energy consulting, and construction phase services. He has been involved with projects of similar scope to the proposed project. As Project Executive, Mr. Piller is responsible for overseeing all contractual aspects of the project and will be available to meet with the client for the duration of the project on an as-needed basis. He will have primary responsibility for defining the scope of engagement, and will meet regularly with BV’s Program Manager and Assessment Team to assure that the client’s needs are being met, and that the project is adequately staffed, running smoothly, and on schedule. YEARS OF EXPERIENCE: 22 Industry Experience Government K-12 Education Multi-Family Housing Higher Education Industrial Office Retail Hospitality Resumes 4 PROJECT EXPERIENCE: City of Chino, CA ADA Assessment & Facility Condition Assessment City of Eastvale, CA ADA Assessment and Transition Plan City of Rancho Cucamonga, CA ADA Assessment & Facility Condition Assessment City of Eastvale, CA ADA Assessment City of West Covina, CA ADA Assessment and Transition Plan City of El Segundo, CA ADA Assessment & Facility Condition Assessment City of Pomona, CA ADA Assessment City of Los Angeles, CA ADA Assessment City of Palmdale, CA ADA Assessment & Facility Condition Assessment Hayward Area Park & Recreation District, CA ADA Transition Plan, Facility Condition Assessment, and Energy Audit City of South Lake Tahoe, CA ADA Assessment and Transition Plan City of Aliso Viejo, CA ADA Assessment and Transition Plan San Bernardino County Transportation Agency, CA PROW Assessments MICHAEL CUNNIFF YEARS OF EXPERIENCE: 22 Education Bachelor of Science, Architectural/Building Engineering Technology, New England Institute of Technology PROGRAM MANAGER Mr. Cunniff is an ADA Senior Project Manager with over 20 years of experience in building sciences and accessibility subject matter. Mr. Cunniff is well-versed in conducting self- evaluations of programmatic barriers, including Title II and Title III regulations. As Program Manager, he is responsible for the schedule and technical content of BV’s work. 5 PROJECT EXPERIENCE: City of Chino, CA ADA Assessment & Transition Plan City of Rancho Cucamonga, CA ADA Assessment & Transition Plan City of Eastvale, CA ADA Assessment & Transition Plan City of El Segundo, CA ADA Assessment & Transition Plan City of Corona, CA ADA Assessment & Transition Plan City of West Covina, CA ADA Assessment & Transition Plan John Wayne Airport, CA ADA Assessment & Transition Plan County of San Bernardino CA CASP Assessment/Review City of Palmdale, CA ADA Assessment & Transition Plan City of Pomona, CA ADA Assessment & Transition Plan City of Industry, CA ADA Assessment & Transition Plan San Bernardino County Transportation Agency, CA PROW Assessments City of Rancho Cucamonga, CA ADA Assessment & Transition Plan City of Garden Grove, CA ADA Assessment, FCA BRYON SCOTT, ADAC Education Bachelor of Science, Business Administration, University of Maryland License & Certification ADA Coordinator and Trainer ADA Coordinator Training Certification Program, University of Missouri YEARS OF EXPERIENCE: 21 QUALITY ASSURANCE MANAGER Mr. Scott is a Lead Project Manager with BV. He has 21 years of Construction Management experience and is a Certified ADA Coordinator, and uses this knowledge to identify ADA barriers, minimize litigation risk, improve customer accessibility, and enhance customer satisfaction. Mr. Scott is a regular speaker at ADA Coordinators’ meetings on Title II and Title III subjects. As Quality Assurance Manager, he will assist the Program Manager by providing QA/QC review on the data collection and reports. 6 JUSTIN VANG, CASp YEARS OF EXPERIENCE: 10PROJECT EXPERIENCE: City of Chino, CA ADA Assessment & Transition Plan City of Eastvale, CA ADA Assessment and Transition Plan City of Mountain View, CA ADA Assessment & Transition Plan City of Rancho Cucamonga, CA ADA Assessment & Transition Plan City of West Covina, CA ADA Assessment & Transition Plan City of Eastvale, CA ADA Assessment & Transition Plan City of Maywood, CA ADA Assessment & Transition Plan City of Palmdale, CA ADA Assessment & Transition Plan City of Garden Grove, CA ADA Assessment & Facility Assessment City of South Lake Tahoe, CA ADA Assessment Colorado Parks & Wildlife, CO ADA Assessment City of Aspen, CO ADA Assessment & Facility Assessment Metro Parks Tacoma, WA ADA Assessment City of Sherwood, OR ADA Assessment Education Master of Science, Civil/Structural Engineering, California State University Bachelor of Science, Civil Engineering, University of California License & Certification Certified Access Specialist | CASp-845 TRANSITION PLAN MANAGER Mr. Vang is a Transition Plan Manager with 10 years of experience and is a Certified Access Specialist (CASp). He conducts and leads teams for Facility Condition Assessments, ADA Assessments, and other related services. He supervises and trains junior ADA professionals, architects, and engineers in conducting facility assessments. Mr. Vang will oversee the transition plan. 7 PROJECT EXPERIENCE: City of Tracy, CA ADA Assessment & Transition Plan City of Alameda, CA ADA Assessment & Transition Plan City of Chino, CA ADA Assessment City of South Lake Tahoe, CA ADA Assessment & Transition Plan Yuba City Unified School District, CA ADA Assessment & Transition Plan Beaverton School District, OR Facility Accessibility Assessment PHILIP SMITH, CASP ASSESSMENT TEAM Education AA, Behavioral & Social Science, Modesto Junior College YEARS OF EXPERIENCE: 19 License & Certification Certified Access Specialist | CA | CASp-1018 Building Plans Examiner/Inspector/Code Specialist | 8291181 PROJECT EXPERIENCE: City of Chino, CA ADA Assessment City of Mountain View, CA ADA Assessment City of Industry, CA ADA Assessment City of West Covina, CA ADA Assessment State of Oregon Dept of Education, OR ADA Assessment Colorado Parks & Wildlife, CO ADA Assessment ABEL MACHADO, CASP ASSESSMENT TEAM Education AA, Architectural Technology, Cerritos Community College YEARS OF EXPERIENCE: 18 License & Certification Certified Access Specialist | CA | CASp-145 8 PROJECT EXPERIENCE: City of Tracy, CA ADA Assessment & Transition Plan City of Alameda, CA ADA Assessment & Transition Plan City of Chino, CA ADA Assessment & Transition Plan City of West Covina, CA ADA Assessment & Transition Plan South Salt Lake Tahoe, CA ADA Assessment & Transition Plan City of Los Angeles, CA ADA Assessments TIMOTHY GRIFFITH, CASP ASSESSMENT TEAM YEARS OF EXPERIENCE: 30+ Education MS, Sports & Business Management, American Public University BS, Sports & Heath Sciences, American Public University AA, Building & Construction Management, Diablo Valley College License & Certification Certified Access Specialist | CASp-1007 PROJECT EXPERIENCE: City of Chino, CA ADA Assessment & Transition Plan City of Pomona, CA ADA Consulting Hayward Area Rec. & Park District, CA ADA Transition Plan, FCA, and Energy Audit City of Napa, CA FCA, Inventory, ADA Transition Plan Washington Parks and Rec. Commission ADA Assessment & Transition Plan City of Redmond, WA ADA Assessment & Transition Plan Ben Franklin Transit, Richland, WA ADA Consulting BRIAN MANTERNACH, CASP ASSESSMENT TEAM Education Building Materials Management, Northeast Iowa Community College YEARS OF EXPERIENCE: 30+ License & Certification Certified Access Specialist | CA | CASp-851 Accessibility Inspector/Plans Examiner | #8010569 9 3. REFERENCES OF CALIFORNIA GOVERNMENT AGENCIES Since 1986, BV has proven relevant experience with the codes and regulations applicable to the City’s project. BV’s history of successful performance demonstrates a competency in the following code/regulatory areas: Projects completed by BV similar in scope to the City’s project are as follows: •2010 ADA Standards for Accessible Design •ADAAG / ABA / UFAS •2009 ICC/ANSI A117.1 •Local Building Codes •ADA/504 Compliance •PROWAG •BOCA (Certified Inspectors on staff) •NFPA •AHERA •USEPA Standards •OSHA Codes and Regulations •ASHRAE Standards related to Indoor Air Quality and Design CLIENT STATE SERVICES YEAR City of Westminster CA ADA Transition Plan Just Awarded City of Pleasanton CA ADA Transition Plan Just Awarded City of Glendale CA ADA Transition Plan Just Awarded City of Oxnard CA ADA Transition Plan Just Awarded City of Irvine CA ADA Transition Plan 2026 City of Lancaster CA ADA Transition Plan 2026 Monrovia Unified School District CA ADA Transition Plan 2026 City of Menifee CA ADA Transition Plan 2025 County of Kern CA ADA Transition Plan 2025 City of West Covina CA ADA Transition Plan 2025 City of Mountain View CA ADA Transition Plan 2024 City of Eastvale CA ADA Transition Plan 2024 Pasadena Unified School District CA ADA Transition Plan 2024 City of Chino CA ADA Transition Plan 2024 City of Alameda CA ADA Transition Plan 2023 Yuba City Unified School District CA ADA Transition Plan 2023 City of Hermosa Beach CA ADA Consulting 2022 City of South Lake Tahoe CA ADA Transition Plan 2022 San Bernardino County CA ADA Transition Plan 2022 Sonoma County CA FCA & ADA Assessment 2021 City of Tracy CA ADA Transition Plan 2021 State of Washington Parks & Recreation WA ADA Transition Plan 2020 City of Napa CA FCA& ADA Assessment 2020 City of Redmond WA ADA Assessment 2020 City of Lexington NC ADA Assessment 2020 State of Hawaii HI ADA Study 2019 University of Nevada, Reno NV ADA Assessment 2019 Hayward Recreation and Park District CA ADA Assessment 2019 City of El Segundo CA FCA and ADA Assessment 2019 - 2022 City of Garden Grove CA FCA and ADA Assessment 2019 10 References Below is the contact information for each of our references. Profiles for our reference projects, including a description of the scope and other project details, are included on the following pages of this proposal. City of Chino ADA Assessment & Transition Plan Lisa Almilli, MA, ADAC Accessibility Coordinator Development Services, Accessibility Division 13220 Central Avenue Chino, CA 91710 (909)334-3524 lalmilli@cityofchino.org City of Rancho Cucamonga ADA Assessment & Transition Plan Ty Quaintance Facilities Superintendent 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909)774-4102 x4148 Ty.quaintance@cityofrc.us City of Eastvale ADA Self-Evaluation & Transition Plan Yurhi Choi 12363 Limonite Ave Eastvale, CA 91752 (951)790-7326 ychoi@eastvaleca.gov *The proposed management team is the same team that successfully completed the above projects. 