HomeMy WebLinkAbout(12) 2026-27 GHD, Inc Amendment 10 - Hwy 111 Corridor Form-Based Code Project 2019-05MEMORANDUM
DATE: June 18, 2026
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
Cv �Cv
CALIFORNIA -
RE: GHD Amendment 10 - project no. 2019-05, Highway 111 Corridor
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
❑✓
Authority to execute this agreement is based upon:
Approved by City Council on Feb 3, 2026 C3 (Amend 9)
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must anal
❑ Bid ❑✓ RFP ❑ RFQ ❑ 3 written informal bids
❑ Sole Source ❑ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: 401-0000-60185-201905D
❑✓ Agreement term: Start Date July 1, 2026
End Date June 30,2027
❑ Amount of Agreement, Amendment, Change Order, etc.: $
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica (MyCOI) Date: 06/19/2026
NOTE:
W]
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. 767986 Expires: 6/30/2027
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 10
TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC.
This Amendment No. 10 ("Amendment No. 10") to Agreement for Contract
Services ("Agreement") is made and entered into as of the 2nd of June , 2026 ("Effective
Date") by and between the CITY OF LA QUINTA ("City"), a California municipal
corporation and Charter City organized under the Constitution and laws of the State of
California with its principal place of business at 78495 Calle Tampico, La Quinta,
California 92253 and GHD, Inc., a Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about September 16, 2020, the City and Contracting Party
entered into an Agreement to provide those services related to Highway 111 Corridor
Form Based Code Planning and Engineering services, Project No. 2019-05, for the City.
Total compensation to be paid to Contracting Party was not to exceed $885,228 dollars.
The term of the Agreement was to expire on June 30, 2023 ("Initial Term"); and
WHEREAS, on or about March 22, 2021, the City and Contracting Party executed
Amendment No. 1 and mutually agreed to amend the following sections of the Agreement
• Section 1.1 Scope of Services — to obtain and analyze Street Light Data;
• Section 2.1 Contract Sum — increasing the contract amount by $11,760, resulting
in a new total not to exceed the amount of $896,988 (this compensation increase
was pursuant to Section 2.3 Compensation for Additional Services amounting to
not more than 5% of the Contract Sum and authorized by the Contract Officer as
noted above under Section 1.1); and
WHEREAS, on or about April 22, 2021, the City and Contracting Party executed
Amendment No. 2 and mutually agreed to amend Section 2.1 Contract Sum "Time and
Materials" assignment and cost allocation, by Task, of Compensation for Services only,
without increasing the not to exceed amount of $896,988; and
WHEREAS, on or about May 21, 2021, the City and Contracting Party mutually
agreed to exercise Section 2.3 Compensation for Additional Services of the Agreement
and include additional property owners and developers meeting services related to the
Highway 111 Corridor project for an additional $4,272 in compensation in fiscal year
2020/21, amounting to 5% or less of the Contract Sum, resulting in a new total not to
exceed the amount of $901,260; and
WHEREAS, on or about December 22, 2021, the City and Contracting Party
executed Amendment No. 3 and mutually agreed to amend the following sections of the
Agreement:
• Section 1.1 Scope of Services- removed Task 3.4, adjusted the number of hours
in Task 0.4, and updated Task 4, including 4.0 through 4.8, as outlined in detail in
Exhibit A of Amendment No. 3; and
• Section 2.1 Contract Sum — increase compensation by $545,523 for the additional
Scope of Services listed above, for a revised total not to exceed amount of
$1,446,783, as outlined in detail in Exhibit B of Amendment No. 3; and
• Section 3.2 Schedule of Performance —amended as outlined in detail in the project
schedule of Exhibit C of Amendment No. 3; and
WHEREAS, on or about July 18, 2022, the City and Contracting Party executed
