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Home My WebLink About2026 IN-SITE Landscape Architecture - Amend 7 - Fritz Burns Park Imps Master Planning Project 2021-02MEMORANDUM DATE: June 16, 2026 TO: Jon McMillen,City Manager FROM: Carley Escarrega, Administrative Technician Cv �Cv CALIFORNIA - RE: IN -Site Landscape Architecture Amendment 7 - Master Planning Services Project 2021-02 Fritz Burns Park Improv Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: Approved by City Council on 5/3/2022 B2 (Org); 9/19/2023 B1 (Amend 2); 1/20/2026 C14 (Amend 6) City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must anal Bid ❑✓ RFP RFQ 3 written informal bids F1Sole Source Select Source Cooperative Procurement Requesting department shall check and attach the items below as appropriate. ❑✓ Agreement payment will be charged to Account No.: 401-0000-60188 202102 0 Agreement term: Start Date July 1, 2026 End Date Amount of Agreement, Amendment, Change Order, etc.: $ December 31, 2026 REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica (MyCOI) Date: 6/18/2026 NOTE: W] Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. LIC-770195 Expires: 5/31/2027 Requisition for a Purchase Order has been prepared (Agreements over $5,000) AMENDMENT NO. 7 TO AGREEMENT FOR CONTRACT SERVICES WITH INSITE LANDSCAPE ARCHITECTURE This Amendment No. 7 ("Amendment 7") to Agreement for Contract Services ("Agreement") is made and entered into as of the 17' day of June 2026, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and IN -SITE Landscape Architecture, a California Corporation ("Contracting Party"). WHEREAS, on or about May 4, 2022, the City and Contracting Party entered into an Agreement to provide Master Planning for Fritz Burns Park Improvement Project No. 2021-02, for a total not to exceed amount of $79,375. The Initial Term of the Agreement expired on June 30, 2023 ("Initial Term"); and WHEREAS, on or about June 27, 2023, the City and Contracting Party executed Amendment No. 1 to the Agreement and mutually agreed to amend Section 3.4, Term, to extend the term of the agreement for one additional two-year term from July 1, 2023, through June 30, 2025 ("Extended Term"); and WHEREAS, on or about September 20, 2023, the City and Contracting Party executed Amendment No. 2 and mutually agreed to amend Section 1.1, Scope of Services, of the Agreement to provide additional services to include preliminary engineering and construction support services and Section 2.1, Contract Sum, of the Agreement and increase the total compensation by an additional amount of $361,235, for a grand total not to exceed amount of $440,610; and WHEREAS, on or about March 28, 2024, the City and Contracting Party executed Amendment No. 3 and mutually agreed to amend Section 1.1, Scope of Services, of the Agreement to provide additional services to include additional engineering design to prepare a water quality management plan, expanded parking lot design, and provide electrical circuit mapping services and Section 2.1, Contract Sum, of the Agreement to increase the total compensation by an additional amount of $20,730, for a grand total not to exceed amount of $461,340; and WHEREAS, on or about May 12, 2025, the City and Contracting Party executed Amendment No. 4 and mutually agreed to amend Section 3.4, Term, to extend the term of the agreement for an additional one-year term from July 1, 2025, through June 30, 2026 ("Extended Terms"); and WHEREAS, on or about May 20, 2025, City and contracting Party executed Amendment No. 5 and mutually agreed to amend Section 1.1, Scope of Services, of the Agreement to include pre -construction nesting bird survey and re -engineering of the lap pool stairs as identified in Exhibit A of Amendment No. 5; and WHEREAS, on or about January 21, 2026, the City and Contracting Party executed Amendment No. 6 and mutually agreed to amend Section 1.1, Scope of Services, of the Agreement to provide additional construction support services as identified in Exhibit A of Amendment No. 6, and Section 2.1, Contract Sum, of the Agreement to increase the total compensation by an additional amount of $40,000, for a grand total not to exceed amount of $501,340, as identified in Exhibit B of Amendment No. 6; and WHEREAS, pursuant to Section 3.4 Term, City and contracting Party mutually agree to extend the term of the Agreement from July 1, 2026, to December 31, 2026 ("Extended Term"). NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows- 1 . Section 3.4 Term is amended to read as follows: Section 3.4 — Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of the Agreement, the term of this Agreement commenced on May 4, 2022, and terminated on June 30, 2023 ("Initial Term"). This Agreement was extended via Amendment No. 1 for an additional two-year term from July 1, 2023, through June 30, 2025; and via Amendment No. 4 from July 1, 2025, through June 30, 2026. This Agreement is being extended for an additional six months from July 1, 2026, through December 31, 2026 ("Extended Terms"). This Agreement may be extended upon mutual agreement by both parties and executed in writing. In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 7 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation cMILLEN, City Manager City of La Quinta, California Dated: i /7jn'7_L0 ATTEST: MONIKA RADEVA, dity CI k City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California IN -SITE Landscape Architecture SIGNED IN COUNTERPART Tim Jachlewski President Dated: IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 7 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation SIGNED IN COUNTERPART JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: SIGNED IN COUNTERPART MONIKA RADEVA, City Clerk City of La Quinta, California /_1»:Zo1v/III I7_[.IIIIIIII01:101VLVAF SIGNED IN COUNTERPART WILLIAM H. IHRKE, City Attorney City of La Quinta, California IN -SITE Landscape Architecture Tim/JachlewsY President Dated: 6-16-26