11 CITY OF CHINO ADA ASSESSMENT & TRANSITION PLAN The City of Chino, CA entered into a professional services agreement with Bureau Veritas (BV) to provide a comprehensive evaluation of Americans with Disabilities Act (ADA) accessibility compliance in three areas: public rights-of-way for facilities, City policies and practices, and City parks and buildings. This project consisted of conducting a self-evaluation and preparing an ADA Transition Plan to include identified physical barriers to accessibility, the methods to improve accessibility, the estimated costs to remediating the identified barriers, and a schedule to achieve ADA compliance. The City of Chino is 29.7 square miles with approximately 262 centerline miles of streets. BV developed a Citywide reference map using GIS for curb ramps including, but not limited to, an associated database with condition data, ramp type, slope, landing, detectable warning surface and other compliance information. The Citywide reference map also used GIS for sidewalks and condition data of sidewalks (uplifts, cracks, width, repair priority). PROJECT PROFILE LOCATION Chino, CA SERVICE ADA Title II Survey / CASp Transition Plan PROW Surveys Program & Policy Review Public Outreach Website Review SIZE 42 Facilities 45 Parks 451,991 SF 440 Miles of Sidewalks 3473 Curb Ramps 159 Traffic Signals 90 Transit Stops COMPLETION 2023 REFERENCE Lisa Almilli, MA, ADAC Accessibility Coordinator Development Services, Accessibility Division City of Chino 13220 Central Avenue Chino, CA 91710 (909) 334-3524 lalmilli@cityofchino.org 12 CITY OF RANCHO CUCAMONGA ADA ASSESSMENT & TRANSITION PLAN PROJECT PROFILE LOCATION Rancho Cucamonga, CA SERVICE ADA Assessment ADA Transition Plan SIZE 554,063 SF 53 Facilities 13.5 miles of Sidewalk 3,000 Curb Ramps FACILITY TYPE Parks & Trails Sports Centers, AAA Ballpark Community & Senior Centers Libraries Fire Stations & Police Facilities Corp Yard & Support Facilities Public Rights-of-Way COMPLETION 2021 REFERENCE Ty Quaintance Facilities Superintendent City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-4102 x4148 Ty.quaintance@cityofrc.us Bureau Veritas Technical Assessments LLC (BV) worked with Owen Group to perform ADA Title III assessments for the City of Rancho Cucamonga. The facilities assessed included 7 fire stations, police facilities, 31 parks, 100 miles of bike paths and trails, sports and recreation facilities, community and senior centers, public libraries, an animal shelter, and support facilities. The project scope also included the assessment of public rights-of-way (PROW): 13.5 miles of sidewalk, 3,000 curb ramps, 207 traffic signals, and 1,200 parking stalls. The goal of the assessment was to define the City's ADA deficiencies and develop a transition plan to bring the City's facilities into compliance with Federal ADA regulations. The assessment team developed a methodology for collecting facility data addressing such concerns as non-compliance, condition, and future facility management and operational needs. The team compiled a comprehensive inventory of City buildings, noting such attributes as description, size, condition, code, and ADA compliance. The team provided a report detailing the findings at each facility, a database of the findings, and recommended a transition plan to implement over the next 10 years. Each report and database included a detailed description of each deficiency. The report was organized to include a narrative description of the deficiencies, applicable guidelines, viable corrective action, location description, and color digital photos of all recorded deficiencies. This evaluation of PROW identified and recorded any gaps in connectivity, potential safety hazards, obstructions, missing curb ramps, and general noncompliance with accessibility regulations, including the following: • Assessment of the Pedestrian Right-of-Way (Sidewalks) • Assessment of Curb Ramps • Assessment of Pedestrian Crossings, Signalized Intersections, Un-signalized Intersections 13 CITY OF EASTVALE ADA SELF-EVALUATION & TRANSITION PLAN The City of Eastvale is a community of approximately 73,000 in Riverside County encompassing 13.2 square miles. Bureau Veritas was awarded a contract to provide a comprehensive evaluation of Americans with Disabilities Act (ADA) accessibility compliance in three areas: City policies and practices, and City buildings, and public rights-of-way facilities. The ADA Transition Plan will provide the City of Eastvale a multi-phased roadmap to efficiently mitigate the deficiencies and achieve ADA compliance, which will be done in subsequent phases. The project consisted of conducting a self-evaluation and preparing an ADA Transition Plan to include identified physical barriers to accessibility, the methods to improve accessibility, the estimated costs to remediating the identified barriers, and a schedule to achieve ADA compliance. The self-evaluation and ADA transition plan identifies existing physical barriers to accessibility as well as describe the steps to be taken, along with estimated costs, to ensure that City facilities and public right-of-way elements are made accessible to all individuals. PROJECT PROFILE LOCATION Eastvale, CA SERVICE ADA Transition Plan PROW Surveys Program & Policy Review Public Outreach Website Review CAD Diagrams SIZE 4 Facilities 25,000 SF 341 Miles of Sidewalk 2500 Curb Ramps FACILITY TYPE Public Rights-of-Way Fire Station City Hall COMPLETION 2024 REFERENCE Yurhi Choi City of Eastvale 12363 Limonite Ave Eastvale, CA 91752 (951) 790-7326 ychoi@eastvaleca.gov 14 SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY ADA ASSESSMENT & TRANSITION PLAN Bureau Veritas Technical Assessments LLC (BV) was on a team lead by Fehr & Peers to provide San Bernardino County Transportation Authority a sidewalk connectivity plan subsidized by a Caltrans grant. The data collection was a sample of Public Right of Way (PROW) for 24 cities and the county. BV systematically surveyed the sidewalk and street crossing surface environment for compliance with state, local, and Federal accessibility standards. BV documented changes in level, horizontal openings, upheavals, and other pathway events that may have posed a barrier or potential hazard in the sidewalk and street crossing environment. All major impediments and obstructions were recorded. BV measured the grade and cross slope of each element of the curb ramp. The barriers of each curb ramp or the lack of a curb ramp was documented. BV captured deficiency data for transit stops, signalized intersections, and un-signalized intersections, including access to pedestrian pushbuttons and the condition and presence of crosswalk markings. The sidewalk data collected was integrated, along with various 3rd party data, into the pathVu data analytics platform and was processed to provide a characterization of a span of the sidewalk. Condition, grade, and curb ramp information were all combined to provide a comprehensive view of a walkability network to enable engineering firms and municipalities to prioritize and spec the sidewalk repairs and upgrades. PROJECT PROFILE LOCATION San Bernardino County, CA SERVICE Pedestrian Sidewalk Connectivity Plan Public Right of Way (PROW) ADA Survey SIZE 750 Miles of Sidewalk 2500 Curb ramps COMPLETION 2021 REFERENCE Paul Herrmann, PE Fehr & Peers 100 Pringle Avenue Walnut Creek, CA 94596 (925)930-7100 p.herrmann@fehrandpeers.com 15 COUNTY OF KERN ADA ASSESSMENT & TRANSITION PLAN Kern County engaged Bureau Veritas Technical Assessments LLC (BV) to conduct a comprehensive Americans with Disabilities Act (ADA) Assessment and Transition Plan, a critical initiative to ensure accessibility across the county’s extensive infrastructure. The project involved a detailed assessment of county policies, programs, facilities, parks, parking lots, streets, intersections, and sidewalks to identify existing obstacles and develop a strategic plan for compliance with ADA requirements. Bureau Veritas conducted thorough field investigations, evaluated current policies and practices, and prepared a comprehensive transition plan that included methodologies for barrier identification, cost estimates for remediation, implementation schedules, and procedures for ongoing monitoring and updates. The project includes training county staff in ADA compliance, helping to designate an ADA Coordinator and departmental liaisons, and providing guidance on performing field investigations, preparing compliance assessment reports, and developing internal procedures for ongoing accessibility management. The goal is to create a sustainable framework that ensures Kern County’s commitment to accessibility extends well beyond the initial assessment. PROJECT PROFILE LOCATION Kern, CA SERVICE ADA Assessment Transition Plan Public Right-of-Way SIZE 320 Facilities 5.2 MM SF 1,900+ Miles of Sidewalk FACILITY TYPE Fire & Sheriff Stations Libraries Detention / Correctional Essential Facilities Parks & Rec Facilities Administration Buildings COMPLETION Ongoing REFERENCE Eric Nisbett Deputy Chief Financial Officer County of Kern 1115 Truxtun Avenue, 5th Floor Bakersfield, CA 93301 (661) 868-3000 nisbette@kerncounty.com 16 4. COMPLETE PRICING LIST The following fees include all costs associated with travel, lodging, car rental, food, tools, equipment, and all other miscellaneous expenses applicable to the work related to this project. BV will submit a monthly invoice inclusive of all services performed during that period. The per site fee will be established per the schedule of values provided at the program kick-off, and invoiced at the billing milestones stated below. Invoices will be payable within 30 days of receipt: Completion of onsite assessments: 50% of per site fee Delivery of Draft Reports: 45% of per site fee Delivery of Final Reports: 5% of per site fee Upon receipt of each monthly invoice, the amount due per billing milestone is fully collectible. Please forward payments to: Accounting Department, Bureau Veritas Technical Assessments LLC, PO Box 74007289, Chicago, IL 60674-7289 or contact BV-invoicing@BVNA.com to pay via credit card or to receive wiring instructions. Please ensure that BV Proposal or invoice number is clearly identified on all payments and correspondence for proper credit. Please submit all draft comments to BV within 60 days of draft delivery. Unless otherwise communicated, BV will consider all drafts approved for finalization after 60 days, and the remaining balance due will be invoiced. 17 5. COMPLIMENTARY SERVICES AND PRICING BV offers the following services in addition to ADA services - many can be perform concurrently with the ADA project. ASSET MANAGEMENT SERVICES •Accessibility Compliance •Facility Condition Assessments •Capital Planning Reports •Equipment and Asset Inventory •Barcoding, QR Coding, and Tagging •CMMS Consulting •Preventive Maintenance Plans •Space Analysis Studies •Energy Audits and Modeling •Commissioning (Cx and Rx) •Construction Monitoring •Project Management •Plan and Document Review Below are our hourly rates: HOURLY RATES Team Role Hourly Rate ($) Project Executive $190.00 Program Manager $140.00 Project Manager I (PE/RA)$120.00 Project Manager II (PE/RA)$130.00 Quality Control Manager $135.00 Technical Report Reviewer $115.00 Administrative $80.00 18 Bureau Veritas’ Team includes Professional Engineers, Registered Architects, and Accessibility Professionals with an average of over 25 years of relevant experience. These life cycle subject matter experts coordinate logistics, conduct comprehensive site assessments, analyze collected data, provide asset management strategies, create capital planning studies, and develop facility condition reports. Bureau Veritas also has an internal information technology group that migrates the field data and findings into CMMS platforms and other City database applications. Erik Piller | Project Executive Mr. Piller will oversee all contractual aspects of the project and be available to meet with the City for the duration of the project on an as-needed basis. He will have primary responsibility for defining the scope of engagement, and will meet regularly with Bureau Veritas’ Program Manager and Assessment Team to assure that the City’s needs are being met, and that the project is adequately staffed, running smoothly, and on schedule. Michael Cunniff | Program Manager Mr. Cunniff will be the primary point of contact for the City throughout the duration of the project. He will work with the Assessment Team and the City to assure project success. Mr. Cunniff will be responsible for the assessment team’s overall performance, delivery of the project, and will work with City staff to develop the implementation plan based on the results. Bryon Scott, ADAC | Quality Assurance Manager Mr. Scott will oversee the project, assuring technical, process, and content quality. He will have direct management responsibility for all technical personnel, which will allow for quick and effective implementation of quality assurance measures both at inception and throughout the duration of the project. Justin Vang, CASp | Transition Plan Manager Mr. Vang will oversee the creation of the Transition Plan for the City’s project. He will be available to meet with the City on an agreed-upon basis to ensure Transition Plan success. Assessment Team The Assessment Team is comprised of professional engineers having direct experience in conducting ADA Assessments. They will observe and describe building systems and components, identify physical deficiencies, and formulate recommendations to remedy the deficiencies. ff PROJECT EXECUTIVE Michael Cunni PROGRAM MANAGER ASSESSMENT TEAM Bryon Scott, ADAC QUALITY ASSURANCE MANAGER PROJECT ORGANIZATION CHART TRANSITION PLAN MANAGER Justin Vang, CASp Resumes Resumes for these professionals are included on the following pages. 6. STAFFING AND PROJECT ORGANIZATION 19 The following section outlines our project management approach. 1.PROGRAM MANAGER - BV will have a dedicated Program Manager as the single point of contact for coordination of work throughout the contract term. The Program Manager will be assisted by a logistics team who will be responsible for confirming each day’s site visits. The Program Manager will conduct regular progress meetings to review each week’s upcoming schedule and to review any issues identified in the prior week’s work. 2.KICKOFF AND PILOT - The Program Manager and the Project Executive will ensure the work meets all requirements of the RFP. At the kickoff meeting—the first meeting after award—BV will walk through the entire scope of work with the City’s project team. Where scope of work items are unclear or ambiguous, the team will consult with the City and a clarifying memo will become part of the project record. During the kickoff, sample deliverables will be reviewed and tentatively agreed upon. In order to ensure clarity on the scope, a pilot project will be scheduled in the first week after the kickoff. The pilot is an opportunity for us to prepare our team and calibrate our field process. More importantly, it gives us an opportunity to deliver a report for review that meets the full scope of work. The City will be given an opportunity to review and comment on this deliverable, and once all parties are in agreement the field assessments will begin. We will deliver reports for review as they are completed. 3.SCHEDULE - BV will ensure the work is finished on schedule by preparing a complete project schedule. We will update the schedule weekly. One issue that can impact the schedule is having access to the buildings to be assessed. We will schedule 2 weeks out with any required notifications to building staff—and 48 hours in advance of each assessment we will confirm with building staff and escorts. 4.QUALITY - We will apply our 5-point quality plan to ensure quality during all phases of the project. a.Overall project technical review: Includes scope review-review of field instructions consistent with the scope–review of existing reports and information prior to field work commencing. b.Initial Report reviews: Review by senior staff of each report prior to submission of draft. BV will have dedicated review staff working solely on report reviews in order to ensure consistence in results. c.Quality Assurance of Field work: The program manager will ensure a sample of sites are reviewed and compared to submitted results. d.Database Validation: Aggregated results of the field work will be reviewed, and anomalies identified will be flagged for additional review. This insures consistency across the entire portfolio and can often identify incorrect cost estimates, or areas where field observations are not correctly identified in the reports. e.Final Quality Review: Before final reports are delivered, a final review of each report will be done by a senior manager dedicated to the project. 5.TEAM RESOURCES - BV will have a dedicated Program Manager responsible for managing all day-to- day activities of the team. If it is necessary to replace a team member during the project, the Program Manager will submit resumes to the City for approval prior to any field activities for additional field staff. 6.COMMUNICATION - BV understands communication is one of the keys to a successful project. We will establish a weekly meeting time at the project kickoff. Notes will be taken and submitted the same day as the weekly meeting. If issues are encountered in the field, they will be communicated on the same day and summarized in the weekly report. 