Amendment No. 4 and mutually agreed to amend the following sections of the Agreement:
• Section 1.1 Scope of Services — to include additional services as outlined in detail
in Exhibit A of Amendment No. 4
• Section 2.1 Contract Sum —there is no increase in compensation for the additional
services under Amendment No. 4 due to available hours within the existing scope
of work. Thus, the total not to exceed amount remained at $1,446,783, as outlined
in detail in Exhibit B of Amendment No. 4; and
WHEREAS, on or about May 2, 2023, the City and Contracting Party executed
Amendment No. 5 and mutually agree to amend the following sections of the Agreement:
• Section 1.1 — Scope of Services of the Agreement to add Task 6, Botanist Surveys,
as outlined in detail in enclosed Exhibit A to Amendment No. 5; and
• Section 2.1 — Contract Sum of the Agreement shall be amended as detailed in
Exhibit B of Amendment No. 5 to include compensation for the additional Scope of
Services in the amount of $15,142. For a revised total not to exceed amount of
$1,461,925 for the term of the Agreement, encompassing any Initial and Extended
Terms; and
• Section 3.4 — Term of the Agreement to extend the contract term through June 30,
2024, "Extended Term;" and
WHEREAS, on or about June 14, 2024, the City and Contracting Party executed
Amendment No. 6 and mutually agreed to amend Section 3.4 Term Agreement to extend
the contract term through June 30, 2025, "Extended Term;" and
WHEREAS, on or about July 11, 2024, the City and Contracting Party executed
Amendment No. 7 and mutually agreed to amend the following sections of the Agreement:
• Section 1.1 — Scope of services of the Agreement to replace Task 3 — ATP Grant
Application and Plans, Specifications and Engineer's Estimate (PS&E), with Task 3
— Adams Street Corridor Feasibility Study as outlined in detail in enclosed Exhibit A
of Amendment No. 7
• Section 2.1 Contract Sum of the Agreement shall be amended as detailed in
Exhibit B of Amendment No. 7 reallocating compensation for tasks and noting that
there is no additional compensation for the changes in the Scope of Work pursuant
to Amendment No. 7, and the total not to exceed amount remains $1,461,925; and
WHEREAS, on or about July 1, 2025, the City and Contracting Party executed
Amendment No. 8 and mutually agreed to amend the following sections of the Agreement:
• Section 1.1 — Scope of services of the Agreement to replace remaining open tasks
in Task 5 — 15-Acre Mixed Use IS/MND, with additional work within existing Task 4
items of work — Highway 111 Corridor Specific Plan
• Section 2.1 Contract Sum of the Agreement to reallocate compensation for Tasks
4 and 5 and noting that there is no additional compensation for the changes in the
Scope of Work pursuant to Amendment No. 8, and the total not to exceed amount
remains $1,461,925
• Section 3.4 Term of the Agreement to extend the contract term through June 30,
2026 "Extended Term;" and
WHEREAS, on or about February 3, 2026, the City and Contracting Party executed
Amendment No. 9 and mutually agreed to amend the following sections of the agreement:
• Section 1.1 — Scope of Services of the Agreement to add additional work within
existing Task 4 — Highway 111 Corridor Specific Plan as outlined in detail in
enclosed Exhibit A to Amendment No. 9 to include further meetings with
developers and revisions to the specific plan and development code as
necessary in response to the continuance of the public hearing as directed by
Council at the November 18, 2025 and January 20, 2026 meetings
• Section 2.1 Contract Sum of the Agreement as detailed in Exhibit B to
Amendment No. 9, to include compensation for the additional Scope of
Services in the amount of $19,873, for a revised total not to exceed amount of
$1,481,798 for the term of the Agreement, encompassing any Initial and
Extended Terms; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 3.4 —
Term of the Agreement to extend the Term of the Agreement from July 1, 2026 through
June 30, 2027 "Extended Term".