7.RISK IDENTIFICATION & MANAGEMENT - Our field staff are trained to communicate if they feel there is any situation on site that puts them at risk and will communicate those to the Program Manager. Management Plan 20 Bureau Veritas’ Quality Control Plan was prepared to provide a secondary review of all documents, assessments, and cost estimates before they are issued to the City. The plan is intended to guide our activities and to help ensure we meet City expectations and requirements. Our plan is flexible and can be administered as it is presented or, if desired, we can tailor it further to accommodate specific needs and expectations. The Quality Control Plan includes a series of independent reviews at specific checkpoints within our assessment services program. Bureau Veritas’ Quality Assurance Manager, provides general oversight to the Project from the perspective of assuring technical, process, and content quality. He has direct management responsibility for all technical personnel, allowing for quick and effective implementation of quality assurance measures, both at project inception and throughout the project. The Quality Assurance Manager conducts spot checks and random report reviews by selecting a sample of assets in each phase of the process including the assessment/ fieldwork stages, report preparations stages, review stages, and data validation (software) stages. The sample size for the review is statistically determined using the size of the total population, the phase of the product, and the condition of the asset (expected variation). The Quality Assurance Manager may assign various personnel to the assist in the review at each of these phases. These team members are cross-functional and multi-disciplined and have not contributed to the project being reviewed. Team members that have contributed to the project will be assigned peer review for a subset of the assets. The Quality Assurance Manager has the authority to issue the “Stop Work” order at any time in the process, specifically if he feels the protocol, standards, or requirements are not being met. BUREAU VERITAS’ 5-POINT QUALITY CONTROL PLAN 1.Overall Technical Condition Assessment Review •Review the Assessment Schedule for accuracy and timing; •Ensure adequate time at the properties is provided to each Field Observer; •Review the proposed scope of the assessments and the timing for City meetings during the assessments; •Develop a quality assurance checklist detailing significant items to be reviewed and tracked; •Select a sampling of sites to be reviewed by the Quality Assurance Manager; and •Develop a quality control schedule, including milestones, in conjunction with the overall project schedule. 2.Report Reviews •Each draft report will be reviewed by the Program Manager or a licensed Engineer for completeness, accuracy, and readability. Senior Engineers or Architects will review technical conclusions before the draft reports are submitted to the City. The Quality Assurance Manager will assign additional cross-functional personnel to the review team. 3.Quality Assurance of Fieldwork •The Program Manager or Quality Assurance Manager will review a sampling of identified sites against our draft report by performing the following: –Facility site review; –Review quality of barrier identification through visual observation and/or any provided documentation; –Review the completeness and accuracy of the Assessment report; and –Complete a quality control report per facility visited detailing any material discrepancies between the reported information and the observed barriers. 4.Database Population and Validation Review •This step includes the review of the Database Application for any discrepancies between the reported information and the information residing in the database. The Quality Assurance Manager will review randomly selected items in the cost estimate documentation. The cost estimate documentation for barrier improvement will be reviewed to determine their accuracy and completeness. 5.Final Quality Assurance Review •This final step includes a review of the Assessment reports by property for completeness and accuracy, using the checklist developed in the first step. Before the final reports are submitted to the City, the documentation will be reviewed against any comments made by the City to ensure that all City comments are addressed in the final reports. Quality Assurance / Quality Control 21 7. SUBCONTRACTING SERVICES BV does not plan on utilizing subcontractors for this project. This will maximize City savings and facilitate project continuity. 8. DISCLOSURES We do not have any alleged significant prior or ongoing agreement failure, any civil or criminal litigation or investigation pending, which involved BV or in which BV has been judged guilty or liable within the last five (5) years to disclose. 22 General Statement of Understanding Bureau Veritas Technical Assessments LLC (BV) understands that it will provide consulting services to ensure the City of La Quinta (“The City”) complies with all aspects of the Americans with Disabilities Act (ADA), the Federal ADA Accessibility Guidelines (ADAAG), American Barriers Act (ABA), State Building Code, and local accessibility regulations with regards to its programs, services, public buildings, facilities and parks, exterior amenities, and paths of travel. The work will ultimately culminate in the production of an ADA Transition Plan, which will include a schedule of improvements necessary to meet the ADA, the State, and local accessibility requirements, associated order of magnitude cost estimates for barrier removal, a prioritized list of improvements, and a timeline for completion of needed improvements or modifications. EXPERIENCE WITH STANDARDS AND GUIDELINES BV has extensive experience and expertise with ADA Accessibility Standards, Public Rights-of-Way Accessibility Guidelines, and State Building Codes, which are relevant to this project. Our assessors and management staff have project experience in multiple states and locales nationwide, and apply the 2010 ADA Standards for Accessible Design, the current ADA accessibility guidelines (ADAAG), and other state and local building codes as required by laws, statutes and ordinances. When prioritizing barrier removal, we will follow the order of preference advised by the Department of Justice in Title II requirements, or as modified through agreement with the City and by public survey results. BV is experienced with the application of the program access test defined in Title II 35.150(b), and understands that not all individual barriers must be removed, but the overall program must be made accessible. Proposed Project Approach The scope of the work, as defined by the City, includes: •ADA Self Evaluation –Physical Assessment of Facilities and Sites –Accessibility Transition Plan •Program Access and Policy Review •Public Outreach Meetings (2) •Public Rights-of-Way (PROW) Evaluation: public sidewalks and curb ramps The City has requested services for: •Eighteen (18) public building facilities •Recreation facilities: public parks, trails •Public Rights of Way (PROW) (121 miles of sidewalks) BV will complete the following: •Conduct comprehensive accessibility assessment and inventory of facilities identified on the Buildings/Site list. •Ensure compliance with applicable standards, regulations, and codes for accessibility •Perform site visits to observe, document, and photograph specific conditions and modifications of facilities and components subject to federal, state, and local access requirements. •Assessment of the content and location of the City’s programs, services, policies, training and communication practices. •Create public outreach to ensure public input into the transition planning process, including public meetings and public survey. •Create criteria to prioritize facilities and/or categories of work to support a phased approach to implementation of the ADA Transition Plan. •Establish order of magnitude (pre-planning level) estimated costs for each barrier removal necessary to make facilities accessible. •Prepare interim and final presentations of findings and recommendations to the City. •Deliver draft and final reports per protocol established by the City. •Maintain the electronic database the City can use to track barrier removals as each is completed, which serves as a living Transition Plan. APPROACH BV will conduct a kick-off meeting with the City to define communication channels, define the scope of work, and to review the facility and program lists. Discussions will include recent and proposed capital improvements and available programs at each of the facilities. BV will note public use patterns and prioritization of the facilities and programs. Prior to the kick-off meeting, BV will provide a pre- assessment questionnaire for each site and other documentation. Documents requested, if readily available, are: •Prior accessibility transition plans or self-evaluations •Site plans / floor plans •Identification of any/all historic structures •Description of each facility’s purpose •As-built drawings (with dates of construction) •Current reasonable accommodation policy •Intersection / street / curb plans / previous sidewalk survey 9. EXPLANATION OF METHODOLOGY 23 The initial discussions with City staff will include the following elements: •Roles and lines of communication between and within both the City and BV. •Protocols for interaction between all parties throughout the project: Contact information should include the office and cell numbers for a minimum of 2+ contacts with the appropriate City staff and BV. •Field assessment logistics: Normally, BV does not require escorts to perform the field assessments, except where escorts may be required within restricted areas. Outline areas of City’s highest priority for any assessment to be completed during any training phases, likely complexity of assessment data processing, efficient workflow each day of the assessment, and City requests. •Protocol for handling paths not clearly designated on the map, not collected due to construction, or otherwise deemed inaccessible. (PROW Survey) •Strategies for connectivity between isolated urbanized areas. (PROW Survey) Field schedules and facility management interviews will be conducted once the schedule is approved by the City. Once the field schedule is approved, BV will deploy trained accessibility assessors with backgrounds in Landscape Architecture, Architecture, Engineering, and Building Systems for facility assessments. All field resources assigned have been professionally trained in accessibility assessments and have performed numerous assessments. Program Access and Policy Review BV is experienced with the program access test defined in Title II 35.150(b), and realizes that not all amenities are required to be accessible. BV’s goal is to assist the City in providing the most economically viable improvements for its users. Through consultation with staff, stakeholder surveys and our field observations, BV will provide barrier removal recommendations to improve the amenities necessary to comply with the applicable standards to provide program access. An assessment of the City’s programs will be performed. The United States Department of Justice defines “programs” as the “programs, services and facilities” of a Title II entity. The current status of the City’s programs as defined by the DOJ will be evaluated through discussions with City staff and a review of documentation. The goal mandated by Title II of the ADA is to ensure that individuals with disabilities are not excluded from services, programs, and activities because buildings are inaccessible or other assistance is not available. Steps needed to make programs accessible to disabled individuals will be detailed, such as, providing sign language interpreters to enable an individual with a disability to obtain the service, or providing benefits at an alternative accessible location in order to ensure that individuals with disabilities receive the benefits or services. BV will meet with the designated representatives of the City to gather information from the various departments regarding the access opportunities or problems which have arisen in the past. BV will evaluate the issues and experiences with respect to the provision of services to people with disabilities. A program survey will address issues with respect to the delivery of accessible programs and services. A policy and program review provides a greater scope of information about structural changes required for barrier removal. The list of public programs and methods of communication with the public has not been provided to BV as part of the City’s request for a proposal. As such, BV has limited the review of said programs and communications to one- hundred (100) man hours. BV will work with the City to prioritize the review to those programs with the highest impact to the community. It is possible that the program assessment will determine that providing full access to a given program, service or activity is simply not possible. In such a case, BV will work with the City to determine if providing full access to the program would be an “undue financial and administrative burden.” Determinations regarding a finding of an “undue financial and administrative burden” require specific documentation as set forth in the Title II regulations. Public Outreach Community engagement is an essential part of creating a successful Transition Plan and Policy Procedure Guideline. BV with work with the City to seek input from Staff, the general public, and the accessible community. This input is critical for understanding how facilities are actually being used and how to increase usability. Early engagement increases community awareness, engagement after the draft Transition Plan increases buy-in from the community, especially those advocating for accessibility. The community engagement results and the City’s ADA Compliance Team’s advice will be incorporated into the Transition Plan. The Transition Plan can establish phases of barrier removal, without a calendar timeframe. To the extent that a facility, program, service, or activity is not going to be fully accessible to and usable by people with disabilities in the immediate future, we will work with the ADA Compliance Team to determine the best interim procedure or policy in order to enhance accessibility to the maximum extent possible. 24 BV has experience with public outreach, including public input to the transition plan. Public outreach must be conducted prior to development of the Transition Plan, in order to determine user priorities and program opinion. BV will arrange for and conduct a public outreach meeting for the community at large. BV will reach out to local disability rights and service organizations for their valuable community input. BV’s goal is to assist the City in providing the most economically viable improvements for its users. The results of the initial public outreach and the advice of the City’s ADA Compliance Team will be incorporated into the Transition Plan. BV will provide barrier removal recommendations to improve the amenities necessary to comply with the applicable standards to provide facility and program access. The ADA requires that a public entity solicit and allow for the participation of interested persons in the development of a Transition Plan. The public outreach effort for the Draft Transition Plan will include advertisements in local newspapers in the weeks leading up to a public meeting for presentation of the draft Transition Plan. It will be the responsibility of the City to post notice of the public meeting on the City’s website. An example of survey results from public sessions is included below. Digital Accessibility Review Bureau Veritas will conduct a thorough accessibility audit, identify non-compliance with the current WCAG standards within the City’s digital ecosystem, and deliver both remediation recommendations and a comprehensive Digital Accessibility Transition Plan. Working closely with City staff, the firm will establish a strategic roadmap to guide the organization toward full compliance with accessibility standards. To support effective implementation across all levels of the organization, Bureau Veritas will provide two distinct reports tailored to different audiences: a comprehensive overview in plain language for stakeholders and leadership to understand the accessibility challenges, and a detailed technical report with specific remediation guidance for the IT team to execute corrections. In addition, Bureau Veritas will conduct a sampling review of up to 10 City documents to assess compliance with both machine readability and visual contextual accessibility standards. Since each report and document must undergo compliance review before distribution, this sample analysis will establish a baseline that enables the City to develop standardized templates achieving 80% to 90% compliance. This approach streamlines the City’s internal review processes and ensures consistent accessibility across all future communications and documentation. FEATURE % OF RESPONDENTS WHO RATED FEATURE NO. 1 % OF RESPONDENTS WHO RATED FEATURE NO. 2 % OF RESPONDENTS WHO RATED FEATURE NO. 3 % OF RESPONDENTS WHO RATED FEATURE NO. 4 % OF RESPONDENTS WHO RATED FEATURE NO. 5 Public Restrooms 60%0%40%0%0% Accessible Seating 20%30%20%20%0% Accessible Routes 20%30%10%20%20% Entrances / Doorways 0%10%20%40%30% Parking Accommodations 0%10%10%40%40% Note: Highest percentages are highlighted. Percentages are rounded numbers. PUBLIC SURVEY RESULTS FOR CITY BUILDINGS 25 As an alternative service offering, should the City prefer a comprehensive review of all its documents for WCAG compliance, Bureau Veritas can accommodate this expanded scope. To provide an accurate proposal for this alternate service, the City would need to supply the total number of pages and document types to be reviewed, as well as specify the acceptable risk level for the engagement. A minimal-risk approach includes both machine-based and human verification (recommended for critical documents), while a higher-risk option relies on machine assessment only at a reduced cost. Please note that this alternate service is not priced in the current proposal, as the RFP and any addenda did not provide sufficient detail to establish accurate pricing. Bureau Veritas would be pleased to provide a separate quote upon receipt of these specifications. Facility and Parks Assessments An experience accessibility field observer will visit each property to observe the general condition of the site, facility interior, facility exterior improvements, and review available documents in order to familiarize themselves with each site’s specific accessibility issues. BV will conduct a walk-through visit of each facility in order to observe and identify physical accessibility deficiencies and formulate recommendations to eliminate the physical barriers. As a part of the assessment process, BV will meet with a City representative in order to gain a clear understanding of the overall features and programs, property condition, and completion dates of additions and/or renovations, either on-site as part of the individual site assessment or at the City’s offices reviewing the entire inventory. Areas to be observed include all interior and exterior features of the property, including parking lots, amenities, sidewalk/ pathways, recreational assets, exterior access ramps, all interior areas accessible to the public, and employee areas. The field observer will develop recommendations based on the walk-through visit and interviews with City representatives and BV’s vast experience gained on similar properties previously evaluated. The field observer may also question others who are knowledgeable of the property’s physical condition and operation, or of similar systems to gain comparative information to use in evaluation of the property. The field observer will review documents and information provided by the City that could aid BV’s knowledge of the subject property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. During the walk-through, the observer