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 Term is amended to read as follows:
3.4 Term. Unless earlier terminated in accordance with provisions of Article 8.0 of
this Agreement, the term of this agreement shall commence on September 16, 2020, and
terminate on June 30, 2023 ("Initial Term"). The Term of this Agreement was extended
via Amendment No. 5 from July 1, 2023, through June 30, 2024; via Amendment No. 6
from July 1, 2024, through June 30, 2025; via Amendment No. 8 from July 1, 2025,
through June 30, 2026; and Amendment No. 10 shall extend the Term from July 1, 2026,
through June 30, 2027 ("Extended Terms"). This Agreement may be extended for an
additional 1-year term, upon mutual agreement by both parties and executed in writing.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No.
10 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA,
a California municipal corporation
-7�
JON- c ILLEN, City Manager
City of La Quinta, California
Dated: (p
J2-
ATTEST:
MONIKA RADEVA, dty Clerk
City of La Quinta, California
APPROVED AS TO FORM:
t
WILLIAM H. IHR , City Attorney
City of La Quinta, California
Dated:
GHD, Inc. Corporation
SIGNED IN COUNTERPART
Todd Tregenza
Senior Project Manager
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No.
10 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA,
a California municipal corporation
SIGNED IN COUNTERPART
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
GHD, Inc. Corporation
Todd Tregenza
Senior Project Manager
Dated. 6/18/2026
City of La Quinta
CITY COUNCIL MEETING June 2, 2026
STAFF REPORT
CONSENT CALENDAR ITEM NO. 10
AGENDA TITLE: APPROVE AMENDMENT NO. 10 TO AGREEMENT FOR CONTRACT
SERVICES WITH GHD, INC FOR THE HIGHWAY 111 CORRIDOR PROJECT NO. 2019-05
RECOMMENDATION
Approve Amendment No. 10 to the Agreement for Contract Services with GHD, Inc. for the
Highway 111 Corridor Project No. 2019-05; and authorize the City Manager to execute the
amendment.
EXECUTIVE SUMMARY
• The Highway 111 Corridor project seeks to address connectivity, pedestrian and
bicycle -friendliness, transit, green infrastructure, economic development, and the
retrofitting of the existing suburban fabric.
• In September 2020, the City entered into an Agreement for Contract Services
(Agreement) with GHD, Inc. (GHD) for planning and engineering services to continue
efforts to implement the Highway 111 Corridor Plan (Corridor Plan), including exploring
form -based code zoning and roadway design; several amendments have been
executed to amend the scope of work for these services.
• Proposed Amendment No. 10 will extend the agreement term through June 30, 2027.
FISCAL IMPACT
The Capital Improvement Program (CIP) has allocated a total budget of $13,284,000 over the
last 7 fiscal years (FY) for projects to be implemented along Highway 111, as shown in the
table below.
Fiscal Year
Funding Source
Budget Allocation
2019/20
Measure G
$1,000,000
2020/21
Measure G
$ 250,000
2021/22
Measure G
$1,000,000
2022/23
Measure G
$1,000,000
2023/24
Measure G
$1,000,000
2024/25 for 2022-25
Measure G/SB1/Earmark
$3,050,000/$984,000/$4,000,000
2025/26
Measure G
$1,000,000
Grand Total:
$13,284,000
The total agreement compensation is detailed in the table below:
177
Section 2.1
Contract Sum
Section 2.3
Additional Compensation
5% or Less
Agreement
$885,228
Amendment 1
$11,760
Amendment 2*
$0
Memorandum
$0
$4,272
Amendment 3
$545,523
Amendment 4*
$0
Amendment 5
$15,142
Amendment 6
$0
Amendment 7*
$0
Amendment 8*
$0
Amendment 9
$19,873
Amendment 10
$0
TOTAL
$1,477,526
$4,272
GRAND TOTAL:
$1,481,798
*Costs were shifted between tasks; none were added.