will utilize a field checklist based on the 2010 ADA Standards for Accessible Design, which are the current ADA accessibility guidelines (ADAAG), as well as any more stringent accessibility standards defined by the State and local accessibility codes. The field observer will utilize a digital level, measuring tape, door pressure gauge, light and sound meters, and digital camera or an iPad with equivalent capability to evaluate existing elements to determine if barriers are present. The observer will identify and prioritize any existing improvements not in accordance with ADA, state, and local accessibility requirements, in the order of preference advised by the Department of Justice in Title II requirements, or as modified through agreement with the City and by public survey results, such as: •Physical access to the property •Access to interior public areas •Access to common areas, including recreation facilities and other observable space •Access to restrooms; and •Removal of remaining barriers The field checklists will incorporate the applicable standards. An excerpt of the field checklist is included below. The BV team will assess exterior areas and interior common areas that are defined as areas of public accommodation, as well as the employee areas defined by the City. BV will WHEELCHAIR STALLS YES NO N/A NOTES Regulatory Section Is there 48” min. from the door side of compartment to any wall or obstruction when approach to compartment is parallel approach to the latch side of the door? Measurement must be made perpendicular to compartment door when fully closed from outside of door to obstruction outside compartment. Does door have door pulls on both sides of door near the latch? Is centerline of water closet 17" min. to 18" maximum from side wall? 26 identify existing non-compliant conditions, including but not limited to, the elements specified below (if applicable): • Space allowance/ranges • Accessible routes, vestibules, corridors • Protruding object • Ground/floor surfaces • Loading zones • Curb ramps • Ramps • Stairs • Elevators • Platform lifts • Windows • Doors • Hardware • Work surfaces • Entrances and exits • Drinking fountains and water coolers • Water closets • Toilet stalls • Urinals • Lavatories and mirrors • Bathtubs • Shower stalls • Toilet rooms • Bathrooms • Dressing/fitting rooms • Sinks • Storage • Handrails, grab bars, and tub/shower seats • Controls and operating mechanisms • Alarms (visual, audible) • Detectable warnings • Signage (Braille, visual) • Telephones • Switches and outlets • Seating and tables • Assembly areas • Parking • Sidewalks and walkways • Playgrounds and play areas • Pools/aquatic facilities • Recreational assets If proposed solutions to the identified barriers to accessibility would place an undue administrative or financial burden on the City, BV will discuss these solutions in advance with City staff. BV will provide an order of magnitude (pre-planning level) estimate for all items of work necessary to bring each facility into compliance. All estimates will be based upon current year costs without escalation. Escalation factors can be included if preferred by the City. PRIORITY RANKING AND CLASSIFICATION The analysis will include all barriers to be ranked by Priority Classes. The four classes below are DOJ recommended but can be altered to meet your specifications and needs: Priority 1: Accessible Approach and Entrances – An entity providing accommodation to the public is required to take measures to provide access to a place of public accommodation from public sidewalks, parking, or public transportation. These measures include, for example, installing an entrance ramp, correcting tripping hazards or lessening the slope of a curb ramp. At least one route of travel to each amenity or feature should be safe and accessible for everyone, including people with disabilities. Priority 2: Elements along the Accessible Route – Barriers which occur along the path of travel shall be removed, where such a barrier is easily accomplishable. Examples include moving items within reach range, widening doors, installing accessible door hardware, and removing high-pile carpeting. Priority 3: Restroom Facilities – Barrier removal may include widening of toilet stalls, installation of grab bars. replacement of sinks and drinking fountains. Priority 4: Access to All Other Features and Amenities – Measures are required to provide access to other areas. This priority is for items not required for basic access in the other three higher priorities. Public Rights-of-Way Evaluation Prior to initiating the public right-of-way (PROW) portions of the contract, BV (BV) will confirm the list of sidewalks, streets, and curb ramps that will be analyzed. If sidewalk locations are not known, BV will take a strategic approach using the GIS street network to ensure a complete dataset is collected. BV will systematically survey the sidewalk surface environment for compliance with state, local, and federal accessibility standards. BV will document changes in level, roughness, running slope, cross slope, width, and other pathway events that may pose a barrier in the pedestrian network. Objective sensor-based data along with technician observed barriers will be recorded. BV will assess curb ramps for ADA compliance, measuring necessary attributes, including but not limited to running slope, cross slope, landings, flares, and detectable warnings. Image documentation of all curb ramps will be provided. The barriers of each curb ramp or the lack of a curb ramp will be documented. BV will capture deficiency data for transit stops, signalized intersections, and unsignalized intersections, including access to pedestrian pushbuttons and the condition and presence of markings. 27 The PROW survey will begin in those priority areas that received the highest rank and will then extend to the other areas which are part of the rights-of-way list. This evaluation will identify and record any gaps in connectivity, potential safety hazards, obstructions, missing curb ramps, and general noncompliance with accessibility regulations, including the following: •Assessment of the Pedestrian Right of Way (Sidewalks) •Assessment of Curb Ramps •Assessment of Pedestrian Crossings, Signalized Intersections, Un-signalized Intersections Public Rights of Way Assessment Technology The BV team will utilize proprietary technology to efficiently and accurately assess the conditions that exist in the sidewalk environment within the City’s jurisdiction. An assessment coordinator utilizes a manually-propelled sensor-based device (or in some cases an autonomous robotic device) to systematically evaluate the sidewalk surface. The device automates the process of identifying important pathway measurements for ADA compliance and infrastructure management, including: a)level changes (tripping hazards); b)running slope; c)cross slope; d)WPRI roughness; e)width (including pinch points); f)images every ten feet; g)low clearances; h)presence of obstructions; i)presence of vegetation; j)presence of other manually flagged attributes; and other qualitative attributes. If required, one of our technology devices is uniquely qualified to measure wheelchair pathway roughness index (WPRI) according to ASTM E3028 (standard development funded by the Access Board). The technology utilizes lasers, inertial measurement sensors, and HD cameras to facilitate data collection of all necessary measurements. It supports sidewalk, crosswalk, and public right-of-way data collection up to five times faster than standard methods (tape measures and levels), while providing the best data. Unlike other tools and software, our technology delivers continuous data rather than individual points of only tripping hazards and obstructions on a map. This means that the City receives the most complete dataset without missing any part of the pedestrian network. BV gathers all of the typical curb ramp, pedestrian signal, and bus stop measurements for ADA compliance, including but not limited to: a)running and cross slopes; b)lengths and widths; c)detectable warning surfaces; d)landing measurements; e)presence of obstructions; f)photos; and other configurable measurements and qualitative attributes. Federal, state, or local curb ramp types are utilized as a guide to facilitate data collection of all necessary measurements. Our technology supports data collection up to six times faster than standard methods, providing the best data. Unlike Lidar collection methods, which can have difficulty measuring slopes the technology provides accurate slope and distance measurements comparable to the standard tape measure and digital level. Its unique rating index, which is customizable, makes it easy to prioritize improvements, delivering data-driven results, and saving time and money. 28 PROW Deliverable All data is delivered in a GIS-compatible format (.gdb or .shp), making it easy to integrate into the City’s GIS software enabling easy data-driven decision-making. Data may be exported in a Microsoft Excel format with GPS coordinates for easy spreadsheet analysis. Sidewalk data is delivered as connected ten foot segments to match with the collected images and on a block-face system. An accessibility score and pavement score is given to each 10-foot segment and each block-face, which allows for prioritization at both the micro (segment) and macro (block) levels. Curb ramp, transit stop, and pedestrian signal information is delivered as individual GIS point layers containing all associated data and condition scores. The scoring methodology is configurable based on the weighted value assigned to each attribute. ADA Training Bureau Veritas has extensive experience providing comprehensive training on ADA laws, regulations, and compliance best practices. Our team of ADA experts has worked with numerous municipalities across the country to educate staff on the requirements of the Americans with Disabilities Act (ADA) and how to effectively implement and maintain ADA self-evaluation and transition plans. We will work closely with the City to tailor the training curriculum to address the specific needs and responsibilities of designated staff. This will include in- depth instruction on applicable ADA laws and regulations, as well as hands-on guidance for using and maintaining the City’s self-evaluation, transition plan, and associated project database and mapping tools. Our training will ensure that City staff are fully equipped to comply with all ADA requirements within the built enviroment and sustain ongoing accessibility efforts. We have a proven track record of delivering high-quality, interactive training that empowers public sector clients to proactively address ADA compliance. Transition Plan The field assessment data and costs, programs assessment, and the public rights-of-way data and costs will be brought together in one document to form the Transition Plan. Once the assessments of the programs, buildings, facilities, and parks are complete, data will be analyzed and prioritized. The Transition Plan document will include all identified barriers to accessibility, associated costs for barrier removal, and tentative solutions. Solutions will be discussed with City staff and presented to stakeholders, as needed. Once all facility assessments have been completed, a Draft Transition Plan will be prepared. The Transition Plan will provide a framework for full compliance with the accessibility regulations. The Transition Plan process comprises the following components: •Identification of physical and programmatic barriers in facilities under the City’s jurisdiction. •Determination of the barrier removal remedy and an order of magnitude estimate of the cost of the barrier removal required to eliminate the physical barrier or discriminatory practice. •Assignment of priority level to the barrier removal. •Formulation of the Transition Plan within the parameters of projected fiscal year budget constraints. Within the Transition Plan, BV notes work that shall remove physical and programmatic barriers in existing facilities, and communication barriers structural in nature, where such removal is able to be carried out without much difficulty or expense. This document will outline in detail the steps required for the City to achieve accessibility compliance. Where the Transition Plan identifies work which will take longer than one year to complete, a multi-year schedule with priorities will be provided. Results of the initial public outreach and the advice of the City’s ADA Compliance Team will be incorporated into the Transition Plan. The Transition Plan can establish phases of barrier removal, without a calendar timeframe. To the extent that a facility, program, service, or activity is not going to be fully accessible to and usable by people with disabilities in the immediate future, we will work with the ADA Compliance Team to determine the best interim procedure or policy in order to enhance accessibility to the maximum extent possible. BV will meet with the ADA Compliance Team to present a Draft Transition Plan and gain its input and commentary on the Draft Transition Plan prior to presentation to the community. The ADA requires that a public entity solicit and allow for the participation of interested persons in the development of a Transition Plan. The public outreach effort for the Draft Transition Plan will include advertisements in local newspapers in the weeks leading up to a public meeting for presentation of the draft Transition Plan. It will be the responsibility of the City to post notice of the public meeting on the City’s website. Following the public meeting, BV will meet with the ADA Compliance Team to review all applicable commentary and to make choices regarding the draft final plan to be presented to the City. Regular maintenance or rehabilitation projects and that accessibility projects are blended into other scheduled work, when possible. 29 Following the review and inclusion of public comments in the Transition Plan, BV will submit the Final Transition Plan in printed and electronic copies to the designated parties and stakeholders. The Final Transition Plan will include an executive summary, and a description of how the entire self-evaluation and transition planning process was conducted. BV will present the Final Transition Plan to the City at a scheduled meeting. Along with the Transition Plan and a summary, BV will prepare a PowerPoint presentation that will explain how the Transition Plan was formed, the choices which were made with respect to accessibility solutions, the manner in which budget decisions were made, and the benefits that the implementation of the Transition Plan will bring to the City. ADA Cost Estimates The ADA AssetCALC™ cost estimating database is based on industry cost benchmarks and further customized with proprietary cost tables developed by BV, based on historical and localized actual costs. BV maintains and updates the cost estimating system with information received from the field. Through ADA project management and construction monitoring work, BV has current cost data from hundreds of in-progress construction and rehabilitation projects. This data allows BV to calculate costs based on local conditions to maintain a cost database that is up-to-date. Typically, barrier removal planning level cost estimates are based upon the removal of the specific element, for example, a parking stall or curb ramp. In some site-specific instances, barrier removal may affect an area beyond the specific location of the barrier. Grading plans based on field surveys using land surveyor instrumentation, or architectural plans requiring wall relocation could result in significantly different material quantities and subsequent higher project costs. The database contains standardized order of magnitude cost estimates for barrier removal for use in prioritizing the work in the Transition Plan. At the implementation stage, it is anticipated a detailed specification will be prepared and bids will be generated to establish planning level costs. ADA AssetCALC™ cost estimates are pre-planning level, order of magnitude barrier removal cost estimates. Cost tables, similar to the ones detailed in the table below, will be provided for each facility/site. Deliverables The deliverables are: • Facility and Park ADA Assessments - individual facility and Park reports • Public Rights-of-way Assessments - individual rights-of- way reports • Program Access and Policy Review - Optional • Public Outreach Meetings (2) and Public Survey • Transition Plan The facility assessment and program assessment reports are provided in electronic format and are typically represented in three formats: • Word® document converted to an Adobe PDF, with photographic images of barriers and GPS positioning of exterior barriers. • Excel® spreadsheet with code references, existing conditions, barrier resolution, and cost data. • Cloud-based database ADA AssetCALC™. BV will provide an ADA report for each facility assessment with a description of each barrier observed and recorded, and will define the location, recorded measurements, barrier description, applicable ADAAG/state/local code reference, viable corrective action, priority, and order of magnitude (pre-planning level) cost estimate of repair. Color photographs of each barrier are included with the barrier record. Barriers will be identified and presented by individual facility. Each report will include an executive summary, including a summary cost table identifying the estimated cost to correct each facility. The Public Rights-of-Way (PROW) reports will be provided with all of the collected and derived data in a spreadsheet format compatible with Microsoft Excel and as a file geodatabase that is compatible with GIS products. The PROW data is separated into two primary data sets; the Segment Data that contains surface information, and the Feature Data. Line data and point data can be spatially displayed via the GPS information recorded for the stations and features they contain. Segment Summary data is a table of information about each segment that is derived from the collected data. Feature data is separated into three different tables. The first is the spatial feature summary that contains the spatial location and type information for each feature collected. The second feature is a table created for each individual feature type collected contain the specific attribute data for that feature type. The third table is the compliance table that derives the compliance of each feature based on a series of queries comparing the collected data and the minimum requirements of the Draft Guidelines for Pedestrian Facilities in the Public Right-of-Way (PROWAG). Both the feature data and compliance data can be joined or related to the spatial feature summary table via a unique ID that the PROW software generates. 