BACKGROUND/ANALYSIL
The Corridor Plan was developed in 2019 to address connectivity, pedestrian and bicycle -
friendliness, transit, green infrastructure, economic development, and the retrofitting of the
existing suburban fabric. Recommendations for implementation of the Corridor Plan detail a
strategy for improvements, recognizing the dual functions of moving vehicles and creating a
safe, walkable environment, and opportunities for future development that will lead to
increased economic competitiveness, neighborhood livability, and sustainability in La Quinta.
Since the Corridor Plan was developed, further planning and implementation efforts have
been in progress under the current contract with GHD. Several study sessions have been
held with the Council and the Planning Commission to discuss zoning for the Corridor. In
December 2021, Council authorized the revised scope of work to prepare an overall Specific
Plan (SP) for the entire Corridor. This approach affords a wholistic plan to create a more
cohesive Corridor as is advised in the Corridor Plan.
In September 2020, the City entered into an Agreement with GHD for planning and
engineering services to continue efforts to implement the Corridor Plan, including exploring
form -based code zoning and roadway design.
In March 2021, the City and GHD executed Amendment No. 1, revising the scope of work to
include obtaining and analyzing Street Light Data to assist with roadway design services, and
additional compensation of $11,760.
In April 2021, the City and GHD executed Amendment No. 2 to amend the Time and Materials
cost allocation, by Task, of Compensation for Services; the total Agreement compensation
remained unchanged.
178
In May 2021, the City revised the scope of services to include additional property owners and
developers meeting services related to the Corridor Plan pursuant to Section 2.3 of the
Agreement, and increased compensation by $4,272.
In December 2021, the City and GHD executed Amendment No. 3, which initiated Phase 4
with the revised scope, including preparation of a Specific Plan for the entire Corridor, and
increased compensation by $545,523.
In July 2022, the City and GHD executed Amendment No. 4, which revised the scope of
services to include additional economic development strategy and market research tasks, and
California Environmental Quality Act (CEQA) documentation for the City -owned 15-acre
mixed -use project site that will be part of the Highway 111 Corridor demonstration site.
In May 2023, the City and GHD executed Amendment No. 5, which allowed for 2 separate
botanical surveys as a follow-up to the initial Biological Resources Report prepared by GHD,
and increased compensation by $15,142.
In June 2024, the City and GHD executed Amendment No. 6, which extended the contract
term through June 30, 2025.
In August 2024, the City and GHD executed Amendment No. 7, which revised the scope of
services to replace Task 3, Active Transportation Program (ATP) Grant Application and Plans,
Specifications, and Engineer's Estimate (PS&E), with Task 3, Adams Street Corridor
Feasibility Study; the total Agreement compensation remained unchanged.
In July 2025, the City and GHD executed Amendment No. 8, which extended the term of the
Agreement through June 30, 2026, and revised the scope of services to replace remaining
open tasks in Task 5 — 15-Acre Mixed Use Initial Study (IS)/Mitigated Negative Declaration
(MND) with additional work within existing Task 4 items of work — Highway 111 Corridor
Specific Plan; the total Agreement compensation remained unchanged.
In February 2026, the City and GHD executed Amendment No. 9, which revised the scope of
services to accommodate additional work within existing Task 4 — Highway 111 Corridor
Specific Plan, as outlined in detail in Exhibit A to Amendment No. 9, resulting from Council's
direction at the November 18, 2025 and January 20, 2026 public hearings to meet with
developers and revise the proposed specific plan and development code as needed to
present to Council at the continued public hearing on April 7, 2026; and increased
compensation by $19,873.
Proposed Amendment No. 10 will extend the agreement term from July 1, 2026, through June
30, 2027; the Agreement compensation remains unchanged.
AL i ERNATIVES
Staff does not recommend an alternative.
Prepared by: Carley Escarrega, Administrative Technician
Approved by: Bryan McKinney, PE, City Engineer/Public Works Director
Attachment: 1. Amendment No. 10 to Agreement for Contract Services with GHD, Inc.
179