30 BV will use our web-based database, ADA AssetCALC™ for the facility assessments, and for components of the Transition Plan. ADA AssetCALC™ will provide the City with the ability to generate cost tables for all facilities, or for each individual facility. Similar types of barriers can be queried within the ADA AssetCALC™ database across all facilities, with the resulting ability to improve purchasing and contracting power. Barriers can be ranked by priority for removal. Photos will be uploaded to ADA AssetCALC™ to be viewed as a photo log or individually, when reviewing a specific barrier. BV will provide a Transition Plan, which will include the program access report, presented in a Word document converted to an Adobe PDF, with the data exportable to an Excel format. BV will provide an electronic draft of the reports for review, including text, tables, digital photos, field notes, and supporting documentation. Final reports will be provided after all the City’s comments have been addressed. Data Management Solution - ADA AssetCALC™ Software BV is providing access, at no additional charge, to ADA AssetCALC™ for a period of three (3) years. This platform streamlines the Capital Planning and ADA Transition Planning process by compiling funding requirements for barriers and creating budget models based on project priority, life cycle maintenance, and repair requirements. The City is not required to utilize this software as we will provide hardcopy reports and we can export the data to Excel and Word formats. ADA AssetCALC™ is a web-based SQL database platform that enables users to query, edit, and analyze their facility accessibility and condition data to plan immediate and short-term barrier repairs, and budget capital expenditures throughout the lifecycle of a single building or an entire portfolio. The system unites BV’s experienced field data collection methods with advanced planning and reporting tools, construction cost library, location mapping features, digital photo management, and document storage. ADA AssetCALC™ will provide the City with the ability to list, prioritize, query, and track deficiencies recorded through the Self-Assessment Process. It is easy to use, and populated with accessibility requirements pertinent to the City. BV recognizes that budgets change and the Transition Plan must be able to account for unplanned occurrences. ADA AssetCALC™ provides a process to complete work on those barriers that have been corrected over time. Reports can be queried instantaneously to reflect the barriers corrected. ADA AssetCALC™ provides the ability to track progress over time. Prior to populating the database, BV will work with the City to establish required attributes and data points associated with each asset. This will include a discussion of the relative priority of the asset requiring barrier removal. This will include all of the City’s physical assets and will be grouped in a hierarchy based on site location, asset group, and function. BV will utilize ADA AssetCALC™ to track physical accessibility needs associated with the Implementation/ Transition Plan. The database contains a capital planning and transition planning module in which accessibility construction projects may be established, including barrier removal priorities. It will provide the City with a consolidated database of capital projects related to barrier removal. Capabilities of ADA AssetCALC™ include, but are not limited to: •Microsoft.net web-enabled software •Customizable fields, groupings, and reporting •Reports, charts and graphs to forecast capital needs for individual buildings and construction projects •Progress reports and tracking of the corrective measure progress •Capital budget planning tools to assign and track progress over fiscal years •Corrective action work completed/progress complete •Access to the observed site conditions of barriers with photographs and GPS positions of exterior barriers •Updateable cost library makes budgets more accurate over time •Customizable priority framework and search tools to help decision makers •Export tools to take data to other applications, including Microsoft Excel •Repository for storing and searching documents related to buildings and component •ADA compliance library to plan and track accessibility improvements •Administrative tools for managing user access ADA AssetCALC™‘ reporting can include GPS coordinates for locations of each exterior barrier on a satellite map. BV, in conjunction with Google Earth imaging, provides the most recent satellite mapping. Each exterior barrier is indicated by its own GPS marker. Additional screenshots and a live demonstration are available upon request. 31 Observation Input / Barrier Detail Screen 32 Interactive GPS map with numbered icons Work Completed/Verified Report 33 BV has the ability and resources to complete the ADA assessments in a timely manner. The following details our proposed timeline to complete the project. This schedule is open to negotiations between the City and BV. Proposed Schedule ID Task Name Start Finish 1 Finalize Contract and Notice to Proceed Mon 7/6/26 Mon 7/6/26 2 Program Planning / Scheduling Mon 7/6/26 Thu 7/9/26 3 Kickoff Meeting with La Quinta Staff Mon 7/13/26 Mon 7/13/26 4 Progress Meetings / Updates Mon 7/20/26 Mon 9/28/26 11 Self Evaluation Assessments - Facilities / Parks / PROW Mon 7/13/26 Wed 9/16/26 12 Team 1 - Facilities / Parks Assessments Mon 7/13/26 Fri 8/7/26 13 Team 1 - PROW Surveys (121 Miles)Mon 7/13/26 Mon 8/17/26 14 Team 2 - PROW Surveys (121 Miles)Mon 8/10/26 Wed 9/16/26 15 Self Evaluation Reports - Facilities / Parks / PROW Mon 8/10/26 Wed 10/14/26 16 Draft Reports and Costs to La Quinta Staff (Rolling Delivery)Mon 8/10/26 Wed 9/16/26 17 Prioritization and Costing, GIS Thu 9/10/26 Wed 9/16/26 18 City Staff Review of Facility Data and Costs Thu 9/17/26 Wed 10/14/26 19 City Staff Review of PROW Data and Costs Thu 8/20/26 Wed 10/14/26 20 Programs / Policy Review - Stakeholder Outreach Tue 7/28/26 Thu 10/8/26 21 Surveys to Departments Tue 7/28/26 Mon 8/10/26 22 Policy / Program Review / Staff Training Tue 8/11/26 Mon 9/7/26 23 Review Staff Surveys Tue 9/8/26 Thu 9/10/26 24 Staff Webinar and Training on ADA Program Findings Thu 9/10/26 Thu 9/10/26 25 Prepare Report on Program / Policy Review Fri 9/11/26 Thu 9/24/26 26 City Staff Review of Programs Report Fri 9/25/26 Thu 10/8/26 27 Transition Plans (Facilities & PROW)Wed 10/14/26 Wed 12/16/26 28 Priority Development Meeting Wed 10/14/26 Wed 10/14/26 29 First Draft - Transition Plan Submission Thu 10/15/26 Wed 10/28/26 30 La Quinta Staff Review of First Draft - Transition Plan Thu 10/29/26 Wed 11/11/26 31 Public Outreach - Draft Transition Plan Wed 11/11/26 Wed 11/11/26 32 Second Draft - Final Transition Plan Submission Thu 11/12/26 Wed 11/25/26 33 La Quinta Staff Review of Second Draft - Transition Plan Thu 11/26/26 Wed 12/9/26 34 Final Transition Plan Revisions Thu 12/10/26 Wed 12/16/26 35 Final Transition Plan Presentation to La Quinta Council Wed 12/16/26 Wed 12/16/26 36 ADA AssetCALC Software Training Wed 12/16/26 Wed 12/16/26 7/6 7/13 9/10 10/14 11/11 12/16 12/16 Jul Aug Sep Oct Nov Dec Qtr 3, 2026 Qtr 4, 2026 Q Task Split Milestone Summary Project Summary External Tasks External MileTask Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only Progress Split Page 1 Project: City of La Quinta Date: Wed 6/10/26 34 ATTACHMENTS Page 10 of 12 ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal I, ________________________________________ (name) hereby acknowledge and confirm that __________________________________ (name of company) has reviewed the City’s indemnification and minimum insurance requirements as listed in Exhibits E and F of the City’s Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am _________________________________ of ______________________________, (Title) (Company) Commercial General Liability (at least as broad as ISO CG 0001): $1,000,000 per occurrence/$2,000,000 aggregate OR $2,000,000 per occurrence/$4,000,000 aggregate $5,000,000 per occurrence/$5,000,000 aggregate Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Automobile Liability (at least as broad as ISO CA 0001): $1,000,000 combined single limit for bodily injury and property damage Auto Liability Additional Insured Workers’ Compensation (per statutory requirements): Statutory Limits / Employer’s Liability $1,000,000 per accident or disease Must include the following endorsements: Workers’ Compensation Endorsement with Waiver of Subrogation; OR Workers’ Compensation Declaration of Sole Proprietor (if applicable) Professional Liability (Errors and Omissions): Errors and Omissions liability insurance with a limit of not less than $1,000,000 per claim Cyber Liability $1,000,000 per occurrence/$2,000,000 aggregate Erik Piller Bureau Veritas Technical Assessments LLC Executive Vice President Bureau Veritas Technical Assessments 10. Insurance Requirements 35 Page 11 of 12 ATTACHMENT 3 NON-COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal I, ________________________________________ (name) hereby declare as follows: I am _________________________________ of ______________________________, (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: __________________________________________________ Proposer Name: __________________________________________________ Proposer Title: __________________________________________________ Company Name: __________________________________________________ Address: __________________________________________________ Erik Piller Executive Vice President Bureau Veritas Technical Assessments LLC Erik Piller Executive Vice President Bureau Veritas Technical Assessments LLC 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 11. Non-Collusion Affidavit Form 36 Page 12 of 12 ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark “N/A” under Addendum No. indicating Not Applicable and sign ADDENDUM NO. SIGNATURE INDICATING RECEIPT 1 2 12. Acknowledgement of Receipt of Addenda